id/ajtm
ABSTRACT
The needs for SMEs to measure their performance is to improve their service to customers,
employees, societies and stakeholders. The purpose of the study was to investigate the
implementation of Balance Score Card as the performance measurement system in SMEs. In this
study, 1000 mailed questionnaires were sent to health care services in Malaysia. Out of this, only
105 responded and data collected were analyzed.
Using factor analysis with varimax rotation technique, the study found four factors with eigenvalue
value more than 1.0. Those factors that explained total variance of 69.346 percent, indicated the
four components of BSC implemented by SMEs in Malaysian Health Care Services. Those
components are as follows: learning and growth, mission and vision, customer and internal
business perspective.
Key words: Balance Score Card, Performance Measurement, Small and Medium Enterprise
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the overall health of the economy. Although support the competitiveness and continuous
not all small firms pursue growth goals, their growth of SMEs.
mere survival and provision of job for the
Financing is a both demand and supply
owner-managers and/or their families add to
issue which is subject to the acceptability of a
the economic wellbeing of a nation (Kotey and
certain level of risky by the financier in return
Meredith, 1997). Herewith, it is important for
for an acceptable level of returns. SMEs
the SMEs to measure their performance not
generally fail to fulfill the institutional
only to know how the business is performing
requirements for standard accounting and other
but also to enable it to perform better. Thus,
financial information. Without complete
the ultimate aim of implementing a
financial and accurate updated information, it
performance measurement system is to
is difficult for financier to evaluate the
improve the performance of an organization so
performance of the SMEs and this can affect
that it may better serve its customers,
the evaluation of risk. Furthermore, the uses of
employees, owners and stakeholders.
solely financial information in evaluating
performance measurement of SMEs were made
1.1 Background of Study
obsolete in the information era.
In Malaysia, there has been numerous
support programmes provided by the A performance measurement system
government agencies and institutions aimed at enables an organization to plan, measure and
fostering the development of SMEs. These control its performance according to a
support programmes can be broadly divided predefined strategy. In short, it allows a
into five aspects among which are: financial business to achieve desired results.
and credit assistance; technical and training Performance measurement literatures have
assistance; extension and advisory services; found that the traditional performance
marketing and market research and measures, such as profit, return on investment
infrastructure supports. Despite the fact that (ROI), sales growth were insufficient for
there are as many as 12 ministries and 40 decision making, planning and controlling
government agencies such as Ministry of operations in today‟s rapidly change and
Entrepreneur and Cooperative Development hyper-competitive environment. They
(MECD), Ministry of International Trade and explained the results of past transaction and
Industry (MITI), Majlis Amanah Rakyat ignore what the future benefits could be.
(MARA), Small and Medium Industries Having performance measurement employed
Development Corporation (SMIDEC), in the organization, the SMEs are at better
Malaysian Industrial Development Finance chance to obtain assistance which was formed
Berhad (MIDF) and institutions that are to help SMEs.
involved in providing support programmes for
SMEs, the accessibility of these supports to 1.2 Statement of Problem
SMEs and how far SMEs make use of them are One of the pertinent issues faced by SMEs
indeed difficult to ascertain. is lack of accessibility to capital and credit
facilities for the purpose of start-up and
For 2006, a total of 245 programmes
expansion. They failed to obtain finance
involving financial commitment of RM3.9
mostly due to their failure in providing
billion have been identified for implementation
sufficient business information; financial
to accelerate the development of SMEs
guarantees as well as they are insufficiently
(SMIDEC, 2007). These are aimed at
informed or poorly advised about the
strengthening the enabling infrastructure to
appropriate sources of finance. Other reason is
support SMEs development. A well-developed
the time taken for the loan to be process.
financial infrastructure is able to meet the
diverse financing needs of SMEs is essential to
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resources are used when providing a certain creation or excellent customer orientation
degree of stakeholder satisfaction.” become more important.”
Traditional financial measures such as
2.3 Small Medium Enterprises (SMEs)
return on investment (ROI), net profit, sales
growth, and market share fail to capture the Malaysia adopted a common definition of
true picture of a firm‟s value proposition SMEs to facilitate identification of SMEs in
because they focus on the past. They consider the various sectors and subsectors. This has
the results of past transaction. Traditional facilitated the government to formulate
financial measures are only part of the effective development policies, support
information that managers need to successfully programmes as well as provision of technical
guide their organizations through highly and financial assistance. An enterprise is
competitive marketplaces. considered an SME in each of the respective
sectors based on the annual sales turnover or
In early 1990s, Robert Kaplan and David number of full-time employees as shown in the
Norton (1992) develop a management and table below:
development tool called Balanced Scorecard
Table 2. SME Definitions in Terms of Annual Sales Turnover
(BSC). It includes financial and non-financial
measures, more specifically five perspectives Manufacturing
that comprise mission and vision, financial, Sector Primary Services Sector
(including Agro-
Size Agriculture (including ICT)
business process and learning and growth. based) & MRS
Firms adopting the BSC usually increase the Micro Less than Less than Less than
number of performance measures they use and RM200,00 RM250,000 RM200,000
Small Between Between Between
identify a much broader group of measures
RM200,000 & less RM250,000 and RM200,000 and
than those they traditionally used. than RM1 million less RM10 million less than RM1
million
2.2 Balanced Scorecard Medium Between RM1 Between RM10 Between RM1
The BSC is one of the most influential million & RM5 million & RM25 million and RM5
million million million
ideas of the twentieth century according to
SME Not exceeding Not exceeding Not exceeding
Harvard Business Review (Niven, 2002). BSC RM5 million RM25 million RM5 million
is a strategic performance measurement system. Source: Small and Medium Industries Development Corporation (SMIDEC, 2007)
It was developed to guide organization to
achieve breakthrough results by embedding Table 3. SME Definitions in Terms of Full-Time Employees
strategy at the heart of the organization. The
concept was significantly different than any
Manufacturing
existing performance measurement system and Sector Primary Services Sector
(including Agro-
generated considerable excitement. Size Agriculture
based) & MRS
(including ICT)
BSC is a multi-criteria strategic Micro Less than 5 Less than 5 Less than 5
performance and measurement tool. The BSC employees employees employees
measures an organization‟s performance from Small Between 5 and Between 5 and Between 5 and
five key perspectives: financial, customer, 19 employees 50 employees 19 employees
internal business, learning and growth and Medium Between 20 and Between 51 and Between 20 and
mission and vision. Figge et al., (2002) state 50 employees 150 employees 50 employees
that; SME Not exceeding Not exceeding Not exceeding
“The concept of the BSC is based on 50 employees 150 employees 50 employees
Source: Small and Medium Industries Development Corporation (SMIDEC, 2007)
assumption that the efficient use of investment
capital is no longer the sole determinant for
competitive advantages, but increasing soft
factors such as intellectual capital, knowledge
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RM200,000. Out of this, 9.5 percent invested customer perspective (mean = 3.988), mission
more than RM200,000 in order to operate the and vision (mean = 3.985) and learning and
business. growth perspective (mean = 3.933). All the
Cronbach Alpha coefficients exceeded the
The companies were also asked about
lower limit of acceptability, which is usually
who managed their account. A total of 49.5
considered to be 0.70 (Nunnally, 1978).
percent of the respondents claimed that they
appointed accounting consultant to keep their
account. Some of the respondents assigned
qualified staff, where 14.3 percent have 4. Data Analysis and Results
qualified full time staff while 12.4 percent
4.1 Sampling Appropriateness
engaged qualified part time staff to do their
account. Other than that, there were It is important that all statistical
respondents who take into service non- assumptions for factor analysis are considered
qualified staff. so as to make sure the analysis is appropriate.
Among the first consideration before
Table 6. Account Keeper conducting factor analysis is the issue
regarding sample size. According to Hair et al.,
Frequency Percent (1998) as cited in Izaidin et al., (2008), a
Accounting 52 49.5 researcher would not factor analyze a sample
consultant of fewer than 50 observations, and preferably
Qualified full-time 15 14.3 the sample size should be 100 or larger. The
staff rule of tumb, the minimum is to have at least
Qualified part-time 13 12.4 five times as many observations as there are
staff variables to be analyzed, and the more
Non-qualified full- 18 17.1 acceptable size would be to have a ten-to-one
time staff ratio (Hair et al, 1998; Tabachnick and Fidell,
Non-qualified part- 7 6.7 2001 as cited in Izaidin et al., 2008).
time staff
Total 105 100.0 Table 7. Descriptive Statistic
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factor explains 19.822 percent of the variance, Table 10. Results of rotated (varimax)
second factor explains 19.404 percent of it, component analysis of BSC based on 21 items
third factor explains 17.665 percent and the
fourth one explains 12.455 percent. Total Factor
1 2 3 4
variance explained by these four factors is
Staffs understand job 0.844
69.346 percent. objectives and
responsibilities
With total cumulative percentage of Knowledge and skills 0.834
variance of 69.346 percent, which is above the acquired through training
60 percent, it satisfied the common satisfactory Company evaluates 0.789
level in social sciences study (Hair et al., 1998). service for better
performance
Thus, the scale developed has construct Company develops 0.659
validity. The retention decision of each item quality mindset of staffs
was based on factor loadings were greater than Company provides 0.652
training and
or equal to 0.50. Convergent validity is by development for staffs
each factor having multiple-question loadings Clear mission and vision 0.851
in excess of 0.50. The loadings are Customers think the 0.700
comparable to Hoque and James (2000).The company is good
Mission and vision 0.684
communalities of the four factors described developed by owner
regarding the items varied between 0.520 and Company has well 0.667
0.889. Gorsuch, Lee and Comrey suggest that structure management
the more variance rates obtained after the team
Staffs understand 0.613
analysis are, the stronger the factor construct of mission and vision
the scale is (Tavancl, 2002). Company gives better 0.558
services
From the questionnaire, two items on Mission and vision 0.557
mission and vision section, three items on aligned with
customer perspective section, two items on organization culture
Company ensures staff 0.692
internal perspective section and two items on satisfaction
internal perspective section and two items on Company able to retain 0.663
learning and growth perspective section were employees
dropped and will not used in further analysis Company maintain 0.648
relationship with
due to low loading. Table 10 presents the suppliers
result from the rotation where details of items Company keeps long- 0.620
loaded under each four factors can be clearly term relationship with
seen. customers
Waiting time is short 0.610
Factors are named taking into Company maintain good 0.557
credit
consideration the meanings of the items. The Company uses 0.656
first factor includes 5 items and is named information technology
Learning and Growth. The five items that vary (IT)
with learning and growth perspective are i) Company upholds good 0.543
billing accuracy
staff understands job objectives and Training improves 0.768
responsibilities, ii) knowledge and skills performance
acquired through training, iii) company Eigenvalue 4.163 4.075 3.710
evaluates service for better performance, iv) Percentage variance 19.82 19.40 17.66 12.45
explained
company develops quality mindset of staff and Extraction Method: Principal Component Analysis.
v) company provides training and development Rotation Method: Varimax with Kaiser Normalization.
opportunities to the staffs. Absolute values less than 0.5 were suppressed
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Third factor includes 6 items and is Brouthers, K. D., Andriessien, F. and Nicolaes,
named customer. The six items that vary with I. (1998). Driving blind: Strategic decision
customer perspective are i) company ensures making in small companies. Long Range
staff satisfaction, ii) company able to retain Planning, Vol. 31(1), pp. 130 138.
employees, iii) company maintain long-term
relationship with suppliers, iv) company keeps Burch, J. (1994). Cost and Management
long-term relationship with customers, v) Accounting – A Modern Approach. Saint Paul:
customer‟s waiting time is short and vi) West Publishing Co.
company maintain good credit.
Cameron, K.S. and Whetten, David A. (1983).
Finally fourth factor includes 3 items and
Some conclusions about organizational
is named internal business. The three items that
effectiveness. In K. S. Cameron & D. A.
vary with internal perspective are i) company
Whetten (Eds), Organization Effectiveness: A
uses information technology, ii) company
Comparison of Multiple Models, pp. 261 277.
upholds good billing accuracy and iii) training
New York, NY: Academic Press.
improves performance.
De Vaus, D. (2002). Analysis Social Science
Data. London: Sage Publications.
5. Conclusion
From the finding, it showed that BSC is Dr. Ng (2006). SMEs Need to Change
applicable in the Malaysian SME context. Mindset. BERNAMA, 8 August. Available at:
This is proved by the factor analysis and the http:/www.bernama.com. [Accessed on 23
reliability test done in the study. Conclusively, March 2008].
the adoption of four BSC components which
are learning and growth; mission and vision; Ennew, C. T. and M. R. Binks, (1995). The
customer and internal business, are applicable provision of finance to small businesses: does
for non-financial SMEs‟ performance. the banking relationship constrain
performance. The Journal of Small Business
Finance, Vol. 4 (1), pp. 57-73.
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