DBS Application Checklist: Route 1 UK and EEA Paid and Volunteering Roles

Please use this form to identify and confirm the identification documents used to support the DBS
application. It is the responsibility of the Evidence Checker to ensure that the documents presented by
the applicant comply with the DBS Code of Practice.
The purpose of the form is to provide verification to the counter signatory that identification has been
carried out in compliance with DBS requirements and the necessary information has been issued to the
applicant.

Applicant Name:

DBS Application Reference:

School/Directorate:

Identity check is for:

Paid Role Voluntary Role
(please circle)

All applicants must show 3 documents; one Group 1 document and two further documents
from Group 1/2a/2b
Please see overleaf for acceptable documents.
Original documents must be seen (not copies/scanned/downloaded) and at least one of the documents
must show the applicant’s current address (dated within last three months).
The name and address must be the same as those included on the DBS application form.
Please state the documents seen below:

Group 1 Document:

Further Document (1): Group

1/2a/2b
Further Document (2): Group
1/2a/2b
Where an applicant is unable to provide the required documents for a Route 1 check please
contact the DBS Administration Team for further information.
Copies of identity documents do not need to be sent with the DBS Application form.
DBS Application Privacy Notice
I confirm that I have issued the applicant with a copy of the Royal Greenwich DBS Privacy Notice
and this has been read, understood and signed twice by the applicant. This will be retained on file by √
the school for an appropriate period (minimum 3 months) (Please tick box to confirm)
Evidence Checker Declaration
I confirm that I have completed all of the necessary checks in line with the Royal Borough of
Greenwich DBS Policy and DBS Code of Practice prior to passing the applicants DBS application √
form to the Agency & Recruitment Team to be countersigned. (Please tick box to confirm)
Evidence
Checker School/Directorate
Name:

Signature: Date:

Please submit this completed form together with the DBS Application to the Royal Borough
of Greenwich DBS Administration Team (3rd Floor, Woolwich Centre)
 UK & EEA Citizens in paid roles, and volunteering roles for citizens of all other countries
The applicant must be able to show; 1 document from Group 1 and 2 further documents from Group 1/2a/2b
At least one document must show the applicant’s current address
Group 1: Primary Identity Documents
Passport Any current and valid passport
Biometric Residence Permit UK
Current driving licence photocard (full or provisional) UK, Isle of Man, Channel Islands and EEA
Birth certificate – issued within 12 months of birth UK, Isle of Man and Channel Islands – including those issued by UK authorities overseas (e.g.
embassies, High Commissions and HM Forces)
Adoption certificate UK and Channel Islands
Group 2a: Trusted Government documents
Current driving licence photocard (full or provisional) All countries outside the EEA (excluding Isle of Man and Channel Islands)
Current driving licence paper version (full or provisional) (issued pre-1998) UK, Isle of Man, Channel Islands and EEA
Birth certificate – issued after time of birth UK, Isle of Man and Channel Islands
Marriage/Civil Partnership certificate UK and Channel Islands
Immigration document, visa or work permit Issued by country outside EEA. Valid only for roles whereby applicant is living and working outside UK.
Visa/permit must relate to the non EEA country in which the role is based
HM Forces ID card UK
Firearms licence UK, Channel Islands and Isle of Man
Group 2b: Financial and social history documents
Mortgage statement UK or EEA. Issued in last 12 months
Bank or building society statement UK and Channel Islands or EEA. Issued in last 3 months
Bank or building society statement (Countries outside EEA) Issued in last 3 months – branch must be in the country where the applicant lives and works
Bank or building society account opening confirmation letter UK. Issued in last 3 months
Credit card statement UK or EEA. Issued in last 3 months
Financial statement e.g. pension or endowment UK. Issued in last 12 months
P45 or P60 statement UK and Channel Islands. Issued in last 12 months
Council tax statement UK and Channel Islands. Issued in last 12 months
Letter of sponsorship from future employment provider (must be valid) Non-UK or non-EEA only. Valid only for applicants residing outside of UK at time of application.
Utility bill UK – not mobile telephone bill. Issued in last 3 months
Benefit statement e.g. Child Benefit, Pension UK. Issued in last 3 months
Central/local government, government agency, or local council document giving UK and Channel Islands. Issued in last 3 months
entitlement e.g. Department for Work and Pensions, Employment Service, HMRC
EEA National ID card Must be valid
Irish Passport Card Cannot be used with an Irish passport. Must be valid
Cards carrying the PASS accreditation logo UK, Isle of Man and Channel Islands. Must be valid
Letter from head teacher or college principal UK. For 16-19 year olds in full time education – only used in exceptional circumstances if other
documents cannot be provided. Must be valid