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The Apprentices Act, 1961

The Contract Labour (Regulation & Abolition) Act, 1970

The Child Labour (Prohibition & Regulation Act), 1986

The Industrial Disputes Act, 1946

The Minimum Wages Act, 1948

The Payment Of Gratuity Act, 1972

The Industrial Employment Standing Orders Act, 1946

The Employees Provident Fund & Miscellaneous Provisions Act, 19

The Equal Remuneration Act, 1976

The Employees' State Insurance Act, 1948

The Payment Of Bonus Act, 1965

The Payment Of Wages Act, 1936

The Factories Act, 1948

The Employment Exchanges(Compulsory Notification Of Vacancies

The Trade Unions Act, 1926

The Workmen's Compensation Act, 1923

Inter State Migrant Workmen( Regulation Of Employment & condi

iew details
n Of Vacancies) Act, 1959

yment & conditions Of service ) Act, 1979


S.N
Type & Nature Of Document
o Clause
1 Form Apprenticeship- 1
2 Form Apprenticeship- 1-A
3 Form Apprenticeship- 2
Form giving particulars of trade apprentices who satisfy
4 Form Apprenticeship- 3
5 Form Apprenticeship- 4
6 Form Apprenticeship- 5
7 Form Apprenticeship- 6
THE APPRENTICES ACT , 1961 & APPRENTICESHIP RULES, 1991
Relevant Schedule Of Submission/
Description Of the Form
Maintenance
Within 15 days of the date of
Form giving personal details of Apprentices Rule 14 registration of contract of
apprenticeship
Form Giving Record of Practical Training & Related
Rule 14 At the end of every half year
Instructions
Report in respect of Trade apprentices receiving
Rule 14 At the end of every half year
training in the establishment
the minimum conditions of eligibility to appear in the Rule 14 In the month of November & May
trade test in March or September
Half Yearly return of Apprentices Engaged Rule 14 At the end of every half year
within 10 days of engagement of an
Form submitted on engagement of an apprentice Rule 14
apprentice
Record Of Progress of Apprentices engaged in an
Rule 14 Quarterly
establishment
Submitting Authority Remarks
Regional Director/ State Apprenticeship To be prepared in
advisor duplicate
Regional Director/ State Apprenticeship
this is kept inside Form 1
advisor
Regional Director/ State Apprenticeship
advisor
Regional Director/ State Apprenticeship
advisor
Regional Director/ State Apprenticeship
advisor & The Principal, ITI where Basic
Trg./ Related Instructions is proposed to be
imparted to the Apprentice
Applicable only to
Central Apprenticeship Advisor/ Director,
Graduate or Technician or
Regional Board Of Apprenticeship Training
vocational apprentices
Director, Regional Board Of Apprentiship
Training
The Contract Labour (Regulation & Abolition) Act, 1970

Section/Clause/Sub- Schedule Of Submission/

S.No Forms Description Of the Form Submitting Authority Remarks
clause Maintenance

Registering Officer of the application to be accompanied by a DD

Application For Registration of Establishments area in which the showing payment of fees for registration;
1 Form I Rule 17(1) As & when required
employing contract labour establishment sought to be application shall be personally delivered or
registered is located sent by registered post

2 Form II Certificate Of Registration Rule 18(1) To be granted by the registering officer to the Principal Employer

To be maintained by the Registering Officer showing particulars of establishments in relation to which

3 Form III
4 Form IV
Register Of Establishments
Application For Licence
Rule 18(3)
certificates of registration have been issued
To be submitted by the contractor for grant of a licence to the licensing officer of the area in which the
Rule 21(1)
establishment, in relation to which he is the contractor, is located

5 Form V Form Of Certificate By Principal Employer Rule 21(2) As & when required Issued by the Principal Employer to the contractor

6 Form V-A Application for the adjustment of security deposit Rule 24(1-A) Application to be made by the Contractor to the licensing Officer

Form of licence granted by the Office Of the

7 Form VI Rule 25(1) To be granted by the licensing officer to the Contractor
licensing officer

Notice of Commencement/ Completion Of Within 15 days of commencement Inspector appointed under

8 Form VI-A Rule 25(2)(viii) To be submitted by the contractor
Contract Work by the licencee & completion of contract work Sec. 28

Within 15 days of commencement

Notice Of Comencement/ Completion of contract Inspector appointed under
9 Form VI-B Rule 81(3) & completion of contract work To be submitted by the Principal Employer
work by the employer for each contractor Sec. 28
under each contractor

To be applied to the licensing officer by the contractor within 30 days before the date on which licence
10 Form VII Application for renewal of licences Rule 29(2)
expires

When conditions arise requiring the Registering Officer of the application to be accompanied by a DD
Application for temporary registration of employment of contract labour area in which the showing payment of fees for registration;
11 Form VIII Rule 32(2)
establishments employing contract labour immediately and estimated to last establishment sought to be application shall be personally delivered or
not more than 15 days registered is located sent by registered post

12 Form IX Temporary Certificate Of Registration Rule 32(3) To be granted by the registering officer to the Principal Employer

To be submitted by the contractor for grant of a licence to the licensing officer of the area in which the
13 Form X Application for temporary Licence Rule 32(2)
establishment, in relation to which he is the contractor, is located

14 Form XI Temporary Licence Rule 32(3) To be granted by the licensing officer to the Contractor

15 Form XII Register Of Contractors Rule 74 To be maintained By the Principal Employer

To be maintained by the contractor in respect of each registered establishment where he employs contract
16 Form XIII Register of Workmen employed by the contractor Rule 75
labour

17 Form XIV Employment Card Rule 76 To be issued by the contractor to each worker within 3 days of employment of worker

To be issued by the contractor to the workman whose services have been terminated for any reason
18 Form XV Service Certificate Rule 77
whatsoever

19 Form XVI Muster Roll Rule 78(1)(a)(i) To be maintained by the contractor in respect of each work on which he engages contract labour
 Section/Clause/Sub- Schedule Of Submission/
S.No Forms Description Of the Form Submitting Authority Remarks
clause Maintenance
20 Form XVII Register Of Wages Rule 78(1)(a)(i) To be maintained by the contractor in respect of each work on which he engages contract labour

21 Form XVIII Register Of Wages cum Muster Roll Rule 78(1)(a)(i) To be maintained by the contractor in respect of each work on which he engages contract labour

To be issued by the contractor to the workmen atleast a day prior to the disbursement of wages( applicable
22 Form XIX Wage Slip Rule 78(1)(b)
when wage period is one week or more

23 Form XX Register of deductions for damage or loss Rule 78(1)(a)(ii) To be maintained by the contractor in respect of each work on which he engages contract labour

24 Form XXI Register Of Fines Rule 78(1)(a)(ii) To be maintained by the contractor in respect of each work on which he engages contract labour

25 Form XXII Register Of Advances Rule 78(1)(a)(ii) To be maintained by the contractor in respect of each work on which he engages contract labour

To be maintained by the contractor recording therein the number of hours, and wages paid for, overtime
26 Form XXIII Register Of Overtime Rule 78(1)(a)(iii)
work, if any

Return to be sent by the contractor to the To be sent by the contractor in duplicate to the licensing officer not later than 30 days from the close of half
27 Form XXIV Rule 82(1)
licensing officer year

Registering Officer of the

Annual Return Of Principal Employer to be sent to Before 15th February following the area in which the
28 Form XXV Rule 82(2)
the Registering Officer end of the year to which it relates establishment sought to be
registered is located
CHILD LABOUR (PROHIBITION & REGULATION) ACT, 1986

Type & Nature Of Schedule Of Submission/

S.No Description Of the Form Relevant Clause Submitting Authority Remarks
Document Maintenance

To be maintained by every occupier of

Shall be retained by the employer for a period
1 Form A an establishment in respect of children Rule 16(1) Yearly ..
of three years
employed or permitted to work

All young persons in employment in any of the

occupations set forth in Part A or processes set
2 Form B Certificate of Age Rule 17(2) As & when felt necessary Inspector forth in Part B of schedule to produce a
certificate of age from the appropriate medical
authority.
INDUSTRIAL DISPUTES ACT, 1947 & INDUSTRIAL DISPUTES (CENTRAL) RULES, 1957

Type & Nature Of Schedule Of Submission/

S.No Description Of the Form Relevant Clause Submitting Authority Remarks
Document Maintenance

Form of application for the reference of an industrial dispute

1 Form A
2 Form B
to a board of conciliation/court of enquiry/labour
court/national tribunal
Notice to represent persons on board
As & when a dispute is sought to be Labour Secretary, GOI/Chief Labour
Rule 3
referred Commissioner/RLC( C)/ALC( C)
To be issued by the Labour Secretary to the parties requiring them to
Rule 6
nominate a certain no. of persons to represent them on board

As & when a dispute ought to be Labour Secretary, GOI/Chief Labour

3 Form C Agreement Rule 7
referred for arbitration Commissioner/RLC( C)/ALC( C)
To be issued by a board/court/labour court/tribunal/national tribunal which
4 Form D Summons Rule 17 requires the parties to produce any books, documents for purposes of
investigation

Labour Secretary, GOI/Chief Labour

Notice of change of service conditions proposed by an As & when a change ought to be
5 Form E Rule 34 Commissioner/RLC( C)/ALC( C)/Secret
employer effected
ary of registered trade union

6 Form F Form Of Authority Rule 36 to be sent to the concerned authority giving the names of representatives

To be delivered to the employer nominating a candidate for election to the

7 Form G Form Of Nomination Paper Rule 47
works' committee, duly signed by the proposer and the candidate
Progress Report on Constitution and functioning of Works
Not later than 20th day of the
8 Form G-1 Committee for the half year ending 30th June/31st Rule 56-A ALC( C)
month following the half year
December
To be sent to Labour Secretary, GOI/Chief Labour
9 Form H Form for memorandum of settlement Rule 58 Commissioner/RLC( C)/ALC( C) duly signed by the parties to the
proceedings.
every complaint to be verified and to be presented in triplicate and to be
accompanied by as many copies as there are opposite parties to the
10 Form I Complaint under Section 33-A of the act Rule 59
complaint. The complaint ought to be presented before the labour
court/tribunal/National Tribunal

to be made by the employer seeking express permission in writing of the

11 Form J Application for permission Rule 60(1)
Conciliation officer/board/labour court/tribunal/national tribunal

to be made by the employer seeking express permission in writing of the

12 Form K Application for permission under Section 33 Rule 60(2) Conciliation officer/board/labour court/tribunal/national tribunal for any
action taken under Section 33-2(a) or (b)
to be made by the workman or group of workmen to the Labour Secretary/
13 Form K-1 Application for recovery of dues Rule 62(1) RLC when any money is due from an employer to a workman or group of
workmen
to be made by a person authorised in writing by the workman or in the case
Application by a person authorised by a workman or heir of of death of workman, the assignee or heir of the deceased workman to the
14 Form K-2 Rule 62(1)
deceased workman for recovery of dues Labour Secretary/ RLC when any money is due from an employer to a
workman or group of workmen
To be made by a workman or group of workmen to the labour court to
15 Form K-3 Application to the labour court to receive entitlements Rule 62(2)
receive entitlements due from an employer
Application to the labour court by a person authorised by a
To be made by the assignee or heir of the deceased workman to the labour
16 Form K-4 workman or heir of deceased workman to receive Rule 62(2)
court to receive entitlements due from an employer
entitlements
 Form of notice of strike to be given by Union/Workmen in a To be made by Union/Workmen to the employer, with copy to ALC (C )/
17 Form L Rule 71
Public Utility Service RLC( C)/ CLC(C )

Form Of Notice of Lock Out to be given by an employer To be made by the Employer with a copy to The Secretary of the Registered
18 Form M Rule 72
carrying on a Public Utility Service Union/ ALC(C )/RLC( C)/CLC( C)

Information in this form to be submitted immediately on the occurrence of

Form of Report of Strike or Lock Out in a Public Utility
19 Form N Rule 73 strike or lock out in a public utility service to the ALC(C ) for the local area
Service
concerned
To be filed by the conciliation officer in respect of settlements effected
20 Form O Register Of Settlements Rule 75
under this act in respect of areas within his jurisdiction
within 7 days of commencement of RLC( C) with a copy forwarded to ALC(
21 Form O-1 Notice of comemncement of lay-off Rule 75-A
lay off C)

within 7 days of termination of lay RLC( C) with a copy forwarded to ALC(

22 Form O-2 Notice Of Termination of lay off Rule 75-A
off C)

Form of application for permission to lay off, to continue the

to be sent to the concerned authority and sent through registered post
23 Form O-3 lay off of workmen in Industrial establishments to which Rule 75-B(1)
acknowledgement due
provisions of Chapter V-B of the act applies

To be given within 3 days from the Central Government/ RLC( C)/

Form of Notice of Retrenchment to be given by an employer
24 Form P Rule 76 date on which notice is served to ALC( C)/concerned employmeny
under clause © of section 25(F) of this act
the workman exchange

Form of Notice of Retrenchment to be given by an employer to be served by the employer to the central govt. or such authority as
25 Form P-A Rule 76-A(1)
under clause (d) of section 25(N) of this act specified under the act

Form of notice of closure to be given by an employer under to be sent by the employer to the Labour Secretary(GoI)/
26 Form Q Rule 76-B
Section 25-FFA of The Industrial Disputes Act, 1947 RLC(C )/ALC( C)/Local Employment Exchange

Form of notice of closure to be given by an employer under to be served by the employer to the Labour Secretary(GoI) with a copy to
27 Form Q-A Rule 76-C(1)
Section 25-O(1) of The Industrial Disputes Act, 1947 the Registered Trade Union of the establishment
MINIMUM WAGES ACT, 1948 & BIHAR MINIMUM WAGES RULES

Type & Nature Of Schedule Of Submission/ Submitting

S.No Description Of the Form Relevant Clause Remarks
Document Maintenance Authority

1 Form I Rule 21(4) Register Of Fines Ought to be up to date

Register of deductions for damage or loss caused to

2 Form II Rule 21(4) the employer, by the neglect or default of the Ought to be up to date
employed persons

3 Form III Rule 21(4-A) Annual Return By Ist February each year

4 Form IV Rule 25(2) Register Of Overtime Ought to be up to date

5 Form V Rule 26(5) Muster Roll Ought to be up to date

Form Of Application by an employee regarding any claim preferred by the employee/ inspector/official of
6 Form VI Section 20(2)
registered trade union/legal practitioner may apply

7 Form VI- A Section 21(1) Form for a single application in respect of any number of employees employed in scheduled employment.

to be presented within 6 months Authority

Form of application by an Inspector or person acting
8 Form VII Section 20(2) from the date of payment of appointed under
with the permission of authority
minimum wages the act.
to be presented within 6 months Authority
Form in authority in favour of a legal
9 Form VIII Section 20(2) from the date of payment of appointed under
practitioner/official of a registered trade union
minimum wages the act.
Form Of Summons to the opponent to appaear before When an application under section 20 is entertained , the authority shall hear
10 Form IX Section 20(3)
the authority the applicant & the employer.

Abstracts of the Minimum Wages Act, 1948 & the Bihar To be displayed at the factory
11 Form IX-A Rule 22
Minimum wages Rules, 1951 premises

Ought to be up to date for every

12 Form X Rule 26(1) Register Of Wages
wage period

Ought to be issued every wage

13 Form XI Rule 26(2) Wage Slip
period
PAYMENT OF GRATUITY ACT, 1972 & PAYMENT OF GRATUITY(CENTRAL) RULES, 1972

Type & Nature Of Schedule Of Submission/

S.No Description Of the Form Relevant Clause Submitting Authority Remarks
Document Maintenance

Within 30 days from which the rules Concerned controlling authority

1 Form A Notice Of Opening Rule 3 (1)
become applicable of the area

Within 30 days of any change in the

Concerned controlling authority
2 Form B Notice Of Change Rule 3 (2) particulars of the establishment like
of the area
name, address or nature of business

Atleast 60 days before the intended Concerned controlling authority

3 Form C Notice Of Closure Rule 3 (3)
closure of the business of the area

To be submitted by the employee to the employer in triplicate. The employer after receipt
4 Form D Notice for excluding husband from family Rule 5 (1)
forwards a copy to the concerned controlling authority of the area.

Notice of withdrawal of notice for excluding husband from To be submitted by the employee withdrawing the notice in form D to the employer in triplicate.
5 Form E Rule 5 (2)
family The employer after receipt forwards a copy to the concerned controlling authority of the area.

To be submitted by the employee to the employer in duplicate. The employer within 30 days of
6 Form F Nomination Rule 6 (1) the receipt of nomination , verify with the service particulars and after attestation return back a
copy to the employee.

7 Form G Fresh Nomination Rule 6 (3) To be submitted by the employee within 90 days of acquiring a family to the employer

To be submitted by the employee to the employer , in cases including where a nominee

8 Form H Modification Of Nomination Rule 6 (4)
predeceases an employee

To be submitted by the employee, eligible for payment of gratuity to the employer , within 30
9 Form I Application for gratuity by an employee Rule 7 (1)
days from which the gratuity becomes payable.

To be submitted by the nominee of an employee to the employer within 30 days from the date of
10 Form J Application for gratuity by a nominee Rule 7 (2)
gratuity payable to him/her. For this purpose an application in plain paper may also be accepted

To be submitted by the legal heir of an employee, eligible for payment of gratuity , to the
11 Form K Application for gratuity by a legal heir Rule 7 (3)
employer, within 1 year from the date of gratuity payable to him/her

On verification of claims made for payment of gratuity, the employer , within 15 days of receipt of
an application , issue a notice to the applicant employee , his nominee or legal heir, specifying the
12 Form L Notice for payment of gratuity Rule 8 (1)
amount of gratuity payable and fixing a date of payment not later than the 30th day of receipt of
the application.

On verification of claims made for payment of gratuity, if the claim is found inadmissible, the
13 Form M Notice rejecting payment of gratuity Rule 8 (1) employer may issue a notice to the applicant employee, his nominee or legal heir , specifying the
reasons why the claim is found inadmissible

In cases wherein the employer refuses to accept a claim application or issues a notice specifying a
amount of gratuity which is considered less by the applicant or fails to issue a notice under rule 8,
14 Form N Application for direction Rule 10 (1) the claimant employee/ his nominee/ legal heir may within 90 days of occurrence of cause for
application, apply in form N to the concerned controlling authority of the area for issuing a
direction

On receipt of form N , the concerned controlling authority of the area may call upon the applicant
15 Form O Notice for appearance before the controlling authority Rule 11 (1)
and the employer to appear before him on a specified date, time and place.

The controlling authority may , at any stage of proceedings, issue summons to the applicant or
16 Form P Summons Rule 14
the employer to produce evidences, documents etc.
17 Form Q Particulars of application under Section 7 Rule 16(1) The controlling authority to record the particulars of each case in form Q

on subsequent verification of the genuineness of the claims made, the controlling authority to
18 Form R Notice for payment of Gratuity Rule 17 issue a notice , specifying to the employer , the amount of gratuity payable and directing the
employer for payment of gratuity within 30 days of receipt of notice.

The controlling authority on receipt of the decision of the appellate authority, modify his direction
Notice for payment of Gratuity as determined by appellate
19 Form S Rule 18(8) for payment of gratuity and issue a notice to the employer, specifying the modified amount of
authority
gratuity and directing payment within 15 days of receipt of notice by the employer.

In situations wherein, the employer fails to pay the gratuity due under the act in accordance with
20 Form T Application for recovery of gratuity Rule 19 the notice of the controlling authority , the employee/his nominee/legal heir may apply to the
controlling authority in duplicate for recovery
The employer to display an abstract of the act and rules framed thereunder in English and a
21 Form U Display of abstract of the act and rules Rule 20 language understood by the majority of employees at a conspicuous place or near the main
entrance of the establishment
INDUSTRIAL EMPLOYMENT (STANDING ORDERS) ACT, 1946

Section/Clause/Sub- Schedule Of Submission/ Submitting

S.No Forms Description Of the Form Remarks
clause Maintenance Authority

this form is to be accompanied by a

Within six months from the date on
statement giving particulars of the
1 Form I Draft Standing Orders Section 3 which this act becomes applicable to Certifying Officer
workmen employed and the name of the
an establishment
trade union to which they belong

To be sent by the certifying officer, on receipt of draft standing orders to the trade union requiring
2 Form II Notice under Section 5 Section 5
any objections from their end

3 Form III Register Section 8 To be maintained by the certifying officer. This contains a copy of all certified standing orders

To be made by any person dsiring to prefer an appeal and forward it in quintuplicate to the appellate
4 Form IV Appeal Rule 7-A(1)
authority accompanied by a certified copy of standing orders

Any notice of discontinuance or of restarting of a shift working shall be displayed conspicuously by

5 Form IV-A Notice of changes in shift working Rule 7-A of Schedule I the employer on a notice board at the main entrance to the establishment. A copy of such notice to
be given to the secretary of the registered union.

Standing order 1 of to be maintained by every industrial establishment a service card duly attested by an authorised
6 Form V Service Card proforma
schedule I-B officer in respect of each workman in the form appended to these orders
EMPLOYEES' PROVIDENT FUND & MISCELLANEOUS PROVISIONS ACT, 1952 & THE SCHEMES PROVIDED THEREUNDER

Submitting
S.No Type & Nature Of Document Description Of the Form Relevant Clause Schedule Of Submission/ Maintenance Remarks
Authority

Declaration & Form of nomination for EPF / Pension/ IF to 33(EPF);18(EPS);10(EDLI

1 Form 2 As & when a new entrant joins the scheme Concerned RPFC
be filled in by the eligible employee )

35,42,43,44(EPF); By 30th April every year for the year

2 Form 3A/ Form 7 (PS) Members' Annual Contribution Cards Concerned RPFC
19(EPS) ending 31st March

Consolidated return of employees entitled to become

36(EPF); 20(EPS); within 15 days of the commencement of
3 Form 9/Form 3(PS)/ Form 1(IF) members of the funds on the date of application of the Concerned RPFC
10(EDLI) the scheme
scheme

Return of employees qualifying for membership under PF,

36(EPF); 20(EPS);
4 Form 5 / Form 4(PS)/Form 2 (IF) Pension & Insurance Fund for the first time during the within 15 days of the close of month Concerned RPFC
10(EDLI)
month

Return of employees leaving the service of the employer

5 Form 10 / Form 5(PS) 36(EPF) ; 20(EPS) within 15 days of the close of month Concerned RPFC
during the month

36A(EPF); 21(EPS); Immediately on coverage & within 15 days

6 Form 5-A Return of ownership in duplicate Concerned RPFC
1(EDLI) of making any change in the establishment

Form 12-A/ Form 6 (PS)/ Form 4 38(EPF) ; 20(EPS) ;

7 Consolidated Statement Of Dues and Remittance within 20 days of the close of the month Concerned RPFC
(IF) 10(EDLI)

By 30th April every year for the year

8 Form 6-A/ Form 8 (PS) Consolidated Annual Contribution statement 43(EPF) ; 20(EPS) Concerned RPFC
ending 31st March

Form concerning transfer of previous accumulation dues

9 Form 13 28(EPF) As and when required Concerned RPFC
from existing PF

10 Form 11 Details of past employment / membership of employee As and when required Concerned RPFC

Challan ( there is one Remittance of PF contribution, Pension fund,

11 consolidated challan of accounts Administration & Inspection Charges, EDLI & its admin. within 15 days of the close of month Concerned RPFC
1,2,10,21 & 22 ) Charges

Form to be used by a member of EPS 1995 for claiming

12 Form- 10 C As and when required Concerned RPFC
withdrawal benefit / Scheme Certificate

Form to be used for claiming superannuation pension,

13 Form- 10 D Retirement pension, Short Service Pension, Disablement As and when required Concerned RPFC
pension, Widow Pension, Children Pension, Orphan Pension

Claim form to be used by a major member of the EPF

14 Form- 19 As and when required Concerned RPFC
scheme

Claim form to be used by a nominee/ or a legal heir in

15 Form- 20 As and when required Concerned RPFC
case of death of a member of the EPF scheme
EQUAL REMUNERATION ACT, 1976 & EQUAL REMUNERATION RULES, 1976

Type & Nature Of Schedule Of Submission/

S.No Description Of the Form Relevant Clause Submitting Authority Remarks
Document Maintenance

Form of complaint under clause (a) of sub section (1) of Appropriate authority appointed
1 Form A Rule 3(1) As & when needed To be submitted in triplicate
section 7 of the act under Section 7(1)

Appropriate authority appointed

2 Form B Claim form under Section 7(1) of the act Rule 4(1) As & when needed To be submitted in triplicate
under Section 7(1)

Form Of Authority in favour of legal practitioner or any Appropriate authority appointed

3 Form C Rule 5 As & when needed
official of a registered Trade Union under Section 7(1)

4 Form D Register to be maintained by the Employer Rule 6 To be maintained up to date ---

EMPLOYEES STATE INSURANCE ACT, 1948 & EMPLOYEES STATE INSURANCE REGULATIONS, 1950

Type & Nature Of Schedule Of Submission/

S.No Description Of the Form Relevant Clause Submitting Authority Remarks
Document Maintenance

to be filled in by the employee with his signature or thumb impression and

1 Form I Declaration Form Regulation 11 & 12
submit it to the employer

to be filled in by the employee and submitted back to the employer , who shall
2 Form I-A Family Declaration Form Regulation 15-A forward the same to the appropriate office within 10 days from the date of
submission by the employee

to be submitted by the insured person to the employer within 15 days of such

3 Form I-B Changes in family declaration form Regulation 15-B changes occurring and the employer in turn would forward the same to the
appropriate office within 10 days of receipt.

to be sent by the employer to the appropriate office within 10 days of receipt of

4 Form 3 Return of declaration forms Regulation 14
the filled up forms

to be issued by the appropriate office in respect of all insured employees, and

5 Form 4 Identity Card Regulation 17 send the same to the employer, who shall issue the same to the concerned
employee after obtaining the signature in the card

to be arranged by the appropriate office and necessary family particulars added

6 Form 4-A Family Identity Card Regulation 95-A
in Form 4

to be sent by the employer in quadruplicate alongwith receipt copies of challans

to the appropriate office within 42 days of termination of related contribution
7 Form 6 ESIC-Return of Contributions Regulation 26
period; within 21 days of permanent closure of the factory; within 7 days of the
date of receipt of requisition from the appropriate office

to be maintained by the employer in respect of every employee of his factory or

8 Form 7 Register Of Employees Regulation 32
establishment

this medical certificate is to be issued by the insurance medical officer during

9 Form 8 First Certificate Regulation 57 & 89-B the first examination in respect of a spell of sickness or a spell of temporary
disablement

to be issued by the insurance meddical officer, when he feels that not later than
10 Form 9 Final Certificate Regulation 58 & 89-B 3 days of the date of examination(other than a first certificate) the insured
employee would be fit to resume duties

to be submitted by the insured person within 7 days (commencing from the date
11 Form 10 Intermediate Certificate Regulation 59 & 89-B of first certificate) in cases wherein the final certificate is not issued within 7
days of issue of first certificate

to be furnished by the insured person in cases wherein the insurance medical

12 Form 11 Special Intermediate Certificate Regulation 61 & 89-B officer feels that temporary disablement has continued for not less than 28 days
and such disablement is likely to continue for a longer period

to be submitted by the insured person desirous of claiming sickness or

13 Form 12 Sickness or Temporary Disablement Benefit Regulation 63 temporary disablement benefit to the appropriate local office by post or
otherwise alongwith appropriate medical certificates

to be submitted by every insured woman claiming maternity benefit in case of

14 Form 12-A Maternity Benefit for sickness Regulation 89-B sickness arising out of pregnancy, confinement, premature birth of child or
miscarriage to the local appropriate office by post or otherwise

to be submitted by the insured person or insured woman desirous of claiming

Sickness or Temporary Disablement Benefit or
15 Form 13 Regulation 63 & 89-B sickness or temporary disablement benefit to the appropriate local office by post
Maternity Benefit for sickness
or otherwise alongwith appropriate medical certificates
 to be submitted by every insured woman claiming maternity benefit in case of
16 Form 13-A Maternity Benefit for sickness Regulation 89-B sickness arising out of pregnancy, confinement, premature birth of child or
miscarriage to the local appropriate office by post or otherwise

to be submitted by the insured person or insured woman desirous of claiming

Sickness or Temporary Disablement Benefit or
17 Form 14 Regulation 63 sickness or temporary disablement benefit to the appropriate local office by post
Maternity Benefit for sickness
or otherwise alongwith appropriate medical certificates

to be submitted by every insured woman claiming maternity benefit in case of

18 Form 14-A Maternity Benefit for sickness Regulation 89-B sickness arising out of pregnancy, confinement, premature birth of child or
miscarriage to the local appropriate office by post or otherwise

To be maintained by the employer in which appropriate particulars of any

19 Form 15 Accident Book Regulation 66 accident causing personal injury to an insured person may be entered and
preserved every such book for a period of five years.

to be furnished by the employer to the nearest local office and to the nearest
20 Form 16 Accident Report from Employer Regulation 68
insurance medical officer immediately if the injury is serious

To be issued free of charge by the Insurance Medical Officer attending the

21 Form 17 Dependant's benefit - Death Certificate Regulations 79 & 95-C
disabled person at the time of his death

To be submitted by the dependant or dependants concerned or by the legal

22 Form 18 Dependant's benefit - Claim Form Regulation 80 representative of the insured member with all supporting documents to the
appropriate local office by post or otherwise

To be submitted by the dependant whose claim for dependant's benefit is

Dependant's Benefit - Claim Form for periodical
23 Form 18-A Regulation 83-A admitted, to the local appropriate office except in the case of first and final
Payments
payments

To be submitted by an insured woman before confinement to the local

24 Form 19 Maternity Benefit - Notice of Pregnancy Regulation - 87
appropriate office

To be submitted by an insured woman before confinement to the local

25 Form 20 Maternity Benefit - Certificate of Pregnancy Regulation - 87
appropriate office

To be submitted by every insured woman claiming maternity benefit before

26 Form 21 Maternity Benefit - Certificate of Expected Confinement Regulation - 88
confinement not earlier than 15 days before the expected date of confinement

To be submitted by every insured woman to the local appropriate officestating

therein the date on which she ceases to work for remuneration and if the
27 Form 22 Maternity Benefit - Claim Form Regulation 88 & 89
insured woman is claiming maternity benefit for miscarriage the claim form
ought to be submitted within 30 days of the date of miscarriage.

Maternity Benefit - Certificate of Confinement or To be submitted by every insured womanwothin 30 days of the date on which
28 Form 23 Regulation 88 & 89
Miscarriage her confinement takes place to the local appropriate office

To be furnished by an insured woman who has claimed maternity benefit, if she

29 Form 24 Maternity Benefit - Notice Of Work Regulation 91 does work for remuneration on any day during the period for which maternity
benefit would be payable to her.

Maternity Benefit after the death of an insured woman To be submitted by the nominee or legal representative of the insured woman to
30 Form 24-A & 24-B leaving behind the child / Maternity Benefit- Death Regulation 89-A the local appropriate office, a claim for maternity benefit within 30 days of the
Certificate death of the insured woman, together with a death certificate in 24-B

To be submitted by an insured person declared as permanently disabled by a

31 Form 25 Claim for Permanent Disablement Benefit Regulation 76-A
Medical Board to the local appropriate office by post or otherwise
 To be submitted by the claimant entitled, to the local appropriate office and in
32 Form 25-A Funeral Expenses Claim Form Regulation 95-E case of a minor, by his guardian and the form ought to be submitted with all
supporting documents

To be submitted by every person whose claim for permanent disablement has

33 Form 26 Certificate for permanent disablement benefit Regulation 107 been admitted at six monthly intervals, a certificate attested by such authority
as may be specified by the director general

To be submitted by every person whose claim for dependant's benefit has been
34 Form 27 Declaration & Certificate for Dependant's Benefit Regulation 107-A admitted at six monthly intervals , duly attested by such authority as may be
specified by the director general

To be furnished by every employer to the appropriate office, such particulars &

information in respect of abstention of an insured person from work for which
35 Form 28 Abstention Verification Regulation 52-A
sickness benefit or disablement benefit for temporary disablement have been
claimed or paid

To be furnished by every employer to the appropriate office, such particulars &

36 Form 28-A Abstention Verification Regulation 52-A information in respect of abstention of an insured woman from work for which
maternity benefit hass been claimed or paid
PAYMENT OF BONUS ACT, 1965 & PAYMENT OF BONUS RULES, 1975

Type & Nature Of Schedule Of Submission/ Submitting

S.No Description Of the Form Relevant Clause Remarks
Document Maintenance Authority

1 Form A Register showing the computation of allocable surplus Rule 4(a) To be maintained by the employer ---

Register showing the set on & set off of the allocable

2 Form B Rule 4(b) To be maintained by the employer ---
surplus

Register showing the details of amount of bonus due to

3 Form C each of the employees, the deductions under section 17 & Rule 4( c ) To be maintained by the employer ---
18 and the amount actually disbursed

Time limit for the said purpose is

Within 30 days after the expiry of
Annual Return stating the amount of bonus paid to within a period of eight months
4 Form D Rule 5 time limit specified for payment of Inspector
employees for the accounting year ending on 31st March from the close of accounting
bonus
year
PAYMENT OF WAGES ACT, 1936 & PAYMENT OF WAGES RULES, 1937

Type & Nature Of Submitting

S.No Description Of the Form Relevant Clause Schedule Of Submission/ Maintenance Remarks
Document Authority

Within 12 months from the the date on which deductions

Inspector Of
1 Form A Form Of Individual Application Section 15(2) were made or the date on which payment was due, as the
Factories
case may be.

Within 12 months from the the date on which deductions

Inspector Of
2 Form B Form Of Group application Section 15(2) were made or the date on which payment was due, as the
Factories
case may be.

Within 12 months from the the date on which deductions

Form of application by an inspector or person Section 15(2) & Section Inspector Of
3 Form C were made or the date on which payment was due, as the
permitted by the authority or authorised to act 16 Factories
case may be.

Within 12 months from the the date on which deductions

Inspector Of
4 Form D Certificate Of Authorisation Section 15(2) were made or the date on which payment was due, as the
Factories
case may be.

When an application is entertained under section 15(2), the authority shall hear the applicant & the
5 Form E Notice for disposal of application Section 15(3) employer and direct the employer for refund of deductions made or payment of delayed wages or make
no directions if the application is found to be malafide.

6 Form F Record of order or direction Section 15(3) Record of order of direction to be made by the authority under the act

Notice to respondent of the day fixed for the hearing
7 Form G
of appeal under section 17 of the act
Within 30 days of the date on which order or direction was made, an appeal
could be made by the employer/ employee or his legal practitioner and the
Section 17
judge of the district court to issue the notice to the respondent of the day
fixed for hearing of appeal.
THE FACTORIES ACT, 1948 & BIHAR FACTORIES RULES, 1950

Type & Nature Of Schedule Of Submission/

S.No Description Of the Form Relevant Clause Submitting Authority Remarks
Document Maintenance

Application for permission to construct, extend or take To be submitted to the Chief Inspector Of Factories, duly signed by the Occupier Of the factory before commencing the
1 Form 1
into use any building as a factory manufacturing process

Application for registration and grant or renewal of To be submitted by the Occupier/Manager to the Inspector Of Factories of the area concerned not later than the date on
2 Form 2
licence which the license expires

to be made by the occupier and submitted to the Chief Inspector Of Factories with the
3 Form 3 Notice of Change of Manager Rule 12-A
signature of the new manager and occupier appended

To be granted by the Inspector Of Factories after verifying the correctness of the application.
4 Form 4 Licence to work a factory Rule 5
This licence shall remain valid upto 31st december of the year for which it is granted

5 Form 5 Certificate Of Fitness Rule 14-2(a) To be granted by the certifying surgeon to the young persons employed in a factory

6 Form 6 Humidity Regsiter Rule 24 Temperatures recorded in a Hygrometer to be entered in this register.

To be maintained with the dates on which white washing, colour washing, varnishing etc. are
7 Form 7 Record of Lime Washings, Paintings etc. Rule 15
carried out.

8 Form 8 Report of examination of pressure vessel

9 Form 9 Register Of Compensatory Holidays Rule 77(4) To be maintained by the manager in respect of compensatory holidays

To be maintained by the manager of every factory in which workers are exempted under
10 Form 10 Overtime Muster Roll for exempted workers Rule 78
Sections 64 or 65

11 Form 10-A Overtime Slip

12 Form 11 Notice Of Periods Of Work for Adult Workers Rule 79 To be exhibited by the Manager of every factory

13 Form 12 Register Of Adult Workers Rule 80 To be maintained in every factory

14 Form 12-A Identity Card Of Workers Rule 80-A To be issued to every worker with the signature of occupier/manager of the factory

15 Form 13 Notice of Periods of work for child workers Rule 85 To be exhibited by the Manager of every factory

16 Form 14 Register Of Child Workers Rule 86 To be maintained in respect of child workers employed

17 Form 15 Register Of Leave with wages Rule 87 To be maintained by the manager of every factory

18 Form 16 Health Register Section 87 To be maintained by the manager in respect of dangerous operations

Factory Inspector;
Within 12 hours of occurrence of an
19 Form 17-A Notice Of Accident or dangerous occurrence Rule 96 SDO;Officer-In-Charge of
accident
the nearest police station
 To be sent by the manager of the factory as soons as any worker contacts any disease
20 Form 18 Notice Of Poisoning or disease Rule 97 specified in the schedule to the Chief Inspector/ Inspector/Medical Inspector/Certifying
Surgeon

21 Form 19 Abstract of the Act Rule 99 To be displayed in every factory

To be furnished by the Manager to the Chief Inspector before 15th January of the year
22 Form 20 Annual Return Rule 100(1)
subsequent to which it relates

23 Form 21 Half Yearly Return Rule 100(2) To be furnished by the Manager to the Chief Inspector before 15th July of each year

To be maintained by the manager of every factory in respect of workers employed in the

24 Form 22 Muster Roll Rule 103
factory

To be maintained in every factory furnishing complete details in respect of every accident

25 Form 23 Register Of Accidents Rule 104
which may occur

26 Form 24 Special Certificate Of Fitness To be granted by the certifying surgeon in respect of persons employed in operations involving use of lead compounds

To be granted by the certifying surgeon in respect of persons employed in dangerous

27 Form 25 Certificate Of Fitness for dangerous operations Rule 96
operations

Register Of Surgeon's fees for the issue of duplicate To be maintained by the certifying surgeon or examining surgeon in respect of fees paid for
28 Form 26 Rule 14
certificate issue of a duplicate certificate

To be handed over by the certifying surgeon or examining surgeon to the Manager detailing
29 Form 27 Certifying Surgeon's visit Note Rule 14 (9)
the result of each visit to the factory

30 Form 28 Diary Of Inspector Of Factories

31 Form 29 Closure Report Of a Factory

To be maintained by the manager in respect of examination reports of the gas holders

32 Form 30 Register of Water Sealed Gas Holder Rule 57-A
carried out by the person qualified to carry out the test

To be submitted by the person carrying out the examination in the form of a report to the
33 Form 31 Report of examination of water sealed gas holders Rule 57-A
manager or the occupier.

Register of trained adult male workers employed to

To be maintained in every factory carrying therein the name of every worker who may be
34 Form 32 carry out mounting or shifting or belts, lubrications Rule 59-A
employed in performing work specified in section 21
etc.

Certificate to young persons considered fit to work at To be maintained by the manager, containing therein the certifcates issued to young
35 Form 33 Rule 59-B(2)
machine, plant or process of dangerous character persons.

To be sent by the manager or occupier of the factory to the chief Inspector in respect of the
36 Form 34 Form Of Certificate Of Stability Rule 3-A
manufacturing process carried out.

37 Form 35 Record Of Eye Examination Rule 59-C(4) To be sent by the manager/ occupier within 15 days from the date of examination.
EMPLOYMENT EXCHANGES( COMPULSORY NOTIFICATION OF VACANCIES) ACT, 1959

Type & Nature Of Schedule Of Submission/

S.No Description Of the Form Relevant Clause Submitting Authority Remarks
Document Maintenance

Within 30 days of the due dates i.e.

Quarterly return to be submited to the local employment Local Employment
1 Form ER- 1 Rule 6 31st March, 30th June, 30th
exchange Exchange
September & 31st December

Occupational Return to be submitted to the local Biennial ( within 30 days of due Local Employment
2 Form ER- 2 Rule 6
employment exchange date) Exchange

Central /local Employment

Requisition form to be used when calling for applicants
3 Requisition form Rule 4 As & when vacancies arise Exchange depending on
from Employment Exchanges
the nature of vacancies
TRADE UNIONS ACT, 1926 AND CENTRAL TRADE UNION REGULATIONS, 1938

Type & Nature Of Schedule Of Submission/

S.No Description Of the Form Relevant Clause Submitting Authority Remarks
Document Maintenance

The application to be accompanied

As & when a trade union comes into Registrar of Trade
1 Form A Application for registration of trade union Section 5 & Regulation 3 by a copy of the rules of trade
existence Unions
union and other particulars

2 Form B Register of trade unions Section 8 & Regulation 4 To be maintained by the Registrar of trade unions, up to date

3 Form C Certificate of Registration of Trade Union Section 9 & Regulation 5 To be issued by the Registrar Of Trade Unions on registering a trade union

Registrar of Trade
4 Form D Annual Return For the year ending 31st March Section 28 & Regulation 12 By 31st July each year
Unions
WORKMEN'S COMPENSATION ACT, 1923 & WORKMEN'S COMPENSATION RULES, 1924

Type & Nature Of Schedule Of Submission/

S.No Description Of the Form Relevant Clause Submitting Authority Remarks
Document Maintenance

To be submitted by the employer as

The Workmen's Compensation
1 Form A Deposit of compensation for fatal accident Rule 6(1) & when an injury resulting in death
Commissioner
occurs.
Deposit of compensation for non fatal accident to a woman to be submitted by the employer as The Workmen's Compensation
2 Form AA Rule 6(1)
or person under legal disability & when an injury occurs. Commissioner
To be given by the Commissioner to the employer on receipt of form A or
3 Form B Receipt for compensation Rule 6
B
To be furnished by the Commissioner to the employer on receipt of
4 Form C Statement of disbursements Rule 6(3)
application

Deposit of compensation for non-fatal accidents, other than to be submitted by the employer as The Workmen's Compensation
5 Form D Rule 9
to a woman or person under legal disability & when an injury occurs. Commissioner

6 Form E Receipt for compensation Rule 9 To be given by the Commissioner to the employer on receipt of form D

Within 7 days of death or serious The Workmen's Compensation

7 Form EE Report of fatal accidents Rule 11
bodily injury Commissioner

8 Form F Application for compensation by workman Rule 20 to be made by the applicant and sent to the commissioner

9 Form G Application for order to deposit compensation Rule 20 to be made by the applicant and sent to the commissioner

10 Form H Application for commutation Rule 20 to be made by the applicant and sent to the commissioner

11 Form J Notice Rule 39 To be issued by the commissioner to the applicant for compensation

12 Form JJ Notice Rule 39(3) To be issued by the commissioner to the applicant for compensation

Memorandum Of Agreement concerning injury resulting in

13 Form K Rule 48 To be sent by the employer to the commissioner
temporary disablement

Memorandum Of Agreement concerning injury resulting in

14 Form L Rule 48 To be sent by the employer to the commissioner
permanent disablement

Memorandum Of Agreement concerning injury resulting in

15 Form M Rule 48 To be sent by the employer to the commissioner
temporary disablement

To be issued by the commissioner to the parties concerned on receiving a

16 Form N Notice to record memorandum of agreement Rule 49
memorandum of agreement
To be issued by the commissioner to the parties concerned on receiving a
17 Form O Notice to not record memorandum of agreement Rule 49 & 50 memorandum of agreement , stating reasons for failure to record the
memorandum of agreement
To be issued by the commissioner to the parties stating a date for
18 Form P Notice of show cause Rule 50 hearing the parties and giving them an opportunity to show cause why
the said agreement ought to be registered.

To be issued by the commissioner to the parties stating a date for

hearing the parties and giving them an opportunity to show cause why
19 Form Q Notice of show cause Rule 50
the said agreement ought to be registered and directing them to make all
representations on the scheduled date

20 Form R Register Of Agreements Rule 52 To be maintained by the commissioner up to date

INTER-STATE MIGRANT WORKMEN (REGULATION OF EMPLOYMENT & CONDITIONS OF SERVICE ) ACT, 1979

Type & Nature Of Schedule Of Submission/

S.No Description Of the Form Relevant Clause Submitting Authority Remarks
Document Maintenance

Registering Officer of the area Application to be accompanied by a

Application for registration of establishments in which the establishment crossed demand draft and
1 Form I Rule 3(1) As & when required
employing migrant workmen sought to be registered is delivered either by registered post
located or personally delivered

2 Form II Certificate Of Registration Rule 4(1) To be issued by the registering officer to the principal employer once he registers the establishment

To be maintaied by the registering officer showing particulars of establishments in relation to which

3 Form III Register Of Establishment Rule 4(2)
certificates of registration are issued by him

To be made in triplicate by the contractor to the licensing officer having jurisdiction in relation to the area
4 Form IV Application for license for recruitment Rule 7(1)
wherein recruitment is made

5 Form V Application for license for employment Rule 7(2) To be made by every contractor to the licensing officer, for employing migrant workmen

To be issued by the Principal Employer to the contractor to the effect that he undrtakes to be bound by all
6 Form VI Form of Certificate by Principal Employer Rule 7(3) rules related to recruitment or employment of migrant workmen, in respect of which the contracto is
making the application.

7 Form VII Application for adjustment of security deposit Rule 10(3) To be made by a contractor to the licensing officer claimig therein the refund of security deposit

8 Form VIII Form of license Rule 11(1) Every license issued by the licensing officer shall be in this form

To be made by the contractor to the licensing officer thirty days before the date on which the license
9 Form IX Application for renewal of license Rule 14(2)
expires

Form furnishing particulars in respect of

To be furnished by every contractor to the specified authorities under the act in respect of recruitment
10 Form X recruitment and employment of migrant Rule 21
and employment of migrant workmen
workmen

Return to be sent by the contractor to the To be furnished by every contractor to the specified authorities under the act in respect of migrant
11 Form XI Rule 24
authorities wormen who have ceased to be employed

12 Form XII Register Of Contractors Rule 48 To be maintained by every principal employer of a registered establishment

13 Form XIII Register Of Workmen employed by contractors Rule 49 To be maintained by the principal employer and contractor in respect of migrant workmen employed

To be issued by the contractor to the migrant workman/en on termination of his employment for any
14 Form XIV Service Certificate Rule 50
reason whatsoever

Displacement & Outward journey allowances

15 Form XV Rule 51(1) To be maintained by every contractor in respect of displacement cum outward journey allowances
sheet
16 Form XVI Return Journey allowances Register Rule 51(1) To be maintained by every contractor in respect of return journey allowances

17 Form XVII Muster Roll Rule 52(2)(a) To be maintained by every contractor in respect of migrant workmen

18 Form XVIII Register of Wages Rule 52(2)(a) To be maintained by every contractor in respect of migrant workmen

19 Form XIX Register Of Deductions for damage or loss Rule 52(2)(c ) To be maintained by every contractor

20 Form XX Register Of Fines Rule 52(2)(c ) To be maintained by every contractor

21 Form XXI Register Of Advances Rule 52(2)(c ) To be maintained by every contractor

22 Form XXII Register Of Overtime Rule 52(2)(d) To be maintained by every contractor

Half Yearly Return to be sent by the contractor to To be sent by the contractor in duplicate to the licensing officer not later than thirty days from the close of
23 Form XXIII Rule 56(1)
the Licensing Officer half year

Annual Return to be sent by the Principal To be sent by the Principal employer of a registered establishment in duplicate to the registering Officer
24 Form XXIV Rule 56(2)
Employer to the Registering Officer before 15th February following the end of the year to which it relates