Step by Step Ms Word

Table of Contents
Getting Started
"Word 2007 Screen Elements”.........................................................................................5
"The Word 2007 Ribbon - A new Look of Word Interface!"....................................................6
"Word 2007 Save VS Word 2007 Save As"........................................................................8
Getting Started
"Word 2007 Screen Elements - Knowing the Functions of the

Word 2007 Screen Elements"
Here are the screen elements of Word 2007:
The Word 2007 window has many features to aid you in creating and editing documents. Following
are the description of some important elements:
• Office button: Opens the Office menu, from which you can open, save, print, and start new
presentations.
• Quick Access Toolbar: A small toolbar next to the Office button contains shortcuts for some of
the most common commands.
• Title bar: Identifies the Word program running and the name of the active presentation.
• Minimize button: Shrinks the application window to a bar on the taskbar; you click its button on
the taskbar to reopen it.
• Maximize/Restore button: If the window is maximized (full screen), click will changes it to
windowed (not full screen) and vice versa.
• Close (Quit) button: Closes the application.
• Ribbon: Functions as a combination of menu bar and toolbar, offering tabbed "pages" of buttons,
lists, and commands.
• View buttons: Allow you to see the active Word window/page in different views.
• Status bar: Reports information about the presentation and provides shortcuts for changing the
view and the zoom.
"The Word 2007 Ribbon - A new Look of Word Interface!"

The ribbon is designed to help you quickly find the commands that you need to complete a task.
The ribbon is divided into eight tabs by default, and each tab is a selection of groups that show
related items together. Command buttons in each group carry out a command or display a menu of
commands.
As you can see, similar commands are grouped together making the ribbon very task oriented. The
more popular commands are available directly on each tab; you can directly access the command by
clicking on the command icons/buttons.
Here are the elements in a Word 2007 ribbon:

• Ribbon: The whole bar, including all of the tabs.
• Tab: A tabbed page of the Ribbon such as Home, Insert, etc. Every tab contains several groups
and every group has it own command icons.
• Group: A section of a tab. For example, the Home tab has the following groups: Clipboard, Font,
Paragraph, Styles, and Editing.
• Dialog box launcher: A small icon in the bottom-right corner of a group, from which you can open
a dialog box related to that group.
There is no way to delete or replace the Ribbon with the toolbars and menus from the earlier
versions of Microsoft Office. However, you can minimize the Ribbon to make more space available
on your screen.
To minimize the Ribbon

• Click Customize Quick Access Toolbar
• From the drop-down menu, click Minimize the Ribbon.
• To use the Ribbon while it is minimized, click the tab you want to use, and then click the option or
command you want to use.
To restore the minimized Ribbon

• Click Customize Quick Access Toolbar.
• From the drop-down menu, click the Minimize the Ribbon again.
Note: To quickly minimize the Ribbon, double-click the name of the active tab. Double-click a tab
again to restore the Ribbon.
Keyboard shortcut: To minimize or restore the Ribbon, press Ctrl + F1.
"Word 2007 Save VS Word 2007 Save As"

The first time you save a document, whether you click on Office Button - Save OROffice Button -
Save As, you will bring to a Save As dialog box.
From this dialog box, you have to specify where you want to save it - that is, the disk drive and the
folder or subfolder in which you want it saved as well as the file name.
Subsequently, if you save the file you just need to go to Office Button - Save and the file will be
save. If you wish to save the same file to other location or give a new file name, then you need to
use the Office Button - Save As command.
To save a document for the first time

• From the Office Button, click Save As.
• From the Save As dialog box displayed, click the icon on the left (under theFavorite
Links section) and browse to the location that you want the file to be saved.
• If you want to save your new document in a folder that already exists in the major area, double-
click that folder to open it.
• If you want to store your new document in a new folder, click the New Folder icon in the toolbar,
type the name of the new folder, and click OK. The new folder will open.
• When you have the folder(s) open in which you want to save the document, enter the name of
the document in the File name: box, and then click Save button.
Note: If you would like the document to be open in the previous versions of Word, in the Save as
type: drop-down menu, select Word 97 - 2003 Document (*.doc).
To save a document subsequently

• From the Office Button, click Save.
OR
• Click the Save icon on the Quick Access Toolbar.
OR
• Press CTRL+S.
To save a document automatically
• From the Office Button, click Word Options.
• From the Word Options dialog box displayed, and click the Save option on the left.
• Under the Save documents section, click the Save AutoRecover infomation every check box.
• In the minutes box, use the arrows to select a time or type a time for how often Word is to save
your document.
• Click OK to close the dialog box.
WORD 2007 Formatting
"Word Drop Caps: Apply it to Draw Attention in Your

Documents!"
A drop cap is the first letter of a report, article, chapter, or story that appears in a larger than normal
and more interesting font than the other characters. So it occupies several lines of the paragraph.
Drop caps can be used to add style to a document and draw attention to something in the document.
Maybe you are not aware that you seems the drop cap before, just you don't know that it's a drop
cap. There are basically two styles of drop caps, dropped and in margin. Here it looks like.
To add a drop caps to your document
• Type your paragraph as you normally would.
• Select the first character of the first word at the start of your paragraph.
• Click the Insert tab of the Ribbon.
• In the Text group, click Drop Cap then click on Drop Cap Options.
"Guide to Add Shading to Highlight Text in Word 2007"

But with different formatting features available in Word, there are many different ways to draw
attention to your document? For example, you can underline, bold, color text, etc to draw attention to
it.
What if you want to draw attention to an entire paragraph? One option is to shade the entire
paragraph in a different color, making it stand out from the rest.
This shading can be added in conjunction with any border you may specify for the paragraph. Word
2007 even can allows you to precisely control the degree of shading.
To add shading to a paragraph

• Position the insertion point in the paragraph that you want to shade.
• Click the Home tab from the Ribbon.
• In the Paragraph group, click the down-arrow to the right of the Shading tool.
• From the shading color palette displayed, select any one of the theme colors of the palette. There
are ten colors, and each option under the colors represents a different percentage of shading for
that color.
To remove shading from a paragraph

• Position the insertion point in the paragraph with shading applied.
• Click the Home tab from the Ribbon.
• In the Paragraph group, click the down-arrow to the right of the Shading tool.
• From the shading color palette displayed, select No Color. Then, the paragraph shading will be
removed.
• From the Drop Cap dialog box displayed, in the Position section, you can choose either Dropped
or In margin option.
• Change any other options to format your drop cap.
• Click on OK.
How to Add Word 2007 Borders and Shading to Your

Documents?"
Borders are added above, below, or to either side of any amount of text, from a single character to
several pages.
You can add many varieties of shading to the space occupied by selected text, paragraphs, and
pages - with or without a border around them. You can create horizontal lines as you type.
The following will show you how to add Word 2007 borders and shading to the selected text and the
unique way to create horizontal lines as you type.
To add Word 2007 borders and shading to text

• Select the text for which you want to have a border or shading.
• From the Home tab, in the Paragraph group, click the Borders down arrow, and then select the
type of border you want to apply.
To add paragraph borders
• Place the mouse cursor on the paragraph that you wish to add the borders.
• From the Home tab, in the Paragraph group, click the Borders down arrow, and then
select Borders and Shading.
• From the Borders and Shading dialog box displayed, click the Borders tab.
• Do the changes by selecting the type of box (click Custom for less than four sides), the line style,
color, and width you want.
• If you want less than four sides and are working with paragraphs, click the sides you want in
the Preview area.
• Click the Options button to set the distance the border is away from the text.
• From the Border and Shading Options dialog box displayed, set the distance for top, bottom, left
and right.
• Click OK to close the Border and Shading Options dialog box.
• Click OK.
To add page borders

• From the Borders and Shading dialog box displayed, click the Page Border tab.
• Do the changes by selecting the type of box (click Custom for less than four sides), the line style,
color, width and art that you like to use for the border.
• If you want less than four sides, click the sides you want in the Preview area.
• Click the Options button to set the distance the border is away from either the edge of the page or
the text.
• From the Border and Shading Options dialog box displayed, set the distance for top, bottom, left
and right.
• Click OK to close the Border and Shading Options dialog box.
• Click OK.
To add shading
• Select (highlight) the text for which you want to have shading.
• From the Borders and Shading dialog box displayed, click the Shading tab.
• You can select a color of shading. If desired, select a pattern, and choose whether to apply it to the
entire page, paragraph, or just to the selected text.
To create horizontal lines as you type

• Press ENTER to create a new paragraph.
• Type --- (three hyphens) and press ENTER. A single, light horizontal line will be created between
the left and right margins.
• Type = = = (three equal signs) and press ENTER. A double horizontal line will be created between
the left and right margins.
• Type _ _ _ (three underscores) and press ENTER. A single, heavy horizontal line will be created
between the left and right margins.
As you can see, adding Word 2007 borders and shading features to your documents really can
enhance the readability of the text.
"Word 2007 Styles: How and Why to Apply Styles in Your
Document?"
A style is a set of formatting instructions. In another term, it is a way to give a name to a group of
formatting attributes such as font formatting (color, size, etc), paragraph formatting (alignment,
spacing, etc).
Microsoft Word 2007 allows you to create your own Word styles and also come with a number of
built-in styles. Among the most important built-in styles are the standard heading styles: Heading 1,
Heading 2, Heading 3, etc.
For example, you might use Title Heading for chapter titles, Heading 1 for section headings, Heading
2 for the sub-headings, etc.
Once you have defined a style, you can quickly and easily format text simply by applying the style
without the need to apply text formatting individually. Styles can save a lot of time and help insure
consistency in your documents.
With the headings styles, Word can automatically create a table of contents (TOC), and you also can
use headings to define cross-references. Here we show you how to use styles to create a TOC later.
These styles are on the Home tab, in the Styles group.
To apply the Style

• Place the cursor in the chapter title or heading in your document.
• In the Styles group, click on a suitable heading such as Title for the highest level,Heading 1 for
the next level, etc.
• To see more styles, click the More icon in the Styles group and you can choose any intended
style.
Note: For each chapter title and heading, you need to apply the style.
The heading styles and the TOC work together as Word designate Heading 1 titles to the highest
level in the TOC; Heading 2 corresponds to the next highest level; and Heading 3 is the following
level.
Adjusting the Width of Characters in Word 2007 Document"

The tool is available in the Font dialog box Character Spacing tab. The following show you how to
do that with just simple few steps.
To change the horizontal size / width of characters

• Select the characters you want to adjust the widths.
• Display the Font dialog box by pressing Ctrl + D.
• From the Font dialog box displayed, click on the Character Spacing tab.
• Use the Scale: drop-down menu to specify the scaling you want applied to the characters. You can
select from a pre-defined scale, or enter any value between 1% and 600%.
• Click on OK.
If you find you have a need to scale quite a few selections in your documents, you can add a scaling
tool to the Quick Access Toolbar (QAT). With the Character Scaling tool in place, you can easily
change the scaling of any selected text at any time.
To add a scaling tool to the Quick Access Toolbar

• Click the Office button and then click Word Options. Word displays the Word Options dialog
box.
• At the left side of the dialog box, click the Customize option.
• Using the Choose Commands From drop-down list, choose All Commands.
• Scroll through the list of commands until you find the Character Scaling command.
• Select the command by clicking it once.

• Click the Add button. The command now appears at the right side of the dialog box.
• Click the OK button. The command now appears on the Quick Access toolbar.
Word 2007 Page Break: How to Insert and Prevent Certain

Types of Page Breaks?"
Page breaks force the following text, table or image to appear on the next page. So, there are few
things you need to take care when using a page break, such as:
• prevent a page break in the middle of a paragraph
• prevent a page break between paragraphs
• specify a page break before a paragraph
You can insert a page break anywhere in your document, or you can specify whereMicrosoft
Word positions automatic page breaks.
There are a two ways of inserting page breaks into your Microsoft Word 2007 documents:
To insert a page break

• Click where you want to start a new page.
• On the Insert tab, in the Pages group, click Page Break.
Alternatively, you can press Ctrl + Enter to insert a page break.
To prevent page breaks between paragraphs

• Select the paragraphs that you want to keep together on a single page.
• On the Page Layout tab, click the Paragraph Dialog Box Launcher, and then click the Line and
Page Breaks tab.
• Under the Pagination section, select the Keep with next check box.
• Click OK.
• Then, apply the page break.
To prevent page breaks in the middle of a paragraph

• Select the paragraph that you want to prevent from breaking onto two pages.
Page Breaks tab.
• Under the Pagination section, select the Keep lines together check box.
• Click OK.
To specify a page break before a paragraph

• Click the paragraph that you want to follow the page break.
Page Breaks tab.
• Under the Pagination section, select the Page break before check box.
• Click OK.
Word 2007 Themes: How to Assign a Theme, Changing the

Theme Color, Font and Graphic Effects To Your Documents?"
Word 2007 themes are used to apply certain decorative styles to your document, giving it a
professionally formatted look and appeal. So, the document themes can make adocument look more
professional.
A theme in Word 2007 consists of three elements:
Colors: Each theme consists of a set of four colors for text and background, six colors for accents,
and two colors for hyperlinks. You can change any single color element or all of them.
Fonts: Two fonts are chosen as part of the theme - one for the heading font use for headings and a
second for the body font used for general text entry. The default fonts used in Word for a
new document are Calibri for body text and Cambria for headings.
Design effects: These effects are applied to any graphics, pictures, charts or design elements in
your document. The effects can include lines (borders), fills, and effects such as 3D, shading,
gradation, drop-shadows, and other design subtleties.
To apply/assign a theme to the document

• On the Page Layout tab, in the Themes group, click Theme icon to display a gallery of themes.
• Click the theme you want, and it will be applied to the current document.
To change the color of a theme

• Open your document that you wish to change the theme color.
• On the Page Layout tab, in the Themes group, click the Colors icon. The drop-down menu of
color combinations will be displayed.
• Point at the rows of color combinations to see which ones appeal to you.
• When you find the one you want, click it.
To change the Word 2007 themes fonts

• Open your document that you wish to change the theme fonts.
• On the Page Layout tab, in the Themes group, click the Fonts icon. The drop-down list displays
various theme fonts. The current theme font combination is highlighted.
• Point to each font combination to see how the fonts will appear in your document.
• Click the font name combination you decide upon. When you click a font name combination, the
fonts will replace both the body and heading fonts in your documenton one or selected pages.
To create a new theme font set

• On the Page Layout tab, in the Themes group, click Fonts icon.
• Click Create New Theme Fonts at the bottom of the drop-down list.
• From the Create New Theme Fonts dialog box, click either or both the Heading font: and Body
font: down arrows to select a new font combination.
• Type a new name for the font combination you've selected in the Name: text box, and click
the Save button.
To change the theme graphic effects

• On the Page Layout tab, in the Themes group, click Effects icon. The drop-down list displays a
gallery of effects combinations. The current effects combination is highlighted.
• Point to each combination to see how the effects will appear in your document, assuming you have
a graphic or chart inserted on the document page.
• Click the effects combination you want.
To create a custom Word 2007 themes

• On the Page Layout tab, in the Themes group, click Colors icon.
• At the bottom of the menu of colors, click the Create New Theme Colors link.
• From the Create New Theme Colors dialog box displayed, select a color for one of the color
groups, click the text/background/accent/ down-arrow and click the color you want to test.
• Go through each set of colors that you want to change.
• When you find a group of colors that you like, type a name in the Name: text box, and click
the Save button.
Word 2007 Template - How To Create Your Own, Modify or

Attach a Template to a Document?"
Word 2007 template is a file that stores collection of styles, associated formatting and design
features, and colors used to determine the overall appearance of a document.
Templates are used to create new document or to change the look of existing ones.
Word 2007 comes with several installed templates that you can use to create letters, faxes, memos,
and more. You can get more templates from the Microsoft website or you can create your own
templates.
To create a template
• With Word open, click the Office Button, and click New. The New Documentdialog box displayed.
• Under Templates, click Blank and recent to display a blank document template and the templates
that you most recently used. Click the Blank documentthumbnail.
• Click Create button. A new document opens.
• Build the template by adding needed text, formatting, and other stuff.
• Save the template by choosing the Office Button, then Save As command and click the Word
Template.
• From the Save As dialog box displayed, type a name for the template.
• Click the Save button. Close the template.
To modify the created Word 2007 template

• Open the existing template that you already created.
• Make your changes to the template file.
• Use the Save As command to either overwrite the existing template or save the document as a
new template.
To use the preinstalled template

• Click the Office Button, click New.
• From the New Document dialog box displayed, click Installed Templates under
the Templates section.
• Use the scroll bar to scroll through and select a suitable template, click the Createbutton.
To attach a Word 2007 template to a document

• Open the document that needs a new template attached.
• From the Office Button, click the Word Options button.
• From the Word Options dialog box displayed, click Add-Ins from the left side of thedialog box.
• On the right side of the dialog box, near the bottom, choose Templates from theManage: drop-
down list.
• Click the Go button.
• From the Templates and Add-ins dialog box displayed, you should see which template is
currently attached to the document, such as Normal.
• Click the Attach button.
• From the Attach Template dialog box displayed, select the template you want to attach and click
the Open button. The template is now attached.
• Optionally, if you check the Automatically update document styles option, your current styles
are changed to reflect those of the new template.
• Click OK.
Note: You can also use these steps to unattach a template. Do that by selecting NORMAL.DOTM as
the template to attach using the steps above.
Word 2007 Header and Footer Feature - How to Add, Edit or

Delete it?"
Word 2007 header and footer are parts of a document that contain information such as page
numbers, dates, the document title, and so on.
The header appears at the top of every page, and the footer appears at the bottom of every page.
The good thing about creating your document header or footer is that you just need to create it once
and it will appear on every page of the entire document.
The following shows the icons available on the Header and Footer Tools - Design tab.
To create Header or Footer
• Open the document to which you want to add a header or footer.
• On the Insert tab, in the Header & Footer group, click Header or Footer.
• The header or footer area will be displayed along with the special contextual Header & Footer
Tools Design tab.
• You also can do this by double-clicking in the top area of the document where a header located.
• Type the text you want displayed in the header.
• To switch between the header and footer, click the Go To Header or Go To Footericons in
the Navigation group.
• To insert a page number, click Page Number in the Header & Footer group.
• To insert a date or time click Date & Time in the Insert group.
• When finished, double-click in the document area or click the Close Header And Footer button in
the Close group.
To edit Word 2007 Header and Footer

• Double-click the header or footer area, to make it visible. Edit the header or footer as necessary.
• When finished, double-click in the document area or click the Close Header And Footer button in
the Close group.
To delete Header and Footer

• Double-click the header or footer area, to make it visible.
• Delete the header or footer text or graphics, and press the keyboard Delete button.
• Alternatively, you also can click Header or Footer in the Header & Footer group, and
click Remove Header or Remove Footer.
http://www.msoffice-tutorial-training.com/word-2007-tutorials.html
Table: Creating & Customizing
"How to Insert a Table into the Word 2007 Document?"

There are three ways to insert a table in Word 2007 document:
1) Clicking the Table button creates a table with the number of columns and rows you select from
the grid, with all the cells of equal size.
2) You can use the Insert Table dialog box, where you can specify the number of rows and columns
as well as their sizes.
3) You can also create a table by drawing cells the size you want.
When table was created, you can then enter text, numbers, and graphics into the table's cells, which
are the boxes at the intersections of a row and a column.
To Insert a Table (method 1)

• In the Table group, click the Table icon. Word displays a drop-down list.
• Drag the intended table columns and rows from the table grid. For example, 5 X 5 tables. The table
will automatically insert into the document.
To Insert a Table (method 2)

• In the Table group, click the Table icon.
• From the drop-down list displayed, click the Insert Table command.
• From the Insert Table dialog box displayed, in the Table size section, specify theNumber of
columns and Number of rows of the table.
• Click OK.
As an alternative to using the convenient Insert Table command, you can use Word's draw a table
feature.
To Draw a Table

• In the Table group, click the Table icon. Word displays a drop-down list.
• Click on Draw Table from the list of options. Word changes to Print Layout view (if you are not
already in that view) and changes the mouse pointer so it looks like a pencil.
• Use the mouse pointer to define the outside borders of your table, much as you would draw in a
drawing program.
• Use the pencil to draw the columns and rows into the table.
• Press Esc when you are done.
"How to Create Table in Word 2007

That Has Specific Column Widths?"
Create table in Word 2007 is not difficult, no matter how many columns or rows. But getting your
column widths "as you wish" can be challenging task.
For instance, what if you want a ten-column table with the first two columns a certain width, and the
rest of the columns sharing the remaining horizontal space?
Here's an easy way to define that table setup. All you need to do is set the wider columns, and then
use the Split Cells option to create the rest. Here's I show you an easy way to get the desired result:
To create table in Word 2007 with specific column widths

• If you are new, read another tutorial on how to insert a table in Word 2007.
• Create a one-row, three-column table. This one-row table should fill the whole width of your
document, from margin to margin.
• Use the mouse to adjust the width of the first two columns, making the column widths as wide as
you need.
• Place the insertion point in the third column of the table.
• From the Table Tools Layout tab, in the Merge group, click the Split Cells icon.
• From the Split Cells dialog box displayed, in the Number of columns control box, specify that you
want the cell split into 8 columns.
• Click OK.
Your row is now just as you wanted. To create more rows just like it, select the row and then choose
to insert additional rows above the selected row. After you insert the first row, just
press F4 repeatedly until you have created the number of desired rows.
"Delete a Table: How to Delete Column, Row or Entire

Table?"
To create or delete a table is really a normal operations in Microsoft Word 2007.
Well, after you create a table, you can type text or numbers into cells and press the Tab key to move
the insertion point from cell to cell. Pressing Tab when the insertion point is in the last cell in the last
row adds a new row to the bottom of the table.
In addition to the Tab key, you can use the Arrow keys (up, down, left and right) to position the
insertion point, or you can simply click any cell.
If you know how to create/draw a table, you also must know how to delete a table, or even delete a
table columns or rows. Actually there is various ways to delete column/row of a table, but here we
show you one of the easiest ways to perform that.
To delete a column in a table

• Move your mouse pointer to the top of the table column that you wish to delete until you see a
small arrow pointing downward and click once. The entire column is highlighted.
• Right-click on the highlighted column and click on Delete Columns.
To delete a row in a table
• Move your mouse pointer to the left of the table row that you wish to delete until you see an arrow
pointing inward and click once. The entire row is highlighted.
• Right-click on the highlighted row and click on Delete Rows.
To delete the entire table

• Highlight the entire table that you wish to delete.
• On the Table Tools Layout tab, in the Rows & Columns group, click on Deleteicon and click
the Delete Table option.
"Word 2007 Table of Contents - Using Headings to Create a
TOC"
How to use the Word 2007 table of contents to create the TOC easily?
A table of contents (TOC) is very useful for a long document. For example, you can use TOC to
quickly browse through what are the contents of a long document.
Adding a TOC to your document is simple if you have included styles (either build-in style such as
Heading 1, Heading 2, etc or custom styles)
Many people try to create a table of contents manually, without using the built-in process in Microsoft
Word. It's not easy and the spacing never comes out quite right, does it?
This tutorial demonstrates how to create a TOC. There are two steps you take to create a TOC:
1. Prepare your document by assigning heading styles that you want to appear in the TOC.
2. Apply those headings into the TOC.
After the heading styles are applied, it's time to collect them all together in the TOC. This is where
Word does the work for you.
To create a Table of Contents

• Position the insertion point where you want the TOC to appear, usually at the beginning of
the document.
• Click the References tab of the ribbon.
• From the Table of Contents group, click Table of Contents icon. Word displays a drop-down list
of TOC options.
• Click either Automatic Table 1 or Automatic Table 2, whichever TOC looks best to you in the
instant preview.
To modify a Word 2007 Table of Contents

• Position the insertion point where you want the TOC inserted.
• From the Table of Contents group, click Table of Contents icon. Word displays a drop-down list
of TOC options.
• Click Insert Table of Contents. Word displays the Table of Contents tab of theTable of
Contents dialog box.
• In the Table of Contents dialog box, make sure that the Formats drop-down list is set to From
Template.
• Click Modify button.
• From the Style dialog box displayed, click TOC 1 to select the highest level, or Level 1, in the
TOC, and then click Modify.
• From the Modify Style dialog box displayed, change the necessary options in the
Formatting section (i.e. use the Font color box to change the color to blue).
• No table of contents entries found.Click on OK to close the Modify Style dialog box.
• Click on OK again to close the Style dialog box.
• Look in the Print Preview area of the Table of Contents dialog box and you will see that TOC 1
(or Level1) is now blue.
• After you click the final OK, a message appears asking if you want to replace the TOC.
• Click OK.
Note: If you want to change TOC 2 (Level 2) or TOC 3 (Level 3) to be blue also, you would do the
same procedure selecting TOC 2 or TOC 3 in the Style dialog box before proceeding to the Modify
Style dialog box.
The TOC is automatically updated whenever you open the document; but it's a good idea to also
update it whenever you add more titles or headings in your document or when you add more content
that may affect the page numbers that appear in the TOC.
To update Word 2007 Table of Contents

• From the Table of Contents group, click the Update Table icon.
• From the Update Table of Contents dialog box displayed, you have two options to choose:
Update page numbers only: If you've added body text but no new headings (this option is faster).
Update entire table: If you have added or changed a chapter title or heading.
Note: Avoid editing entries in the TOC itself; if you ever update the TOC you will lose those
changes. To change text that appears in the TOC, be sure to edit this text in thebody of
the document and then click Update Table to compile the changes.
Working with Graphics
"Word 2007 Picture Manipulations - How to Add, Crop,

Change Pictures File Size and Wrap Picture with Text in Your
Word Documents?"
The Word 2007 picture tool enables you to place the picture that you like in the document. The
picture can be the existing in your computer, from the digital camera that you snap, or download
online.
Once the picture inserted in your document, it can be manipulated in a number of ways such as
resize it, and move them into the exact positions that you want, wrap a picture with text, and so on.
This tutorial will guide you on how to insert a picture to your document and some basic
manipulations.
To add a picture to your Word 2007 document

• Place your insertion point in the document where you want to place the picture.
• From the Insert tab, in the Illustrations group, click the Picture icon.
• From the Insert Picture dialog box displayed, browse to the location where the picture you want to
insert, and select it.
• Click Insert button. The picture is inserted in the document.
• From the Picture Tools Format tab, you can adjust custom settings, such as adjusting brightness
and contrast or choosing to display the image with various borders and effects.
Note: If the Picture Tools Format tab is not showing, click the picture to select it.
Once you have added the picture, you can remove areas from a picture that you do not want by
using the Crop tool. The following steps show you how to do it.
To crop a Word 2007 picture
• Open and select the picture you want to crop.
• From the Picture Tools Format tab, in the Size group, click the Crop icon.
• The picture redisplays with eight sizing handles on the corners and sides, and the mouse pointer
becomes a cropping icon when outside the picture.
• Place the mouse over one of the eight sizing handles, and drag the tool so that the area of the
picture is cut away (cropped).
• Press Esc or click outside of the image to turn off the Crop tool.
Note: If the Picture Tools Format tab is not showing, click the picture to select it.
To change a Word 2007 picture file size

• Open and select the pictures whose file size you want to reduce.
• From the Picture Tools Format tab, in the Adjust group, click the Compress Pictures icon.
• From the Compress Pictures dialog box displayed, under the Apply to section, choose Selected
pictures if that is what you want (versus applying it to all the pictures in the document).
• Under the Change resolution section, choose whether the target output should be printing the
document, viewing it on the web/screen, or no change. The resolution of the resulting image is
shown in dots per inch (dpi). The greater the dpi, the higher the resolution.
• Under the Options section, choose whether to compress pictures and/ or whether to delete
cropped areas of pictures.
• Once finish, click OK to close the Compress Pictures dialog box.
To wrap a Word 2007 picture with text

• Place a picture in a document, and drag a picture to any location on a page even if other content
shifts on the page.
• Click the picture to select it.
• From the Picture Tools Format tab, in the Arrange group, click the Position icon.
• Under the With Text Wrapping section, choose and click on any wrapping style, except In Line
With Text.
• The picture is reposition to the selected location. You can now freely drag the picture to anywhere
in the document.
"Working with Clip Art in Word 2007 - Adding and Organizing

Clip Arts in Your Documents"
How to use clip art in Word 2007 to enhance your document readability?
First of all, what is a clip art? Clip art is a collection of images (art and pictures), that you're free to
use in your documents.
In most cases, adding clip art to your document is the same as inserting a picture, although you're
using images from a clip art library rather than graphics files on your hard drive.
The following will show you how you can easily insert a clip art to your document. Also, you can
arrange those clip arts properly using the Microsoft Clip Organizer.
This tool can easily rearrange the collections of clip art images, pictures, sounds, and movie clips
conveniently available regardless of where they are actually stored.
To add a clip art in Word 2007 document

• Place your insertion point in the paragraph or table where you want to insert the clip art.
• From the Insert tab, in the Illustrations group, click the Clip Art icon. The Clip Arttask pane
opens in the right-hand side of the window.
• In the Search for: text box, type a keyword that related to the clip art that you want to find. For
example, type tiger in the box.
• Click the Search in: down arrow, and refine your search to specific collections. You can check
the Everywhere box.
Note: The Web Collections allow you to search thousands of clips available atMicrosoft Office
Online site (You need to have an Internet connection for this).
• Click the Results should be: down arrow, and clear all file types other than clip art.
• Click Go button. In a few moments, thumbnails of the search results will appear.
• Click the thumbnail to insert it in your document.
To organize clip art in Word 2007

• From the Insert tab, in the Illustrations group, click the Clip Art icon.
• From the Clip Art task pane displayed, and at the bottom of the pane, click theOrganize clips link.
• From the Favorites - Microsoft Clip Organizer window displayed, in theCollection List,
under My Collections, click Favorites.
• On the window's File menu, point to Add Clips to Organizer, and then click On My Own option.
• From the Favorites - Add Clips to Organizer dialog box displayed, navigate to the folder where
the file you want to add to the Favorites collection is stored, click the file name, and then
click Add button.
• To place images in a different collection, click Add To button in the Add to Clips Organizer dialog
box. Then from the Import to Collection dialog box displayed, select the collection, and click OK.
(Click the New button to create a new collection.)
• Point to the thumbnail of the file you just added, click the arrow that appears, and then click Edit
Keywords.
• From the Keywords dialog box displayed, in the Keyword box, type the word or words that you
want to describe the file, and then click Add button. The keyword is added to the Keywords for
Current Clip list.
• Click OK to close the Edit Keywords dialog box, and then close the Microsoft Clip
Organizer window.
• You can now search for the file by that keyword in the Clip Art task pane.
"Word 2007 Wordart - Applying Various Effects to the Text"

Word 2007 Wordart feature can make display text more prominent and eye-catching.
It allows you to use special effects such as bending, twisting and rotating text in your documents.
You can apply different styles of WordArt effects to the text and resized it to fit your needs. The
following steps how to create and applying the effects, edit, move as well as how to resize it.
To apply a Word 2007 Wordart effects

• From the Insert tab, in the Text group, click WordArt icon to display the WordArt gallery of text
styles.
• Choose a style of WordArt that you like by clicking on it.
• From the Edit WordArt Text dialog box displayed, directly type the text you want styled, and click
OK button. The text is displayed with the effect you have selected.
• From the WordArt Tools Format tab displayed, in the Text group, do the necessary changes:
Edit Text icon - to change the text and the font characteristics to which the effect is applied.
Spacing icon - to choose the suitable character-spacing option from the drop-down menu.
Even Height icon - to make all the characters, both uppercase and lowercase, the same height.
WordArt Vertical Text icon - to stack the letters vertically from top to bottom.
Align Text icon - to choose from several alignment formats, including left, right, and center
alignment.
• In the WordArt styles group, point at a different WordArt style to see the effects on your text. Use
the up and down arrow button to see more styles. Click the style to make it permanent.
• Click the Shape Fill icon and from the menu displayed, point at a color or other fill to see the effect
on your text. Click the fill to make it permanent.
• Click Shape Outline icon and from the menu displayed, point at a color or other outline format to
see the effect on your text. Click the format to make it permanent.
• Click the Change Shape icon to restructure the WordArt shape.
• In the Shadow Effects group, click the Shadow Effects icon to change the location of the shadow.
• Click one of the four Nudge Shadow icons (up, down, left and right) to move the shadow in that
direction by a small increment.
• In the 3-D Effects group, click the 3-D Effects icon and from the drop-down list that appears,
select one of the 3-D options or to change the settings.
To resize a Word 2007 Wordart

• Select the WordArt by clicking on it. The sizing handles appear on the text box area.
• Place the pointer over one of the sizing handles and when the pointer changes to a two-directional
arrow, you can drag the mouse pointer to the desired size.
• A dotted outline appears indicating the new size. Release the mouse.
To move a Word 2007 Wordart

• Select the WordArt by clicking on it.
• Click and hold down the mouse button and drag the WordArt® to a new position.
To resize a Word 2007 Wordart

• Select the WordArt by clicking on it.
• Press the keyboard Delete key.
Word 2007 Mail Merge and Printing
"Word 2007 Mail Merge: The 6 Steps To Complete A Mail

Merge! "
The Word 2007 mail merge feature is a process of combining a mailing list with a document to send
the same thing to a number of people.
Word 2007 provides easy access to all the commands necessary for creating a mail merge. These
commands are available in the Mailings tab on the Ribbon. You can merge a mailing list to letters,
e-mail messages, envelopes, and labels.
The following will show you the overall process of creating mail merge in Microsoft Word2007.
Step 1: Accessing Word 2007 Mail Merge commands

• Open a blank Word 2007 document.
• From the Mailings tab, in the Start Mail Merge group, click on Start Mail Mergeicon and from the
menu appear, select the desired options to create your mail merge.
Step 2: Choosing a Document Type
• Your options for selecting a document type include the following:
- Letters: allows you to alter one letter and sent it to multiple people (assume we select this option
for demonstration purpose).
- E-mail Messages: allows you to personalize letters designed to be sent to multiple people via e-
mail. For instructions on how to perform this type of merge, refer to Creating Mail Merge Email.
- Envelopes: allows you to print envelopes addressed to multiple people. For instructions on how
to perform this type of merge, refer to Creating Mail Merge Envelopes.
- Labels: allows you to print labels addressed to multiple people. For instructions on how to
perform this type of merge, refer to Creating Mail Merge Labels.
- Directory: allows you to gather varied but related information into a list such as a collection of
lists regarding department directory, can includes list names, phone numbers, etc.
Step 3: Choosing the Recipients

menu appear, select the desired options to select recipients:
- Type New List: Unless you already have a list created for mail merging, you have to build a new
one by typing each recipient. For more information, please refer another article on Mail Merge
Recipients.
- Use Existing List: When you've been through this before or you have handy adatabase list you
want to use, this option makes the most sense. After choosing the list from the Select Data Source
dialog box, where you can choose the file you want to use. For more information, please refer
another article on Mail Merge Recipients.
- Select from Outlook Contacts: Uses your existing Outlook contacts as recipients. Unless your
PC is on a network with the proper kind of Microsoft Server software installed, you can forget this
option.
Step 4: Write and Insert Fields

• Place the insertion pointer where you want a field to appear.
• From the Mailings tab, in the Write & Insert Fields group, click the desired options to add text
and variable information to your document. Frequently used options include:
- Address Block: to specify the format of your recipients' names, whether to insert the company
name and postal address, and the format of the postal address.
- Greeting Line: to format how the greeting line will appear (e.g., Dear Mr. Randall,) and choose
which format to use for unknown names (e.g., Dear Sir or Madam,).
- Insert Merge Field: to insert fields for a variety of common options (such as the first or last name,
phone number, or state of each recipient).
Step 5: Previewing Your Documents

The Mail Merge task pane presents you with an opportunity to review what the merged document
will look like. This way, you can go back and make any last-minute changes to fine-tune your merge.
• From the Mailings tab, in the Preview Results group, click the Preview Resultsicon.
• You can browse through the documents for the other entries by clicking
thePrevious or Next button.
Step 6: Completing a Word 2007 Mail Merge

The last step to complete the merge is to accept the preview of how the merge will look and direct
Word to perform the merge. You can print the merged documents or, prior toprinting, you can edit
individual documents.
"Mail Merge Letter - Creating Merged Letters in Word 2007"

Mail Merge Letter - One of the popular uses of the Mail Merge feature in Word 2007 is to create
form letters.
Mail Merge allows you to set up one letter, which serves as your main document. Using data from
another source or database, you can print this letter with different information for each record in
the database.
This tutorial assumes that you have an understanding of the Word 2007 Mail Merge overall process.
If you are not familiar, refer to Word 2007 Mail Merge: Getting Startedarticle.
To create a mail merge letter in Word 2007

• From the Mailings tab, in the Start Mail Merge group, click on Start Mail Mergeicon and from
the Start Mail Merge sub-menu appears, select Letters.
• Then, from the Mailings tab, in the Start Mail Merge group, click Select Recipients icon and
select Use Existing List...
Note: If your list is not created, please read another article on creating your Mail Merge Recipients.
• From the Select Data Source dialog box displayed, browse and select the file you will use for your
list.
• Click Open button.
• To edit the recipient(s) you want to include in your mail merge, in the Start Mail Merge group,
click Edit Recipient List icon.
• Select the recipients. A recipient is selected if the checkbox beside their entry is selected.
• Click OK button to close the Mail Merge Recipients dialog box.
Note: More information on editing the recipient lists, read another article on Mail Merge Recipients.
• If you have not already done so, in your document, type the text of your letters.
• Position the insertion point at the place in your document where you want to insert the merge
fields.
• From the Write & Insert Fields group, click the Insert Merge Field arrow and select the desired
field from the menu appears.
• When finished, click Preview Results icon in the Preview Results group. A preview of your first
recipient's letter appears.
• To preview your document with other recipients information, in the Preview Resultsgroup, click
the Next or Previous Record arrows icons.
• To print the letters, in the Finish group, click Finish & Merge icon and from thedrop down menu,
click Print Documents...
• From the Merge to Printer dialog box displayed, select All to print letters for all of your records. To
print a letter for only the record displayed, select Current record. To print letters for only certain
records, type a range in the text boxes.
• Click the OK button.
• From the Print dialog box displayed, make any necessary adjustment.
• Click OK.
To make changes to the letters

• From the Finish group, click the Finish & Merge icon and from the menu appears, select Edit
Individual Documents...
• From the Merge to New Document dialog box displayed, make the appropriate selection.
• Once finish, click OK.
• Make the appropriate changes in the new document that appears and save the documents.
"Mail Merge Email: Creating an Mail Merge to Email in Word

2007"
Mail Merge email or more accurately Mail Merge to email feature create personalized e-mail
messages. Normally, you use the contact information in Microsoft Outlook for your data source.
f you are using Microsoft Outlook for your data source, the versions of Microsoft OfficeWord and
Outlook must be the same.
The merge process is the same except that when you finish the document, instead of printing the
document, you complete the e-mail header by entering a field for the e-mail address in the To box
and entering text in the Subject Line box.
To create a mail merge to email in Word 2007

the Start Mail Merge sub-menu appears, select E-mail Messages.
list.
fields.
recipient's appears.
• To print the email, in the Finish group, click Finish & Merge icon and from the drop down menu,
click Send E-mail Messages...
• From the Merge to E-mail dialog box displayed, in the To: drop-down list, select the field that
contains the email addresses.
• In the Subject line: text box, type a subject.
• From the Mail format drop-down list, select the desired format for your message such as HTML.
Under the Send records section, select which record(s) you want to include: select All to send
email to all of your records. To send email for only the record displayed, select Current record. To
send email to only certain records, type a range in the text boxes.
• Click OK. The email messages are now sent to your recipient(s).
"Mail Merge Envelopes: Creating Merged Envelopes with

Word 2007"
Mail Merge Envelopes feature in Word 2007 allow you to print multiple envelopes at once by using
a list of names and addresses.
With Mail Merge, you are allows to set up one mailing envelope, which is used as the starting
document for the merge. Using data from another source or database, you can print that one
envelope with different information for each record in the database.
To create mail merge envelopes, it is begun by setting up your starting document. When creating
envelopes, you can choose the envelope size, text font, positioning of the address, and much more.
To create an envelope with mail merge in Word 2007

the Start Mail Merge sub-menu appears, select Envelopes.....
• From the Envelope Options dialog box displayed, select the Envelope Optionstab (if not
selected)
• From the Envelope size drop-down list, select your envelope size.
• If you want to format the font for the delivery address, in the Delivery addresssection,
click Font button. The Envelope Address dialog box displayed, then make the necessary
formatting choices for the delivery address. Click OK.
• Repeat the same process for the Return address section.
• Once finish, click OK on the Envelope Options dialog box. Your document is formatted to the
proper specifications.
list.
fields.
recipient's envelope appears.
• To print the letters, in the Finish group, click Finish & Merge icon and from thedrop down menu,
• Click OK.
To make changes to the envelopes

"Mail Merge Labels: Creating Mail Merge to Labels in Word

2007"
Mail Merge labels in Word 2007 allow you to set up mailing labels that use the same format with
data from a variety of records.
The process of creating mail merge labels is similar to creating mail merge to envelopes or letters.
You set up the starting document and when creating labels, you can choose the label size, text font,
positioning of the information, etc.
The following steps describe how to merge a pre-existing data sources into address labels with the
Mail Merge feature in Word 2007.
To create mail merge to labels in Word 2007

the Start Mail Merge sub-menu appears, select Labels....
• From the Label Option dialog box displayed, specify the paper source for printing, from
the Tray: drop-down list, make the appropriate selection.
• Under the Label information section, select the Label vendors: drop-down list, and select the
brand name of your labels such as Avery US Letter.
• In the Product number: scroll box, select the product number of your labels.
• Click OK.
• From the Select Data Source dialog box displayed, browse to locate and select the file you will
use for your list.
• Click the Open button.
• Position the insertion point in the top left label where you want to insert the merge fields.
• To use the same fields and layout for each record, in the Write & Insert Fieldsgroup, click Update
Labels icon.
• To preview your labels with other recipients information, in the Preview Resultsgroup, click
• To print the labels, in the Finish group, click Finish & Merge icon and from thedrop down menu,
• Click OK.
To make changes to the labels

"Creating Mail Merge Recipients List"

The mail merge recipients list (or data source) is one of the fundamental elements that are needed
when doing the mail merge.
The data source (recipients list) contains the data that will change with each record, such as
names, identification numbers, address, etc. You have two choices:
• create a new data source
• use a pre-existing source (such as Contacts from Microsoft Outlook)
You also can choose which entries to be included in your data source without having to open it,
change the appropriate entries, and then save the changes. That's means you can simply add or
delete data source entries and fields.
To create a New Data Source

menu appear, select the desired options to create your mail merge. For example: Select Letters.
• Click the Select Recipients icon and select Type New List… from the list appears.
• From the New Address List dialog box displayed, click the Customize Columnsbutton.
• From the Customize Address List dialog box displayed, you can add, delete, rename, move up or
down the existing field names. Click OK when finish.
• Click in a field to add information. In the appropriate fields, type the desired information for the data
source.
• You can add the entries by clicking on the New Entry button and add more entries.
• When all entries are complete, click OK.
• From the Save Address List dialog box displayed, using the Save in drop-down list or Favorite
Links section, navigate to the desired save location (such as desktop).
• In the File name: text box, type the desired name for your address list (such as My Address Lists).
• Click the Save button.
Note: The default save location is My Data Sources and the file extension is .mdb (Microsoft Office
Address Lists).
To access or edit the recipient lists

• Open the main document.
• From the Mailings tab, in the Start Mail Merge group, click on Edit Recipient Listicon.
• From the Mail Merge Recipients dialog box displayed, select the desired entry by clicking on
the Data sources: section.
• Click the Edit button.
• From the Edit Data Source dialog box displayed, edit the desired entry and click the OK button
when finish.
• Click Yes if any message pop-up.
• Click OK.
Tip: Before creating the mail merge recipients list (data source), do plan out the data you want to
include. Although you can edit fields after creating your data source, it is most efficient to know
which fields will be included in the first place.
"Utilizing Label Printing Software and Printing Labels with
Word 2007"
The label printing software can help you to print labels in your Word 2007 documents easily! This
tutorial shows you the steps.
Microsoft Word's 2007 Labels feature automatically creates customized labels that suite your needs.
You can print labels for a single letter or for a mass mailing, such as holiday cards, invitations, or for
marketing purposes.
Alternatively, you can use the print labels software to help you.
To Utilize the Label Printing Software

The following are two labels printing programs that make printing labels effortless:
1.) Paper Label Maker (Freeware)
A software for printing paper labels, such as address labels, letterheads, flyers, file brochures,
software, and product labels. The main advantages are:
• High degree of accuracy -- the labels can be printed at exact positions as you want.
• Flexible designing -- the program contains three kinds of projects, which are implemented for
different purposes and satisfy for both business and personal requirements.
• Rich in properties -- Border, Background, Place, Transparent images, Trace, Font and Align
properties allow you to design labels in many nice styles.
• Support for all databases implicitly -- customer data in any databases can be easily exported for
printing customer related labels such as post addresses.
For more information about the software, click here.
Visit Free Labels Printing Software page if you wish to download more label printingsoftware.
2.) World Label Wizard Designer (Shareware)

This software allow you to print and design your own CD Labels, address labels, mailing labels, DVD
labels, envelopes and more! It major features includes:
• Supports over 50 standard size label formats.
• Built in Database to store personal information and/or address labeling for mail merge.
• Includes Clipart Graphics, Backgrounds and Textures or you can use your own.
• Link to any TXT or CSV database and any external database.
• And more…
For details information, visit the site here.
You can read another article on how to get more free label printing software.
The following steps show you how to print a single label with your Word document.
To print a single label
• Open a blank Word document.
• Click the Mailings tab, in the Create group, click Labels icon.
• From the Envelopes and Labels dialog box displayed, click the Labels tab (if not selected).
• Under the Address: box, do one of the following:
- If you are creating a mailing label independent of a letter, enter or edit the address.
- If you want to use a return address, check the Use return address check box, and then edit the
address if necessary.
- If you are creating another type of label, type the address you want.
• Under the Print section, do one of the following:
- Click Full page of the same label to print the same information on a sheet of labels.
- Click the Single label option to print a single label. Then type or select the row and column
number on the label sheet for the label you want to print.
• Click the Options button.
• From the Options dialog box displayed, select or click the options as necessary.
• If the type of label you want to use is not listed in the Product number box, you might be able to
use one of the listed labels, or you can click New Label button to create your own custom label.
• Once finish, click OK. Click OK again to return to the Envelopes and Labels dialog box.
• To print one or more labels, insert a sheet of labels into the printer, and then click Print button.
• To save a sheet of labels for later editing or printing, click New Document button and save the
labels document.
As you can see, you can send the envelope directly to your printer, or you can add the envelope to
an existing document and you can print your letter and envelope together.
If you want to learn how to print labels, visit article on print labels in Word 2007.
"Get the Envelope Printing Software and Using Print

Envelopes Feature in Word 2007"
Where to get free envelope printing software for massive printing and how to print envelopes in word
2007? Follow the steps below:
The software to print the envelopes can save lots of time and can help you print the envelopes
effortlessly. So, I strongly recommend you to get one if you are doing the job regularly.
The software can be freeware while also have the pay option if you are looking for more advanced
printing options.
Also, Word 2007 includes a special Envelopes command that can quickly help you to print a mailing
address on an envelope to give your correspondence a more professional look.
If you have a business letter with an address in the normal location, Word will pick up that address
and suggest it for the envelope. If you don't have a letter, you can still create and print an envelope.
To Utilize the Envelope Printing Software

The following are two envelope printing software that makes printing envelopes effortless:
1.) Print Envelope (Freeware)
Print Envelope is a software application designed for printing address on envelopes. The software
is very easy to configure, you can create a lists of addresses for receivers; changing the font setting,
etc. When all done just save the settings.
To download the software, click here.
Visit Free Envelope Printing Software page if you wish to download more envelope printing program.
2.) Envelope Printer (Shareware)

Envelope Printer is the quick and easy way to print addresses on envelopes. It is as simple as
typing the address, then press the print button. It works with four standard envelope sizes:
#10 business envelopes (4-1/8" x 9-1/2"), #6-3/4 personal envelopes (3-5/8" x 6-1/2"), European size
DL (110 mm x 220 mm), and European size C5 (162 mm x 229 mm).
For more information, please visit here.
To print envelopes in Word 2007

• Open a blank Word document.
• Click the Mailings tab, in the Create group, click Envelopes icon.
• From the Envelopes and Labels dialog box displayed, click the Envelopes tab (if not selected).
• Under the Delivery address: box, enter or edit the mailing address.
• Under the Return address: box, enter or edit the return address. If you are using preprinted
envelopes, you can omit a return address by checking the Omit check box.
• Click the Add electronic postage check box if you have separately installed electronic postage
software and want to add it to your envelope.
• To set options for the electronic postage programs that are installed on yourcomputer, click E-
postage Properties button.
• Click the Options button.
• From the Envelope Options dialog box displayed, select an envelope size, mailings and delivery
address font size and some other options as needed.
• When finish, click OK. This will return to the Envelopes and Labels dialog box.
• To print the envelope now, insert an envelope in the printer, and then click Printbutton.
• To attach the envelope to a document you are currently working on and print it later, click Add to
Document button. The envelope is added to the document in a separate section. This provides a
quick way to print an envelope with every letter you created.
As you can see, you can send the envelope directly to your printer, or you can add the envelope to
an existing document and you can print your letter and envelope together.
"Word 2007 Printing - The Proper Steps to Preview and Print
Your Documents"
Word 2007 printing feature may seem like a fairly basic function, there are several tasks associated
with it that needs your attention, such as setting up your printer, using Print Preview, and printing
your documents.
Note: Before you print, make sure your computer preinstall with the printer, the driver is install
properly and ensure that the printer is connected to the computer and it's working fine.
You can use the Print Preview feature to view your document on the screen before you print it. Print
Preview displays the page(s) of your document exactly as they will appear when printed.
The following will show you how to preview and those setting involved to print your documents:
To preview what you will print

• Open the document that you wish to print.
• Click the Office Button, point at the Print arrow, and click Print Preview. Yourdocument is
displayed in Print Preview view.
To view multiple pages in Print Preview
• From the Print Preview tab, in the Zoom group, click Two Pages icon to display a two-page view.
• Click the One Page icon to return to the original one-page view.
To change the document margins

• From the Print Preview tab, in the Preview group, click Show Ruler. A ruler is displayed on the
left and on the top of the document. The margins are shown as the shaded areas on the ends of
the rulers.
• In the Page Setup group, click Margins icon to display a margin drop-down menu options. Select
the option that is most suitable for your document.
• Click Custom Margins at the bottom of the menu to display the Page Setup dialog box, and you
can directly enter or select the individual margins you want to use.
To preview the document from page to page

• From the Print Preview tab, in the Preview group, click Previous Page or Next Page to move
forward or backward one page at a time.
To close print preview

• From the Print Preview tab, in the Preview group, click the Close Print Previewicon.
To set and print a document

• Click the Office Button, and click Print.
• From the Print dialog box displayed, if more than one printer is available to you, select
the printer you want to use from the Name: drop-down list.
• Select an option in the Page Range section:
All - prints all the pages in your document.

Current Page - prints the currently selected page or the page in which the insertion point (cursor)
is active.
Selection - prints only the content you have selected (highlighted).
Pages - prints the range of pages you select. For example, enter 1-4, 5, 9 will print page 1 to 4,
page 5 and page 9.
• Select an option from the Print what: drop-down list:
Document - prints the document.

Document properties - prints the information about file name, the date the documentwas created,
and when it was last saved.
Document showing markup - prints the document with any revision marks present.
List of markup - prints a list of the edits, insertions, and other markups or changes made to
a document.
Styles - prints style information.
Building block entries - prints a list of building block entries.
Key assignments - prints a list of shortcut keys defined by the user and available in Word.
• Select an option from the Print: drop-down list:
All pages in range - prints all pages, either all the pages in the document or in the range you
specify.
Odd pages - prints all the odd-numbered pages in the document or in the range you specify.
Even pages - prints all the even-numbered pages in the document or in the range you specify.
• Enter the number of copies you want to print the document in the Number of copies: box.
• Click the Pages per sheet down arrow, and select a number if you want to print more than one
page on a sheet of paper.
• Click the Scale to paper size down arrow, and select a paper size to which yourdocument needs
to be scaled. For example, you might select A4 if you are printing documents on A4-sized paper.
• When you have selected all the options you want and are ready to print yourdocument,
click OK button.
As you can see, Word 2007 printing involved two major steps, document preview and printing in
order to get the output that you want.
Customizing Word 2007
"Word 2007 Mini Toolbar - Disabling or Enabling the Mini

Toolbar!"
Discover the new Word 2007 Mini Toolbar feature!
In Word 2007, you can use the asterisk (*) character to automatically create a bulleted list. When
you type in the asterisk character, Word recognizes that you want to create a bulleted list.
Also, when you type in a number one, Word automatically assumes that you want to create a
numbered list.
If you do not like this feature, you can turn off automatic lists no matter it's a numbered or bulleted
lists so that you have to create them manually.
To turn off automatic bulleted lists

• Open Word 2007.
• From the Word Options dialog box displayed, click Proofing.
• Under the AutoCorrect Options section, click AutoCorrect Options button.
• From the AutoCorrect dialog box displayed, select the AutoFormat as You Typetab.
• Clear the check box beside the Automatic bulleted lists option.
• Click OK to close the AutoCorrect dialog box.
• " Click OK again to close the Word Options dialog box.
To turn off automatic numbered lists

• Open Word 2007.
• Clear the check box beside the Automatic numbered lists option.
• Click OK again to close the Word Options dialog box.
"Disable Automatic Lists in Word 2007"
Why you need to disable the Word 2007 automatic lists?
In Word 2007, you can use the asterisk (*) character to automatically create a bulleted list. When
you type in the asterisk character, Word recognizes that you want to create a bulleted list.
Also, when you type in a number one, Word automatically assumes that you want to create a
numbered list.
If you do not like this feature, you can turn off automatic lists no matter it's a numbered or bulleted
lists so that you have to create them manually.
To turn off automatic bulleted lists

• Open Word 2007.

• Clear the check box beside the Automatic bulleted lists option.
• " Click OK again to close the Word Options dialog box.
To turn off automatic numbered lists

• Open Word 2007.
• Clear the check box beside the Automatic numbered lists option.
"Changing the Word 2007 Language Settings Options"
How to use Word 2007 language settings feature correctly?
Although the spelling and grammar feature in Word is useful, as you can use it to correct the spelling
and grammatical errors in your documents.
But sometime you may find it annoying to see red and green squiggly underlines throughout the
documents, even though there are no spelling and grammar errors.
In Word 2007, the problem lies in the editing language so you will likely want to change the options
using the steps listed below.
To turn off the editing language

• Click the Office Button then select the Word Options button.
• From the Word Options dialog box displayed, on the Popular tab, click theLanguage
Settings button.
• From the Microsoft Office Language Settings 2007 dialog box displayed, verify that your
preferred language is selected under Primary editing language.
• Under the Enabled editing languages: section, select any unwanted languages and click
the Remove button.
• Click OK.
Now Word 2007 will only check the spelling and grammar for your preferred language so you should
see less of those annoying squiggly lines.
"Word 2007 Space: How Word Handles Space Before a

Heading?"
This article shows you how to control Word 2007 Space after a hard page or column break.
f you take advantage of Word 2007 styles in your documents, they can make your formatting much
more consistent and easier than formatting manually. You can define styles for all sorts of elements
in your documents.
One of the most common document elements to format is different heading levels. When formatting
headings, it is not unusual to set them off from surrounding text by adding additional space before
them. Word lets you do this in the style definition for the heading. You can specify virtually any
amount of additional space before the heading that you want.
When the heading style includes additional space before the paragraph, you may be surprised when
Word sometimes fails to add that expected space. For example, when the heading appears right
after a page break or a column break, Word normally doesn't include that extra space. Instead, the
heading appears right up at the top of the page or column.
How to solve this problem when those paragraphs appear after a page/column break is actually a
little setting in Word.
To make adjustments to the Word 2007 space

• Click the Office Button and then click Word Options.
• From the Word Options dialog box displayed, click Advanced at the left of thedialog box.
• Scroll to the bottom of the options in the dialog box.
• Click the plus sign to the left of Layout Options. Word shows a long list of compatibility options it
can use.
• Scroll through the list of options until you find the option called Suppress Space Before after a
hard page or column break.
•
• If the check mark beside this option is selected, then Word ignores your "space before"
specification when the paragraph with that specification occurs right after a page break or a column
break. If it is not selected, then your "space before" setting is honored in these instances.
• Click OK.
Note: If your heading style specifies space before the heading, and that heading naturally falls at the
top of a page, Word suppresses that extra space, no matter what. The reason is because Word
"eats up" the extra space, as if it was really at the bottom of the previous page.
More Tips...
"Word 2007 Proofread - How to Proofread Your Documents!"

Do you know that Word 2007 proofread your documents with a click of the mouse?
Yes, Word 2007 automatically proofreads your document for grammar, spelling, and style errors as
you type. You can correct the errors immediately as they occur or at the end of your Word session.
You can customize how Word proofreads your documents by setting the desired proofreading
options before you work on your document.
To proofread your Word documents

• Click the Office Button and then click the Word Options button.
• Under the 'AutoCorrect Options' section, click the AutoCorrect Options button.
• From the AutoCorrect dialog box displayed, clear the check box Automatically use suggestions
from the spelling checker.
• Clear this option will make Word ignore any spelling errors while you types. Click OK.
• Under 'When correcting spelling and grammar in Word' section, click the Writing
Style: Settings button.
• Scroll down to the Style: section and select the suitable check box.
• Click OK to close the Grammar Settings dialog box.
• When you are ready to proofread your document, click the Proofing Errors button in the status
bar to sort through and correct any errors that Word has found.
• Then from the suggestions pop-up, select the correct word.
Add a Document Watermark in Microsoft Word 2007"

A document watermark is just a 'simple text' appear at the background of your Word documents. It
can help signify that your Word 2007 document should be treated as "Do not copy", "Sample",
"Confidential", "Draft", etc.
Word 2007 has many options for creating watermarks. Although default watermark types are
provided, you can create watermarks with your own custom text or image. You can also tweak the
watermark size, font, color, and how much the watermark will stand out from the document.
To add a default Word document watermark

• Open Word 2007.
• Click the Page Layout tab in the Word 2007 ribbon.
• In the Page Background group, click the Watermark icon to open a menu.
• From the menu, you can click on any available watermarks and you will see the watermark is
inserted in your document.
To add a custom Word document watermark

• Open Word 2007.
• Click the Page Layout tab in the Word 2007 ribbon.
• In the Page Background group, click the Watermark icon to open a menu.
• Click on the Custom Watermark button to open the Printed Watermark dialog box.
• From the dialog box, you have 3 options to choose:
1) No watermark - to remove the current watermark.

2) Picture watermark - to use a picture as the watermark. You need to click on the Select Picture
button and choose a picture to be your document watermark.
3) Text watermark - to create a custom text watermark (let say we choose this).
Language: Click the drop-down menu to modify the watermark's language.
Text: Enter your desired watermark text.
Font: Change the watermark font from the drop-down menu.
Size: Change the watermark size to ensure it appears correctly on paper. Defaults is Auto.
Color: Click the drop-down menu to change the watermark color.
Check or uncheck "Semitransparent" to wash out or prevent washing out the watermark text.
Layout: To determine whether the watermark should appear diagonally or horizontally.
• Click the OK button when finish.
Microsoft Office Diagnostics Tool: Diagnose Problems in

Word 2007"
Have you ever know that Office 2007 come with Microsoft Office diagnostics tool?
Well, if your Office applications are crash, it's probably time to run Office Diagnostics tool. The Office
Diagnostics is a series of diagnostic tests that can help determine what is wrong and guide you
repairing the problem.
To begin the diagnostics process, connect to the Internet. Be sure you have the Microsoft
Office installation CD on hand as the program may need it to repair certain problems.
To start the Office Diagnostics program

• Click the Office Button and then click the Word Options button.
• From the Word Options dialog box displayed, click Resources.
• Click the Diagnose button.

• Click Continue, and then click Run Diagnostics.
You will see that it will test the followings:

1) Check for known solutions: To reviews the data on crashes of the Office 2007 release that have
recently occurred on your system
2) Memory Diagnostic: To verifies the integrity of your computer's RAM.
3) Compatibility Diagnostic: To identifies conflicting 2 different versions of Microsoft OfficeOutlook
that might be installed on your computer.
4) Disk Diagnostic: To checks for disk errors logged by the Windows systems event log or by the
disk itself.
5) Setup Diagnostic: To checks for corruption in the files and system registry settings in your Office
2007 installation.
Note: If Word has crashed so badly that it will not restart, you can still run the diagnostics program
by following these steps:
• Click the Start button.
• Point to All Programs, then point to Microsoft Office, and then Microsoft OfficeTools.
• Click Microsoft Office Diagnostics.
"Mark as Final: Preventing Accidental Changes to a

Document"
What does the Mark as Final option do? Simple. It locks a document so that it cannot be edited.
When a document is completely finished, you can mark it as finalized. This prevents users from
inadvertently making additional changes to it, and so it gives you some measure of protection
against unexpected modifications.
Marking a document as final is also helpful if you share a computer. It will prevent other users from
accidentally changing the document. You may even want to mark a document as final to prevent
yourself from editing it!
To mark a document as final

• From the Office button, point to Prepare, and then click Mark as Final. The following message
box appears.
• Click OK to save your document and mark it as final. Another message box appears as follow:
• Click OK again. This mean that the document has been marked as final, and that editing has been
turned off.
• When you mark a document as final, an icon appears in the status bar to indicate that it is final,
and the document becomes uneditable.
• If you later decide to make changes to your document, you can turn off the finalized document.
Just click the Office button, point to Prepare, and then click Mark as Final again.
Note: This feature can be reversed by anyone who opens the document. So, in some cases it is
preferable to restricting editing permissions on the document.
"Word 2007 Status Bar - Your Secrets Information Bar
The Word 2007 status bar is the area at the bottom of the Word window that gives information and
some controls on the current document.
t displays information about what page you are on, line number on the page, total words in
the document, etc. It also shows some other information about which editing toggles you have
turned on or you can turn it off if you don't need the information provided shows on the status bar.
Right-clicking the status bar produces the helpful Customize Status Bar menu. TheCustomize
Status Bar menu does two things:
• it controls what you see on the status bar, informational tidbits as well as certain controls.
• it lets you turn on or off some Word features.
To control the display on the Customize status bar menu

• The menu's options are enabled (selected) when a check mark appears next to them.
• The items at the top of the menu (from Formatted Page Number to Word Count) display
information about your document.
• The options from Caps Lock down through Macro Recording are used to turn off or on those
features.
• The last three options on the menu control whether the View or Zoom shortcuts appear on the
status bar.
Note: You can try to check or select the available options in the Customize Status Barand see the
changes to your documents.

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Table of Contents

"Word 2007 Screen Elements - Knowing the Functions of the

"The Word 2007 Ribbon - A new Look of Word Interface!"

Here are the elements in a Word 2007 ribbon:

To minimize the Ribbon

To restore the minimized Ribbon

"Word 2007 Save VS Word 2007 Save As"

To save a document for the first time

To save a document subsequently

• Click the Save icon on the Quick Access Toolbar.

WORD 2007 Formatting

"Word Drop Caps: Apply it to Draw Attention in Your

"Guide to Add Shading to Highlight Text in Word 2007"

To add shading to a paragraph

To remove shading from a paragraph

How to Add Word 2007 Borders and Shading to Your

To add Word 2007 borders and shading to text

To add page borders

To create horizontal lines as you type

To apply the Style

Adjusting the Width of Characters in Word 2007 Document"

To change the horizontal size / width of characters

To add a scaling tool to the Quick Access Toolbar

• Select the command by clicking it once.

Word 2007 Page Break: How to Insert and Prevent Certain

To insert a page break

Alternatively, you can press Ctrl + Enter to insert a page break.

To prevent page breaks between paragraphs

To prevent page breaks in the middle of a paragraph

To specify a page break before a paragraph

Word 2007 Themes: How to Assign a Theme, Changing the

To apply/assign a theme to the document

To change the color of a theme

To change the Word 2007 themes fonts

To create a new theme font set

To change the theme graphic effects

To create a custom Word 2007 themes

Word 2007 Template - How To Create Your Own, Modify or

To modify the created Word 2007 template

To use the preinstalled template

To attach a Word 2007 template to a document

Word 2007 Header and Footer Feature - How to Add, Edit or

To edit Word 2007 Header and Footer

To delete Header and Footer

Table: Creating & Customizing

"How to Insert a Table into the Word 2007 Document?"

To Insert a Table (method 1)

To Insert a Table (method 2)

• Click the Insert tab of the Ribbon.

"How to Create Table in Word 2007

To create table in Word 2007 with specific column widths

"Delete a Table: How to Delete Column, Row or Entire

To delete a column in a table

To delete the entire table

To create a Table of Contents

To modify a Word 2007 Table of Contents

To update Word 2007 Table of Contents

Working with Graphics

"Word 2007 Picture Manipulations - How to Add, Crop,

To add a picture to your Word 2007 document

To change a Word 2007 picture file size

To wrap a Word 2007 picture with text

"Working with Clip Art in Word 2007 - Adding and Organizing