Mission “E Dynamics”
Reforming global education and employment dynamics.
Prepared for:
Partners of Tech Basket
Prepared by:
Chepuri Rakhi Abhinaya,
Chief Co-ordinating Officer,
TechBasket Pvt Limited.
1. Executive Summary
A. Objective of the project
B. Company profile
2. Project structure
A. Vision
B. Eco system structure
3. Units
A. Workmate
B. Incubator
C. Learning and Development
D. Recruitment process
4. Collaboration
A. Start up
B. Partner
5. Team
A. Chief executive officer
B. Chief Technical officer
C. Chief Co-coordinating officer
D. Executive Members
E. Assistants
6. Financials
A. Between Startup and Tech Basket
B. Between Partner and Tech Basket
7. Products
A. List of products and companies
1. Executive Summary:
A. Objective:
The objective of the proposal document is to communicate the idea behind the
Mission E Dynamics and to be support document for further development and
execution of the project at initial implementation levels.
The proposal has to be taken as the base document for the following actions:
B. Company Profile:
Tech Basket:
TechBasket Pvt limited established in 2009. The company was founded with a
vision to build enterprise solutions with great ideas and has been achieving since
the inception. For over the years, the company has been growing in global
information technology, consulting and outsourcing. We are supported with
strong talent acquisition team, selective collaboration and incubation programs to
make our innovations a trend in the market.
Sustainability
We believe idea shines only with sustainability. Sustainability of idea is the
business.
Business value
We give you the best business value with our service.
In today’s world, organizations will have to rapidly reengineer themselves and be
more responsive to changing customer needs. Tech Basket is well positioned to
be a partner and co-innovator to businesses in their transformation journey,
identify new growth opportunities and facilitate their foray into new sectors and
markets.
Sanskrutha:
A. Vision:
B. Eco System:
Tech B collaborates with different business units through which it innovates and
executes projects with support and implementation processes. TechBasket acts as
responsible entity for the project delivery and monitors the project development
and execution while outsourcing. TechBasket operates the collaborated company
in the same ecosystem.
E Employees are recruited to monitor the projects and they works as guide force
for the projects under development and execution. E Employees serve the
company as part timers, freelancers, contract employees and will be under
mentioning of “Work Mate.”
Project managers are on board are full time, Freelancers are taken into the team
on need basis and project expansions. Regular teams are added as assistants on
“On job training programs”.
FLOWCHART
3. UNITS
A. Work Mate:
Organizational culture is dynamic. As the centerpiece of culture among
your organization’s workforce, you can make a tremendous
impact. Balancing organization work culture and freelance team in sync
is always a challenge. While TechBasket has a very well defined
structure to sync team and work flow, giving work a life.
Focuses on:
Knowledge sharing
Adds income
Establishes a global work system
Exploration
Balance life and work
B. Incubator
TechB Incube is a collaborative program designed to help new startups
succeed. Incubators help entrepreneurs solve some of the problems commonly
associated with running a startup by providing workspace, seed funding,
mentoring, and training The sole purpose of a startup incubator is to help
entrepreneurs grow their business.
D. Recruitment process
Tech Basket follows a very calculated and a systemic process to find right
candidate for the right job with the right skill. The selection process has various
steps such as screening, assessing, interviewing, selecting, conducting induction,
and welcoming the new employee. A recruiter performs all this activities for
selecting an eligible employee from the competitive job market.
A. Requirement: List the positions vacant or required and draft the job
profiles with required skill set.
B. Resource: The data and candidates will be recruited from Colleges, on and
off campus job drives and extensive data mining process from Naukri.com,
Monster, indeed and from other job portals.
C. Resume screening: Collecting data of the required candidates screen for
basic requirements like education, software skills. The recruitment teams
will shortlist the candidates for telephonic rounds.
D. Telephonic round: This round of test is taken on a mobile conversation.
This is to test communication skills and to take a brief on their education
and work experience, to check their availability for the interview.
E. Assessment: This round aims to understand candidate behavior patterns,
logic and levels of enthusiasm to work and learn. The test is more
conversational assessing conduct and team work of the candidate. This
segment includes group discussion and debate rounds.
F. Technical round: Concerned department technical officer will interview the
candidate testing the technical knowledge of the candidate. A few
questions will be asked will be given a rating on a scale of ten. These
questions will be based on their previous work experience, live projects and
skill set.
G. Test round: The candidate has to undergo a technical test within a
stipulated time. These sheets are verified by concerned team leads.
H. Hiring committee: This committee reviews the feedback and test sheet of
the earlier rounds and segments the candidate as per the performance in
earlier rounds (Phase-1 Feedback form)
I. Executive committee: This committee recommends the candidates into
TechB training programs.
J. Compensation committee: This committee explains the performance of the
candidate in the interview process. Guide the candidate to join the training
programs as recommended by Executive committee. This committee also
discusses the offer, terms and conditions, policies of the company.
K. Intake team: This team helps the candidate to complete his documentation
process and all the official formalities to join TechB team.
Terms and conditions:
The team has to check that any candidate has to undergo all the
phases of the recruitment process.
Any candidate should duly sign the documents and accept the terms
and conditions. The candidate should abide by the rules of the
company. The team has to maintain the check list. Guide the
candidate throughout the process.
The team should follow the recommendations of the executive
committee to enroll the candidate into prescribed training programs.
Concerned department heads has to prepare the questionnaire and
test sheets before the interview. The team leads should give the
review on the test sheets.
4. Collaborate
Collaborating propels your firm to become a learning organization, a popular
phrase right now that refers to organizations which have cultures of ongoing
learning, and structures that support that learning through safety nets for failure,
and opportunities for growth in all aspects of employees' lives. Each time your
firm collaborates with others you optimize the capacity of your associates to
extend beyond their comfort zone, grow, and in turn, stretch the boundaries of
the organization. Tech Basket chose to have collaboration as a working practice to
achieve and share business benefits.
Collaboration relies on openness and knowledge sharing but also some level of
focus and accountability on the part of the business organizations. Governance
should be established addressing the creation and closing of team workspaces
with assignment of responsibility for capturing the emergent results of the
collaborative effort.
A. Partner:
Partner is defined as a company or a business unit which collaborates
with TechBasket in executing the projects.
Partnership involves revenue sharing with defined terms and
conditions and mutual understanding.
Any company can join the collaboration for any specific project
execution or whole as company collaboration.
Sanskrutha, Fourc are the partner companies.
Functions:
Does the marketing to get the projects on its name, takes the
responsibility of project delivery.
Techbasket may also outsource any project to the partner company
where the delivery responsibility will be taken by TechBasket and
also involves in monitoring the project.
Partner Company utilizes the resources and manpower of TechBasket
and pays for it as a part share of company expenses.
TechBasket operation team schedules the work of the collaborated
project of the partner company with the inputs and project reports
by the partner company.
B. Startup:
Startup can be an individual or team with a business idea and looking
for an incubator.
Every start up should undergo the screening and documentation
procedures of incubator policies.
The startup enters incubation with an amount deposited.
Functions:
Startup team with a raw idea will have to undergo more of learning
and implementation of the business process.
It uses the resources like advisory board guidance, manpower and
other office resources to develop their idea.
Startup will stick to the incubator until it becomes a mature self-
performing business entity.
5. Team
A. Chief Executive Officer:
Position Title: Chief Executive Officer
Reports to: Board of Directors
Reporting to this position: COO, CTO and executive project leaders
Job Summary
1. Legal compliance
a) Assures the filing of all legal and regulatory documents and monitors
compliance with relevant laws and regulations.
4. Governance
a) Helps the Board articulate its own role and accountabilities and that of its
committees and individual members, and helps evaluate performance
regularly.
b) Works with the Board President / Chair to enable the Board to fulfill its
governance functions and facilitates the optimum performance by the Board,
its committees and individual Board members.
c) With the Board President / Chair, focuses Board attention on long-range
strategic issues.
d) Manages the Board’s due diligence process to assure timely attention to
core issues.
e) Works with the Board officers and committee chairs to get the best thinking
and involvement of each Board member and to stimulate each Board member
to give his or her best.
f) Recommends volunteers to participate in the Board and its committees.
5. Financing
a) Promotes programs and services that are produced in a cost-effective
manner, employing economy while maintaining an acceptable level of quality.
b) Oversees the fiscal activities of the organization including budgeting,
reporting and audit.
c) Works with Board to ensure financing to support short- and long-term
goals.
d) Assures an effective fund development program by serving as the chief
development officer or hiring and supervising an individual responsible for this
activity.
e) Helps guide and enable the Board, its fund development committee(s) and
its individual Board members to participate actively in the fund development
process.
f) Helps the Board and its development committee design, implement and
monitor a viable fundraising plan, policies and procedures.
g)Participates actively in identifying, cultivating and soliciting donor prospects.
Assures the availability of materials to support solicitation. Assures the
development and operation of gift management systems and reports for
quality decision-making.
6. Community relations
a) Facilitates the integration of the company into the fabric of the community
by using effective marketing and communications activities.
b) Acts as an advocate, within the public and private sectors, for issues
relevant to the company, its services and constituencies.
c) Listens to clients, volunteers, donors and the community in order to improve
services and generate community involvement. Assures community awareness
ofcompany’s response to community needs.
d) Serves as chief spokesperson for Company, assuring proper representation
to the community.
e) Initiates, develop, and maintain cooperative relationships with key
constituencies.
f) Works with legislators, regulatory agencies, volunteers and representatives
of the not for-profit sector to promote legislative and regulatory policies that
encourage a healthy community and address the issues of company’s
constituencies.
B.Chief of operations
Position Title: Chief of operations (Strategy, administration and operations)
Reports to: Board of Directors, CEO, CTO
Reporting to this position: Executive project leaders, Managers
Job Summary:
Chief of operations will have overall strategic and operational responsibility for all
programs and will manage a group of Executive team leads. As the chief program
officer, s/he will provide leadership to strategic planning process and will
implement new programmatic strategic initiatives. In addition, the COO will
provide coordination for the senior management team; serve as liaison to
Company’s partners; and work with Board of Directors to keep them abreast of
programmatic strategies and challenges.
The COO will partner with the Executive directors and her/his peers (the chief
financial officer (CFO), director of development, and director of human resources)
and will be responsible for developing, implementing, and managing the
operational aspects of the annual budget. Finally, the COO will cultivate existing
relationships with public and private funders.
The chief operating officer (COO) will be responsible for enhancing the internal
organization processes and infrastructure that will allow company to continue to
grow and fulfill its mission.
Responsibilities
Human Resources:
Working with the director of human resources, manage and oversee the
human resource function for the company including:
Recruitment, hiring, and compensation
Benefits administration and oversight
Professional training and development, including new employee
orientation
Retention strategies
Regulatory oversight and legal compliance
Ensuring that the human resource function is properly resourced and
represented within the senior management team.
Operations
Oversee risk management and legal activities: letters of agreement,
contracts, leases, and other legal documents and agreements
Business insurance: procurement, monitoring and management
Information technology – working with the manager of information
technology, ensure the ongoing maintenance and updating of information
systems and infrastructure, including hardware, software, and required
applications
Organizational reporting and monitoring: provide guidance and leadership
through management of company metrics and measurement reporting
process
Office management: oversee administrative functions for all company
offices worldwide, ensuring smooth daily operations of physical plant and
equipment
Board of directors – working with the CEO provide staff support and
guidance to the board and act as staff liaison to relevant board committees.
C.Chief Technical officer
The Chief Technology Officer (CTO) is responsible for overseeing all technical
aspects of the company. The CTO works with Executive Management to grow the
company through the use of technological resources. Using an active and practical
approach, the CTO will direct all employees in IT and IO departments to attain the
company’s strategic goals established in the company’s strategic plan.
Responsibilities:
Specifically, the responsibilities of the CTO include strategic oversight of all
technology including, but not limited to:
Management responsibility for all assets – hardware, software, and
resources – that are related to technology functions at TechBasket.
Creative and inventive thinking which will lead to technical initiatives to
reach our corporate business objectives
Software design/development
Project management to timely implementation
Definition of standards, policies, procedures, metrics and quality
assessment.
Development and adherence to departmental budgets
Decisions related to technical architecture
Documentation of systems’ design, feature, and function
Internal/external customer satisfaction with our technology
Delivery of actionable data to internal and external customers
Protect the confidentiality, integrity, and availability of the company’s data
and servers.
Identify and implement technology trends and platforms.
Communicate the company’s technology strategy to investors,
management, staff, partners, customers, and stakeholders.
Evaluate and recommend technologies.
Is responsible for credential management.
Implementing and maintaining internal communications system.
Manage vendor relationships.
Conduct code reviews and specification conformance testing.
Establish quality assurance process.
Establish an application deployment process.
Monitor web analytics regime to ascertain required data.
Implement technical requirements for Internet marketing and search
engine optimization.
Integrate customer service and support with the software engineering
process to support resolution of customer issues and improve application
usability.
D.Executive team:
Executive Team refers to the internal team with TechBasket and
other partner companies who take the responsibility of the
TechBasket operations and project coordination and will be reporting
to concern department heads.
Project execution lead heads each project with a team of assistants.
This executive team should have sound technical knowledge on the
projects they handle and should interact and report to Technical
head for technical work process and support systems, while
operational and managerial issues to the Operations Head.
Functions:
Executive project leads will be appointed and made responsible for
each project with a team of assistance.
They report on assistant performance, work flow and guide the
assistant in the technical aspects.
Will act as a coordinating point between the management and
assistants.
E. Assistants:
Candidates who enroll on “On job training programs and interns” will
be called as assistants. Like: Word press development assistant,
business research assistant.
They have to undergo recruitment process which includes screening
and testing.
Candidates will be enrolled into different programs based on their
performance in technical and managerial aspects.
They will be assigned to a project and will be undergoing training
sessions parallel.
Once they finish the training and after clearing the potentiality
assessments, they will be sent on contract staffing to partner
companies and other MNCs
Functions:
Assistants will be working for live projects under the guidance of
Project execution leads.
F. Contract employee:
Freelance Employee is meant as a contract employee who will be
working from a remote location and will be paid only for the work
successfully submitted.
Contract employees are hired through “Workmate” in cases of work
overload or high time deadlines or unavailability of the internal team.
Contract employee will be paid on a monthly billing process
calculating his working hours and quality of the work.
Functions:
They will be registered under “Workmate” , should be available to
the team whenever there is a requirement
Freelance employee will also play a role of project guidance manager
at the time of lead generation, project implementation and in the
absence of internal project lead.
6. Financials:
The office expenses including rent will be shared equally among the
partners.
The self-funded or interns recruitment process and their payments will be
taken care by TechBasket. The partner companies take the employees
based on their performance only after the completion of their training
program and if he/she is capable. The partner companies will hire the
candidate.
Initial Advance of the rent and recruitment expenditure will be taken care
by TechBasket, as they are initiators of the project.
Techbasket duty is to provide office space, resources and man power to
partner companies.
7. Product:
Organization structure:
CEO: Suman
COO: Abhinaya
Assistants