General Plan of Action

Theriza Camille Y. Geluz - Chief Liaisons Officer

The duties and functions of the Chief Liaisons Officer are stated under Article X Section 6 of
the constitution. Aside from being the head of the external affairs committee, the chief liaisons
officer also serves as the official spokesperson of the organization, and take charge of all external
operation and publicity matters.

Objectives
- to be able to perform all the duties of the Chief liaisons officer
- to work hand in hand with my fellow officers in promoting our organization
- to encourage creativity from the members of the external affairs cluster

Problems from previous term

The following problems are based from my experience as a member of the external affairs
cluster

1. Lack of Workshops
-Being a part of the external affairs doesnt mean that you have to be an expert in
softwares such as Photoshop or Lightroom. Great, creative ideas are formed in our minds,
syempre pangalawa nalang yung pag gawa ng idea mismo sa softwares. If im not
mistaken once lang nagka workshop and that was last sem.

2. Inactive/ MIA members within the cluster

- Bilang lang ang mga members na kumikilos sa pub. Same people lang ang gumagawa.

3. Members having no initiative in taking tasks

- Maybe it is because of the difficulty to manage our time considering all the exams and
papers.
 4. The cluster does not have plans for upcoming events
- Walang plan kung sino gagawa for a certain pub that is due next week or next month.
The cluster , most of the time, ends up cramming the pub or worse, di nakakapagrelease
ng pub for that event.

Plan of action
1. Workshops atleast twice per semester.
- The heavy work load every semester usually starts about a month after the official start
of classes. My plan is to hold these workshops during the first month of the sem. These will
serve as tutorials for beginners in editing softwares and practice for those who have used/ are
using softwares to create pubmats. In these workshops, we get to have an idea of how each of us
work and learn from each others’ styles.
-Members from other clusters are welcomed to share their ideas and learn softwares with
us.
2. Layout a plan for the posting of pubmats / teasers for upcoming events of the
semester.
- A calendar for all of the major and prioritized events would be made so as to keep track
of the remaining days until the posting of the required pubmat. A schedule will be provided for
each event and the assignments will be announced at least a week before the submission of the
first draft.

3. Proper assigning of tasks or work distribution among the members.

FRAs, Astronomical Events, etc.

- Two heads are better than one, so a pair would be assigned to work on pubmats for
FRAs, Astronomical Events, and other activities which require a minimum of one output. The
pair shall submit two designs for the assigned event.

Major Events of the organization

- For the major events of the organization, all of the members of the external affairs
cluster are highly encouraged to have an output. This is to give the body plenty of options for the
design of a major event. All of the members are required to participate in the preparation and
publicity of the said activities.

4. Updating the group via texts and chat

-All announcements shall be posted in the facebook group. Work assignments and the list
of events shall be posted and members shall be regularly reminded.

5. Keep an active facebook page.

-As a student organization which aims to disseminate astronomical knowledge to the
society, it is our duty to share and inform the public about current astronomical news nationwide
and worldwide