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MANUAL OF
ENVIRONMENTAL MANAGEMENT
SYSTEM
(ISO 14001:2015)
AFC-EMS:M
AFCONS INFRASTRUCTURE LTD.
Registered Office:
AFCONS House,
16, Shah Industrial House,
Veera Desai Road, Azad Nagar P.O.,
Andheri (W), Mumbai – 400 053
Tel: 022 – 67191000

Email ID: Safety@afcons.com
Website: www.afcons.com
AFCONS Infrastructure Limited
Head Office & All Construction Projects
MANUAL OF
ENVIRONMENTAL
MANAGEMENT
SYSTEM
(ISO 14001:2015)
ISSUE OF MANUAL
This manual of Environmental Management
System consisting of Chapters 1 to 13 is hereby
issued on a controlled basis to
(Refer Distribution List – Maintained by the M.R.)
Copy Number :
Signature of the Recipient :
Date of Issue Management Representative
(Issuing Authority)
Afcons Infrastructure Limited Chapter No.: 00
ISO 14001:2015 EMS Date: 01.07.2017
Environmental Management System Manual Revision No. 00
Revision Table Page 4 of 72
Revision Section Page Revision Issue Brief Description of the Revision

Sl. No. No. No. No. Date
01
02
03
04
05
06
07
08
09
10
This revision sheet shall be updated & issued with each revision in this EMS
Manual.
PREPARED BY REVIEWED BY APPROVED BY ISSUED BY
(M.V.S.K. Perraju) (G.M.S. RAMAKRISHNA (R. GIRIDHAR) (R. GIRIDHAR)

Sr. Environmental RAO) EXE. DIECTOR-TECH. MANAGEMENT
Manager HSE-HEAD REPRESENTATIVE
TABLE OF CONTENTS
ISO 14001:2015 EMS Date: 01.07.2017
Table of Contents Page 6 of 72
CHAPTER-01
Table of Contents
CHAPTER-02
FOREWORD 10
A. BACKGROUND 11
B. MANUAL ADMINISTRATION 12
I. INTRODUCTION TO MANUAL 12
II. STRUCTURE OF THE MANUAL 12
III. MAINTAINED DOCUMENTED INFORMATION 13
IV. AMENDMENT PROCEDURE 13
C. DISTRIBUTION LIST 15
D. CORPORATE PROFILE 16
1.0 SCOPE 20
2.0 NORMATIVE REFERENCES 22
3.0 TERMS AND DEFINITIONS 23
3.1 TERMS RELATED TO ORGANIZATION AND LEADERSHIP 23
3.1.1 MANAGEMENT SYSTEM 23
3.1.2 ENVIRONMENTAL MANAGEMENT SYSTEM 23
3.1.3 ENVIRONMENTAL POLICY 23
3.1.4 ORGANIZATION 23
3.1.5 TOP MANAGEMENT 23
3.1.6 INTERESTED PARTY 23
3.2 TERMS RELATED TO PLANNING 24
3.2.1 ENVIRONMENT 24
3.2.2 ENVIRONMENTAL ASPECT 24
3.2.3 ENVIRONMENTAL CONDITION 24
3.2.4 ENVIRONMENTAL IMPACT 24
3.2.5 OBJECTIVE 24
3.2.6 ENVIRONMENTAL OBJECTIVE 24
3.2.7 PREVENTION OF POLLUTION 24
3.2.8 REQUIREMENT 24
3.2.9 COMPLIANCE OBLIGATIONS (PREFERRED TERM) 25
3.2.10 RISK 25
3.2.11 RISKS AND OPPORTUNITIES 25
3.3 TERMS RELATED TO SUPPORT AND OPERATION 25
3.3.1 COMPETENCE 25
3.3.2 DOCUMENTED INFORMATION 25
3.3.3 LIFE CYCLE 25
3.3.4 OUTSOURCE (VERB) 25
3.3.5 PROCESS 25
3.4 TERMS RELATED TO PERFORMANCE EVALUATION AND IMPROVEMENT 26
3.4.1 AUDIT 26

ISO 14001:2015 EMS Date: 01.07.2017
3.4.2 CONFORMITY 26
3.4.3 NONCONFORMITY 26
3.4.4 CORRECTIVE ACTION 26
3.4.5 CONTINUAL IMPROVEMENT 26
3.4.6 EFFECTIVENESS 26
3.4.7 INDICATOR 26
3.4.8 MONITORING 26
3.4.9 MEASUREMENT 26
3.4.10 PERFORMANCE 27
3.4.11 ENVIRONMENTAL PERFORMANCE 27
3.5 TERMS RELATED TO AFCONS 27
3.5.1 VICE CHAIRMAN AND MANAGING DIRECTOR 27
3.5.2 DEPUTY MANAGING DIRECTOR 27
3.5.3 DIRECTOR 27
3.5.4 MANAGEMENT REPRESENTATIVE 27
3.5.5 BUSINESS UNIT - HEAD 27
3.5.6 PROJECT CONTROLLER 28
3.5.7 PROJECT MANAGER 28
3.5.8 HEAD OF THE DEPARTMENT 28
4.0 CONTEXT OF THE ORGANIZATION 30
4.1 ORGANIZATION AND ITS CONTEXT 30
4.2 NEEDS AND EXPECTATIONS OF INTERESTED PARTIES 31
4.3 THE SCOPE OF THE ENVIRONMENTAL MANAGEMENT SYSTEM 32
4.4 ENVIRONMENTAL MANAGEMENT SYSTEM 33
5.0 LEADERSHIP 35
5.1 LEADERSHIP AND COMMITMENT 35
5.2 ENVIRONMENTAL POLICY 36
5.3 ORGANIZATIONAL ROLES, RESPONSIBILITIES AND AUTHORITIES 37
Purchase In-charge 45
Stores In-charge 45
Core Team Members (Site Engineers; Equipment Operators; Specialized Officers/technicians) 45
All other Personnel 45
6.0 PLANNING 47
6.1 ACTIONS TO ADDRESS RISKS AND OPPORTUNITIES 47
6.1.1 GENERAL 47
6.1.2 ENVIRONMENTAL ASPECTS 48
6.1.3 COMPLIANCE OBLIGATIONS 49
6.1.4 PLANNING ACTION 50
6.2 ENVIRONMENTAL OBJECTIVES AND PLANNING TO ACHIEVE THEM 50
6.2.1 ENVIRONMENTAL OBJECTIVES 50
6.2.2 PLANNING ACTIONS TO ACHIEVE ENVIRONMENTAL OBJECTIVES 51
7.0 SUPPORT 53
7.1 RESOURCES 53
7.2 COMPETENCE 53
7.3 AWARENESS 53
7.4 COMMUNICATION 54
7.4.1 GENERAL 54

ISO 14001:2015 EMS Date: 01.07.2017
7.4.2 INTERNAL COMMUNICATION 55

7.4.3 EXTERNAL COMMUNICATION 55
7.5 DOCUMENTED INFORMATION 56
7.5.1 GENERAL 56
7.5.2 CREATING AND UPDATING 57
7.5.3 CONTROL OF DOCUMENTED INFORMATION 58
8.0 OPERATION 61
8.1 OPERATIONAL PLANNING AND CONTROL 61
8.2 EMERGENCY PREPAREDNESS AND RESPONSE 62
9.0 PERFORMANCE EVALUATION 64
9.1 MONITORING, MEASUREMENT, ANALYSIS AND EVALUATION 64
9.1.1 GENERAL 64
9.1.2 EVALUATION OF COMPLIANCE 64
9.2 INTERNAL AUDIT 65
9.2.1 GENERAL 65
9.2.2 INTERNAL AUDIT PROGRAMME 65
9.3 MANAGEMENT REVIEW 66
10.0 IMPROVEMENT 70
10.1 GENERAL 70
10.2 NONCONFORMITY AND CORRECTIVE ACTION 70
10.3 Continual Improvement 70

INTRODUCTION
FOREWORD
This Environmental Management System Manual describes the environmental
management system requirements adopted at AFCONS Infrastructure Ltd.
(AFCONS) for its Head Office and the construction sites. The Manual list downs the
procedures and measures stipulated for ensuring the prevention of pollution,
compliance with applicable legal and other requirements and continual improvement
in EMS Performance.
The Environmental Management System has been formulated on the basis of the
requirements of ISO 14001:2015. The Section titled “Introduction” explains the
structure, issue and updating of the Manual. The Manual and the information
incorporated herein are the property of Afcons Infrastructure Ltd.
ISO 14001:2015 EMS Date: 01.07.2017
Introduction Page 11 of 72
A. BACKGROUND
To achieve a balance between development and environmental protection, AFCONS

is adopting a systematic approach to environmental management by implementing
the Environmental Management System fulfilling the societal expectations for
sustainable development, complying to legislations, efficient use of resources, proper
waste management, addressing the issues of climate change, degrading
ecosystems and loss of biodiversity.
The systematic approach to the environmental management has provided the Top
Management with information on environmental protection and sustainable
development leading to success in business and contributing to sustainable growth
through the guided Environmental Policy.
The success of the Environmental Management System will be attributed to the

commitment from all levels and functions of the organization, led by the Top
Management.
Top Management is highly obliged to address risks and opportunities by integrating

environmental management with business processes, and targeting to progressively
align with business priorities and incorporate environmental governance into an
overall management system.
ISO 14001:2015 EMS Date: 01.07.2017
B. MANUAL ADMINISTRATION
i. Introduction To Manual
This Environment Management System (EMS) Manual describes the Clauses in the
Standard as adopted by AFCONS and includes:
a) The requirements as per the ISO 14001:2015 Standard (Standard).
b) Reference to the Documented Information established against the clause

requirements.
ii. Structure Of The Manual
The EMS Manual is structured as shown in the ‘Contents’ of this Manual. The
Manual is arranged under various Chapters (ranging from 1 to 10).
Each chapter has the description as given under the Sections.
From the Chapter-4 and thereafter, the Section Number represents the respective
clause of the Standard.
This manual carries the Revision No. of the Chapter, the effective Date on each
page.
Signatures of the approving and issuing authority are available in the Revision table
page and Chapter-1 pages.
The VC&MD of AFCONS is the approving authority for the first and all revised
versions of the EMS Manual.
Revision number ‘00’ is allotted to first issue of all Chapters of this EMS Manual. This
edition will be considered for a change after total 10 amendments have been made
to different sections of the manual as per amendment sheet. The “Master Copy”
(stamped) of the EMS Manual bears the signatures of the Approving and the Issuing
Authority in original. All other copies are duplicated and stamped as “Controlled
Copy” for circulation as detailed in the Distribution List.
ISO 14001:2015 EMS Date: 01.07.2017
If the sites are having the obligation of submitting the HSE Manual to their respective
client based on contractual conditions, this EMS manual may be modified to suit to
the site requirements. The Business Unit Head is the approving authority for the first
and all revised versions of the EMS Manual. The issuing authority of this document
at site will be the Project Manager.
This EMS Manual is available only in English language.
iii. Maintained Documented Information
The Management Representative is authorized by the Vice Chairman & Managing

Director to execute the activities of preparing, issuing, and amending the maintained
documented information. The retained documented information shall be approved
and signed by the HOD-HSE prior to issuing at HO & HSE In-charge prior to issuing
at site. The records shall be signed by the respective activity in-charges & endorsed
by the HSE representative at site.
For the sites, the Management Representative (i.e. the Project Manager) is
authorized by the Business Unit Head to execute the activities of preparing, issuing,
and amending the maintained documented information.
Apart from the controlled copies, only the Management Representative, if required,
issues any additional copy of the EMS Manual, and such copies of the EMS Manual
are stamped “UNCONTROLLED COPY”. These uncontrolled copies do not come
under the purview of document control and are not in use within the company.
Distribution list given in this Section of the EMS Manual is used as reference during
issue of the EMS Manual.
iv. Amendment Procedure
The EMS Manual is reviewed by Management Representative in consultation with

the concerned personnel for revisions, if necessary to incorporate improvements.
Each revision is formally released by the issuer of revised “Chapter(s)/Maintained
Documented Information” to all copy holders. The amendment sheets will be made
available for insertion with each controlled copy of the manual.
ISO 14001:2015 EMS Date: 01.07.2017
The insertion of the additional/amended “Chapter(s)/Maintained Documented

Information” and the removal of the old ones in the individual Controlled Copy of the
Manual is the responsibility of the Copy holder. All old ones, so removed are returned
to Management Representative, who ensures that the same are destroyed.
The Management Representative retains one copy of the obsolete section(s) for the
current edition as well as previous obsolete edition(s).
Revision summary is sent to all concerned for information.

ISO 14001:2015 EMS Date: 01.07.2017
C. DISTRIBUTION LIST
Copies of this EMS Manual are controlled, and are made available to the
following persons.
SR. NO. DESCRIPTION COPY NO.
1 Vice Chairman & Managing Director 01
2 Deputy Managing Director 02
3 Director 03
4 Heads of the Department 04
5 Project Controller 05
6 Project Manager 06
7 Department In-charge 07
Master copy is kept with the Management Representative (EMS) and it

does not bear the stamp “CONTROLLED COPY”.
Additional copies to similar functional leads are titled A, B, C, and so on.
Eg.: For different Directors, copies numbers 03A, 03B, 03C, and so on
are distributed.
Copies 08 can be distributed to any interested party (within AFCONS or

outside AFCONS)
ISO 14001:2015 EMS Date: 01.07.2017
D. CORPORATE PROFILE
AFCONS Infrastructure Limited (AFCONS) is part of the Shapoorji Pallonji

Group, the second largest Engineering and Construction group in India. Over the
past 58 years, the company has been delivering world-class EPC services in India
and overseas in the entire gamut of infrastructure sector.
AFCONS has been executing large and complex projects across infrastructure
segments such as:
a) Marine and Industrial: Ports and Harbors, Jetties, Dry Docks, Wet Basins,
Breakwaters, Outfall & Intake structure, LNG Tanks; Material Handling
Systems
b) Surface Transport: Highways, Roads, Bridges and Flyovers, Interchanges
c) Rail and Metro
d) Oil and Gas: Offshore Oil and Gas, Onshore Oil and Gas and
decommissioning projects
e) Hydro and Underground: Dams and Barrages, Tunnels and Underground

Works
The company is among top-15 marine contractors in the world. In the financial
year ended March 31, 2016, AFCONS achieved the total income in excess of ₹4,590
crore. The parent company of AFCONS, the Shapoorji Pallonji group holds 97.37%
stake in the company and it is a professionally managed and board driven
organization.
AFCONS has created a benchmark in the infrastructure sector by delivering complex

and challenging projects ahead of schedule. The company’s landmark projects
include Chennai Metro, Rohtang Tunnel – world’s longest motorable tunnel above
13,000 feet, Chenab Rail Bridge – world’s tallest arch railway bridge, Jammu-
Udhampur Highway – fastest completed hill road in NHAI’s history. It is also the first
company in India to install process platform using float-over technology.
ISO 14001:2015 EMS Date: 01.07.2017
AFCONS began its journey in 1959 as a partnership between the Rodio Group of
Switzerland and Hazarat & Co. of Bombay, both of which had long years of
construction experience in their fields. Known as Rodio Hazarat & Co., the firm made
its name in the field of specialised foundations and heavy construction works.
Since its inception, the philosophy of AFCONS has been to achieve self-reliance in
specialised civil construction and heavy civil engineering works. The growth
achieved by the company over the years is a fitting testimony to the success of this
philosophy. The company fosters an environment that helps create knowledge to
achieve business goals. It has consistently attracted talent and created dedicated
cadres of engineers and technicians in several disciplines.
The equipment base of AFCONS is one of the key factors that make it a strong
global EPC player. The company had developed facilities to design and build
specialized equipment including
 Tunnel Boring Machines (TBMs)
 Self-Elevating Platforms and Barges
 High-Capacity Cranes
 Piling Rigs
Some of the equipment are tailor-made to meet the requirements of specific projects.
This has facilitated the growth of self-reliant technology, apart from the substantially
saving on cost incurred from importing equipment from abroad.
AFCONS’ businesses are efficiently supported by the following service units:
a) Human Resources (HR)
b) Industrial Relations (IR)
c) Administration
ISO 14001:2015 EMS Date: 01.07.2017
d) Construction Plant Equipment (CPE)
e) Knowledge Service Group (KSG)
f) Quality Assurance and Quality Control (QAQC)
g) Information Technology (IT)
h) Corporate Communication
i) MIS
j) Finance and Accounts
Each of these service units are managed by leading industry professionals, who
have streamlined the processes and aligned them with the business needs of
AFCONS. The company has well-defined processes on governance systems and
standard industry guidelines are followed.
GENERAL SCOPE,
TERMS &
DEFINITIONS
ISO 14001:2015 EMS Date: 01.07.2017
General Scope, Terms & Definitions Page 20 of 72
1.0 SCOPE
AFCONS Infrastructure Limited (AFCONS) will be using the ISO 14001:2015

Standard to enhance its environmental performance, fulfilment of compliance
obligations, provide value for the environment of itself and its interested parties and
achieve environmental objectives by managing its environmental responsibilities in a
systematic manner.
All the Clauses of ISO 14001:2015 are applicable to AFCONS for implementation of
Environment Management System.
The intent of the Environment Management System is to build successful business

over the long term and create options for contributing to sustainable development as
described below:
 Protecting the environment by preventing or mitigating adverse environmental

impacts;
 Mitigating the potential adverse effect of environmental conditions on the

organization;
 Assisting the organization in the fulfilment of compliance obligations;
 Enhancing environmental performance;
 Controlling or influencing the way the organization’s services are designed,

implemented and managed by using a life cycle perspective that can prevent
environmental impacts from being unintentionally shifted elsewhere within the
life cycle;
 Achieving financial and operational benefits that can result from implementing
environmentally sound alternatives that strengthen the organization’s market
position;
 Communicating environmental information to relevant interested parties.

ISO 14001:2015 EMS Date: 01.07.2017
AFCONS has established the manual and procedures to fulfill the requirements of
the Environment Management System based on the following Plan – Do – Check –
Act approach.
Plan: Establish the objectives and processes necessary to deliver

results in accordance with the organization’s Environmental
Policies.
Do: Implement the processes as planned.
Check: Monitor and measure processes against the environmental

policy, including its commitments, environmental objectives and
operating criteria, and report the results.
Act: Take actions to continually improve.
The scope of the Environmental Management System covers all activities such as
the construction processes, plant, equipment, verification of processes at different
stages from mobilization to the completion of the project, purchasing, storage, and
disposal of wastes, training, management responsibility etc. related to the
construction activities of AFCONS.
The scope of this Environment Management System includes “Construction of

marine works, bridges, roads, heavy civil engineering structures like LNG
containment tanks, viaducts, underground metros and specialized foundation
engineering works in concrete and steel in India & overseas and engineering,
procurement, construction, installation and commissioning of oil & gas
platforms & subsea pipeline works.”
ISO 14001:2015 EMS Date: 01.07.2017
2.0 NORMATIVE REFERENCES
a) ISO 14001:2015 EMS – Requirements with guidance for use
b) AFCONS Policy Manual
c) CPE – Equipment Safety Manual
d) Quality Manual
ISO 14001:2015 EMS Date: 01.07.2017
3.0 TERMS AND DEFINITIONS
3.1 Terms Related To Organization And Leadership
3.1.1 Management system
Set of interrelated or interacting elements of an organization to establish policies and

objectives and processes to achieve those objectives
3.1.2 Environmental management system
Part of the management system used to manage environmental aspects, fulfil

compliance obligations, and address risks and opportunities
3.1.3 Environmental policy
Intentions and direction of an organization related to environmental performance, as

formally expressed by its top management
3.1.4 Organization
Person or group of people that has its own functions with responsibilities, authorities
and relationships to achieve its objectives
3.1.5 Top management
Person or group of people who directs and controls an organization at the highest
level
3.1.6 Interested party
Person or organization that can affect, be affected by, or perceive itself to be affected
by a decision or activity
ISO 14001:2015 EMS Date: 01.07.2017
3.2 Terms Related To Planning
3.2.1 Environment
Surroundings in which an organization operates, including air, water, land, natural

resources, flora, fauna, humans and their interrelationships
3.2.2 Environmental aspect
Element of an organization’s activities or products or services that interacts or can

interact with the environment
3.2.3 Environmental condition
State or characteristic of the environment as determined at a certain point in time
3.2.4 Environmental impact
Change to the environment, whether adverse or beneficial, wholly or partially

resulting from an organization’s environmental aspects
3.2.5 Objective
Result to be achieved
3.2.6 Environmental objective
Objective set by the organization consistent with its environmental policy
3.2.7 Prevention of pollution
Use of processes, practices, techniques, materials, products, services or energy to

avoid, reduce or control (separately or in combination) the creation, emission or
discharge of any type of pollutant or waste, in order to reduce adverse environmental
impacts
3.2.8 Requirement
Need or expectation that is stated, generally implied or obligatory

ISO 14001:2015 EMS Date: 01.07.2017
3.2.9 Compliance obligations (preferred term)
Legal requirements and other requirements (admitted term)
Legal requirements that an organization has to comply with and other requirements
that an organization has to or chooses to comply with
3.2.10 Risk
Effect of uncertainty
3.2.11 Risks and opportunities
Potential adverse effects (threats) and potential beneficial effects (opportunities)
3.3 Terms Related To Support And Operation
3.3.1 Competence
Ability to apply knowledge and skills to achieve intended results
3.3.2 Documented information
Information required to be controlled and maintained by an organization and the

medium on which it is contained
3.3.3 Life cycle
Consecutive and interlinked stages of a product (or service) system, from raw
material acquisition or generation from natural resources to final disposal
3.3.4 Outsource (verb)
Make an arrangement where an external organization performs part of an

organization’s function or process
3.3.5 Process
Set of interrelated or interacting activities which transforms inputs into outputs

ISO 14001:2015 EMS Date: 01.07.2017
3.4 Terms Related To Performance Evaluation And Improvement
3.4.1 Audit
Systematic, independent and documented process for obtaining audit evidence and
evaluating it objectively to determine the extent to which the audit criteria are fulfilled
3.4.2 Conformity
Fulfilment of a requirement
3.4.3 Nonconformity
Non‐fulfilment of a requirement
3.4.4 Corrective action
Action to eliminate the cause of a nonconformity and to prevent recurrence
3.4.5 Continual improvement
Recurring activity to enhance performance
3.4.6 Effectiveness
Extent to which planned activities are realized and planned results achieved
3.4.7 Indicator
Measurable representation of the condition or status of operations, management or

conditions
3.4.8 Monitoring
Determining the status of a system, a process or an activity
3.4.9 Measurement
Process to determine a value

ISO 14001:2015 EMS Date: 01.07.2017
3.4.10 Performance
Measurable result
3.4.11 Environmental performance
Performance related to the management of environmental aspects
3.5 Terms Related To AFCONS
3.5.1 Vice Chairman and Managing Director
The highest authority of the AFCONS who delegates the responsibility of

implementing the environmental management system to the Management
Representative.
3.5.2 Deputy Managing Director
The Director who is accountable for providing the Financial resources of the
organization while implementing the environmental management system.
3.5.3 Director
The Director is the highest deciding authority in his own function and reports directly
to the VC & MD.
3.5.4 Management Representative
One of the Directors of AFCONS who is responsible for the implementation of

environmental management systems.
3.5.5 Business Unit - Head
The head of the business unit who controls from tendering to implementing to the
closure of the project and its business elements including the allocation of all
resources necessary for the implementation of environmental management system
within the respective business unit.
ISO 14001:2015 EMS Date: 01.07.2017
3.5.6 Project Controller
The person who controls the project from planning the resources to implementation
and its progress including the approving of specific resources for the implementation
of environmental management systems from the Head Office.
3.5.7 Project Manager
The person who manages the project on a daily basis from the project location. He
implements the environmental management system at the site through the in-
charges representing the departments operating at the site.
3.5.8 Head of the Department
The person is the head of his department controlling all the resources within his
department and distributing them for the specific requirements including for the
environmental management system requirements.
CONTEXT OF THE
ORGANIZATION
ISO 14001:2015 EMS Date: 01.07.2017
Context of the Organization Page 30 of 72
4.0 CONTEXT OF THE ORGANIZATION
4.1 Organization And Its Context
AFCONS has determined external and internal issues that are relevant to its purpose
and that affect its ability to achieve the intended outcomes of its environmental
management system. The issues included environmental conditions being affected
by or capable of affecting the organization.
In doing so AFCONS considered the following environmental conditions when

developing and implementing it in business strategy
 Air Quality impacts and controls
 Water Quality contamination and treatment
 Land Use management
 Soil contamination and remediation
 Natural resources and their depletion
 Protection and enhancement of local ecology, biodiversity and that of the

socio-economic environment.
In addition to the above core environmental issues, AFCONS also considered the
implications and risks to the business in respect of
 Cultural and social responsibility
 Compliance obligations
 Financial implications
 Use of advanced technologies
In applying the above criteria and techniques AFCONS will actively manage and
implement programs, processes and business strategy to mitigate adverse
environmental impacts derived from the environmental aspects. These aspects will
ISO 14001:2015 EMS Date: 01.07.2017
form the core strategy of the organization when managing both the risks and
opportunities for enhancing the local and global environment. These key strategies
and programs will form the core issues of AFCONS when implementing and mapping
its environmental management system.
Reference:
MDI-CO-AFC-01: Process for Context of the Organization
(included: Internal & External Issues)
4.2 Needs And Expectations Of Interested Parties
AFCONS has determined,
a) The interested parties that are relevant to its Environmental management

system;
b) The relevant needs and expectations (i.e. requirements) of these

interested parties;
c) The Needs and expectations that has become its compliance obligations.
Certain interested parties perceive themselves to be affected by AFCONS activities

and in such cases, AFCONS considers the needs and expectations (requirements)
as disclosed by such interested parties.
When such requirements are incorporated in statutory or other contractual

requirements, such requirements shall be considered as Compliance Obligations.
Reference:
MDI-CO-AFC-01: Process for Context of the Organization
(included: Needs and Expectations of Interested Parties)

ISO 14001:2015 EMS Date: 01.07.2017
4.3 The Scope Of The Environmental Management System
AFCONS has determined the boundaries and applicability of the environmental

management system to establish its scope.
The Scope of AFCONS includes “Construction of marine works, bridges, roads,

heavy civil engineering structures like LNG containment tanks, viaducts,
underground metros and specialized foundation engineering works in
concrete and steel in India & overseas and engineering, procurement,
construction, installation and commissioning of oil & gas platforms & subsea
pipeline works.”
While determining the above scope AFCONS has considered:
a) The external and internal issues referred to in 4.1;
b) The compliance obligations referred to in 4.2;
c) Its organizational units, functions and physical boundaries;
d) Its activities, products and services;
e) Its authority and ability to exercise control and influence considering life cycle
perspective.
The scope is maintained as a documented information as available in the certificate

issued by the Standards certifying agency and will be made available to interested
parties. The scope may be further modified by the Top Management of the particular
site to suit to the specific client’s requirements.
Reference:
MDI-CO-STD-02: ISO 14001:2015 Standard Certification
(included: AFCONS’ Scope of EMS Certification)

ISO 14001:2015 EMS Date: 01.07.2017
4.4 Environmental Management System
To achieve the intended outcomes, AFCONS established the environmental

management system in this document, including the processes needed and their
interactions, in accordance with the requirements of ISO 14001:2015 Standard.
AFCONS shall implement, maintain and continually improve this environmental
management system.
AFCONS has considered the knowledge gained in 4.1 and 4.2 when establishing
and maintaining the environmental management system.
LEADERSHIP
ISO 14001:2015 EMS Date: 01.07.2017
Leadership Page 35 of 72
5.0 LEADERSHIP
5.1 Leadership And Commitment
The Top Management of AFCONS is committed to the development, implementation,

effectiveness and continual improvement of the Environment Management System.
For all decision making processes and accountability pertaining to the leadership,
VC&MD shall be the Top Management at HO. VC&MD may instruct the
Directors/HODs to provide their valuable inputs for effective implementation of the
EMS.
The leadership and commitment shall be evidenced by:
a) taking accountability for the effectiveness of the Environmental Management

System;
b) ensuring that the environmental policy and environmental objectives are

established and are compatible with the strategic direction and the context of
the organization;
c) ensuring the integration of the Environmental Management System

requirements into the organization’s business processes;
d) ensuring that the resources needed for the Environmental Management

System are available;
e) communicating the importance of effective environmental management and of

conforming to the Environmental Management System requirements;
f) ensuring that the Environmental Management System achieves its intended

outcomes;
g) directing and supporting persons to contribute to the effectiveness of the

Environmental Management System;
h) promoting continual improvement;

ISO 14001:2015 EMS Date: 01.07.2017
i) supporting the Directors/Heads of Department roles to demonstrate their

leadership as it applies to their areas of responsibility.
5.2 Environmental Policy
The Top Management of AFCONS has defined, documented the OHSE Policy, as
per the organizational needs and fulfilling the requirements of the ISO 14001:2015.
While establishing the Policy, it is ensured that the same:
a) is appropriate to the purpose and context of the organization, including the

nature, scale and environmental impacts of its activities and services;
b) provides a framework for setting environmental objectives;
c) includes a commitment to the protection of the environment, including

prevention of pollution and other specific commitments relevant to the context
of the organization;
d) includes a commitment to fulfil its compliance obligations;
e) Includes a commitment to continual improvement of the environmental

management system to enhance environmental performance.
The Policy is implemented and maintained through an established Environment

Management System. It shall be communicated to all employees and business
associates, including persons/outsourced agencies working on behalf of AFCONS.
The OHSE Policy is also displayed at designated strategic locations. It is made
available to the visitors and public on request from the front office.
The Policy are reviewed periodically in the Management Review Meetings for its
continuing suitability. Whenever any change takes place in the above OHSE Policy, it
shall be communicated to all employees, business associates and relevant external
interested parties.
ISO 14001:2015 EMS Date: 01.07.2017
The OHSE Policy may be further modified by the Top Management of the particular
site to suit to the specific client’s requirements or commitments.
Reference:
MDI-LE-STD-03: AFCONS OHSE Policy
5.3 Organizational Roles, Responsibilities And Authorities
The Top Management of AFCONS has defined the roles, responsibilities and
authorities of the personnel within the EMS and communicated within the
organization.
The Top Management of AFCONS has also defined the responsibility and authority
of the Key Management personnel keeping in view of the following:
 A Business Unit head and the HOD within the Organization from the Top
Management shall have the responsibility of implementing and maintaining
the Environmental Management System. They shall also provide adequate
data for Management Review Meeting.
 An organization chart is approved by the Top Management.
 All identified personnel are made clear on their duties, responsibilities and
authority in meeting EMS requirements by facilitating them with job specific
trainings and orientation.
 The identified personnel maintained and communicated the records for

Environmental Audits, Management Review Meetings, Trends in
Environmental Performance, follow-up for the actions decided in the
Management Review Meetings and the correspondences relating to the
implementation of Environment Management Systems.
Top management has assigned the responsibility and authority to the Head of the
Departments for:
ISO 14001:2015 EMS Date: 01.07.2017
a) Ensuring that the environmental management system conforms to the

requirements of this International Standard;
b) Reporting on the performance of the environmental management system,

including environmental performance, to top management.
The Roles, Responsibility and Authority of different personnel who manage, perform
and verify work affecting Environment Management System are defined below in
accordance with the main activity of their departments / sections. The authorities on
Environment Management issues delegated to the individuals are commensurate
with the responsibilities.
The Head of the Departments communicate down the line the responsibilities of the
personnel for effective implementation of the Environment Management System
The Vice Chairman & Managing Director of AFCONS has appointed the “Executive
Director” as the Management Representative for establishing, implementing,
monitoring and reporting the Environment management systems in the organization.
However at the sites, the Project Manager appoints the MR.
The Organization Chart of AFCONS is as follows.
VICE - Overall In charge of the Environmental Management System

CHAIRMAN & - Build and develop networks having major impact of organization’s
MANAGING future to address Environmental commitments at
DIRECTOR international/national level.
- Continually evaluating the company’s strategies and their
appropriateness with the existing environmental conditions.
- Review yearly budgets and Environmental Performance of the
company.
- Appoints MR, other significant roles and assigning responsibilities
and authority for establishing, implementing and maintaining
Environmental Management System as per ISO 14001:2015
standard requirements.
- Approves OHSE Policy to ensure the fulfillment of the intended
ISO 14001:2015 EMS Date: 01.07.2017
outcomes and its revision to ensure continual improvement

thereafter.
- Overall responsible for taking decisions in case of any
environmental emergency triggering.
- Act on behalf of the VC & MD in his absence for any reasons.

Deputy
- Decide appropriately and allocate necessary resources that may
Managing
have financial implications but are essential for the
Director
implementation of the Environmental Management System.
- The Management Representative for the Environmental
Management System and its implementation.
- Provide appropriate support to BU Head, Heads of Department
and the Project Controllers to enhance the environmental
performance in various projects.
- Provide appropriate support to the BU Heads & Project controllers
in technical requirements and to protect environment
- Up-gradation and sourcing of technology for obtaining
environmental sustainability
- To play catalytic role in continual improvement of Time cycle of
Executive
activities and productivity of resources to enable company to
Director –
achieve International Benchmarks.
Technical
- Provide appropriate support in identifying and selecting Plant &
Equipment for the projects in close co-ordination with CPE
department.
- Provide Communication Bridge between the Tendering /
Estimation Dept, Execution Dept,, Human Resources,
Construction Plant & Equipment Division, Purchase Dept. &
Stores Departments for fulfilling their compliance obligations.
- Authorizing Technical training to enhance competency level of site
Engineers.
- Projecting company’s Image in various technical forums.
ISO 14001:2015 EMS Date: 01.07.2017
- Continuously identify and create opportunities towards

environmental protection and sustainability balancing with
organization’s growth and profitability and return on net worth.
- Provide a framework to translate the business strategy into
operational objectives that could provide environmental
sustainability, sustainable growth and competency.
- Devise methods for obtaining sustained competitive advantage by
adding value to customers, stakeholders and employees &
safeguarding the project environments.
- Create entry barriers for competition through innovative business
processes, environment friendly technology, strategic alliances
and resource/asset utilization.
- Build and develop networks having major impact of organization’s
future at international/national level with business organizations,
technology suppliers, financial institutions, decision making
Head of
government bodies etc.
Business Units
- Run BU to meet business targets and simultaneously achieving
environmental performance and paving way for continual
improvement.
- Provide appropriate support to the Project Controllers in
generating resources for environmental performance in all the
projects.
- Guide the team of Project Controllers in achieving competitive
advantage through client relationship management, mitigating
adverse environmental impacts, maintaining compliance
obligations
- To formulate strategies for subcontracting in projects, keeping in
view their past environmental performance
- To review the projects with Project Controllers including
environmental performance of subcontractors and proposed
measures for continual improvement.
Project - Take complete ownership of the Projects entrusted to them from
ISO 14001:2015 EMS Date: 01.07.2017
the pre-tender stage to completion.

- Provide appropriate guidance and support to all the Project
Managers/Site In-charges with key inputs in the area pertaining to
technical matters including environmental protection measures
including compliance obligations, resource allocation for
implementation of Environmental Management System,
Controller manpower etc. and at same time ensure availability of the same.
- Continuously improve the environmental performance of the
projects.
- Review periodically the environmental performance of
subcontractors and propose measures for continual improvement.
- Inspire and motivate Project In-charge/Site Engineers and other
team members.
- Accountable for establishing and implementation of Environment
Management System in their respective Departments
- Overall responsible for conforming to Environment Management
System Documentation, Implementation and compliance with
applicable compliance obligations
- Overall responsible for implementation of all processes related to
operation and maintenance including any safety interlocks,
pollution control equipment
Head of - Natural resource conservation, prevention of incidents.
Departments & - Overall responsible for ensuring communication of OHSE Policy
their Site In- - Overall responsible for identifying resource needs (infrastructure
charges and human resource) for Operations within respective
departments
- Demonstrate commitment for EMS to the subordinates
- Members of the Management Review Committee.
- Ensure successful implementation of EMS in the department.
- Act on behalf of Management Representative within their
respective department meetings concerned with the
implementation of Environmental Management System.
- Nominate personnel for awareness programs
ISO 14001:2015 EMS Date: 01.07.2017
Project - Accountable for establishing and implementation of

Manager Environmental Management System at site
- Request the HR representatives with sufficient details for
deployment of competent personnel for the implementation of
Environment Management System,
- Overall responsible for conforming to Environment Management
System Documentation, Implementation and conforming with
applicable compliance obligations
- Assistance in conducting Aspect Impact Assessment, Develop
site level EMS objectives, targets and programs, Work
Instructions / Formats
- Overall responsible for Awareness on Environment Management
System to the employees including relevant Aspects & Impacts,
Work Instructions, usage of Personal Protective Equipment
- Timely implementation of Improvement Management Programs
- Undertake Corrections, Root Cause Analysis and Corrective
Actions against identified non-conformities and verifying the
effectiveness
- Responsible for implementing calibration of measuring and
monitoring devices through instructions to the concerned
departments / personnel dealing with such devices
- Responsible for proper storage after segregation of
materials/wastes after according approvals for such storage
including proper housekeeping.
- Prevention of Emergency and adequate mitigation measures in
case of environmental emergency
- Adopting operational controls on all activities in conjunction with
the consent conditions and manufacturer manuals.
- Natural resource conservation, prevention of incidents
- Authorize for Training to site personnel and (sub) contractors
- Overall responsible for ensuring communication of EMS Policies
- Demonstrate commitment for EMS to the subordinates
ISO 14001:2015 EMS Date: 01.07.2017
- Nominating Members to the Management Review Committee, viz.

Heads of Department and their representatives.
- Accountable for establishing operational controls for preventing
spillage of chemicals & other resources used and implementation
of Environment Management System at site during maintenance
of equipment & construction processes
- Responsible for Implementation of respective Work Instructions
Formats
- Coordinate for the progress of site Improvement Programs
CPE
- Take immediate action for avoiding leakage / spillage of Oil /
Maintenance
Water / Compressed Air / Chemicals / Raw Material etc.
Engineer
- Overall maintenance of the plant, machinery and equipment in the
area and better housekeeping
- Supervision of Jobs and arrange for the participation of the
subordinates in Environment Management System related
activities.
- Communicate down the line management for the implementation
of Environment Management System.
Human - Accountable for establishing and implementation of Environment
Resources, Management System in own Department
Administration - Deployment of competent personnel in all departments for the
services & implementation of Environment Management System
Industrial - Communicate in-house rules for an employee while joining
Relations In- - Give due importance of EMS performance while evaluating
charges employees performance.
- Training identification and Impart training to staff / employees as
per training schedule and analysis of improvement in
competencies.
- Identification, updating and compliance monitoring of applicable
compliance obligations
- To promote setting up of Committees and act as a catalyst to such
Committees
- Facilitate conduct of events relating to the Environment
ISO 14001:2015 EMS Date: 01.07.2017
achievements & awareness programs

- Monitor overall EMS Management performance
- Overall accountable to ensure that Environment Management
System requirements are established, implemented and
maintained in accordance with the requirements of ISO 14001:
2015
- Ensure that reports on the performance of the Environment
Management System and audit reports are presented to the top
management for review and as a basis for improvement of the
Environment Management System;
- Ensure that Internal Audits and Management Review meetings
are conducted as per schedule;
MR- HO
- Ensure that the results of audits & Management Review are
recorded maintained and implemented;
- Ensure that corrective actions are taken in time for the
effectiveness of the Environment Management System;
- Coordination for Environment Management System related
trainings
- Document Control
- Authorize Liaising with Pollution Control Board/Committee officials
and other Government bodies.
- Liaising for consultancy, training and certification of Environment
Management System
- All actions given above for MR at site level
- Send a quarterly report on Environmental Performance to MR at
Site MR
HO
- Send details of incidents and Investigation reports to MR-HO
ISO 14001:2015 EMS Date: 01.07.2017
- Communication of Company and Statutory requirements to

Suppliers, through Work and Purchase Orders (e.g., Do’s and
Don’ts, Company Policies, Instructions for Hazardous
Purchase In-
Chemicals/Wastes Labeling, transportation and handling)
charge
- Identify requirements for Suppliers to fulfill environmental
requirements as part of Life Cycle Assessment of the construction
materials
- Ensure the wastes are segregated, stored and handled before
disposal as per applicable rules.
Stores In-
- Identify authorized waste recyclers
charge
- Dispose the wastes to authorized waste recyclers as per the
applicable rules
Core Team - Accountable for establishment and implementation of
Member environment management systems in their respective
s (Site departments.
Engineer - They are representatives of their departments on EMS issues.
s; - They are responsible for providing training to all concerned in
Equipme their respective departments.
nt - Adopt Reduce/Reuse/Recycle
Operator - Segregation of waste shall be implemented as per the operational
s; control procedures.
Specializ
ed
Officers/
technici
ans)
- Conservation of energy, oil, water, paper, air
All other
- Reduction in wastes and reworks
Personn
- Implement EMS requirements
el
- Report any incidents or other environmental emergencies
Reference:
ISO 14001:2015 EMS Date: 01.07.2017
MDI-LE-AFC-04: Roles, Responsibility & Authority

PLANNING
ISO 14001:2015 EMS Date: 01.07.2017
Planning Page 48 of 72
6.0 PLANNING
6.1 Actions to Address Risks And Opportunities
6.1.1 General
AFCONS has established, implemented and maintained the process(es) needed to

meet the planning requirements to establish Environment management system.
The planning for the environmental management system has been done by:
 Identifying environmental aspects, compliance obligations, issues with respect

to organizational context and interested parties
 Identifying aspects and risks throughout lifecycle of products, activities or

services
 Ranking risks with quantitative measures to identify significant risks

associated with environmental aspects
 Identifying options/alternatives to prevent or reduce undesired environmental

effects
 Establishing process to address risks, change and potential emergencies

situations that can have an environmental impact.
 Considering lifecycle perspective with respect to environmental impacts of

supply chain, impacts associated with product use, impacts of end-of-life
treatment or disposal, procured goods and services.
AFCONS has done the planning of actions to address risks and opportunities to give
assurance that the environmental management system can achieve its intended
outcomes, prevent or reduce undesired effects, including the potential for external
environmental conditions to affect the organization and to achieve continual
improvement.
ISO 14001:2015 EMS Date: 01.07.2017
Reference Documents: context of the organization, risk and opportunity evaluation

worksheet.
6.1.2 Environmental aspects
AFCONS has carried out
- Aspect Impact Analysis (AIA)
To identify the Environmental Aspects resulting from its activities, products and
services that it can control within the defined scope and those that it can influence,
and their associated environmental impacts, considering a life cycle perspective
AFCONS has determined significant environmental aspects by using criteria

established in the Initial environment review.
The AIA is carried out by a cross-functional Core Group along with concerned
departmental personnel.
The aim of AIA is to determine the Environment Objectives and Targets with respect
to:-
 Applicable environmental legal and other requirements.
 Change, including planned or new developments, and new or modified

activities, products and services;
 Abnormal conditions and reasonably foreseeable emergency situations.
 Existing practices for Environment Management
 Normal, Abnormal and Emergency Conditions including routine and non-

routine scenarios
 Planned or new developments, new or modified activities, products or

services
 Information on past Environment incidents and emergencies

ISO 14001:2015 EMS Date: 01.07.2017
 Activities, whether carried out by AFCONS personnel or (sub) contractors

within the company
 Processes & facilities whether provided by or contractors
 Available Environment data in the form of Energy, Water, Oil Consumption

records, Waste Generation, Audit and Inspection findings, Incidents cases etc.
The AIA includes the evaluation and rating of the impacts and identifying suitable
control measures in the form of Work Instructions and / or Improvement
Management Programs to eliminate / isolate / reduce the environmental impact.
Accordingly, the training needs of the personnel are identified and they are trained
for the timely and effective implementation of the control methodologies.
The AIA is documented, maintained and updated periodically. Management of

Change concept is also implemented for the AIA.
The following Procedure and Documents has been established and maintained
related to the AIA.
Reference:
MDI-PL-STD-05: Environmental Aspect Impact Analysis
(Criteria used to determine significant environmental aspects;
Significant Environmental Aspects are included)
6.1.3 Compliance obligations
Applicable compliance obligations for AFCONS operations are identified for

establishing and maintaining the Environment Management System. The
applicability of Compliance obligations with respective Environmental Aspects are
also determined in the AIA Formats for all Departments. Personnel have been made
responsible for periodically collecting, updating and compliance of relevant
compliance obligations requirements including new statutes, amendments, and
corporate targets. Compliance obligations are taken into account when establishing,
ISO 14001:2015 EMS Date: 01.07.2017
implementing, maintaining and continually improving its environmental management

system The following Procedure and Documents has been established, implemented
and maintained for legal and other requirements directly applicable to the company’s
activities and services.
Reference:
MDI-PL-STD-06: Compliance obligations
6.1.4 Planning action
AFCONS has established action plans to address its significant environmental

aspects, compliance obligations, risks and opportunities identified.
AFCONS has also considered technological options, financial, operational and

business requirements when planning to take actions.
These action plans are recorded in the environmental management programs with
evaluation of the effectiveness of the actions taken.
6.2 Environmental Objectives And Planning To Achieve Them
6.2.1 Environmental objectives
The Top Management in coordination with the MR and Heads of the Department sets
the Environmental Objectives (that are measurable, and monitored) for relevant
functions and levels of AFCONS.
Environment Objectives are established and documented. It is ensured that the set
Objectives are consistent with the Environmental Policy and framed consider the
significant Environmental Aspects, associated compliance obligations, technological
options, financial, operational and business requirements and the views of interested
parties. The objectives are monitored on quarterly basis. Keeping in view the
management’s commitment.
It is also ensured that the Environment Objectives and corresponding Targets brings
in continual improvement in Environment performance and is aimed towards
ISO 14001:2015 EMS Date: 01.07.2017
prevention of pollution and environment protection. The Objectives and Targets are
reviewed and communicated departmentally once in six months as well as in the
Management Review Committee Meetings.
Reference:
MDI-PL-STD-07: Environmental Objectives
6.2.2 Planning actions to achieve environmental objectives
Environmental Management Programmes have been established, implemented and

maintained for achieving the set Environment Objectives.
These programmes define the type of improvement will be done, and document in
the form of Action Plans the activity wise resources required, responsibility, time
frame by which they are to be achieved and evaluation of the results. Monitoring of
the improvement programs will be done by identifying measureable indicators for
environmental objectives.
These Improvement Management Programs are amended based on the changes in

the activities, process or operational conditions, as required, for their continuing
suitability. The following Procedures has been established and maintained related to
the Objectives and Improvement Management Programs.
SUPPORT
ISO 14001:2015 EMS Date: 01.07.2017
Support Page 54 of 72
7.0 SUPPORT
7.1 Resources
AFCONS Management determines and provides the resources like competent

personnel, proper working environment, adequate infrastructure & technical know-
how needed to implement and maintain Environment Management System as per
ISO 14001:2015.
Equipment necessary for controlling the pollution levels and instruments needed for
monitoring the environmental performance are identified, procured and Work
Instructions etc. are laid down for effective implementation.
7.2 Competence
AFCONS has established, implemented and maintained a Procedure for identifying

the training needs related to Environment Management System and providing
appropriate training on the basis thereof. The identified competence shall ensure
improved environmental performance and fulfil compliance obligations.
It is ensured that all personnel, performing tasks that create a significant impact on
the environment, have been imparted appropriate training to improve their
Environment competence level.
Reference:
RDI-SU-STD-08: Competence, Training and Awareness
7.3 Awareness
The training procedure incorporates the need to make the personnel – working for or
on behalf of AFCONS, at each relevant function and level, aware of:
a) The importance of conformance with the Policies, procedures and

requirements of the Environment Management System.
ISO 14001:2015 EMS Date: 01.07.2017
b) The significant Environmental Aspects, Compliance obligations and related

actual or potential impacts associated with their work and the EMS
benefits of improved personal and environmental performance.
c) Their roles and responsibilities in achieving conformance with the

requirements of EMS, and
d) The potential consequences of departure from specified procedures,

including Work Instructions, Emergency response etc.
General awareness programs on EMS Policy, Environmental Aspects & Impacts,

Work Instructions, Do’s & Don’ts and Emergency Preparedness are also conducted
for the employees. (Sub) Contractors are also given on the spot training before their
start of job by the concerned Section In-charge, EMS person dedicated for the
particular area. All records of training are maintained.
Reference:
RDI-SU-STD-08: Competence, Training and Awareness
7.4 Communication
7.4.1 General
AFCONS has established, implemented and maintained a system for Internal and
External Communication, related to Environment Management System with the
following objectives.
 Communication is received, recorded and reviewed from employees,

contractors, statutory authorities and interested parties;
 Communication document, frequency of communication and media of

communication.
 Actions to be taken regarding the external communications received and the

responses given to the parties.
ISO 14001:2015 EMS Date: 01.07.2017
 Communication of Compliance Obligations
7.4.2 Internal communication
Internally, departments are communicated about the various Environmental non-

conformities, corrective actions, progress on objectives including concerns of
interested parties, regulatory authorities. Suggestions and Concerns are also
addressed to and relevant records are maintained. Personnel are made aware of the
requirements of Environment Management System & Policies; Work Instructions,
changes to the environmental management system, Environmental Aspects &
Impacts, Risks associated with respect to the context of the organization, potential
environmental emergency and their control, Improvement Projects, through
participatory communication & consultation sessions.
The following methods are implemented for internal EMS communication
 EMS committee meetings
 EMS performance reviews
 Newsletters, In-house Magazine
 Banners/Posters
 Suggestion Scheme
 Awards
Relevant EMS information including requirements of ISO 14001:2015, Legislations

are communicated to and from external parties through Purchase Specifications (e.g.
MSDS, IS Codes, Legal, Handling, Labeling requirements etc.), meetings, letters
(e.g. Do’s & Don’ts, Work Permits issued).
7.4.3 External communication
Any external EMS communication is sent to Statutory Authorities, Customers,

Interested parties through letters, reports etc. by the EMS, Procurement, and HR
ISO 14001:2015 EMS Date: 01.07.2017
Departments – as relevant. If required, meetings are called with the respective

agencies.
Also, Environmental information is displayed outside the main gate. Significant

Environmental Aspects are communicated as decided in the Management Review
Meetings or through letters etc. to the concerned agencies / authorities. External
complaint may be received from customers, interested parties, statutory show-
causes, media reports, telephonic / email communication; in case of any such
situation, the same shall be noted in by the concerned Department and appropriate
action(s) shall be initiated. Thereafter, the concerned interested party shall be
informed.
Reference:
RDI-SU-STD-09: Communication
7.5 Documented Information
7.5.1 General
At AFCONS a system has been established and for EMS Documentation in paper
form in a four-tier system as described below.
Level I
i) Environment Management System Manual (defining the EMS Policy;

Scope of the Environment Management System; Description of the main
elements of the Environment Management System and their interaction
and reference to related documents)
Level II
ii) Procedures (defining specified way to implement Environment

Management System requirements)
iii) Context of the Organization

ISO 14001:2015 EMS Date: 01.07.2017
Level III
iv) Environmental Aspect Impact Analysis (defining the Environmental

Aspects and Impacts)
v) Improvement Management Programs (defining the Objectives and

Targets)
vi) Standard Operating Procedures (documented procedures for controlling

operations & activities which gives rise to significant Environmental
Impacts)
vii) Emergency Plan
viii) Legal Register (defining the applicable environmental compliance

obligations)
Level IV
ix) Formats (for generating Records, as required by the ISO 14001:2015

Standard and determined by AFCONS to be necessary to ensure the
effective planning, operation and control of processes)
7.5.2 Creating and updating
All the information related to environment management system at AFCONS is

maintained with
a) identification and description (a title, date, author, or reference number)
b) Format (e.g. language, software version, graphics) and media (e.g.

paper, electronic)
c) Reviewed by departmental representatives and approved by HOD for

suitability and adequacy.
ISO 14001:2015 EMS Date: 01.07.2017
7.5.3 Control of documented information
AFCONS has established, implemented and maintained a Procedure for Control of

Documents for preparing, approving, issuing, controlling and amending all
Environment Management System related Documentation to ensure that:
i) They are legible and can be located;
ii) They are periodically reviewed, revised as necessary and (re)approved for
adequacy prior to issue by authorized personnel;
iii) The current versions of relevant documents are available at all locations
where operations essential to the effective functioning of the EHS
Management System are performed;
iv) All obsolete documents are promptly removed from all points of issue and
use, or otherwise assured against unintended use; and
v) All obsolete documents retained for legal, knowledge preservation and / or

reference purposes are duly identified.
vi) All documents of external origin necessary for the planning and operation
of the Environment Management System are identified and distributed at
appropriate places.
vii) information that is obsolete is removed from all points of issue and from
places and situations of use
All Environment Management System documents have identification for the

document type, revision number & effective date, and are maintained in an orderly
manner for a specified period. Personnel carrying out activities pertaining to
documents as mentioned above have been identified and given defined
responsibilities and jobs according to the established procedures.
The responsibility for identification including numbering scheme, preparation,

changes / modification, approval / re-approval, issue / re-issue authority for various
Environment Management System Documentation is defined in the Procedure.
ISO 14001:2015 EMS Date: 01.07.2017
Reference:
MDI-SU-AFC-10: Documented Information

OPERATION
ISO 14001:2015 EMS Date: 01.07.2017
Operation Page 62 of 72
8.0 OPERATION
8.1 Operational Planning And Control
AFCONS has established, implemented and maintained documented Standard

Operating Procedures for operations and activities, besides Maintenance, that are
associated with the identified significant Environmental Aspects, context of the
organization in line with the EMS Policy, Objectives and Targets. These activities are
planned and carried out to ensure that they are carried out under specified conditions.
These Operational Control Procedures (OCPs) are issued to the user Departments
and personnel are trained to follow the same. Work Instructions have been
established and operating criteria have been stipulated to cover situations where their
absence could lead to deviation from the EMS Policy and the Objectives & Targets.
Personal Protective Equipments, Supervision, Informative Displays, Safety Signage’s
– as appropriate for specific operations and activities, are also provided.
External agencies engaged by AFCONS are communicated about EMS

requirements, Legal & other requirements etc. through Purchase / Work Orders,
Work Permits etc. Supervision is provided for activities carried out by external
agencies at site to avoid (potential) Environmental Aspects.
Informative and awareness displays are also put at various locations for the
employees and various personnel within the site, including (sub) contractors,
transporters and visitors.
The following Procedure and Documents has been established and maintained
related to Operational Control.
ISO 14001:2015 EMS Date: 01.07.2017
Operation Page 63 of 72
Reference:
MDI-OP-STD-11: Operational Control
8.2 Emergency Preparedness And Response
AFCONS has identified the potential EMS emergency situations during the
Environmental Aspect Impact Analysis. Emergency Plan, which defines the
Emergency Preparedness and Response procedures, has been established,
implemented and maintained to ensure appropriate & structured responses to
unexpected and accidental incidents as well as preventing and mitigating any EMS
impacts caused.
Besides, the documented Work Instructions also contain information on prevention of

emergency, wherever relevant. Mock Drills of the emergency situations are also
carried out once in six months, wherever practicable and records are maintained;
also, concerned external agencies are involved in the Mock Drills for coordination &
mutual aid, as relevant.
The Emergency Plan and Work Instructions / relevant Documentation are reviewed
and revised after the occurrence of incidents or emergency situations, where
necessary.
Reference:
MDI-OP-STD- 12: Emergency Preparedness & Response

PERFORMANCE
EVALUATION
ISO 14001:2015 EMS Date: 01.07.2017
Performance Evaluation Page 65 of 72
9.0 PERFORMANCE EVALUATION
9.1 Monitoring, measurement, analysis and evaluation
9.1.1 General
AFCONS monitors measures and records on a regular basis the actual performance
against the set EMS Objectives and Targets, operational process and operating
criteria. These key characteristics related to the significant Environmental Aspects &
Impacts are also recorded and provided as an input in the Management Review
Meeting.
Performance is also reviewed on a daily basis in the Morning Meetings.
The Progress of the Environment Management Programmes are reviewed

departmentally once in six month and also in the Management Review Meetings.
The Head of Departments ensure proper adherence to the operational control criteria
and the Work Instructions. Results and trend from the above are analyzed to
determine further improvement actions, as required, on the basis of current status
and performance indicators, mentioned in the Improvement Management
Programme.
AFCONS ensures that calibrated and verified monitoring and measurement

equipment are maintained, used and associated records are retained.
The following Procedures and Documents has been established, implemented and
maintained related to Performance Measurement and Monitoring.
Reference:
MDI-PE-STD-13: Monitoring, Measurement, Analysis & Evaluation
9.1.2 Evaluation of compliance
AFCONS has established, implemented and maintained a procedure for periodically

(on a quarterly basis) evaluating compliance with applicable legal and other EMS
requirements in line with the commitment to compliance stated in the Policies.
ISO 14001:2015 EMS Date: 01.07.2017
Evaluation of the compliance is done and if needed action is taken and recorded in
the Legal register. Awareness sessions are conducted regularly to maintain the
knowledge and understanding of its compliance status. Records of the results of
these periodic evaluations are kept.
Reference:
RDI-PE-STD-14: Evaluation of Compliance Obligations
9.2 Internal Audit
9.2.1 General
AFCONS conducts internal audit every six months to provide following information to
the management on the environment management system:
a) Conforms to:
i. AFCONS’ requirements for its environmental management system;
ii. The requirements of ISO 14001:2015 Standard;
b) Is effectively implemented and maintained.
9.2.2 Internal audit programme
AFCONS has established and maintained a Procedure for ensuring periodic Internal
EMS Management System Audits to be carried out by trained and competent Lead /
Internal Auditors, who are independent of the area / function / department under
audit.
The results of the audits are informed to the Management for review.
Audit programme are planned, established, implemented and maintained

considering the EMS importance of the operation(s) concerned, changes affecting
the organization and the results of previous audits.
ISO 14001:2015 EMS Date: 01.07.2017
Process for Audit has been established, implemented and maintained that address:
a) The responsibilities and requirements for planning and conducting audits,

reporting results and for retaining associated records;
b) The determination of audit criteria, scope, frequency and methods.
c) Selection of auditors and conducting audits to ensure objectivity and the

impartiality of the audit process
Reference:
RDI-PE-STD-15: Internal Audits
9.3 Management Review
A Management committee comprising of Managing Director (Project Manager at

site), Management Representative (MR), Heads of Departments (Members) and any
other Invitees reviews at half yearly planned intervals the EMS Management System
implemented at AFCONS to ensure its continuing suitability, adequacy and
effectiveness. The review includes assessing opportunity for improvements and
changes to the Environment Management System, including the Policies and EMS
Objectives & Targets.
Each Head of Department and the Management Representative presents

information, as input to management review agenda at the specified frequency. The
review includes all elements of the International Standards ISO 14001:2015.
The EMS Agenda points for the MRM are as follows:
 Review of the action(s) implemented arising out of the previous meeting(s)
 Changes in the external and internal issues that are relevant to the
environmental management system.
 Changes in the needs and expectations of interested parties, including

compliance obligations
ISO 14001:2015 EMS Date: 01.07.2017
 Changes in the significant environmental aspects, Risk and opportunities
 Status of the Environmental objectives achieved.
 Information on fulfillment of the compliance obligations
 Trends of nonconformities, corrective actions, monitoring and measurement

results
 Trends of Audit results.
 Adequacy of resources.
 Relevant communication from Interested Parties including complaints
 Status of corrective actions; changes in Documentation required
 Legal, Corporate & other requirements: existing and amendments and its
compliance
 Occurrence of Events, Incidents, Emergencies and its investigation
 Recommendations for improvement
 Next Management Review Meeting.
Minutes of the Management Review Meeting are recorded and maintained for at
least 3 years. The output from the management review in the form of Minutes of
Management Review Meeting include any decisions and actions related to:
 continuing suitability, adequacy and effectiveness of the environmental

management system;
 continual improvement opportunities;
 any need for changes to the environmental management system,

including resources;
 when environmental objectives have not been achieved;

ISO 14001:2015 EMS Date: 01.07.2017
 improve integration of the environmental management system with

other business processes
 Any implications for the strategic direction of the organization.
A Procedure has been implemented in this regard.
Reference:
RDI-PE-STD-16: Management Review

IMPROVEMENT
ISO 14001:2015 EMS Date: 01.07.2017
Improvement Page 71 of 72
10.0 IMPROVEMENT
10.1 General
AFCONS has determined opportunities for improvement and implements necessary

actions to achieve the intended outcomes of its environmental management system.
10.2 Nonconformity and Corrective Action
AFCONS has defined responsibility and authority for identifying and correcting,
handling and investigating non-conformities, taking action to mitigate any impacts
caused and for initiating and completing corrective and preventive actions.
Non - conformities are identified based on Internal Audits, Deviations observed in

process, system, operational controls, process not fully satisfying compliance
obligations, complaints received, occurrence of any emergency, incidents etc.
Immediate containment actions / Corrections are taken against any EMS non-
conformity. Root cause analysis is carried out and thereafter corrective are taken as
appropriate to the magnitude of problems and commensurate with the EMS effects
encountered. Determining the cause of the non-conformity, if similar non-
conformities exist or could potentially occur.
The effectiveness of the Corrective Actions is reviewed and records are maintained.
Any amendment(s) in the EMS Management System Documentation as a result of
the Corrective action(s) are recorded and implemented.
Procedures have been established and maintained related to the same.
Reference:
RDI-IM-STD-17: Procedure for Nonconformance and Corrective Action
10.3 Continual Improvement
By implementing the above standard clauses through the established documentation

and evaluating annually the environmental objectives & environmental performance
ISO 14001:2015 EMS Date: 01.07.2017
Improvement Page 72 of 72
set in line with the Environmental Policy (OHSE Policy), AFCONS continually
improves the suitability, adequacy and effectiveness of the environmental
management system by achieving the intended outcomes.

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AFCONS INFRASTRUCTURE LTD.

Tel: 022 – 67191000

Head Office & All Construction Projects

This manual of Environmental Management

System consisting of Chapters 1 to 13 is hereby

issued on a controlled basis to

(Refer Distribution List – Maintained by the M.R.)

Signature of the Recipient :

Date of Issue Management Representative

Revision Section Page Revision Issue Brief Description of the Revision

PREPARED BY REVIEWED BY APPROVED BY ISSUED BY

(M.V.S.K. Perraju) (G.M.S. RAMAKRISHNA (R. GIRIDHAR) (R. GIRIDHAR)

PREPARED BY REVIEWED BY APPROVED BY ISSUED BY

(M.V.S.K. Perraju) (G.M.S. RAMAKRISHNA (R. GIRIDHAR) (R. GIRIDHAR)

(M.V.S.K. Perraju) (G.M.S. RAMAKRISHNA (R. GIRIDHAR) (R. GIRIDHAR)

7.4.2 INTERNAL COMMUNICATION 55

PREPARED BY REVIEWED BY APPROVED BY ISSUED BY

(M.V.S.K. Perraju) (G.M.S. RAMAKRISHNA (R. GIRIDHAR) (R. GIRIDHAR)

To achieve a balance between development and environmental protection, AFCONS

The success of the Environmental Management System will be attributed to the

Top Management is highly obliged to address risks and opportunities by integrating

a) The requirements as per the ISO 14001:2015 Standard (Standard).

b) Reference to the Documented Information established against the clause

ii. Structure Of The Manual

Each chapter has the description as given under the Sections.

This EMS Manual is available only in English language.

iii. Maintained Documented Information

The Management Representative is authorized by the Vice Chairman & Managing

iv. Amendment Procedure

The EMS Manual is reviewed by Management Representative in consultation with

The insertion of the additional/amended “Chapter(s)/Maintained Documented

Revision summary is sent to all concerned for information.

SR. NO. DESCRIPTION COPY NO.

1 Vice Chairman & Managing Director 01

2 Deputy Managing Director 02

4 Heads of the Department 04

Master copy is kept with the Management Representative (EMS) and it

Additional copies to similar functional leads are titled A, B, C, and so on.

Copies 08 can be distributed to any interested party (within AFCONS or

AFCONS Infrastructure Limited (AFCONS) is part of the Shapoorji Pallonji

b) Surface Transport: Highways, Roads, Bridges and Flyovers, Interchanges

c) Rail and Metro

e) Hydro and Underground: Dams and Barrages, Tunnels and Underground

AFCONS has created a benchmark in the infrastructure sector by delivering complex

 Tunnel Boring Machines (TBMs)

 Self-Elevating Platforms and Barges

AFCONS’ businesses are efficiently supported by the following service units:

a) Human Resources (HR)

b) Industrial Relations (IR)

d) Construction Plant Equipment (CPE)

e) Knowledge Service Group (KSG)

f) Quality Assurance and Quality Control (QAQC)

g) Information Technology (IT)

j) Finance and Accounts

AFCONS Infrastructure Limited (AFCONS) will be using the ISO 14001:2015

The intent of the Environment Management System is to build successful business

 Protecting the environment by preventing or mitigating adverse environmental

 Mitigating the potential adverse effect of environmental conditions on the

 Assisting the organization in the fulfilment of compliance obligations;

 Enhancing environmental performance;

 Controlling or influencing the way the organization’s services are designed,