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Republika ng Pilipinas
KAGAWARAN NG EDUKASYON
Rehiyon XI
Lungsod ng Dabaw
TIN: 000-863-958
Tel. Nos.: (082) 224-3274/224-0100/224-3274/227-4726
PUROK NG SAN ROQUE
Lungsod ng Dabaw
Tel. No.: (082) 221-6723

DETAILS OF NON-CONFORMANCE
STANDARDS 1st 2nd 1st 2nd

DESK/MULTI-PURPOSE TABLES

1. Desks are kept clean, dust-free and

well maintained.
2. Tops of tables are cleaned after use.
3. No items except for UPS, CPU and
bags are allowed under or beside
desks.
4. Official files inside desk drawers are
systematically and neatly arranged
and clearly labeled.
5. All drawers are used only for storing
and filing office, documents, supplies,
reference materials and small office
equipment except for one personal
drawer.
6. Items stored inside drawers are
properly arranged.
7. At the end of the working day, only
the following items can be placed on
top of the table:
-Planner/ Desk Calendar
-small office equipment (e.g. stapler,
pencil, etc.)
-Telephone
-Inbox tray
-Task Lamp
-3 personal items ( e.g. figurines,
picture frames)

All items on top are properly arranged.

8. Conference tables are properly
arranged after use.

DETAILS OF NON-CONFORMANCE
STANDARDS 1st 2nd 1st 2nd

DESK/MULTI-PURPOSE TABLES

9. Are kept clean, dust-free and well

maintained.
10.Are used only for filing office
documents, displaying decorative
items and storing supplies, reference
materials, small office equipment and
any work related items.
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11.Items stored inside are properly

arranged.
12.Filing cabinets are properly labeled
according to RM standard ( e.g. F1D1,
F1D2).
Communal cabinets and shelves
containing manual and other reference
materials are also labeled.
13.Files/ documents are systematically
neatly arranged inside the
drawers/cabinets and properly
labeled. Official files were labeled
based on the RRD and their captions
are neatly typewritten.
14.Charge our cards are provided and
placed in front each drawer containing
official files.
15.Master list of files is available,
updated and with complete
signatories.
16.Obsolete files are taken out from the
filing cabinets.

DETAILS OF NON-CONFORMANCE
STANDARDS 1st 2nd 1st 2nd

SEATING UNITS

17.Are kept clean and in good condition

at all times.
18.Only bags, jackets/ blazers and pillow
if any can be placed on chairs.
19. Jackets/ blazers are draped neatly on
the back rest of the chairs and kept
inside drawers at the end of the day
20.Are at proper location, tucked and
properly arranged when not in use.

DIVIDERS

21.Are kept clean and in good condition

at all times.
22.Only corkboards, whiteboards, maps,
and authorized framed materials are
allowed to be hanged on dividers.
23. Are stable.

DETAILS OF NON-CONFORMANCE
STANDARDS 1st 2nd 1st 2nd

CORKBOARDS/ BULLETIN BOARDS/

WHITEBOARD/ EASEL STAND

24.Whiteboards are erased when after

used.
25.No used flip charts are left at the end
of the day
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26.Corkboards and bulletin boards are

neatly hanged on dividers using
standards metal heads or hanging
wires. Adhesive like packaging/
scotch/ masking tapes are not to be
used for posting.
27.Whiteboard markers, pens and erasers
are neatly arranged and at proper
location at all times.
28.Posted materials on corkboards and
bulletin boards are always current.
29.Easel stands/mobile whiteboards are
set aside after used.

WINDOWS AND DOORS

30.Are in good condition at all times (

including venetian blinds and curtains)
31.Are free from posted materials, stains,
smudges, heavy dust and cobwebs.

DETAILS OF NON-CONFORMANCE
STANDARDS 1st 2nd 1st 2nd

CEILINGS

32.Ceilings, air ducts and light diffusers

are free from cobwebs, stains and
dirt.
33. No missing or peeled-off boards.
34.No cracked or missing light diffusers.
35.No defective light bulb.

FLOORS

36.Are free from litter, stains and

dripping at all times.
37.Are not to be used for storing empty
cartons. Cartons containing work-
related items are properly
stacked/labeled in the stored room. In
the absence of stored room, a
designated temporary storage area,
labeled and properly arranged, can be
provided.
38.Are free from unsecured wires, cords
and other obstructions.

WALLS

39. Are free from stains and cobwebs.

40.Are free from memos, notes and
notices.
41.Company posters are hanged at
strategic areas ( if bulletin boards are
too small) but are to be removed
when campaign is over.
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42.Only the following can be hanged/

nailed on walls:
 Work-related/decorative framed
materials
 Directional/instructional
stickers/ signs
 Business and other permits
 Religious items

Note: Any new items that will be hanged/

nailed on walls are to be referred first by
Admin. Services are approval

COFFEE TABLES/ PANTRY

43. Are kept clean, dust-free and well-

maintained.
44.Are used for holding and storing
coffee and other beverages food
items.
45.Coffee, sugar, cream and other food
items are sealed in containers/packets
and placed in a tray.
46.No food remnants and drippings.
47.Utensils are free from food remnants,
stains, drippings, properly arranged
and in good condition.

DETAILS OF NON-CONFORMANCE
STANDARDS 1st 2nd 1st 2nd

RESTROOMS

48.Equipped with all of the following at all

times:
 Toilet paper
 Liquid soap in soap dispenser/
container
 Trash cans
 Mirror

49.Lavatories, urinals and toilets bowl are

kept clean.
50.Pictures are in good working condition
51.Well ventilated.
52.Entrance doors are cleaned at all
times.
53.No faucet leaks.
54.With water supply at all times
55.Are free from cigarettes butts, ashes
and stains.

EQUIPMENT

56.Are free from dust, stains, unofficial

stickers and well maintained.
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DETAILS OF NON-CONFORMANCE
STANDARDS 1st 2nd 1st 2nd

APPLIANCES

57. Are free from dust, stains, and

unofficial stickers are well maintained.

ELECTRICAL

58.Switches and outlets are clean and

operational.
59.No broken switches and outlets.
60.No hanging connections, exposed or
faulty wiring.
61.All equipment and appliances must be
turned off and set aside after use.
62.Wiring of equipment and appliances
are properly laid out. No octopus
connections.

DRESS CODE

63. Employee ID is worn at all times

within the premises.
64. IDs are not dilapidated and without
personal stickers.
65.Office attire is descent and
appropriate for office working
environment and must not allow the
following:
Men
Wearing of shorts/sleeveless shirt
Wearing of slippers
Wearing of earrings
Long hair
Wearing of shirt without collar
Wearing of T-shirt
Wearing of rubber shoes
Women
Wearing of sleeveless shirt/ blouse
Wearing of slippers
Wearing of provocative tops/skirts
( i.e. high slit skirts, plunging neckline)
Wearing of T-shirt
Wearing of rubber shoes

Men and women can only wear “maong”

pants/jeans during Fridays or every last
working day of each week.

TELEPHONE COURTESY

66. Telephone calls are answered within 3

rings.
67.The person answering the phone
identifies himself/herself by saying
“thank you for calling (name of the
department). Good morning or Good
Atfernoon” as the case may be.
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68.The caller is advised if the call will be

transferred to another person or
another local.
69.The person answering the p]hone
takes note of the message. If the
person he/she is looking for is not
available to take the call and ensures
that message is relayed.

Note:
There should be directory, notepad and
ballpen near the telephone unit.

DETAILS OF NON-CONFORMANCE
STANDARDS 1st 2nd 1st 2nd

OTHERS

70.Tapes, CDs, diskettes are stored in

designated containers and properly
arranged and labeled.
71.Solid waste is properly disposed.
72.No smoking in prohibited areas in
support of the Workplace Non-
Smoking Policy.

1st 2nd

No. of Conformances ( A), where A=

No. of Total Applicable Standards ( S),

Where S= X+

SCORE ( A/S x 100 )

Date of Monitoring

Monitor’s Signature

Conforme