Corporate Governance u
under the
he Provisions of
the
he Companies Act, 2013
CS S Raja Babu
BBM, MBA (Fin.), ACS, CMA (Inter.)
(Inter.), JM(Company Affairs),
D-12,
12, Company Affairs Department
Department, Rashtriya Ispat Nigam Limited,
Limited
Visakhapatnam Steel Plant, Visakhapatnam
ABSTRACT I. Introduction:
Corporate Governance is the set of policies that are The word Governance is derived from “gubernate”
“
created for deciding a company’s performance and which means to steer. Corporate or a Corporation is
direction. It is an overview of rules and regulations for derived from Latin term “corpus
corpus” which means a
the executives of an incorporated firm. They are the body. Corporate Governance would mean to steer an
ones who agree to take responsibility towards the organization in the desired direction. The
shareholders. Corporate governance is a broad term in responsibility to steer lies with the board of directors/
today’s business environment. Corporate governance governing board. Corporate Governance refersrefer to the
has become a widely-discussed
discussed subject and a very way a corporation is governed. It is the technique by
important consideration for investors stors around the which companies are directed and managed. It means
world. Investors and governments have started carrying the business as per the stakeholders’ desire.
demanding better governance practices from all It is actually conducted by the Board of Directors and
companies particularly after the wide publicity over the committees concerned for the benefit of
corporate scandals such as Enron, Parmalat, Xerox, company’s stakeholders. It is all about balancing
World Com, Satyam and many others during eearly individual and societal goals, as well as, economic
parts of this century. The legal outfits of corporate and social goals.
governance can be customized to fit the meticulous
choice of each wearer. The paper will discuss the While corporate governance essentially lays down the
corporate governance under Companies Act, 2013 in framework for creating long term trust between
theoretical perspective. In addition, it will explain companies and the external
rnal providers of capital, it
why it is important for any country to follow good would be wrong to think that the importance of
corporate governance practices. It discusses on Board corporate governance lies solely in better access of
composition and Independence, Committees, finance.
Disclosures by Directors, Code of Conduct, Role of
Independent Directors, Auditors, Duties of Board oof Corporate governance in India has undergone a
Directors, Related Party Transactions, Disclosures in paradigm shift by gradually becoming more
Annual Report, Corporate Social Responsibility etc. conscience-driven
driven due to interests
in of customers,
The paper gives overall view of the Corporate employees, vendors and regulators. With the recent
Governance requirements under Companies act, 2013. spate of corporate scandals and the subsequent
interest in corporate governance, a plethora of
Keyword: Corporate Governance, Companies Act, corporate governance norms and standards have
2013, Audit Committee, Board of Directors, sprouted around the globe. The Sarbanes Oxley
Ox
Independent Directors, Transparency, Accountability Legislation in the USA, the Cadbury Committee
and Responsibility recommendations for European companies and the
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International Journal of Trend in Scientific Research and Development (IJTSRD) ISSN: 2456-6470
Confederation of Indian Industry (CCI) discharge of social responsibility for sustainable
Desirable Corporate Governance Code (1998) development of all stakeholders.”
“Corporate Governance is the acceptance by
management of the inalienable rights of Institute of Company Secretaries of
shareholders as the true owners of the corporation India(ICSI)
and of their own role as trustees on behalf of the Four Pillars of Corporate Governance:
shareholders. It is about commitment to values, Corporate Governance is managing, monitoring and
about ethical business conduct and about making a overseeing various corporate systems in such a
distinction between personal and corporate funds manner that corporate reliability, reputation are not
in the management of a company.” put at stake. Corporate Governance pillars on
transparency and fairness in action satisfying
Report of N. R. Narayana Murthy Committee accountability and responsibility towards the
“Corporate Governance is the application of best stakeholders.
management practices, compliance of law in true
letter and spirit and adherence to ethical standards for
effective management and distribution of wealth and
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The meaning of the term independent director given D) Code of conduct for independent directors:
in the Companies Act, 2013 contains most of the Schedule IV of the Act provides for a Code for
attributes of the listing agreement. An independent Independent Directors which an independent director
director should be a person of integrity and possess needs to follow. “Code for independent directors”
relevant expertise and experience. The Act states that contains detailed guidelines for professional conduct,
independent directors should not have any material roles and responsibilities. It covers the following
pecuniary relationship with the company, its aspects:
promoters, directors and subsidiaries which can affect Professional Conduct;
the independence of the director either in the current Seek clarification of information;
financial year or immediately preceding two years. Safeguard the interests of all stakeholders;
The Act provides for the following provisions with Exercise duties and responsibilities in a bona
respect to Independent directors: fide manner; and
Evaluation of the performance of board and
The Companies Act, 2013 states that management etc.
Every listed company will have at least one-third E) Liabilities of independent director:
of total number of directors as independent Under the Companies Act, 2013, an independent
directors, with any fraction to be rounded off as director and a non-executive director not being
one. promoter or KMP, will be held liable, only in respect
Certain class of companies that meet the criteria of such acts of omission or commission by a
listed below are required to have atleast 2 (two) company, which had occurred with his knowledge,
independent directors: attributable through board processes, and with his
consent or where he had not acted diligently.
i. Public companies which have paid up share
capital of INR 100,000,000 (Rupees Ten F) Duties of directors (Sec. 166):
Crores only); For the first time, duties of directors have been
ii. Public companies which have a turnover of defined in the Act. The Act considerably enhances the
1,000,000,000 (Rupees Hundred Crores only); roles and responsibilities of the Board of Directors
and and makes them more accountable. The Act, 2013 has
iii. Public companies which have, in the set out the following duties of directors:
aggregate, outstanding loans, debentures and To act in accordance with company’s articles;
deposits exceeding INR 500,000,000 (Rupees To act in good faith to promote the objects of the
Fifty Crores only) company for the benefit of the members as a
The Act, 2013 requires that every independent whole, and the best interest of the company, its
director should at the first meeting of the Board in employees, shareholders, community and for
which he participates as a director and thereafter protection of the environment;
at the first meeting of the Board in every financial To exercise duties with reasonable care, skill and
year or whenever there is any change in the diligence, and exercise of independent judgment;
circumstances which may affect his status as an The director shall not:
independent director, give a declaration that he Involve in a situation in which he may have direct
meets the criteria of independence. or indirect interest that conflicts, or may conflict,
The Act provides for the selection of independent with the interest of the company;
director from a data bank maintained by an Achieve or attempt to achieve any undue gain or
association, body or institute or as per the advantage, either to himself or his relatives,
specification of the Central government. partners or associates.
The independent director is not entitled to any Assign his office and any assignment so made
stock options in the company. shall be void.
No independent director should hold office for
more than two consecutive terms of five years G) Board’s Report:
each. Section 134 of the Act seeks to make the board's
report more comprehensive by inserting disclosures to
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bring transparency in the functioning of the Board. H) BOARD MEETINGS (173):
Important disclosures include: Every Company shall hold a Minimum No. of 4
1. Extract of the Annual Return; meetings of Board of Director in every year in such
2. Number of meetings of the Board; manner that not more than 120 days shall intervene
3. Directors’ Responsibility Statement; between two consecutive meetings of the Board.
4. A statement on declaration by the independent
directors; a) Calling of Meeting: Meeting of Board of Director
5. Company’s Policy on directors’ appointment and should be called by giving 7 days notice to every
remuneration including criteria for determining Director at his registered address through by hand
qualifications, positive attributes, independence of delivery or by post or by electronic means. The
a director and other matters provided under Sec. notice of the meeting shall, inform regarding the
178; option available to participate through video
6. Explanations or comments by the Board on every conferencing mode and provide all the necessary
qualification, reservation or adverse remark or information to enable the directors
disclaimer made in Statutory Auditors Report and to participate through video conferencing.
Secretarial Audit Report;
7. Particulars of loans, guarantees or investments; b) Convening of Board Meetings thru Video
8. Particulars of Contracts or arrangements with Conferencing: Conducting and participation of
related parties referred under Sec. 188; Board Meetings through Video Conferencing or
9. The state of the Company’s Affairs; other audio visual means is recognized, provided
10. The amounts, if any, which it proposes to carry to such participation is recorded and recognized.
any reserves; Recording and storing of the proceedings of the
11. Dividend details meetings along with date and time is compulsory.
12. Material Changes and commitments, if any, The provision of conducting the Board Meeting
affecting the financial position of the company. thru Video Conferencing would bring in more
13. The Conservation of Energy, technology ease to the Board’s functioning.
absorption, foreign exchange earnings and outgo;
14. Development and implementation of risk c) Shorter Notice: A meeting of Board of Directors
management policy for the company; can be called by shorter notice to transact urgent
15. CSR Policy and initiatives taken during the year; business subject to the condition that at least one
16. The details of directors/ key managerial personnel Independent Director shall be present at the
who were appointed or have resigned during the meeting.
year;
17. The names of companies which have become d) Quorum: The quorum for a Meeting of Board of
ceased to be its Subsidiaries, Joint Ventures or Directors of Company shall be one-third of its
associate companies during the year. total strength or two directors, whichever is
18. The details of deposits, covered/ are not in higher. Director participating in a meeting through
compliance with Chapter V of the Act. video conferencing or other audio visual means
19. The details in respect of adequacy of internal shall be counted for the purpose of quorum.
financial controls with reference to financial
statements. J) Annual General Meeting (Sec.96):
20. The details of significant and material orders Every company other than a One Person Company
passed by the regulators or courts or tribunals shall in each year hold in addition to any other
impacting the going concern status and company’s meetings, a general meeting as its annual general
operations future. meeting A Company may hold its first AGM within
the period of 9 months from closing of its first
A signed copy of financial statements including financial year otherwise in other cases within the
consolidated financial statements shall be issued, period of 6 months. Every annual general meeting
circulated or published along with a copy each of shall be called during business hours, that is, between
Notes to financial Statements, Auditor’s Report and 9 a.m. and 6 p.m. on any day that is not a National
Board’s Report. Holiday and shall be held either at the registered
office of the company or at some other place within
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the city, town or village in which the registered office Company complies with the applicable Secretarial
of the company is situate. A notice of 21 days has to Standards. Presently, every company shall comply
be sent to all members in this regard. Secretarial Standard on Board Meetings (SS-1) &
Secretarial Standards on General Meetings are
K) Secretarial Standards (Sec.205): Company issued by ICSI.
Secretary of the Company shall ensure that the
2) Committees of Board:
The Act, 2013 envisages 4 (four) types of committees to be constituted by the board:
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a minimum of one independent director. The CSR may be prescribed, should appoint or reappoint an
committee should formulate, monitor and recommend individual as auditor for more than one term of five
the CSR policy to the Board. Board has to approve consecutive years; and an audit firm as auditor for
CSR policyand recommend the amount of expenditure more than two terms of five consecutive years.
to be incurred on the CSR activitiesand disclose the
CSR contents in the board’s report and place CSR D) Responsibilities of an auditor
Policy on the company website. The statutory responsibilities of the auditor
fundamentally require the following:
D) Stakeholders Relationship Committee (Sec. To make certain inquiries;
178): To make a report to the company on the accounts
The Act protects all security holders in addition to examined;
equity investors. It requires that a company with more To make a proclamation in terms of the
than 1000 shareholders, debenture holders, deposit provisions set;
holders and other security holders at any time during Detection and Prevention of Fraud;
the financial year shall constitute a Stakeholders Duty to report fraud; and
Relationship Committee. It will be chaired by a non- Duty as to substantial precision.
executive director and consist of such other members
as may be decided by the board. The committee will E) Secretarial Audit (Sec.204)
consider and resolve the grievances of security Every listed company and other class of Companies as
holders of the company. prescribed shall appoint a Secretarial Auditor and
shall annex with its Board’s Report, a Secretarial
3) Audit and Auditors Audit Report, given by a Company Secretary in
practice. The Board of Directors, in their Report, shall
A) Internal Audit: explain in full any qualification or observation or
The Act, 2013 provides companies of certain class as other remarks made by the Secretarial Auditor in his
prescribed to appoint an internal auditor for internal Report.
auditing on the functions and activities of the
company. The board should either appoint Chartered F) Cost Audit (Sec. 148)
Accountant or Cost Accountant or any other Central government may direct to conduct cost audit
professional for carrying internal audit. The Central in respect of companies engaged in the production of
government has the authority to prescribe the manner such goods or providing such services and have a net
and the time period in which the audit will be worth or turnover as may be prescribed. Cost auditor
conducted and the structure of reporting the same to shall be appointed by board whereas remuneration of
the board. cost auditor shall be ratified by the members in
General Meeting. Cost audit shall be done by cost
B) Appointment of auditors accountant in practice. After receiving the cost audit
Under the Companies Act, 2013 a company will report, company shall furnish full information and
appoint auditor at its first Annual General Meeting explanations on every reservations or qualifications to
and the auditors appointed will hold its office till the CG within 30 days of receipt of cost audit report.
conclusion of the sixth Annual General Meeting.
Though the auditor will be appointed for five years 4) Other important Provisions on Corporate
the matter relating to such appointment will be placed Governance:
for ratification at each Annual General Meeting.
Auditors have to report to central government any A) Related Party Transactions (RPT) (Sec.
offence involving fraud being committed against the 188):
company by its officer or employee. As per the provisions of the Companies Act, 2013 no
company should enter into RPT contracts pertaining
C) Rotation of auditors to —
Section 139 of the Companies Act of 2013 provides a. sale, purchase or supply of any goods or materials;
for compulsory rotation of individual auditors and of b. sale or dispose of or buying, property of any kind;
audit firm. No listed company or a company c. leasing of property of any kind;
belonging to such class or classes of companies as d. availing or rendering of any services;
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e. appointment of any agent for purchase or sale of spending around Rs 12,000 crore to Rs. 15,000 crore
goods, materials, services or property; annually.
f. Such related party's appointment to any office or
place of profit in the company, its subsidiary C) Prohibition of Insider Trading(Sec.195)
company or associate company.
No person including any director or KMP of a
Related Party Transaction can be entered into only if company shall enter into insider trading except any
it is approved by a special resolution at the general communication required in the ordinary course of
meeting. A member of the company, who is a related business or profession or employment or under any
party, cannot vote on such special resolution. The law. Insider trading by any director or key managerial
restrictions will not apply to any transactions entered personnel of a company is punishable by
into by the company in its ordinary course of business imprisonment of up to five years and fine up to Rs. 25
other than transactions, which are not on an arm’s crore or three times the amount of profits made out of
length basis. Every contract or arrangement entered insider trading, whichever is higher, or both.
into with a related party shall be referred to in the
Board's report along with the justification for entering D) Vigil Mechanism (Sec 177(9&10))
into such contract or arrangement. The central
government may prescribe additional conditions for Every listed company or such class or classes of
entering into related party transactions. Further, every companies as may be prescribed, shall establish a
RPT shall require the approval of Audit Committee vigil mechanism. Mechanism shall facilitate directors
and Board of Directors. Violations of these provisions and employees to report genuine concerns and
would be punishable with fine or imprisonment or provide adequate safeguards against victimization of
both. persons who use such mechanism make provision for
direct access to the chairperson of the Audit
B) Corporate Social Responsibility (CSR) Sec. Committee in appropriate and exceptional cases. The
135 details of establishment of Vigil Mechanism shall be
disclosed by the Company at its website and in the
CSR which has largely been a voluntary contribution Board’s Report.
by corporates has now been included in law. India has
become the first country to mandate spend on CSR E) Constitution of National Financial
activities through a statutory provision. The Reporting Authority (NFRA)
requirement will apply to any company that is
incorporated in India, whether it is domestic or a The Act replaces the “National Advisory Committee
subsidiary of a foreign company. Every Company on Accounting Standards” with “National Financial
having net worth of Rs. 500 Crores or more, or Reporting Authority” (NFRA). National Financial
turnover of Rs. 100 Crores or more, or a net profit of Reporting Authority (NFRA) will be the new
Rs. 5 Crores or more during any financial year, should regulator for Auditors. This authority will have
constitute a Corporate Social Responsibility powers to recommend, enforce and monitor
Committee of the Board as detailed above. compliance of accounting and auditing standards. It
will make recommendations to the central government
The Board of every company fall under above criteria on the formulation of accounting and auditing policies
shall ensure that the company spends, in every and standards for adoption by companies or class of
financial year, at least two per cent (2%) of the companies and their auditors. This authority will also
average net profits of the company made during the have the power to investigate, either suo moto or on a
three immediately preceding financial years, in reference made to it by the central government, for
pursuance of its Corporate Social Responsibility such class of bodies corporate or persons, the matters
Policy. of professional or other misconduct committed by any
member or firm of chartered accountants registered
It is estimated that a total of 8,000 companies in India under the Chartered accountants Act. No other
would be required to meet the CSR requirements institute or body will initiate or continue any
among the 9 lakh active companies in India and the proceedings in such matters of misconduct where the
2% CSR expenditure would translate to companies' NFRA has initiated an investigation.
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spate of corporate scandals and the subsequent
F) Serious Fraud Investigation office interest in corporate governance, a plethora of
corporate governance norms and standards have
The Act, 2013 provides statutory status to SFIO. The sprouted around the globe. The Sarbanes Oxley
central government may assign investigation into the legislation in the USA, the Cadbury Committee
affairs of a company to SFIO (i) on receipt of a report recommendations for European companies and the
of the registrar or inspector, (ii) on intimation of a OECD principles of corporate governance are perhaps
special resolution passed by a company that its affairs the best known among these. But developing
are required to be investigated, (iii) in public interest, countries have not fallen behind either. Well over a
or (iv) on request from any department of the central hundred different codes and norms have been
government or state government. SFIO will have the identified in recent surveys and their number is
power to arrest in respect of certain offences, which steadily increasing.
attract the punishment for fraud. If any case has been
assigned by the Central government to SFIO for In the last few years, the thinking on the topic in India
investigation, no other investigating agency will has gradually crystallized into the development of
proceed with investigation in such cases. Stringent norms for listed companies. The problem for private
penalties are prescribed for fraud related offences. companies, that form a vast majority of Indian
corporate entities, remains largely unaddressed.
G) Risk Management Policy Development of norms and guidelines are an
important first step in a serious effort to improve
Every Company shall develop and implement a Risk corporate governance. The bigger challenge in India,
Management Policy for the Company including however, lies in the proper implementation of those
identification therein of elements of risk,, if any, rules at the ground level.
which in the opinion of the Board many threaten the
existence of the Company. Board’s Report of the Even the most prudent norms can be hoodwinked in a
Company shall contain a statement in this regard. system plagued with widespread corruption.
Nevertheless, with industry organizations and
H) Penalties and Punishments chambers of commerce themselves pushing for an
improved corporate governance system, the future of
The Companies Act, 2013 poses various obligations corporate governance in India promises to be
to be discharged by the Companies, Directors, distinctly better than the past. If practiced in the right
Managers and other Officials to ensure better spirit, it can lead to unlocking the intellectual power
Corporate Governance practices in Indian Corporates. of the board and management to focus organizational
Non-compliance of such obligations attracts efforts on value-creating objectives using ethical
punishment which may be imprisonment and/ or fine/ means.
penalty. The new Companies Act, 2013 has come up
with more stringent punishment and penalties for the Technology, laws and regulations, disruptive events
non- compliance of various provisions of and rules and demand for greater accountability are the business
under the Act as compared to the former Companies drivers for embracing new governance practices.
Act, 1956. Therefore, Companies and other Moreover, security, identity and access, information
responsible person(s) must look the same for rights management, e-mail retention, centrally
ascertaining the implications of the actions done/ to be controlled spreadsheets, management and reporting
done by themselves so that the requisite compliance are the enabling technologies for visionary corporate
should be in place within prescribed time which governance practices.
ensures better Corporate Governance in India.
However, The Companies Act, 2013 was passed by
CONCLUSION the Rajya Sabha on 8th August 2013 paving way for a
new company law and received the assent of the
Corporate governance in India has undergone a president on 29th August, 2013. The Act, 2013
paradigm shift by gradually becoming more replaces the existing Companies Act, 1956 which was
conscience-driven due to interests of customers, enacted 57 years ago. The new Act seeks to usher in
employees, vendors and regulators. With the recent more transparency and governance in the corporate
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International Journal of Trend in Scientific Research and Development (IJTSRD) ISSN: 2456-6470
bodies besides creating the necessary environment for 4. Discussion paper on Corporate Governance In
growth in the present global structure. India : Theory & Practice : National Foundation
for Corporate Governance (2004)
Under the companies Act, 2013, in the context of the
5. Companies Act – 2013 New Rules of The game,
better Corporate Governance agenda, the role of the
A Deloitte and ASSOCHAM Report
Board becomes extremely critical. Many provisions
pertaining to independence of directors, auditors,
strict disclosure norms and protection of investors will Books:
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