CITY OF ALHAMBRA

AGENDA
ALHAMBRA CITY COUNCIL
ALHAMBRA FACILITIES FINANCING AUTHORITY
JULY 23, 2018
MISSION STATEMENT

The City of Alhambra is dedicated to responsive, creative leadership

and quality services, ensuring desirable neighborhoods and a
supportive business environment, while being sensitive to the
diversity of our community.

VISION STATEMENT

The City of Alhambra shall be the premier family-oriented and economically prosperous
community in the San Gabriel Valley.

Addressing the Council: Section 2.04.210 of the Alhambra Municipal Code establishes the procedures for
addressing the Council. Any person wishing to address the Council during the meeting must complete a Speaker
Request Card and submit it to the City Clerk.

When called upon by the Mayor, please step to the podium and give your name, address and organization or other
party you represent, if any, in an audible tone of voice for the record. Remarks are limited to 5 minutes.

All remarks shall be addressed to the Council as a body and not to any member thereof. No person, other than the
Council and the person having the floor, shall be permitted to enter into any discussion, either directly or through a
member of the Council, without the permission of the Mayor. No question shall be asked a Councilperson except
through the Mayor.

Standards of Decorum: Any person making personal, impertinent or slanderous remarks or who shall become
boisterous while addressing the Council shall be forthwith, by the Mayor, barred from the meeting.

Enforcement of Decorum: The Chief of Police, or his designee, shall be Sergeant-at-Arms of the Council meetings.
The Sergeant-at-Arms shall carry out all orders and instructions given by the Mayor for the purpose of maintaining
order and decorum at the Council meeting.

Persons Authorized to be Within Rail: No person, except City officials, their representatives, and newspaper
reporters, shall be permitted within the rail in front of the Council Chamber without the express consent of the Council.

Agenda Tracking Numbers: All numbers listed in bold after the title of each Agenda item are City Clerk tracking
numbers that are used for filing and research purposes.

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 AGENDA
Regular Meeting
ALHAMBRA CITY COUNCIL
ALHAMBRA FACILITIES FINANCING AUTHORITY
City Council Chambers
111 South First Street
July 23, 2018
5:30 p.m.

ROLL CALL:
COUNCIL: Sham, Messina, Mejia, Ayala, Maloney
AFFA BOARD: Sham, Messina, Mejia, Ayala, Maloney

FLAG SALUTE: Led by Mayor Maloney

READING OF ORDINANCE TITLES

Government Code Section 36934 requires that all ordinances be read in full prior to City Council
taking action on the ordinance. By listing the ordinance title on the Council agenda, Council may
determine that the title has been read.

Recommended Action: By motion, determine that the titles to all ordinances which appear
on this public agenda have been read, and waive further reading.

CLOSED SESSION & CITY ATTORNEY ANNOUNCEMENT re SAME - F2M18-14

The City Council/AFFA Board will move into a closed session pursuant to applicable law,
including the Brown Act (Government Code Sec. 54950, et seq.) for the purposes of conferring
with the City’s Real Property negotiator, and/or conferring with the City Attorney on potential
and/or existing litigation, and/or discussing matters covered under Government Code Section
54957 (Personnel), and/or conferring with the City’s Labor Negotiators as follows; provided,
however, prior to moving into closed session, the City Attorney shall make any announcements
required by the Brown Act pertaining to such closed session matters:

Conference with Real Property Negotiator (Govt. Code Section 54956.8):

Property: 612 W. Shorb Street; Negotiating parties: City Manager and County of Los
Angeles. Under Negotiation: Instruction to negotiators will concern price, terms of
payment or both.

Conference with Legal Counsel-Existing Litigation (Govt. Code Section

54956.9(d)(1)): None

Conference with Legal Counsel - Anticipated Litigation: Significant exposure to

litigation pursuant to Govt. Code Section 54956.9(d)(2): 1 matter. Initiation of
litigation pursuant to Govt. Code Section 54956.9(d)(4): 1 matter.

Discussion of Personnel Matters (Govt. Code Section 54957): None

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 Conference with City’s Labor Negotiator (Govt. Code Section 54957.6): Theresa
St. Peter, Interim Director of Human Resources re: Alhambra Management
Employees Association, Alhambra Police Miscellaneous Association, Alhambra Fire
Management Association, Alhambra Police Officers’ Association, Alhambra Police
Management Association, Alhambra Fire Fighters’ Association, and the Alhambra
City Employees’ Association

RECONVENE & CITY ATTORNEY REPORT: In the event the City Council and Alhambra
Facilities Financing Authority (AFFA) Board moves into a closed session, the City Council and
AFFA Board shall reconvene at 7:00 p.m. and the City Attorney shall report upon the closed
session if required.

CEREMONIALS

1. COMMENDATION: GRACE BLACKWELL – WINNER OF THE 2019 ROSE PARADE

FLOAT DESIGN CONTEST – F2M18-3

Mayor Maloney and the Alhambra City Council, on behalf of the citizens of Alhambra,
wish to congratulate and commend Grace Blackwell, a 5th grade student at St. Therese
Elementary School, for participating in the City’s 2019 Rose Parade Float design contest
and having her design selected as the winner amongst all the contest entrants. The
theme of the 2019 Tournament of Roses Parade is “The Melody of Life,” and elementary
student contest participants were asked to relate their drawing to this theme and show
how music is a universal language. Miss Blackwell submitted a float design entitled “The
Sweetest Melody of All,” featuring a mother signing to her baby while birds sing along.
This design was selected and further adapted as the City of Alhambra’s 2019 Rose
Parade Float. Miss Blackwell is to be commended for her creativity and congratulated for
her artistic vision. Mayor Maloney will present the commendation to Miss Blackwell.

2. CERTIFICATE OF SERVICE: PLANNING COMMISSIONER GARY T.K. TSE – F2M18-

3, F2M18-29

The City Council, on behalf of the citizens of Alhambra, wishes to recognize the City’s
former Planning Commissioner Gary T.K. Tse, who recently stepped down from his
position, for his seven years of loyal and dedicated service to the City of Alhambra.
Mayor Maloney will present the Certificate of Service to Mr. Tse.

PUBLIC HEARINGS

3. PROPOSED SEWER RATE INCREASE AND ADOPTION OF A RELATED

RESOLUTION – F2M18-40, R2M18-30, N2M18-50

This is the time and place for the City Council to hold a public hearing to consider
approval of a resolution relating to the adoption of an increase in sewer rates. On May
14, 2018 City Council was presented with the Sewer Rate Study 2018. To ensure that

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 the City can properly fund the operation and management of its sanitary sewer system
and satisfy its obligations under the Consent Judgment, the City engaged AKM
Consulting Engineers to evaluate the City’s sewer system revenue needs and calculate
a sewer rate structure that proportionally recovers sewer service costs from its
customers. The Sewer Rate Study 2018 evaluated the City’s increased costs of service
and assessed the adequacy of its existing revenues in order to calculate rates to
proportionally recover the City’s costs of service from each customer class. The City’s
sewer rates consist of two components: (1) a fixed charge that is based on the average
sewage generated by each customer class; and (2) a usage charge that is based on the
actual water consumption by each customer. Both charges are based on sewage
generation by each property, which impacts the size of the collection system pipes and
lift stations, as well as their operation and maintenance costs.

In accordance with Article XIIID of the California Constitution (Proposition 218) notices of
this public hearing were mailed to every customer and property owner in order to allow
the community to submit formal protests and/or offer testimony on the proposed sewer
rate increase. If a majority of the customers subject to the sewer charges submit written
protests to the proposed charges, the Council cannot adopt the resolution, per the
requirements of Proposition 218.

Recommended Action: After receiving public testimony and confirming no majority

written protest, the Mayor should close the public hearing and the City Council should
adopt Resolution No. R2M18-30 entitled: A Resolution of the City Council of the City of
Alhambra fixing the rates for Sewer Service effective July 24, 2018; and, direct staff to
undertake the steps necessary to finalize Council’s action.

4. ADOPTION OF AN ORDINANCE APPROVING A ZONE TEXT AMENDMENT TO

CHAPTER 23.57 OF THE ALHAMBRA MUNICIPAL CODE REGARDING
DEVELOPMENT STANDARDS PERTAINING TO THE SITING OF ACCESSORY
DWELLING UNITS AND ADOPTION OF AN URGENCY ORDINANCE EXTENDING
AN INTERIM URGENCY ORDINANCE RELATED TO THE SITING OF ACCESSORY
DWELLING UNITS ON RESIDENTIAL LOTS – F2M17-51, N2M18-80, N2M18-82,
O2M18-4739, O2M17-4740

This is the time and place set by Notice No. N2M18-80 and Notice No. N2M18-82 for
the City Council to hold a public hearing to consider an ordinance approving a Zone Text
Amendment to Chapter 23.57 of the Alhambra Municipal Code to amend the
development standards pertaining to the siting of Accessory Dwelling Units as well as an
interim urgency ordinance extending the interim regulations for development of
Accessory Dwelling Units (ADUs) in the City and the moratorium on ADUs not complying
with the interim regulations.

On June 25, 2018, the City Council adopted Ordinance O2M18-4738, an urgency
ordinance, related to the siting of accessory dwelling units on residential lots. This
ordinance was required as an urgency ordinance based upon the potential for litigation,
as well as the health, safety and welfare interests of the residents to retain City staff’s
ability to enforce the dimensional restrictions on lots seeking to include ADUs, so as to
preserve the character of the City’s neighborhoods. Since June 26, 2018, City staff has
expeditiously processed Ordinance O2M18-4740 to permanently clarify the requirement
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 that all lots proposed for ADU development comply with the City’s lot area, width and
depth requirements, but the need for a hearing at the Planning Commission level, two
readings of the ordinance at the City Council level, and a 30-day statutory period until
the permanent ordinance can take effect mean that the 45-day life of Ordinance O2M18-
4738 will expire before the permanent ordinance can take effect. There is, therefore, a
need to extend the life of Ordinance O2M18-4738. Adoption of Ordinance O2M18-4739
to extend Ordinance O2M18-4738 is required. If the urgency ordinance is adopted, its
effective life will be for a period of ten (10) months and fifteen (15) days as allowed by
statute, or until Ordinance O2M18-4740 becomes effective – whichever happens first.

Recommended Action: After receiving public testimony, the Mayor should close
the public hearing and the City Council should 1) Direct the City Attorney to introduce
and give first reading by title only, waiving further reading to the following ordinance
entitled:

Ordinance No. O2M18-4740: An Ordinance of the City Council of

the City of Alhambra, California, Amending Chapter 23.57 (Accessory
Dwelling Units) of the Alhambra Municipal Code pertaining to the
development standards for the siting of Accessory Dwelling Units

which ordinance will return for a second reading and adoption at the next Council
meeting; and, 2) Direct the City Attorney to introduce and give first reading by title only,
waiving further reading to the following urgency ordinance entitled:

Ordinance No. O2M18-4739: An Urgency Ordinance of the City

Council of the City of Alhambra, California, extending an Interim
Urgency Ordinance related to the siting of Accessory Dwelling Units
on residential lots

after which such ordinance shall go into effect immediately upon its adoption by a
4/5th vote of the City Council.

PRESENTATIONS

5. SCOPE AND STATUS OF THE CITY’S GENERAL PLAN UPDATE - F2M14-55

Rincon Consultants, Inc. will present the City Council with an update regarding the
status and content of the Draft General Plan; explain the elements of the Vision Plan and
topics contained in the draft document as well as those that are forthcoming. The City’s
new General Plan will be a modified, modernized document with respect to format while
maintaining the relevant components of the current Plan. After presentation to the City
Council, the Draft General Plan and Draft Environmental Impact Report will be circulated
for public review and comment.

Recommended Action: City Council receive and order filed the report and
presentation provided by Rincon Consultants, Inc. regarding the General Plan Update
and provide feedback as appropriate.

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6. RESOLUTION: ADOPT MOBILE SOURCE AIR POLLUTION REDUCTION REVIEW
COMMITTEE LOCAL GOVERNMENT PARTNERSHIP PROGRAM REQUIREMENTS
FOR MATCHING FUNDS & AUTHORIZE GRANT APPLICATION FOR ELECTRONIC
VEHICLE CHARGING STATIONS – F2M18-16, R2M18-27, M2M18-101

A goal of the Mobile Source Air Pollution Reduction Review Committee (MSRC) Clean
Transportation Program is to reduce emission from motor vehicles, especially as it
pertains to vehicle exhaust emissions. As such, the MSRC is offering to partner directly
with cities and counties within the South Coast AQMD on a new Local Government
Partnership Program. This new program emphasizes an accelerated transition to zero
and near-zero vehicles along with essential supporting infrastructure. This Program is
unique in that it is not a competitive procurement; rather, funding allocation is based
upon the amount of AB 2766 Subvention Funds that the City receives. The City of
Alhambra MSRC current set aside fund is $111,980. Staff proposes to file a grant
application with South Coast AQMD for the total amount of MSRC available to Alhambra
in order to subsidize the deployment of Level II Electric Vehicle charging stations at
various public parking structures throughout the City. Staff is also evaluating Level II
networked EV charging stations that would provide the City with the ability to manage
the stations remotely and collect valuable data that can be used to further expand the
network in the future.
Recommended Action: City Council, by one motion, take the following actions: 1)
Receive and order filed the presentation provided by the Mobile Source Air Pollution
Reduction Review Committee (MSRC) Local Government Partnership Program; 2)
Adopt Resolution No. R2M18-27 entitled: A Resolution of the City Council of the City of
Alhambra, State of California, adopting the Mobile Source Air Pollution Reduction
Review Committee (MSRC) Local Government Partnership Program requirements for
MSRC matching funds; 3) Authorize staff to move forward with a grant application to
receive MSRC funds to implement a network of Level II Electric Vehicle charging
stations at various public parking structures throughout the City; and, 4) Authorize the
City Manager or designee to execute all documents to implement these actions, subject
to City Attorney approval. (M2M18-101)

CONSENT AGENDA (Item Nos. 7 - 34)

All items listed under the Consent Agenda are considered by the City Council and/or AFFA
Board to be routine and will be enacted by one motion unless a citizen or Council/Board
member requests otherwise; in which case, the item will be removed for separate consideration.

7. ACCEPT DONATION: WEST SAN GABRIEL VALLEY ASSOCIATION OF

REALTORS – F2M18-12, M2M18-102

Staff requests that the City Council accept a gift of $1,000 from the West San Gabriel
Valley Association of Realtors. The purpose of the donation to the Code Enforcement
Division is a sponsorship of the 4th Annual Neighborhood Clean-Up event which will take
place on July 28, 2018. At this event, Code Enforcement organizes a group of volunteers
that go into a pre-designated neighborhood to provide landscape maintenance
assistance and help with the removal of excessive junk, trash and debris.

Recommended Action: City Council accept with gratitude the gift of $1,000 from
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 the West San Gabriel Valley Association of Realtors; instruct the City Clerk to provide a
copy of the resolution accepting the gift to the West San Gabriel Valley Association of
Realtors; and, instruct to the Director of Finance to amend the fiscal year 2018-2019
budget accordingly. (M2M18-102)

8. APPROPRIATION OF DONATION: NAVIGAGE FOUNDATION GIFT TO THE

JOSLYN CENTER IMPROVEMENTS PROJECT – F2M18-17, F2M17-12, M2M18-103

In January of 2017, The Board of the Navigage Foundation (formally California PEO
Home) graciously voted to grant the City of Alhambra’s Joslyn Center a gift of $100,000.
The intent of this donation was to assist the City in providing care to the senior
population. In working with the seniors at the Joslyn Center, staff has identified a variety
of Energy Efficiency and ADA (Americans with Disabilities Act) improvements that can
be made to the center to better improve the conditions for Alhambra’s senior population.
Therefore, staff recommends that the $100,000 donation be appropriated into the FY
2018-2019 budget into a new Capital Improvement Project account called “Joslyn Center
Improvements”, for the purpose of making Energy Efficiency and ADA improvements.

Recommended Action: City Council appropriate $100,000 from the South Story
Park Renovation Project to the Joslyn Center Improvements Project to implement
energy efficiency and ADA improvements at the Joslyn Center; and, direct staff to
undertake the steps necessary to finalize Council’s action. (M2M18-103)

9. AWARD CONTRACT: LANDSCAPE MAINTENANCE SERVICES – F2M18-32, F2M7-

55, RFP2M18-5, C2M18-37, M2M18-104

The City has contracted with Midori Landscape Inc, for over 10 years, with the current
contract expiring on August 31, 2018. In April of 2018, staff released a request for
proposals requesting landscaping maintenance services for maintenance of landscape,
natural space, landscaped and non-landscaped areas and irrigation systems in
landscape maintenance areas one, two, three, four and five. These areas include
various landscaped areas throughout the City of Alhambra, including the downtown
area, Auto Row, various park sites, City Hall, Police Department, Library, freeway off-
ramps, Public Works & Utilities Department facilities, and certain parking structures.
Seven proposals were submitted and a committee comprised of representatives from the
Parks & Recreation, Public Works and Utilities departments evaluated the proposals and
ranked them based on a variety of factors from experience, to price, to references.
Parkwood Landscape Maintenance Inc. was selected by staff as the most professional,
qualified and best-priced proposal.

Recommended Action: City Council award a contract, subject to final language

approval by the City Manager and City Attorney, to Parkwood Landscape Maintenance
Inc. for landscape maintenance services for the Civic Center, Parks & Recreation, Public
Works & Utilities Department facilities, and median islands and freeway off ramps for
the twenty-two month period beginning September 1, 2018 through June 30, 2020; and,
direct staff to undertake the steps necessary to finalize Council’s action. (M2M18-104)

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10. DESIGNATION OF VOTING DELEGATE FOR THE LEAGUE OF CALIFORNIA CITIES
ANNUAL CONFERENCE – F2M18-13, M2M18-105

The League of California Cities Annual Conference is scheduled for September 12th
through 14th in Long Beach, California. During the Conference the League conducts its
Annual Business Meeting during which the membership considers and takes action on
resolutions that establish future League policy. In order for the City to have a vote at the
Annual Business Meeting, it is necessary for the City Council to designate the voting
delegate.

Recommended Action: City Council approve the appointment of Mayor Maloney

as Voting Delegate, Vice Mayor Ayala as Voting Delegate Alternate and Councilmember
Sham as Voting Delegate Alternate for the 2018 League of California Cities
Conference’s Annual Business Meeting. (M2M18-105)

11. INSTALLATION OF A STOP SIGN AT THE INTERSECTION OF LARCH STREET

AND PALM AVENUE - F2M18-9, M2M18-106

Staff requests Council approval for the installation of a stop sign with stop bar at the
minor-street approach of Larch Street as it approaches the intersection with North Palm
Avenue as well as the installation of additional red curb at the northwest corner on North
Palm Avenue and at the southwest corner on North Palm Avenue. The Transportation
Commission at its July 11, 2018 considered this item and voted to recommend approval
to the City Council.

Recommended Action: City Council approve the installation of a stop sign with
stop bar at the minor-street approach of Larch Street as it approaches the intersection
with North Palm Avenue; to improve visual safety of pedestrians using the crosswalk,
install an additional 17-feet of red curb at the northwest corner on North Palm Avenue
for a total of 57 feet; install an additional 14-feet of red curb at the southwest corner on
North Palm Avenue for a total of 50 feet; and direct staff to undertake the steps
necessary to finalize Council’s action. (M2M18-106)

12. APPROVAL OF A LICENSE AGREEMENT FOR A LANDSCAPE EASEMENT:

NORTHEAST CORNER OF MAIN STREET & RAYMOND AVENUE – F2M13-29(B),
M2M18-107

Staff requests City Council approval of the renewal of a License Agreement with
Southern California Edison (SCE) for landscape purposes at the northeast corner of
Main Street and Raymond Avenue. The City entered into a License Agreement with SCE
to encroach upon their property for landscape and beautification purposes. The current
License Agreement expires November 30, 2018 and the new agreement is for a five
year term beginning December 1, 2018. There are no fees associated with the execution
of the agreement as the use of the easement is for public benefit.

Recommended Action: City Council (1) approve the execution of a License

Agreement with Southern California Edison for landscape purposes at the northeast
corner of Main Street and Raymond Avenue; (2) authorize the City Manager to execute
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 said Agreement between Southern California Edison and the City of Alhambra; and, (3)
direct staff to undertake the steps necessary to finalize Council’s action. (M2M18-107)

13. AWARD OF CONTRACT: PUBLIC WORKS GIS OPERATION & MAINTENANCE FOR
FY 2018-2019 - F2M18-44, C2M18-38, M2M18-108

Staff requests that the City Council award a contract to Bucknam Infrastructure Group,
Inc. for the Public Works Department’s GIS Operation and Maintenance for fiscal year
2018-2019. In 2017, the City contracted Bucknam for the Public Works GIS Operation
and Management for the fiscal year 2017-2018. The fiscal year 2017-2018 scope of
work consisted of importing existing City data and creating a live, internal GIS web
service through ArcGIS Online that would grant staff access to GIS. Data that is now live
for City staff to easily access includes but is not limited to, traffic signal improvement
plans, street light data and inventory, and citywide pavement conditions. In May 2018
City staff met with the Bucknam team to identify further development areas of the GIS
system including, but not limited to: General Map Layer Management, Annual as-needed
Pavement Management Program/GIS services, annual water, sewer, storm drain atlas
production, Flood Zone/Parcel/Fiber-optic GIS management and Sign Work History
Updates.

Recommended Action: City Council award a contract, subject to final language

approval by the City Manager and City Attorney, to Bucknam Infrastructure Group, Inc.
in an amount not to exceed $57,110 for the Public Works GIS Operation and
Maintenance (FY 2018-2019); and, direct staff to undertake the steps necessary to
finalize Council’s action. (M2M18-108)

14. AWARD CONTRACT: PROFESSIONAL ENGINEERING DESIGN SERVICES FOR

THE 2018 ALLEY REHABILITATION PROJECT – F2M18-45, RFP2M18-7, C2M18-39,
M2M18-109

The 2018 Alley Rehabilitation Project consists of 16 alley segments all located within the
City of Alhambra boundaries. The alley segments are categorized as failed to poor
condition and include alleys in the southeast quadrant, northwest quadrant, and
northeast quadrant of the City. Staff circulated a Request for Proposals (RFP) to
qualified companies for Engineering Design Services and received proposals from four
companies. A review committee comprised of Public Works staff members reviewed the
four proposals submitted. As a result, the review committee agreed that the proposal
submitted by AndersonPenna Partners, Inc., conforms to the RFP and best meets the
City’s needs. This contract is for the preparation of plans, specifications, and cost
estimates (PS&E) for the 2018 Alley Rehabilitation Project. Once completed, the Notice
Inviting Bids will be brought back before council for the construction phase of the project.

Recommended Action: City Council award a contract, subject to final language

approval by the City Manager and City Attorney, to AndersonPenna Partners, Inc. in the
amount of $152,245 for Engineering Design Services for the 2018 Alley Rehabilitation
Project; and, direct staff to undertake the steps necessary to finalize Council’s action.
(M2M18-109)

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15. CONTRACT AMENDMENT: CITY ENGINEERING SERVICES – F2M2-57, C2M2-46,
M2M18-110

Staff requests that the City Council approve an amendment to the Agreement with
Transtech Engineers to cover additional costs for fiscal year 2017-2018. During fiscal
year 2017-18, Transtech was required to do work which exceeded their contract
amount by $70,320.70. The cost of this work will be offset by project and plan check
revenues that have been collected. This amendment will only cover additional work that
was performed in fiscal year 2017-2018.

Recommended Action: City Council (1) approve an amendment to the Agreement

with Transtech Engineers for Fiscal Year 2017-2018 for an additional $70,320.70; (2)
direct the Director of Finance to use Public Works Department Plan Check Revenues to
pay for the additional work; (3) authorize the City Manager to sign the Agreement on
behalf of the City Council; and (4) direct staff to undertake the steps necessary to finalize
Council’s action. (M2M18-110)

16. NOTICE OF COMPLETION: 2017 CDBG FUNDED CROSSWALK TRAFFIC

CONTROL DEVICES AT VARIOUS INTERSECTIONS – F2M17-30, C2M17-38,
M2M18-111

On June 26, 2017, the City Council awarded a contract to Aldridge Electric, Inc. for the
2017 CDBG Funded Crosswalk Traffic Control Devices at Various Intersections Project.
One change order was issued in the amount of $45,269.05. This amount reflects a
change in design due to conditions found in the field which required a pole to be
relocated as well as ADA improvements. In addition, the City Engineer determined that
similar signage improvements were necessary at an existing crosswalk traffic control
device at Curtis and Commonwealth Avenues. A second change order was issued in the
amount of $15,413.15 in order to comply with Southern California Edison requirements.
The total cost of the project was $499,660.50. This project has been inspected by staff
and all work has been completed in accordance with the City requirements and
specifications. As such, it would be appropriate for the City Council to accept this project
as complete and instruct that the Notice of Completion be filed with the County of Los
Angeles Recorder’s Office.

Recommended Action: City Council accept the work of Aldridge Electric, Inc. for the
2017 CDBG Funded Crosswalk Traffic Control Devices at Various Intersections Project
in the amount of $499,660.50 as complete; direct the City Clerk to file a Notice of
Completion with the County of Los Angeles for recordation; instruct the Finance Director
to release the five percent retention 35 days from the date of recordation if no liens are
filed; and, direct staff to undertake the steps necessary to finalize Council’s action.
(M2M18-111)

17. NIB: PURCHASE OF VARIOUS UTILITY SERVICE VEHICLES – F2M18-6A, N2M18-

84, N2M18-85, N2M18-86, N2M18-87

The Utilities Department uses their vehicles and equipment on a daily basis to service
and maintain the City’s infrastructure. The Utilities Department 2018-2019 Capital
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 Improvement Plan budgeted for the purchase and/or replacement of two one-ton service
trucks, two half-ton service trucks, and a CNG sewer vacuum/jetter truck. Specifications
for each of the vehicles have been prepared for these purchases. Staff has reviewed
and approved the specifications which will be circulated and advertised with the bid
notice and bid instructions.

Recommended Action: City Council authorize the circulation of Notice Inviting Bids
for the purchase of utility service vehicles as follows: 1-Ton Service Truck for the Sewer
Division (N2M18-84); 1-Ton Service Truck for the Water Division (N2M18-85); 2 Half-
Ton Trucks (N2M18-86) and 1 CNG Sewer Vacuum/Jetter Truck (N2M18-87), with bids
due no later than 10:30 a.m. on August 30, 2018; and, direct staff to undertake the steps
necessary to finalize Council’s action.

18. AWARD CONTRACT: MANHOLE REHABILITATION PROJECT – F2M18-46, C2M18-

40, M2M18-112

Staff in the Sewer Division of the Utilities Department solicited bids for manhole repairs
in various locations throughout the City. There were three bids received for the project
which ranged from $49,600 to $63,105. Ramona Inc. submitted the lowest qualified bid
at $49,600. Staff has reviewed their bid and found it to be in full compliance and
conformance with the project specifications. Therefore, staff requests that the City
Council award a contract to Ramona Inc. for the Manhole Rehabilitation Project.

Recommended Action: City Council approve a contract, subject to final language

approval by the City Manager and City Attorney, by and between the City of Alhambra
and Ramona Inc., for the Manhole Rehabilitation Project in the amount not to exceed
$49,600; and, direct staff to undertake the steps necessary to finalize Council’s action.
(M2M18-112)

19. AUTHORIZE RFP: PROFESSIONAL ENGINEERING DESIGN SERVICES FOR THE

MAIN STREET SEWER REPLACEMENT PROJECT BETWEEN BUSHNELL AVENUE
AND ATLANTIC BOULEVARD – F2M18-47, RFP2M18-11

Staff requests that the City Council authorize staff to circulate a Request for Proposals
for Professional Engineering Design Services for the Main Street Sewer Replacement
Project between Bushnell Avenue and Atlantic Boulevard. This is the fifth of the seven
gravity system capital improvement projects contained in the Consent Judgment.
Projects one and two have been completed, project three is in construction, and project
four is being analyzed to determine if the project is necessary. This project would
replace approximately 1,858 feet of existing 8-inch sewer main with 12-inch sewer main.

Recommended Action: City Council authorize the distribution of a Request for

Proposals for Professional Engineering Design for the Main Street Sewer Replacement
Project; and, direct staff to undertake the steps necessary to finalize Council’s action.

20. AUTHORIZE RFP: ENGINEERING DESIGN SERVICES FOR THE CITYWIDE SEWER
SPOT REPAIR AND LINING PROJECT – F2M18-48, RFP2M18-12
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 Staff requests that the City Council authorize staff to circulate a Request for Proposals
for Engineering Design Services for the Citywide Sewer Repair and Lining Project. The
Consent Judgment entered into with the Regional Water Quality Board dated December
14, 2015, states that the City shall complete all sewer main repair projects on the
Condition Inspection Summary with the priority rating of “severe” within three years and
“major” within ten years of entry of the judgment. As of June 2018, the Utilities
Department has completed the sewer repairs listed as “severe” condition. This RFP will
begin prioritizing, grouping and creating plans and specifications to complete the repairs
for the points that have been listed as “major”.

Recommended Action: City Council authorize the distribution of a Request for

Proposals for Engineering Design and Construction Management Services for the
Citywide Sewer Spot Repair and Lining Project with proposals due no later than 4:30
p.m. on August 24, 2018; and, direct staff to undertake the steps necessary to finalize
Council’s action.

21. CONTRACT AMENDMENT: PROFESSIONAL ENGINEERING DESIGN SERVICES

FOR THE SEWER LIFT STATION NO. 2 REPLACEMENT PROJECT - F2M14-27,
C2M14-35, M2M18-113

On June 23, 2014, the City Council awarded a contract for engineering and design
services for the Sewer Lift Station No. 2 Replacement Project to AKM Engineering
(AKM). On September 11, 2017, the City Council approved a contract amendment in the
amount of $97,342 for AKM to relocate and redesign the project as the City could not
attain the property for the originally desired location. Due to the extensive submittal
process and engineering construction support, AKM has requested a second
amendment to the contract in the amount of $150,677.

Recommended Action: City Council approve an amendment, subject to final

language approval by the City Manager and City Attorney, to the contract by and
between the City of Alhambra and AKM Consulting Engineers for professional design
services for the Sewer Lift Station No. 2 Replacement Project to increase the total
contract amount by $150,677; and, direct staff to undertake the steps necessary to
finalize Council’s action. (M2M18-113)

22. APPROVE CONTRACT CHANGE ORDER: MAINTENANCE AND REPAIR OF THE

CITY’S SCADA SYSTEM FOR SEWER AND WATER – F2M9-80, C2M16-49, M2M18-
114

On July 10, 2017, City Council approved a one year contract extension for the
agreement with SCADA Integration Inc. for the Maintenance and Repairs for the City’s
SCADA System in an amount not to exceed $70,000. Due to emergencies at the Golf
Course Booster Station and multiple power outages at the Ground Water Treatment
Plant, $10,650 of unforeseen labor and expenses were incurred. Therefore, staff
requests that the City Council approve a change order to the agreement with SCADA
Integration Inc. for a revised total contract value of $80,650.

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 Recommended Action: City Council approve a change order, amending the FY
2017-2018 contract with SCADA Integration Inc. for the Maintenance and Repairs of the
City’s SCADA System, subject to final language approval by the City Manager and City
Attorney, to increase the total contract amount by $10,650; and, direct staff to undertake
the steps necessary to finalize Council’s action. (M2M18-114)

23. APPROVE A CONSULTING AGREEMENT FOR FUNDING OUTREACH – F2M15-

50, C2M18-41, M2M18-115

The City has a desire to continue to be actively engaged in upcoming efforts to

reallocate previous Measure R funding from the SR 710 North Project. To the extent that
Measure R monies are made available for local traffic improvements in lieu of a tunnel
being constructed, Alhambra wants to make every effort to ensure that sufficient monies
are allocated to the City to achieve the greatest relief possible. The City is seeking the
professional public relations and outreach services of Englander Knabe & Allen, LLC
(EKA) to assist with this process. EKA has more than 40 years of experience in public
project outreach and communication campaigns.

Recommended Action: City Council approve a consulting agreement, subject to

final language approval by the City Manager and City Attorney, with Englander Knabe &
Allen, LLC for funding outreach from July 1, 2018 through June 30, 2019 in the amount
of $114,000; and, direct staff to undertake the steps necessary to finalize Council’s
action. (M2M18-115)

24. AGREEMENT FOR SALES, USE AND TRANSACTION TAX AUDIT AND
INFORMATION SERVICES – F2M18-49, C2M18-36, M2M18-116

The City uses the services of Hinderliter, de Llamas and Associates (HdL) to ensure that
the City is properly receiving its share of tax revenue. In recent years, the sales, use and
transactions tax audit findings have increased significantly, bringing the audit fees paid
to HdL under the contract agreement closer to the City Manager approval authority of
$50,000 in the Alhambra Municipal Code (AMC). Exercising an abundance of caution
and ensuring the parameters of the AMC are observed, staff is requesting the City
Council provide contract approval to the City Manager in the event that the fees paid to
HdL exceed the City Manager approval threshold.

Recommended Action: City Council authorize the City Manager to negotiate and
execute a contract with Hinderliter, de Llamas and Associates (HdL) for sales and use
tax audit and information services in an annual amount of $7,800 plus 15% of recovered
sales and use tax; direct staff to appropriate funds as necessary; and, direct staff to
undertake the steps necessary to finalize Council’s action. (M2M18-116)

25. RESOLUTION: ADOPT PARKING CITATION PAYMENT PROGRAM TO CONFORM

TO AB 503 (CVC SECTION 40220) – F2M18-16, R2M18-29

Effective July 1, 2018, AB 503 requires that cities offer an indigent payment plan to
individuals before submitting unpaid parking citations to the DMV for collection.
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 Therefore, staff requests that the City Council adopt a resolution to offer an indigent
payment plan as it relates to parking citations.

Recommended Action: City Council adopt Resolution No. R2M18-29 entitled: A

Resolution of the City Council of the City of Alhambra California, adopting a Parking
Citation Payment Program to conform to AB 503 (CVC Section 40220)

26. APPROVE ANNUAL SUPPORT AND LICENSE AGREEMENT FOR MUNIS (EDEN)
SOFTWARE SYSTEM – F2M5-75, C2M7-55, M2M18-117

On September 22, 2007 the City of Alhambra entered into a contract agreement with
Tyler Technologies Inc., for annual support, maintenance and license agreement for the
Munis (EDEN) software. The EDEN system provides several crucial software/database
modules, including general ledger, accounts payable, payroll, and human resources.
Staff is pleased with the technology and support services provided by Tyler
Technologies and desires to continue its relationship with the company. Therefore,
pursuant to Alhambra Municipal Code Section 3.38.050, staff recommends that the
contract with Tyler be extended from July 1, 2018 through June 30, 2019.

Recommended Action: City Council approve the annual support agreement and
license agreement, subject to final language approval by the City Manager and City
Attorney, with Munis (EDEN) for the maintenance licensing agreement for the City’s
financial management system (EDEN) in an amount not to exceed $59,349.39; and,
direct staff to undertake the steps necessary to finalize Council’s action. (M2M18-117)

27. ISSUANCE OF WASTEWATER REVENUE BONDS AND APPROVAL OF RELATED

DOCUMENTS AND RESOLUTIONS – F2M18-43, R2M18-31, AFFA R2M18-2

In January 2016, the City and the State of California Regional Quality Control Board, Los
Angeles Region entered into a stipulated judgment which required the City to make
numerous capital improvements to its Wastewater System including gravity lines, lift
stations and line repairs. The sources of funds to finance the required improvements
include available fund balance (cash) in the Sewer and Storm Drain Enterprise fund,
increased net operating revenues resulting from the proposed sewer rate increase, and
proceeds from the issuance of Bonds. Together these sources of funds will assure the
required improvements are completed. The Alhambra Facilities Financing Authority
plans to sell the Bonds by competitive bid.

Recommended Action: 1) City Council adopt Resolution No. R2M18-31 entitled:

A Resolution of the City Council of the City of Alhambra authorizing proceeds and
agreements relating to the financing of the Wastewater System Improvements,
approving issuance and sale of Bonds by the Alhambra Facilities Financing Authority,
approving an official statement and authorizing official actions; and, 2) Alhambra
Facilities Financing Authority adopt Resolution No. AFFA R2M18-2 entitled: A
Resolution of the Board of Directors of the Alhambra Facilities Financing Authority
authorizing the issuance of its Wastewater Revenue Bonds in one or more Series in an
aggregate principal amount not to exceed $9,000,000 in connection with the financing of
certain improvements of benefit to the Wastewater System of the City of Alhambra,
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 authorizing and directing execution of an Indenture of Trust, an Installment Purchase
Agreement and an Agency Agreement, authorizing the sale of the bonds, approving a
Bond Purchase Agreement and an Official Statement and authorizing official actions and
execution of related documents

28. APPROVE SIDE LETTERS: FY 2017-2019 MOU’S WITH THE ALHAMBRA CITY
EMPLOYEES ASSOCIATION AND ALHAMBRA MANAGEMENT EMPLOYEES
ASSOCIATION – F2M18-2, C87-16A, C2M17-70, M2M18-118

Staff requests that the City Council approve Side Letters to the FY 2017-2019
Memoranda of Understanding between the City of Alhambra and the Alhambra City
Employees Association and Alhambra Management Employees Association.

Recommended Action: City Council approve that certain Side Letter Agreement to
Memorandum of Understanding between the City of Alhambra and the Alhambra City
Employees Association July 1, 2017 to June 30, 2019 and that certain Side Letter
Agreement to Memorandum of Understanding between the City of Alhambra and the
Alhambra Management Employees Association July 1, 2017 to June 30, 2019, copies of
which Side Letters are on file in the office of the City Clerk as Contract Nos. C87-16A,
and C2M17-70 respectively, and by this reference incorporated herein and made a part
hereof as though fully set forth herein; and, direct staff to take the steps necessary to
finalize Council’s action. (M2M18-118)

29. RESOLUTION APPROVING THE CITY OF ALHAMBRA SALARY SCHEDULES AND

PAY RATES – F2M18-2, R2M18-28

Staff requests that the City Council adopt a resolution approving an amendment to the
City of Alhambra Salary Schedules and pay rates. California Public Employees’
Retirement Law requires the City Council to approve and adopt salary schedules and
pay rates at a public meeting.

Recommended Action: Adopt Resolution No. R2M18-28 entitled: A Resolution of

the Alhambra City Council approving an amendment to the City of Alhambra Salary
Schedule and pay rates

30. CLASS SPECIFICATIONS: CERTAIN JOB CLASSIFICATIONS IN THE ALHAMBRA

MANAGEMENT EMPLOYEES ASSOCIATION – F2M18-2, M2M18-119

Before a class specification becomes effective, it must be approved by the City Council.
Two new classifications are needed in the Utilities Department: Customer Service
Supervisor and Field Service Supervisor. Both of these classifications will report to the
Deputy Director of Utilities.

Recommended Action: City Council adopt the class specifications for the positions
of Utilities Department Customer Service Supervisor and Utilities Department Field
Service Supervisor as outlined and described in the Interim Director of Human
Resources’ July 23, 2018 report on file in the office of the City Clerk. (M2M18-119)
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31. APPROVE PROFESSIONAL SERVICES AGREEMENT: CAPITOL STRATEGIES
GROUP – F2M6-30, C2M18-42, M2M18-120

Staff requests that City Council approve a professional services agreement with Capitol
Strategies Group for government relations consulting through June 30, 2021. The City of
Alhambra has been actively engaged in following legislation on a variety of topics that
affect local government agencies in the State of California. The City is seeking to
continue contracting for professional government relations consulting with Capitol
Strategies Group.

Recommended Action: City Council approve a three-year professional services

agreement, subject to final language approval by the City Manager and City Attorney,
with Capitol Strategies Group for government relations consulting from July 1, 2018
through June 30, 2021 in the amount of $72,000 each year; and, direct staff to undertake
the steps necessary to finalize Council’s action. (M2M18-120)

32. TREASURER’S REPORT - F2M18-1

Recommended Action: City Council receive and file as submitted the Treasurer's
Report prepared by the Director of Finance for the month of June 2018, listing all of the
City's investments as of June 30, 2018.

33. PERSONNEL ACTIONS – F2M18-2

Recommended Action: City Council ratify the actions of the City Manager set forth
in that certain Personnel Actions document dated July 23, 2018, showing the various
appointments, classifications, salary changes, etc., since the last City Council meeting.

34. DEMANDS - F2M18-1

Recommended Action: City Council approve as submitted Final Check List

(193196 thru 193321) in the amount of $46,406.92 for the period ending June 1, 2018;
Final Check List (193322 thru 193440) in the amount of $510,181.36 for the period
ending June 7, 2018, Schedule of Wire Transfers in the amount of $8,376,337.20 for the
week ending May 25, 2018 and Schedule of Wire Transfers in the amount of
$2,600,298.00 for the week ending June 1, 2018; Final Check List 193441 thru 193596)
in the amount of $523,724.44 for the period ending June 14, 2018, Schedule of Wire
Transfers in the amount of $1,613,162.21 for the week ending June 8, 2018 and
Schedule of Wire Transfers in the amount of $766,926.87 for the week ending June 15,
2018; Final Check List (193597 thru 193772) in the amount of $3,787,047.18 for the
period ending June 21, 2018; and, Final Check List (193773 thru 193926) in the amount
of $1,372,882.13 for the period ending April 26, 2018 and Schedule of Wire Transfers in
the amount of $1,647,217.39 for the week ending June 22, 2018.

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ORDINANCE – URGENCY

35. AN URGENCY ORDINANCE ESTABLISHING SALARY AND BENEFITS FOR NON-

REPRESENTED MANAGEMENT EMPLOYEES – F2M18-2, O2M18-4741

Staff requests that the City Council consider adoption of an urgency ordinance
establishing salary and benefits for non-represented Management Employees effective
August 5, 2018 through June 30, 2019. Effective August 5, 2018, the classifications
covered through this ordinance will join the Executive and Confidential employees as
non-represented employees.

Recommended Action: Direct the City Attorney to introduce and give first
reading by title only, waiving further reading to the following urgency ordinance
entitled:

Ordinance No. O2M18-4741: An Urgency Ordinance of the Alhambra

City Council establishing salary and benefits for all non-represented
Management Employees effective August 5, 2018 through June 30, 2019

after which such ordinance shall go into effect immediately upon its adoption by a
4/5th vote of the City Council.

ORDINANCE – SECOND READING

36. APPROVAL OF A TREE PRESERVATION ORDINANCE AMENDING TITLE 23

(ZONING) OF THE ALHAMBRA MUNICIPAL CODE – F2M17-54, O2M18-4737

Staff requests that the City Council consider a second reading and adoption of a
citywide Tree Preservation Ordinance amending Chapter 23.87 of Title 23 (Zoning) of
the Alhambra Municipal Code. The proposed ordinance extends protections to private
property trees by providing guidance and standards for tree removal based on size and
species. The proposed ordinance will also protect oaks and native trees from being
removed or damaged except under specified exceptions outlined in the ordinance. The
ordinance also contains a list of trees deemed “California Natives” by definition for
purpose of classifying the trees protected by the ordinance. The ordinance will apply to
all protected trees on all private parcels, except in the rear and side yards of single
family residential dwellings of R-1 and R-2 zone districts, whether vacant, undeveloped,
in the process of development or developed. In the R-1 and R-2 zones the ordinance
will only apply to the front yard setback of the private property. General exceptions
include trees that are deemed a hazard, either due to their location creating a visual
barrier to traffic safety or due to a natural disaster or emergency situation. Other
exceptions include the removal of trees in order to pursue a public utilities or public
works related project, routine trimming and pruning, and a categorical exemption for fruit
and certain palm trees.

Recommended Action: City Council direct the City Attorney to give second
reading by title only to the following ordinance entitled:

Ordinance No. O2M18-4737: An Ordinance of the City Council of the

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 City of Alhambra California, Amending Title 23 (Zoning) of the Alhambra
Municipal Code, Chapter 23.87 regarding Tree Preservation City Wide

after which the Council may adopt Ordinance No. O2M18-4737

.

ORAL COMMUNICATIONS (TIME LIMITATION - 5 MINUTES)

Citizens wishing to address the Council on any matter which is within the subject matter
jurisdiction of the City Council not on the Agenda may do so at this time. Please state your
name and address clearly for the record. Please note that while the City Council values your
comments, pursuant to the Brown Act, the City Council cannot take action unless the matter
appears as an item on a forthcoming agenda.

COUNCIL COMMUNICATIONS (ANNOUNCEMENTS & FUTURE AGENDA ITEMS) F2M18-7

Each Councilmember at his/her discretion may address the Council and public on matters of
general information and/or concern, including announcements and future agenda items.

ADJOURNMENT: There being no further business for the City Council/AFFA Board to
transact, the Mayor, with the consent of the City Council, shall direct the City Clerk to cancel the
August 13, 2018 meeting and shall adjourn their meeting to 5:30 p.m., on August 27, 2018, in
the Council Chambers of the Alhambra City Hall, 111 South First Street, Alhambra, California
(Notice No. N2M18-88).

NOTICE
Agenda Items: Copies of the staff reports or other written documentation relating to the items listed
on this agenda are on file with the City Clerk in Alhambra City Hall, located at 111 South First Street,
Alhambra, California, and are available for inspection during regular office hours, Monday through
Friday from 8:00 a.m. to 5:00 p.m. If you would like to sign-up to receive the City Council meeting
agenda and staff reports packet, please visit the City’s website at www.cityofalhambra.org and you
will be able to submit your email address on the homepage to the subscription service. Pursuant to
Government Code Section 54957.5(b), materials related to agenda items for regular meetings of the
Alhambra City Council that are distributed less than 72 hours prior to that meeting, will be made
available for public inspection at the Alhambra City Clerk’s Office.

Broadcast of Meeting: A live video stream of each Council meeting is available through the City’s
website. The regular meetings of the Alhambra City Council are recorded and are broadcast on
Charter Channels 3 and 182 at 7:30 p.m. on Thursdays and Mondays following the meeting.
Recordings are also available for viewing by the public on the City of Alhambra’s website, at the
Alhambra Public Library and, upon appointment, in the Office of the City Clerk.

Americans with Disabilities Act: If you require special assistance to participate in any City
meeting (including assisted listening devices), please contact the City Clerk's Office (626) 570-5090.
Notification of at least 72 hours prior to the meeting will enable the City to make reasonable
arrangements to ensure accessibility to this meeting.

LAUREN MYLES, CMC

CITY CLERK
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