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The 7th Annual Conference for Engineering Students

Board Recruitment
The 7th Annual Conference for Engineering Students
Board Recruitment

Dear all,

ACES’11 is now recruiting board

President

AC head FC OCHead OD Head

Academic Project PR Head HR


Track Head
Moderators

Jouniors Track IT Head RnD


Head
Academic
Media Head
support

FR Head

Publications Head

Reception Head

Board Logistics Head

The following pages contain Plan requirements and Brief Job description for each
post.
Follow the color code
The 7th Annual Conference for Engineering Students
Board Recruitment

Juniors Track Head's Plan Juniors


Outlines
a. Resume
b. Reasons for applying
c. Feedback:
a. ACES’10
b. AC’10
c. Juniors Track '10
d. Juniors Track Plan:
a. Juniors Track's vision
b. Desired output and goals.
c. Time plan (phases)
e. Juniors Track's Workshops:
a. Core topics
f. Moderators and/or Trainers:
a. Selection criteria
b. Selection process
c. Trainings required
d. Evaluation
g. Coordination Plan
h. Risk Assessment

Plans should be submitted by the midnight of Saturday, July 24th 2010


N.B. Earlier submission will be prioritized in the interviewing date
For any inquiries, please send your questions to: ashraf.magid@acesegypt.com
The 7th Annual Conference for Engineering Students
Board Recruitment

Academic Project Head’s Plan Academic Project


Outlines
1) Resume
2) Reasons for applying
3) Feedback:
a. 3.1 ACES’10
b. 3.2 AC’10
c. 3.3 Academic Track '10
4) Academic Track Plan:
a. 4.2 Academic Track's vision
b. 4.3 Desired output and goals.
c. 4.4 Time plan (phases)
5) Academic Track's Workshops:
a. 5.1 Core topics
6) Moderators and/or Trainers:
a. 6.1 Selection criteria
b. 6.2 Selection process
c. 6.3 Trainings required
d. 6.4 Evaluation (KPIs)
7) Coordination Plan
8) Risk Assessment

Plans should be submitted by the midnight of Saturday, July 24th, 2010


N.B. Earlier submission will be prioritized in the interviewing date
For any inquiries, please send your questions to: ashraf.magid@acesegypt.com
The 7th Annual Conference for Engineering Students
Board Recruitment

ACES 2011 Workshops Moderators


Academic Committee consists of 4 Tracks ,
2 of them is formed of 6 workshops affecting various fields an Engineer has to face in
today’s market, those tracks are

Life and Business Track Workshops


- Start up your own Project: Lately the new Start Ups contributed a lot to the
Economical status of the nation where it belongs, as it flourishes other industries and
solves the unemployment problems which significantly raise national income. This
workshop tackles the projects from just ideas till they live and last, passing through all
the stages of the projects from planning, financing, marketing, sales… etc. till pitching the
product to investors, funding. Besides dealing with all the problems that faces the team
like legalities, routine, conflicts, low funds…etc. Besides that it tackles the newest and
most effective ways to start the business in minimum time, for example E-business.

- Core dialogue: Considering the Human Being interactions within him and with
others. It focuses on resolving the human's conflict within himself to start resolving
other's problems and be like the candle that lights and let others light without being
affected. To spread awareness we shall start with self awareness to know its strengths
and weaknesses, and so mastering the strengths and well manage the weaknesses to be
a competent person and consequently knowing how to influence others, and how to deal
with each and every type of people. It starts when you figure out the real person inside,
the hidden skills that shall inspire the world. And then showing the person who can well
interact as a part of an organization, as a part of a family, friends and most of all having
the influence power to spread his ideas and awareness to others.

- Management: consists of managing Resources related to administrative work


using planning, organizing and controlling as well as Leadership which is how to influence
your followers to do their best, through well knowing oneself and how to deal with
others. Developing the Manager's mentality besides skills that enables him to manage
not only human, but also manage other resources like time, cost and quality. Going
through planning that enables him to overcome most of the problems and well manage
risks and crises. Also differentiating between different types of management and
consider the human as the main resources.
The 7th Annual Conference for Engineering Students
Board Recruitment

Technology Track Workshops: Moderators


a- Non-technical workshop
- RDI (Research, Development, and innovation): Research has always
been the main reason of nations' advancement as well as being the first step toward
nations' prosperity. As developing - the researcher's mind sets - leads to creating the
field of creation and innovation. Besides drawing the footsteps were development of
existing inventions/products/services/mindsets…etc. consequently the main target is to
develop creativity through having the research mentality to start applying new ideas and
craft a breakthrough.

b- Technical workshop
The 2 workshops' main concern is to solve problems through creativity and using
the easiest and fastest techniques. These workshops may not carry out the programming
or networks as a science rather than a skill and a mentality to apply it to solve problems
and initiate new programs/ networks to serve the purpose. These workshops may
include any programs, problems, microcontrollers, languages ...etc. as programming is
one of the main controlling elements to successful organizations, however networks
contribute a lot to the efficiency, speed, and security of the data being transferred,
making it rather important to all companies to assess and well develop their information
technology their networks as well .
- Networks

- Programming

Juniors Track Workshops:


- Juniors workshop(s): This workshop(s) is intended for students at the Secondary
stage and any other equivalent stages to build the infra-structure for a brighter future,
held by people who are well determined and have all what it takes to raise Egypt's
standards. Such things should be learned in an earlier stage, and that’s why we target
people having the highest potentials in their earlier stage. Starting such awareness helps
in shaping of the personalities in such people helping them to set goals as well as
achieving them. It may approach topics that help raising the knowledge, attitude,
behavior and skills of these fresh minds.
The 7th Annual Conference for Engineering Students
Board Recruitment
Moderators
Moderator-Post Job Description:
1) Being a role model
A moderator must become a role model and practices what he/she preach.

2) Preparing for the workshop and Conference


a. Set workshop's objectives & desired output from workshop.
b. Attending trainings to match the moderation level.
c. Meet with the workshop moderators to set and plan for the workshop
outlines and output.
d. Getting the conference idea and preparing the conference days details.
e. Knowing and identifying the final output.
f. Identifying the required resources and coordination with the OC.
g. Prepare workshop brochure description.
h. Researching material and preparing it to be discussed.
i. Writing the background paper.
j. Interviewing the applicants & selecting the participants.
k. Preparing Trainings and Simulations to be delivered in the sessions.
l. Outlining the workshop identity, the one that will reflect on the
participants.
3) Moderating the workshop Conducting the workshop's presentations & simulations.
a. Monitoring and evaluating the participants.
b. Creating improvement profiles for each and every participant.
c. Working in coordination with their coordinators for (surveys, decorations,
videos, desired logistics support, etc).
d. Documentation of Workshop.
4) Investing in the organization
Investing the knowledge they have, inside & outside ACES, including other Crew
members and anyone
To apply for a moderator’s post, please fill the following application form and
press submit,
https://spreadsheets.google.com/viewform?formkey=dFFRRTRZNTBDNUpQZThfZUtKZVlacVE6MQ

Plans should be submitted by the midnight of Monday, July 26th, 2010


For any inquiries, please send your questions to: ashraf.magid@acesegypt.com
The 7th Annual Conference for Engineering Students
Board Recruitment

OD Heads OD Heads
Plan requirements
1) Resume
2) Personal vision
3) Career path in ACES
4) Reasons for applying
5) Feedback:
a. ACES 2010
b. Detailed for the committee applied for
6) Committee’s vision
7) Detailed members investment plan (trainings needed and coaching phases)
8) Members’ Selection criteria
9) Committee’s tasks and time line
10) Risk management plan ( Expected risks or problems and suggested
solutions and back up plans)

Human Resources head job description:


1- Set objectives for committee
2- Set coordination system in committees and workshops
(if needed) HR Head
3- Putting members selection criteria
4- Define committee’s role and tasks
5- Set communication channels with other heads and HB

Also head is responsible for managing committee to

1- Put evaluation system for members, moderators and heads


2- Set profiling systems
3- Setting investment plan for whole crew
4- Conducting interviews for participants with moderators
5- Motivating crew in professional way
6- Be responsible for training needs assessment
7- Responsible for community service program
8- Deal with conflicts and problems
The 7th Annual Conference for Engineering Students
Board Recruitment
Research and development head job
description
1- Set objectives for committee
RnD Head
2- Putting members selection criteria
3- Set coordination system in committees and workshops (if needed)
4- Define committee’s role and tasks
5- Set communication channels with other heads and HB

Also head is responsible for managing committee to

1- Do market researches to help ACES take right strategic decision


2- Documenting events, actions, decisions and resources
3- Make an operations manual for committees
4- Putting KPIs for any project and conducting it to project manger

Academic support head job description: Academic Support


Head
1- Set objectives for committee
2- Set coordination system in committees and workshops (if needed)
3- Putting members selection criteria
4- Define committee’s role and tasks
5- Set communication channels with other heads and HB
Also head is responsible for managing committee to
1- Provide trainings needed and assessed by HR
2- Provide mentors for workshops with AC head

Plans should be submitted by the midnight of Saturday, July 26th, 2010


For any inquiries, please send your questions to:
mahmoud.sherif@acesegypt.com

Any suggested modification can be discussed


The 7th Annual Conference for Engineering Students
Board Recruitment
Organizing Committee Heads (OC Heads)

FR Head
Publications
Media Head
Head

Reception
IT Head
Head

Logistics
PR Head OCHead Head

Purpose of the head position


(The main reason for the position, in what context and what is the overall end result)
Any Head main responsibility is keeping his committee's vision aligned with
ACES vision

General heads’ job description:


1- Setting selection criteria, Selection process and Selecting members
2- Put committee’s detailed job description
3- Set communication channels with other heads and OC Head
4- Set communication channels internally (Inside the committee)
5- Lead by Example
6- Represent his committee in Board meetings
7- Responsible for executing committee's tasks to reach ACES events and
Activities
8- Setting reporting system(Documentation)
The 7th Annual Conference for Engineering Students
Board Recruitment
Committee's Description
o IT Committee IT Committee
 Website (Keep it updated photos, articles online publishing,
forums...)
 Online Applications
 Database organizing
 On-Booth application and technical support

o Media Committee Media Committee


 Shooting, storyboarding, directing and video editing
 Videos
 Opening
 Welcome
 Closing
 Videos for each workshop
 Photographing all events, booth and Banners (For Media,
Fundraising)
PR Committee will be one team with job description of both committees
o EPR Committee
PR Committee
 Media Coverage
 Media Sponsors
 Articles writing (Joined with IPR)
 Online Posts
 Magazine writing (Joined with IPR)
 Helping in Booth Representatives
 VIP and Media ushering
o IPR Committee
 Deals with Academic staff (DR’s and TA’s)
 Getting tasaree7 for external booths
 Booth representatives
 Internal Booths
 External Booths
 Organizing ACES Events + Ushering
 Welcome, opening and Closing
 All open session
The 7th Annual Conference for Engineering Students
Board Recruitment
o FR Committee FR Committee
 Designing an innovative BP
 Getting money
 In-kind sponsors
 Deals with OC and FC in money transfer
 Maintaining good relations with ongoing sponsors
 Getting catering sponsors , transportation and printing
sponsors logistics and Coordination
o Logistics and Coordination Committee Committee
 Sorting and labeling all items inside ACES store room ( map)
 Supplying the conference with needed goods
 Carrying out deals with print houses.
 Help in building the booth with reception
 Rental any equipment, tools needed for the conference.
 Handle Coordination of the workshops
 Preparing a coordination plan for the sessions
 Communicating the plan and orienting members
o Reception Committee logistics and Coordination
 Designing and building the booth. Committee
 Decorating the workshops.
 Serving the breaks(coffee, lunch)
 Manage the booth With IPR.
 Arranging the closing place and program with IPR
o Publication Committee * Publications Committee
 ACES theme
 Design and implement mascot
 Designing any printed materials like:
 Flyers ,Brochures , Posters
 Banners , Magazine , Name tags
 Invitations, Year book , Certificates
 Car stickers
The 7th Annual Conference for Engineering Students
Board Recruitment
Plan requirements
1. Personnel CV
2. Personal vision
3. Reasons for applying
4. Feedback on ACES 2010 with concentrating on committee applied for
5. Committee's vision
6. Detailed members investment plan
7. Member's selection criteria
8. Committee’s tasks and detailed time line
9. Detailed Job Description
10.Risk management plan (Expected risks or problems and suggested
solutions and back up plans)
11.*Portfolio for pervious designs (for Publication Head Applicants)
12.*A Design trial for ACES Nametag and Logo (for Publication Head
Applicants)

Plans should be submitted by the midnight of Saturday, July 26th, 2010


For any inquiries, please send your questions to: ahmed.hafez@acesegypt.com

Good Luck,

ACES 2011 High Board