Technical Proposal

REQUEST FOR PROPOSAL
Enterprise Resource Planning (ERP) Software & Implementation Services

Openbravo ERP: Integrated Business Management System
Openbravo ERP is an integrated business management system (ERP) developed entirely in a web
environment and specifically designed to model and automate most business processes.
It is an open code solution for small and medium-sized companies (SMB) that allows full integration
Customer Relationship Management solutions (CRM), Business Intelligence (BI) and Points of Sale
(POS).
Features
• Management of master data: products, components, bill of materials, customers, suppliers,
employees, etc. Openbravo ERP helps to organize and centralize the key business data,
enabling information to flow easily and quickly between all areas involved in different
processes of the organization.
• Management of supply: prices, purchase orders, goods receiving, recording and accounting
of vendor invoices, planning of the supply, etc. Each document in the procurement process is
based on the information contained in the above, so that it avoids the repetitive entry of data
and associated human errors, making it possible to navigate through the different documents.
• Production Management: plant structure, production plans, BOM's, MRP, manufacturing
orders, job reports, costs of production, work incidences, preventive maintenance,
maintenance parts, etc.. The functionality provided by Openbravo ERP is geared to meet the
current needs of production environments.
• Warehouse Management: warehouses and bins, warehouse units, lots, serial numbers,
packages, labels, receipts and deliveries, movements between warehouses, inventories, stock
valuation, transport, etc.. Openbravo ERP allows for proper valuation of stocks every day
and that stocks are always perfectly located.
• Financial management: plan of accounts, accounts, budgets, taxes, general accounting,
accounts payable, accounts receivable, bank accounting, balance sheet, income statement,
fixed assets, etc. Openbravo ERP minimizes manual data entry by the user, thus freeing
tedious, routine tasks.
• Project management and service: projects, phases, tasks, resources, budgets, cost control and
billing, related purchases, etc. Functionality oriented companies whose business is based on
the delivery and / or implementation of projects or services.
• Business management and management of customer relationships (CRM): rates, scales, sales
orders, delivery notes, invoicing, rappels, commissions, CRM, etc. The functionality of
Openbravo ERP commercial management area is designed to allow maximum flexibility and
agility in execution, determining factors in any commercial process.
• Business Intelligence (BI): reporting, multidimensional analysis (OLAP), predefined
balanced scorecards. The BI component of Openbravo ERP, integrated into the management
system itself, helps to track business continuity, providing the relevant information for
decision making.
Rules:
The ERP system functionality will enable the following major changes that are proposed through the
Revised Financial Regulations and Rules:
(a) Establishment of the principles of accountability of all employees of the Organization, the
codification of a system of checks and balances and the principle of financial segregation which will be
supported by the re-engineered business processes and practices, approval hierarchies and streamlined
workflow inbuilt within the procurement, financial, travel, human resources and global payroll systems;
(b) Incorporation of the new regulatory framework for the procurement of goods and services
which will be supported by the implementation of the purchasing system; and
(c) Incorporation of the concepts of Results-Based Budgeting which will be supported by the
implementation of the enterprise planning and management (including budgeting) system.
Production Management
The production functions and plant management in Openbravo ERP allow a complete shaping of
the productive structure of each organization (sections, cost centers and work centers) as well as
the relevant data for production: production plans (operation sequences), and products used to make
one another. Currently, the functionality provided by Openbravo ERP is orientated towards covering
the usual necessities of a discrete production environment: production planning and requests related
to procurement using MRP, creation of manufacturing orders, job reports (notification of times and
consumption), calculating costs of production, notification of job incidents and maintenance reports.
• Plant structures.
• HFG's (Homogeneous Functional Groups) or Cost Centers.
• Work centers and machines.
• Materials Requirement Planning (MRP) keeping in mind client requests, existing clients,
stock levels, and minimum order quantities.
• Production plans, with multiple arriving products and multiple departing products.
• Production orders.
• Sequence creation and products for each order phase.
• Confirmations with data relating to the production plan and pre-filled sequence.
• Calculation of production costs with the possibility of adding indirect costs.
• Work incidences.
• Types of equipment and management of each piece of equipment.
• Preventive maintenance and maintenance types.
User Manual
Transactions
Process Plan
View larger
Define the steps and processes to be completed for an intermediate or finished good, taking in
account available resources.
What is a Process Plan?
A sequence of events which map and organize the manufacturing of one or many products. The
same product can be produced using a variety of production plans, however normally each product
has one process plan.
Employee
Define the employees that can perform a specified process.
Fields:
Active: A flag indicating whether this record is available for use or de-activated.
Client: Client for this installation.
Estimated Cost: A theoretically calculated cost associated with this specific tab.
Organization: Organizational entity within client.
Salary Category: A classification of salaries based on similar characteristics or attributes.
Sequence: The order of records in a specified document.
Indirect Cost
Define indirect costs related to a specified process.
Fields:
Indirect Cost: Any charge of doing business which cannot be directly allocated to production.
I/O Products
Define input and output products taking part in a specified process.
I/O Products Tab
Fields:
Component Cost:
Cost: A charge related to conducting business.
Decrease:
Product: An item produced by a process.
A classification stating whether something has been created or used in the
Production Type:
sequence.
Quantity: The number of a certain item.
Rejected:
UOM: A non monetary unit of measure.
Machine
Define machines that are used for a specific process.
Fields:
Machine: A tool use to aid in or fully complete a task.
Operation
Add processes to be performed for a specified process plan.
Keep in Mind:
• The user can introduce all the input and output products included in the chosen sequence.
The products can be raw materials, work-in-progress, or finished goods. Additionally, it is
necessary to introduce the quantity of each input and output product.
Fields:
Calculated:
Cost Center Use Time: The amount of time a process takes to complete.
Description: A space to write additional related information.
Global Use:
Multiplier:
Name: A identifier for a document which can be used as a search tool.
No Qty:
Organization: Organizational entity within client
A decision to have a task or phase completed by an external business
Outsourced:
partner.
Outsourcing cost:
Preparation time:
Process: A series of actions carried out in sequential order.
Process Plan Version:
Search Key: A fast method for finding a particular record.
Process Plan
Create production process models.
Fields:
Conversion Rate: The amount or quantity at which one unit of measure is changed to another.
Process Plan: A guide stating how a certain item must move through the transformation process.
Process Unit: The number of process units obtained by executing a process plan one time.
Process Buttons:
Explode Phases:
Copy Version: Process to copy the structure of the selected version.
Version
Create process plans valid for a specified time period.
What is a Process Plan Version?
Versions are process plans created for a specific period of time. When a work requirement is created,
data from a currently active process plan version is used.
Fields:
Document No.: An often automatically generated identifier for all documents.
A parameter stating the ending time range related for a specified request,
Ending Date:
query, etc.
A guide stating how a certain item must move through the transformation
Process Plan:
process.
Process Plan
Version:
Starting Date: A parameter stating the starting time range related to a specified request.
Work Requirement
View larger
Create an order to execute the selected process plan.
What is a Work Requirement?
Defined documents that execute a selected fabrication of a product based on the map a previously
defined process plan. Every work requirement that is launched is to done so in order to produce a
certain product quantity. However it is possible that the result could be multiple products.
Header
Create production orders by choosing dates and the previously defined work requirement model.
Fields:
Closed:
The amount or quantity at which one unit of measure is changed to
Conversion Rate:
another.
Ending Date: A parameter stating when a specified request will end.
Explode Phases:
Launch Date:
A guide stating how a certain item must move through the
Process Plan:
transformation process.
The number of process units obtained by executing a process plan one
Process Unit:
time.
Processed: The document has been processed
Quantity:
Secondary Qty: Secondary Quantity
Start Date: A parameter stating when a specified request will begin.
An order authorizing the production of a specific product and product
Work Requirement:
quantity.
Work Requiremente
Process:
WR Type:
Operation
Add or edit operations and activities to be performed for the related work requirement.
Keep in Mind:
• Although, the work requirement operations are generated based on a chosen process plan, it
is possible to modify any parameter of a desired operation and included products. In each
operation the user can see the quantity to be produced, quantity completed. Additionally
using the “Close Phase” button it is to close the work requirement phase. If all the phases are
closed the work requirement will also be closed.
Fields:
With this process it will be closed the work requirement phase. If all the phases
Close Phase:
are closed the work requirement will also be closed.
Cost Center Use
The amount of time a process takes to complete.
Time:
Global Use:
No Qty:
Outsourced: A decision to have a task or phase completed by an external business partner.
Preparation time:
Quantity:
Quantity
Completed:
Work An order authorizing the production of a specific product and product quantity.
Requirement:
WR Phase:
Product
Add or edit I/O products to be used for the selected operation of the work requirement.
Fields:
Decrease Indicator:
MA_Wrphaseproduct_ID:
Movement Quantity: The number of items being moved from one location to another.
The number of a certain item involved in the transaction, shown in units
Order Quantity:
which differ from the standard UOM.
Order UOM: The unit of measure being used for the request.
A classification stating whether something has been created or used in
Production Type:
the sequence.
WR Phase:
Work Effort
View larger
Edit precisely what has been produced from a selected product order.
What is a Work Effort?
Documents filled in by employees as they complete specific aspects of the work requirements
phases. These documents reflect what has already been done in order to calculate the real cost of
production comparing it to the originally planned cost.
Employee
Add employees that took part in the completion of a related work requirement.
Keep in Mind:
• The employees that appear in this tab must be previously defined as business partners, and
marked as employees and workers.
Fields:
Business Anyone who takes part in daily business operations by acting as a customer,
Partner : employee, etc.
Production: An indication that an item is being used in production.
Global Use
Add global use of products used for completion of a related work requirement.
Keep in Mind:
• A product to be introduced in this tab, must be marked as a global use in the production run
tab in the work requirement window. Once a production run is processed, the global use
products will be proportionally divided through all production runs.
Fields:
Attribute Set
An attribute associated with a product as part of an attribute set.
Value:
Movement
The number of items being moved from one location to another.
Quantity:
The number of a certain item involved in the transaction, shown in units which
Order Quantity:
differ from the standard UOM.
Storage Bin: A set of coordinates (x, y, z) which help locate an item in a warehouse.
Incidence
Add work incidences that might have occurred during the completion of a related work requirement.
Fields:
Endtime:
Incidence: Incidence
Starttime:
Indirect Cost
Add and edit indirect costs related to a specified completed part of a work requirement.
Fields:
Production Plan: The proposal for a how production will be carried out.
Machine
Add and edit resources used to complete a specified part of a work requirement.
Fields:
Use:
Outsourced
Add invoices corresponding to the outsourced part of a completed work requirement.
Fields:
Invoice Line: A statement displaying one item or charge in an invoice.
Product
Add and edit I/O products related to a completed part of a work requirement.
Fields:
Attribute Set
An attribute associated with a product as part of an attribute set.
Value:
Calculated:
Line No.: A line stating the position of this request in the document.
Order Quantity:
Print Labels:
Production Line: A statement displaying one item or action in the application.
A classification stating whether something has been created or used in the
Production Type:
sequence.
Quantity:
Rejected Qty: Rejected Quantity
Secquality:
Production Run
Add progress details of the specified work requirements.
Fields:
CC Use: Cost Center Use
Conversion Rate: The amount or quantity at which one unit of measure is changed to another.
Cost Center
The cost center being used during a specified time period.
Version:
Process to insert the products of the Production Run. If the phase is of GroupUse
Create
used productos will go to "Global Use" tab. Else if is of noqty all the quantities
Standards:
will be zero.
Donequantity:
Needed
Quantity:
Outsourced: A decision to have a task or phase completed by an external business partner.
Process Unit: The number of process units obtained by executing a process plan one time.
Processed: A confirmation that the associated documents or requests are processed.
Real Cost: Real Cost
Rejected Qty: Rejected Quantity
Secondary Qty: Secondary Quantity
WR Phase:
Salary Category
Add or edit salary category workers that took part in a work requirement.
Fields:
Cost UOM: The unit of measure associated with the cost located adjacent to this field.
MA_Pl_Employee_ID:
Toolset
Add or edit toolsets used to complete a specified part of a work requirement.
Fields:
Toolset: Toolset
Used:
Used toolset:
Work Effort
Create a report for the completed work requirement for a desired date and time.
Fields:
End Time:
Movement Date: The date that a certain item is moved from one location to another.
An indication that a transfer of goods and money between business partners is
Sales Transaction:
occurring.
Start Time:
Validate Work
Process to validate and actualize stocks of all production runs.
Effort:
Quality Control Report
View larger
Create and edit measurements and report findings at predefined checkpoints. The goal is to ensure
output quality during production.
Check Point Set
Create and edit checkpoints for the related measurement.
Fields:
Measure Group:
Measure Shift:
Quality Control Point Set: A collection of points to be checked at a specified time period.
Secondary product:
Date and Shift
Create measurements and insert gathered values or a specifc date and shift.
Fields:
Comments: A space to write additional related information.
Create CCP: Create the CCP for the date and shift selected
Edit CCP Measured
Values:
A group of identical or similar items organized and placed into inventory
Lot:
under one number.
Measure Shift:
Measurement Date:
Sellbydate:
Shift: A partition of the workday into intervals.
User/Contact: An acquaintance to reach for information related to the business partner.
Time
Create and edit times for related check points.
Fields:
Input Time With this process are inserted all the Control Points of the selected group to
Measurement: fill with taken measurements.
Measure Group:
Measure hour:
Measure Time:
Values
Create and edit values for a related measurement.
Fields:
Check:
Critical Control Point:
Measure Time:
Measure Values:
Text: A place to add observations related to a specified check point.
Value: A statement of worth or importance given in many forms.
Value type:
Periodic Quality Control Data Collection
View larger
Create and edit data collection and measurements related to quality control. This is done at
predefined checkpoints for a produced product.
Result
Create and edit quality tests for a specified checkpoint, and add test results of the performed tests.
Fields:
Periodic Control Case:
Periodic Control Test:
Periodic Control Value:
Test Date:
Test Result:
Test
Create measurements at a predefined checkpoint for produced product.
Fields:
Attribute Set Value: An attribute associated with a product as part of an attribute set.
Ending Date: A parameter stating when a specified request will end.
Periodic Control:
Periodic Control
Case:
With this process are planed all the gatherings of the periodic control
Run Periodic Control:
selected.
Start Date: A parameter stating when a specified request will begin.
Internal Consumption
View larger
Define products which are only to be used inside the enterprise.
Header
Create products which are to be used inside the organization, and not sold to customers.
Fields:
A flag indicating whether this record is available for use or de-

Active:
activated.
Internal Consumption: An indication that an item will not be sold, but rather used internally.
Movement Date: The date that a certain item is moved from one location to another.
An accounting status noting if a specified transaction was added to the
Posted:
general ledger.
Process Internal
Consumption:
Lines
Add internal consumption lines. Each line corresponds to one product.
Fields:
Attribute Set Value: An attribute associated with a product as part of an attribute set.
Internal
An indication that an item will not be sold, but rather used internally.
Consumption:
Movement
The number of items being moved from one location to another.
Quantity:
Order Quantity:
Maintenance Order
View larger
Create and edit the results of a scheduled maintenance order.
Header
Add previously scheduled maintenances for a specific date and report observations.
Fields:
Insert
Process which will insert scheduled maintenances on the part.
Maintenances:
Maintenance A distinct characteristic of a machine used for processes and sometimes
Order: grouped within a category.
Part Date:
Task
Edit maintenance tasks of a specified order.
Fields:
Confirmation: An indication that an action is accepted and will be completed as planned.
Internal
Consumption:
Machine Type: A distinct machine characteristic used for processes.
Maintenance: The act of ensuring the proper working order for a specified item.
A distinct characteristic of a machine used for processes and sometimes
Maintenance Order:
grouped within a category.
Maintenance
Scheduled:
Maintenance Task: A description to help explain a specified maintenance task.
Maintenance Type: A set of maintenances which can be performed on a machine.
Result: Result of the action taken
Scheduled Date:
Used Time:
Worker
Add or edit workers that took part in a specified maintenance part.
Fields:
Anyone who takes part in daily business operations by acting as a customer,
Business Partner :
employee, etc.
Maintenance A distinct characteristic of a machine used for processes and sometimes
Order: grouped within a category.
Maintenance
Worker:
Schedule Maintenance
View larger
Create and edit a schedule for all scheduled maintenances which have been confirmed to be
completed.
Maintenance Plan
View larger
Add and edit predefined maintenance plans.
Maintenance
Create and edit maintenance tasks for a specific date.
Fields:
Confirmation: An indication that an action is accepted and will be completed as planned.
Internal
Consumption:
Maintenance Order: A distinct characteristic of a machine used for processes and sometimes
grouped within a category.
Maintenance
Scheduled:
Result: Result of the action taken
Scheduled Date:
Used Time:
Calculate Planned Raw Material Costs
View larger
Edit the potential costs of raw materials for a selected process plan.
Calculate Production Costs
View larger
Edit real production costs of all outputs to view results in the product window and the production
cost report.
Analysis Tools
Pending Production
Create a report showing all products that are pending production and need to be sold.
Daily Work Requirement Order Packing
Create a report showing the raw materials requirements for production.

Daily Work Requirements Report
Create a report showing the raw materials requirements for production.
Standard Costs Report
Create a report showing standard product costs.
Production Run Status Report
Create a report showing the production orders status.
Pending Work Requirement
Create a report showing all the phases that are pending production for a selected work requirement.
Production Cost
Create a report showing production costs for a selected product.
Setup
Section
View larger
Create a production plant section to assign work centers to it.
Fields:
Section: Section
Work Center
View larger
Create and add machines to be used in a work center.
Machine Station
Add machines to be used in a selected work center.
Fields:
Machine Station: Machine Station
A defined production area made up of resources such as machines and human
Work Center:
labor.
Process
View the process related to a selected work center.
Fields:
Work Center: A defined production area made up of resources such as machines and human labor.
Toolset Process
View the toolsets of a selected process.
Fields:
Toolset Process: Toolset Process
Toolset Type: A distinct toolset item characteristic used for processes.
Use Coefficient:
Work Center
Create work centers.
Fields:
Section: Section
Activity
View larger
Create activities to be used in the production process.
Activity
Create activities to be used in the production process and their characteristics.

Fields:
Cost Center:
Toolset Process
Add toolsets to be used for completion of a specified process.
Fields:
Use Coefficient:
Toolset
View larger
Define tools and groups of tools to be used in the production process.
Toolset
Define tools to be used in the production process.
Fields:
Discarded:
Number uses:
Toolset: Toolset
Toolset Type
Create toolset types to group toolsets with similar characteristics.
Fields:
Usecycle:
Machine Category
View larger
Create machine categories based on your desired characteristics.
Category
Define machine category to group machines with similar characteristics.
Fields:
Maintenance
Define maintenance types needed for a specified machine category.
Fields:
Explode in machines:
Planned Time:
Periodicity
Add interval timings to schedule and complete a specified maintenance.
Fields:
Exclude weekend:
Initial date:
Maintenance Periodicity:
Month day:
Periodicity Type:
Weekday: Any day of the week excluding Saturday and Sunday.
Machine
View larger
Create machines to be used in production.
Cost
Set the full cost of a related machine.
Fields:
Amortization: The depreciation or reduction of a product value over time.
Consume:
Cost UOM year:
Day hours:
Days year:
Improductive hours year:
Purchase Amount:
Toolset amount:
Valid from Date: A parameter stating the starting time of a specified request.
Year value:
Machine
Add machines to be used in production processes.
Fields:
Cost Center:
Purchase year:
Use cycle:
Maintenance
Define maintenance types needed for a specific machine.
Fields:
Explode in machines:
Planned Time:
Periodicity
Add timing intervals to schedule and complete a specified maintenance.
Fields:
Exclude weekend:
Initial date:
Maintenance Periodicity:
Month day:
Periodicity Type:
Weekday: Any day of the week excluding Saturday and Sunday.
Cost Center
View larger
Create and edit cost centers related to production to sum up charges associated with a specific
transaction.
Cost Center
Create cost centers to be used in production processes.
Fields:
By default:
Calculated:
Cost Center:
Employee
Add employees to a specific cost center version.
Fields:
Cost Center Employee:
Cost Center Version: The cost center being used during a specified time period.
Indirect Cost
Add indirect costs to specific cost center version.
Fields:
Any charge of doing business which cannot be directly allocated to
Indirect Cost:
production.
Machine
Add resources to a specific cost center version.
Fields:
Cost Center Machine:
Use:
Version
Create cost center versions to be used with specified time periods.
Fields:
Cost Center:
Valid from Date: A parameter stating the starting time of a specified request.
Periodic Quality Control
View larger
Define checkpoints to be used for quality control of a produced product.
Check Point
Add quality tests to be taken for a specified checkpoint.
Fields:
Days:
Periodic Control:
Periodic Control Test:
Test
Create checkpoints to be used for quality control of produced products.
Fields:
Periodic Control:
Quality Control Point
View larger
Define quality control check points to be used for testing the product quality at any point in the
production process.
Check Point
Create check points for a related set.
Fields:
Critical:
Critical Control Point:
Number of measures:
Value type:
Check Point Set
Create check point sets and define tests frequencies.
Fields:
Frequency: The number of times something occurs during a time period.
Secondary product:
Shift
Define shifts when the tests for a related group will be performed.
Fields:
CCP Shift:
End Time:
Start Time:
Work Incidence
View larger
Define types of work incidences that may occur during production.
Fields:
Incidence: Incidence
Start time:
Maintenance Task
View larger
Define a scheduled maintenance task to be completed during the production process.
Fields:
Indirect Cost
View larger
Create and edit indirect costs to be used in production.
Indirect Cost
Create a new indirect cost.
Fields:
Cost Type: A distinct cost characteristic used for processes.
Value
Create and edit values for this indirect cost.
Fields:
A flag indicating whether this record is available for use or de-

Active:
activated.
Calculate Indirect Cost: Calculates the unitary indirect cost for the given period time.
Calculated:
The unit of measure associated with the cost located adjacent to this
Cost UOM:
field.
A parameter stating the ending time range related for a specified
Ending Date:
request, query, etc.
Any charge of doing business which cannot be directly allocated to
Indirect Cost:
production.
MA_Indirect_Cost_Value_ID:
A parameter stating the starting time range related to a specified
Starting Date:
request.
Total:
Procurement and requisition

Presently, there is a marked absence of structured IT support for this business area. As a result there
is considerable manual effort and duplication of data (with the Finance Department and the users of
the services of the Procurement and Contracts Division (PCD)) for the purpose of keeping parallel
departmental records within spreadsheets and local databases. The implementation of a reliable IT
system is therefore expected to result in efficiency gains. The main functionality required by PCD
includes vendor management, contract management, purchase requisitions, purchase order
management, management reporting and possibly re-ordering and inventory management.
Rates, purchase orders, goods receipts, invoice registration and accounting, purchase planning, etc.
Openbravo ERP's handling of the flow of supply guarantees the integrity, tracking, and homogeneity
of the entire process. Each document in the supply process is based on the information contained in
the previous document, so that repetitive introduction of data and human errors are avoided. In this
way, it is possible to navigate through different documents that conform to a determined flow (order,
goods receipt, invoice, payment) and know in real time the state of any given order (pending,
delivered, partially delivered, invoiced, etc). The natural integration of this process with
accounting guarantees that the finance department always has up to date and reliable data at its
disposal.
• Purchase planning, based on production necessities, keeping in mind minimum stock levels,
goods receipts dates, and pending requests.
• Support for purchase requisitions for centralized purchase management.
• Purchase orders. Rates applications: prices, discounts and price limit controls. Warehouse
control of goods pending receipt. Correction of orders. Creation of purchase orders from
sales orders. Refunds to the vendor.
• Receipts. Automatic creation from pending order lines. Automation of incoming goods
(location according to priority). Refunds to the vendor (according to stocks). Cancellation of
delivery notes.
• Purchase invoices. Application of rates: prices, discounts and control of price limit.
Automatic creation from order lines or delivery note lines pending invoicing. Invoicing of
goods processed in consignment. order. Cancellation of invoice (leaving pending for
invoicing the associated documents).
• Relationship between orders, delivery notes and invoices.
• Expense Invoices.
• Massive printing of documents.
• Purchasing order reports, vendor invoices.
Inventory
Warehouses and bins, warehouse units, lots, serial numbers, packages, labels, receipts and
deliveries, movements between warehouses, inventories, stock valuation, transport, etc.
The warehouse management processes built into Openbravo ERP allows the inventory in your
organization to always be up to date and correctly valued. The possibility of defining the
warehouse structure of your organization to unit level (storage bins) facilitates the exact localization
of your stock at any time. Additionally, the capacity for managing product lots and the possibility of
using serial numbers assure compliance with the tracking requirements imposed by the majority of
industries.
• Warehouses and storage bins (multiple warehouse use available).

• Stock products in multiple units (for example in kilograms and boxes).
• Personalized product attributes in the warehouse (color, size, quality description, etc.).
• Lot and serial numbers.
• Management of bundles in warehouses.
• Restocking control.
• Traceability configurable by product.
• Movement among warehouses.
• Picking strategies (according to stock, with rules of priority by expiry, location, etc.).
• Physical inventory. Inventory planning. Continuous inventory.
• Reports of movements, tracking, stock, arrivals/departures, expiry, inventories, locations, etc.
Personalized reports.
• Integrated with Openbravo POS
o Synchronization and control of the stock in the shop floor
Financial Management
The financial management and accounting functionalities provided by Openbravo ERP are designed
to minimize manual data input on behalf of the user, thereby freeing them from tedious, routine tasks
and allowing greater focus on other, more value added tasks. This increase in productivity is due to
the financial department acting as collector of all the relevant actions generated from the other
management departments. This occurs in such a way that these have an automatic reflection in the
general accounting, in the accounts receivable and accounts payable as soon as they are produced.
Accounting Solution
 Default charts of accounts.
 Definition of charts of accounts.
 Fiscal year and year to year management.
 Budgeting.
 Tax categories.
 Tax brackets. Determining flexible taxes based on regions, products, or business partners.
 Linked accounting. Direct navigation from accounting entries to documents and vice versa.
 Manual entries. Enty rates.
 Journal entries.
 Trial balance.
 General ledger.
 P&L statements (income statements).
 Balance sheets.
 General accounting plan statements.
Receivables and Payables

 Generation of debt payments (from invoicing).
 Issue of debt payments.
 Management (cancellation, merging and division) of accounting documents. Remittances
(according to bank records).
 Issue of cash accounts. Multi-cash account.
 Cash account journal (cash audit). Cash account entries by type Expenses, Receipts, Balance,
Deposits, Bills, Order (for cash payment on delivery note: possibility of recovering expenses before
invoicing. Automatic generation of entries for cash payments and payments on delivery note.
 Bank statements. Portfolio issues selection assistant.
 Manual liquidations. Other expenses (payroll, taxes, etc.).
 Cash account reports, bank, debt payments by position.
Assets
 Definition of the assets, fixed assets, acquisition price, and accounting valuation.
 Temporary or percentage based amortization.
 Amortization plans.
Internationalization
 Support for multi-currency.
 Support for multi-schema accounting, which enables the same transaction to be accounted in
different rules, different charts of accounts, in different base currencies and with a different
accounting calendar.
 Support for international bank account numbers.
 Support for multiple languages, defined at user level.
Implementation Strategy
The challenges presented by the full implementation of the PeopleSoft ERP ought not to be
underestimated and need to be addressed through the following key elements:
 Senior management would actively sponsor and steer the implementation;
 While IT has a crucial role in the overall implementation of the project, this must be primarily a
business-driven, as opposed to an IT-driven process. The implementation of the system will be based
on clear and well documented vision statements for key subjects such as Responsibility,
Accountability and Delegation Structure, Budget Management, Financial Management, Procurement
Management and Human Resources Management;
 A “minimum customization” approach should be adopted for the implementation. As previously

mentioned, the income modules of AIMS have been customized considerably owing to business
needs and the manner in which the legacy systems within the PCT sector and the international
registry for trademarks and industrial design operate. However, the cost of developing and
maintaining customizations is prohibitive and for the future it would be imperative that such needs
are reviewed by senior management with rigor, and undertaken only upon full justification. Amidst
the functionality required in the next phase, a potential need for customization could arise in the
HR/Payroll areas from the rules. In all other areas, it would not be unreasonable to expect that user
procedures and processes can be adjusted and streamlined to align themselves to the practices within
the package.
 A formal project structure will be needed, including a Project Board comprising key stakeholders
and IT. This typically must include Program Managers in charge of the main business areas within
scope, who will be responsible for driving the change required within their respective areas, and who
will need to take policy and other decisions that will facilitate the smooth implementation in their
sectors.
 The Project Manager will be a key role which must be undertaken by someone who has had
recent successful experience in similar large scale ERP deployment projects.
 The project will be undertaken with substantial assistance from a qualified External
Implementing Partner. This approach has been widely adopted within projects in other UN agencies
since the skills, methodology, experience and track record of having implemented ERP systems is
fundamental to the success of the project. This external implementing partner will be selected
through an open international tender.
 Strong user involvement will be needed for the project to complete the project successfully. The
participation of full-time users who are knowledgeable about their business areas and information
needs (relieved partially, substantially, or fully, as appropriate, from their current duties) is
imperative for the success of the project.
 A thorough detailed planning, scoping and preparation phase will precede the implementation,
focusing on the development of a detailed project plan, finalizing the scope based on the business
process requirements, and potentially preliminary training of certain key team members.
 Risk management is seen as a key element of the approach. Key risks and mitigation measures
will be identified. They will be assessed and prioritized based on their probability of occurrence and
potential impact. The project risk register will be continuously monitored and updated by the Project
Board.

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Enterprise Resource Planning (ERP) Software & Implementation Services

What is a Process Plan?

Define the employees that can perform a specified process.

Define indirect costs related to a specified process.

Define input and output products taking part in a specified process.

I/O Products Tab

Define machines that are used for a specific process.

Add processes to be performed for a specified process plan.

Create production process models.

Create process plans valid for a specified time period.

What is a Process Plan Version?

Create an order to execute the selected process plan.

What is a Work Requirement?

What is a Work Effort?

Add invoices corresponding to the outsourced part of a completed work requirement.

Add progress details of the specified work requirements.

Add or edit toolsets used to complete a specified part of a work requirement.

Check Point Set

Create and edit checkpoints for the related measurement.

Date and Shift

Create and edit times for related check points.

Create and edit values for a related measurement.

Create measurements at a predefined checkpoint for produced product.

Define products which are only to be used inside the enterprise.

A flag indicating whether this record is available for use or de-

Add internal consumption lines. Each line corresponds to one product.

Create and edit the results of a scheduled maintenance order.

Edit maintenance tasks of a specified order.

Add or edit workers that took part in a specified maintenance part.

Add and edit predefined maintenance plans.

Create and edit maintenance tasks for a specific date.

Calculate Planned Raw Material Costs

Calculate Production Costs

Daily Work Requirement Order Packing

Create a report showing the raw materials requirements for production.

Create a report showing the raw materials requirements for production.

Standard Costs Report

Create a report showing standard product costs.

Production Run Status Report

Create a report showing the production orders status.

Pending Work Requirement

Create a report showing production costs for a selected product.

Create a production plant section to assign work centers to it.

Create and add machines to be used in a work center.

Add machines to be used in a selected work center.

View the process related to a selected work center.

View the toolsets of a selected process.

Create work centers.

Create activities to be used in the production process.

Create activities to be used in the production process and their characteristics.

Add toolsets to be used for completion of a specified process.

Define tools and groups of tools to be used in the production process.

Define tools to be used in the production process.

Create toolset types to group toolsets with similar characteristics.

Create machine categories based on your desired characteristics.

Define machine category to group machines with similar characteristics.

Define maintenance types needed for a specified machine category.

Add interval timings to schedule and complete a specified maintenance.

Create machines to be used in production.

Set the full cost of a related machine.

Add machines to be used in production processes.

Define maintenance types needed for a specific machine.

Add timing intervals to schedule and complete a specified maintenance.