Certificates and documents

Inspection Folder - Section L

LEGAL REFERENCE SIZE OF AGE OF

CERTIFICATE* TYPE OF SHIP
THE SHIP SHIP
1 International Tonnage Certificate (1969) Tonnage Convention, Art.7 * * *
2 International Load Line Certificate (1966) LLP’88 Art.16.1 * * *
3 International Load Line Exemption Certificate LLP’88 Art.16.2 * * *
S74/CII-1/22 and CII-1/25-8;
4 Stability information LLP88l, reg. 10
* * *
From 25-05-
5 Damage Control Plans and Booklets S74-34/C II-1 / R19,20,23 * * 1980 Up to
01-09-1984
From 01-09-
6 Damage Control Booklets for passenger ships S74-1/C II-1 / R23 PS 1984 Up to
01-01-2009
7 Minimum Safe Manning Document S74-23/CV/R14.2 * * *
STWC95/Art. VI, Reg.I/2, Sect.
8 Certificates issued in accordance with STCW Convention A-I/2
* * *
ILO/134, ILO32/Art.
9 Cargo Gear Record Book 9(40,ILO152(25)
* * *
Certificates as to the ship's hull strength and machinery
installations issued by the classification society in question (only to
10
be required if the ship maintains its class with a classification
society)
11 Unattended Machinery Spaces (UMS) Document S74-1/II-1/46.3 * * *
From 25-05-
12 Emergency Instructions of Steering Changeover Procedures S74-23/ V / Reg. 26 * * 1980
13 Fire Control Plan S74-23 / CII-2 / Reg. 15.2.4 * * *
14 Instructions for On-Board Maintenance S74-29 / IV / Reg. 15 * * *

15 Reports of Previous Port State Control Inspections Paris MOU Form A&B * * *

* All certificates to be carried on board must be originals.

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Inspection Folder - Section L

Ship’s log book with respect to the records of tests and drills and
S74-33/CIII/R37, R19.3,R19.4,
16 the log for records of inspection and maintenance of lifesaving R20
* * *
appliances and arrangements
17 The Muster List S74-33/ III / Reg. 19.3.3.2 * * *
18 Fire safety training manual S74-23/C II-2 / Reg. 15.2 * * *
19 Fire safety operational booklet S74-23/ CII-2 / Reg. 16.3.1 * * *
20 Maneuvering Booklet & Information S74-1 / CII-1 / Reg. 28.2 * * *
21 Medical Certificates (see ILO Convention No. 73) ILO/73/STCW78/VI/I/2 * * *
22 International Oil Pollution Prevention Certificate M73/78/ANI/R7.1 OT ≥150, ALL ≥400 * *
23 Oil Record Book, Part I M73/78/ANI/R17 OT ≥150, ALL ≥400 * *
24 Oil Record Book, Part II M73/78/ANI/ R36 OT ≥150 * *
25 Shipboard Oil Pollution Emergency Plan M73/78/ANI/R37 OT ≥150, ALL ≥400 * *
26 International Sewage Pollution Prevention Certificate M73/78/ANIV/R5.1 * * *
≥400 GT
27 Garbage Management Plan and Garbage Record Book M73/78-37 ANV/R9 * *
≥ 15 Pass.
28 Voyage data recorder system-certificate of compliance S74-29 / CV / Reg. 20 * ∗ *
29 Cargo Securing Manual S74-25/CVI/R5.6 GS, CS, RR * *
Copy of Document of Compliance and Safety Management
30 S74-11/CIX/R4.1, ISM/13 * * *
Certificate issued in accordance with the ISM Code.
From 25-05-
31 Exemption Certificate S74 /C I / Reg. 4 * * 1980
S74-5/CI/R12 (v),
32 Passenger Ship Safety Certificate S74P88/CI/R12(a) (i), (vi)
PS * *

33 SAR Co-Operation Plan for passenger ships trading on fixed routes S74-15/CV/R15.c, R7.2 PS * *

34 List of Operational Limitations S74- 24/CV/R30.2 PS * *

35 Decision-Support Systems for Masters S74-16 /C III / R.29 PS * *

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Inspection Folder - Section L

36 For Ro-Ro Passenger Ships, Information on the A/A-max Ratio S74-15/CII-1/R8-1 RR * *

S74/CI/R12 (ii), S74P88/CI/R12
37 Cargo Ship Safety Construction Certificate OT, CT, GC, BC, CS, RR, GS ≥500 GT *
(ii), (vi)
S74-5/CI/R12 (v),
38 Cargo Ship Safety Equipment Certificate OT, CT, GC, BC, CS, RR, GS ≥500 GT *
S74P88/CI/R12 (iii), (vi)
S74-5/CI/R12 (iv),
39 Cargo Ship Safety Radio Certificate OT, CT, GC, BC, CS, RR, GS ≥300 GT *
S74P88/CI/R12 (iv), (vi)
40 Cargo Ship Safety Certificate S74P88/CI/R12 OT, CT, GC, BC, CS, RR, GS * *
41 Exemption Certificate S74-5/CI/R12 * * *
Document of Compliance with special requirements for ships S74-1/CII-2/R54.3,
42
S74-24/CII-2/R19.4
BC, CS, GS, RR * *
carrying dangerous cargo
S74-28/ VII / Reg. 7-2,
43 Dangerous Goods Manifest or Stowage Plan M73/78/ANIII/4
OT, CT, GC, CS, RR, GS * *

44 Document of Authorization for the Carriage of Grain S74-8/CVI/R9, Grain Code/3 BC, GS * *
SOLAS 1960 / VI / Reg. 12 aiii
45 Grain Loading Stability Booklet Grain Code
BC, GS * *
Certificate of insurance or other financial security in respect of civil
46 CLC69P92/AVII * or OT * *
liability for oil pollution damage
Certificate of insurance or any other financial security in respect of civil
47 Bunkers Convention 2001 * * *
liability for Bunker oil pollution damage
S74-31 / XI-1 / Reg. 2,
48 Enhanced Survey Report File M73/78/AXI/13G
BC, OT * *
Record of Oil Discharge Monitoring and Control System for the
49 M73/78/ANI/R31 OT >150 GT *
Last Ballast Voyage
Operational Manual for Oil Discharge Monitoring and Control
50 M73/78 / I / Reg. 31.4 OT * *
System
51 Subdivision and stability information M73/78 / I / Reg. 25 OT * *
Before 1
52 Clean Ballast Tank Operational Manual M73/78 / I / Reg. 18.8 OT >40GT
June 1982
53 COW Manual M73/78 / I / Reg. 35 OT * *
54 Condition Assessment Scheme (CAS) M73/78/ANI/R20, R21 OT * *
55 Hydrostatically Balanced Loading (HBL) M73/78/ANI/R27 OT (HBL) * *

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S74-28 / VI / Reg. 2,
56 Cargo Information S74--30 / XII / Reg. 10
* * *
57 Instruction Manual for IGS FSS Code/15/2.4.4 OT, CT, GC * *
58 Bulk Carrier Booklet S74-16/CVI/R7.3 BC * *
59 List of Cargoes to Attach to the Exemption Certificate S74-23/ II-2 / Reg. 10.7.1.4 BC * *
International Pollution Prevention Certificate for the Carriage of M73/78/ANII/R9.1
60 OT, CT * *
Noxious Liquid Substances in Bulk (NLS Certificate)
61 Cargo Record Book M73/78/ANII/R15, APP2 OT, CT * *
M73/78/ANII/R14.1 +P&A
62 Procedures & Arrangements Manual manual
OT, CT * *
63 Shipboard Marine Pollution Emergency Plan for Noxious Liq.Subst. M73/78 /AN II / Reg. 9.1 OT, CT >150GT *
Certificate of Fitness for the Carriage of Dangerous Chemicals in before
64 BCC-10/CI/N1.6.3 CT * 01/07/86
Bulk
International Certificate of Fitness for the Carriage of Dangerous after
65 IBCC/CI/N1.5.4, BCH/I/1.6.1 CT * 01/07/86
Chemicals in Bulk
before
66 Certificate of Fitness for the Carriage of Liquified Gases in Bulk GCC-4/CI/N1.6.4 GC * 01/07/86
International Certificate of Fitness for the Carriage of Liquified after
67 IGCC/CI/N1.5.4 GC * 01/07/86
Gases in Bulk
68 High Speed Craft Safety Certificate S74-12/CX/R3.2, HSCC 1.8.1,2 HS * *
69 Permit to Operate High Speed Craft HSCC 1.9 HS * *
70 International Certificate of Fitness for the Carriage of INF Cargo S74-21/CVII/R16, INFC 1.3 * * *
71 International Ship Security Certificate ISPSC/PA/19.2.1 * * *
S74-28 / XI-2 / Reg. 9,ISPS
72 Ship Security Plan and associated records Code/9+10
* * *

73 Continuous Synopsis Record S74-31/CXI-1/R5 * * *

74 International Air pollution Prevention Certificate (IAPP certificate) M73/78/ANVI/R6.1 ALL ≥400 * *

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75 Engine International Air pollution Prevention Certificate (EIAPP) NoxTC2008/2.1.1.1 * * *

76 Special Trade passenger ships STP Agreement rule 6 PS * *

77 Special Trade Passenger Ships Space Certificate SSTP 73 rule 5 PS * *

78 Record of AFS AFS/Annex 4/Reg2(1) * * *

79 International Anti-Fouling System Certificate AFS/Annex4/R2(1) * * *

80 Declaration on AFS AFS/Annex4/R5(1) * * *

LEGAL REFERENCE SIZE OF AGE OF

CERTIFICATE** TYPE OF SHIP
THE SHIP SHIP
S74-5/I/12, SPS
81 Special Purpose Ship Safety Certificate Code/CI/Art.1.7.12
* * *

82 Certificate of Fitness for Offshore Support Vessels M73/78/AXII/13(4) OSV * *

83 Diving System Safety Certificate Res. A.536(13) * * *

84 Dynamically Supported Craft Construction and Equipment Cert. DSC / I / 1.6 DSC * *

85 Mobile Offshore Drilling Unit Safety Certificate MODU Code/ I / Section 6 MD * *

86 Wing-in-ground Craft Safety Certificate MSC/Circ.1054 WIG * *

87 Permit to Operate WIG Craft MSC/Circ.1054 WIG * *

88 Noise Survey Report Res. A.468(XII)/4.3 * * *

* All certificates to be carried on board must be originals.

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 Certificates and documents
Inspection Folder - Section L

**Other certificates and documents which are not mandatory

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