Transition to SAP S/4HANA -18Q2

Project Template Files

TABLE OF CONTENTS
General.............................................................................................................................................................. 2
Change Log ...................................................................................................................................................... 2
SAP Solution Manager .................................................................................................................................... 2
Microsoft Project ............................................................................................................................................. 4
Microsoft Excel ................................................................................................................................................ 5
General

This ZIP file contains template files for managing SAP S/4HANA transformation projects. The files can serve
as a starting point for project planning, and need to be tailored to customer specific project aspects. For
instance, you will need to adjust the template with respect to the implementation scenario you are using.

For a general description, how to work with road maps, see file
“S4HANA_Roadmap_General_Information.pdf”.

The structure of the templates relates to the structure of the road map “Transition to SAP S/4HANA”, which
has been published in Q2 2018. A PDF version of the road map is part of the ZIP file – see file
“Transition_to_SAP_S4HANA – 18Q2_Final.pdf”. Open the Bookmark Bar in your PDF viewer for easy
navigation.

The road map structure “Transition_to_S4HANA_Roadmap_Structure_18Q2” is included both as PPTX and

PDF version. Use the PPTX version at the very beginning of your project, to identify which activities are
relevant for your project, and which ones are not. This may help you adjusting the project file templates
afterwards.

Select the template which serves your requirements best. Feedback and comments can be sent to
christoph.nake@sap.com.

Change Log

SAP intends to update the content of the road map “Transition to SAP S/4HANA” on a quarterly basis. You
will always find the most recent version of the road map in the SAP Roadmap Viewer . You can also access
directly the Transition to SAP S/4HANA road map .

The current road map version is 18Q2 and the previous road map version was 18Q1. All changes are
available in in the SAP Community Blog .

SAP Solution Manager

IT-PPM is now available within SAP Solution Manager 7.1 & 7.2 and can be used to upload the project plan
provided with the Roadmap. The File *Upload_to_SAP_Solution_Manager\Project-Plan_EN_18Q2-Activity
and Task-Level.xml* contains all activities and tasks of the road map including description. The template
file can be imported and adjusted in SAP Solution Manager IT-PPM.

To import the file, proceed as follows: (Please ensure that your configuration for import/export have been
setup correctly. Refer to the SAP Note 2026421 . The SAP Portfolio and Project Management 6.1
configuration content can be found as a PDF attachment to this SAP Note. Refer to the section under
“Making Settings for Microsoft Project Integration” The Roadmap also offer

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• In SAP Solution Manager, select Project Management > Overview > Projects. In the Project
Overview, select Import Project.

• Select XML File as Application, and then select the template file as File.

• Click Import Selected Data, and select Structure only.

• Click Check. In case there are no errors, you can click on Import, to import the template file into
SAP ITPPM.
• In SAP ITPPM you can then continue adding / deleting activities and tasks, model relationships,
adjust efforts, and assign resources.

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Remarks:
• You cannot import the template file multiple time. In order to avoid unintentional overwriting
(error message “Object XXXX already exists”), you will need to change the string in the <NUMBER>
tag <NUMBER>Transition</NUMBER> to a new value, by using a text editor.

• In case you get error message “Select a valid unit” when checking the template, you need to adjust
the customizing of IT-PPM. Open the SAP Reference IMG using transaction SPRO in SAP Solution
Manager. Open SAP Customizing Implementation Guide > SAP Portfolio and Project Management >
Project Management > Basic Settings > Define Time Units. Check it at least the following units have
been defined:

Microsoft Project

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The File *Upload_to_MS_Project\Project-Plan_EN_18Q2-Activity and Task-Level.mpp* contains all
activities and tasks of the road map including descriptive texts. In file *Upload_to_MS_Project\Project-
Plan_EN_18Q2-Activity and Task-Level-Agile.mpp* configuration activities and tasks have been structured
in sprints (agile implementation methodology). Scenario filtering is possible. Dependencies between
activities and tasks, and durations are modeled as well. The template file can be opened and adjusted in MS
Project.
Please note that the durations are proposals only coming from complex transition cases, which need to be
verified in your specific project context. Some tasks marked in yellow have duration equal zero.
All durations given in the template files are examples only. All template files need to be tailored, to reflect
customer project needs.

Microsoft Excel

The File *Upload_to_MS_Excel\Project-Plan_EN_18Q2-Activity and Task-Level.xlsx* contains all activities

and tasks of the road map including descriptive text from the road map. Dependencies between activities
and tasks, and durations are modeled as well. Please note that the durations are proposals only, which
need to be verified in your specific project context. Some tasks marked in yellow have duration equal zero.
The template file can be opened and adjusted in MS Excel.

All durations given in the template files are examples only. All template files need to be tailored, to reflect
customer project needs (e.g. by adding scrum cycles).

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