Anda di halaman 1dari 6

Revision

OPERATIONS MANUAL QM-051


00
Effective
Section 5: Operating Procedures date:
Page
231
Title: Purchasing Services

5.43 PURCHASING SERVICES

5.43.1 OBJECTIVES

5.43.1.1 To procure goods and services in accordance with the Provision on


the Revised Implementing Rules and Regulations (IRR) of the Republic Act 9184.

5.43.2 SCOPE

5.43.2.1 This procedure defines the actions and responsibilities of Property


Management in Purchasing Services Procedure . This covers activities from receiving PR
and Food Request to serving PO to supplier.

5.43.2.2

5.43.3 DEFINITION OF TERMS

5.43.3.1 Republic Act No. 9184 - known as the “Government Procurement


Report Act”, which is an Act providing for the modernization, standardization and
regulation of the procurement activities of the government and for other purposes.

5.43.3.2 Procurement – refers to the acquisition of goods, consulting


services, and the contracting fr infrastructure projects by the procuring entity. In case
of projects involving mixed procurements, the nature of the procurement, i.e., goods,
infrastructure projects, or consulting services shall be determined based on the primary
purpose of the contract. Procurement shall also include lease of goods and real estate.

5.43.3.3 Procuring Entity – refers to any branch o, constitutional commission


or office , agency, department, bureau, office, or instrumentality of the GOP (NGA),
including GOCC, GFI, SUC and LGU procuring goods, consulting services and
infrastructure projects.

5.43.3.4 Approved Budget for the Contract (ABC)- refers to the budget for
the contract duly approved by the Head of the Procuring Entity.
Revision
OPERATIONS MANUAL QM-051
00
Effective
Section 5: Operating Procedures date:
Page
232
Title: Purchasing Services

5.43.4 POLICY STATEMENTS

5.43.4.1 It is the policy of the Government of the Philippines (GOP) that


procurement of infrastructure projects, goods and consulting services shall be
competitive and transparent, and therefore shall go through public bidding, except as
otherwise provided in IRR.

5.43.4.2 The following are the policies on the Purchasing of Goods and
services through bidding process:

5.43.4.2.1 There must be an approved Purchased Request for all


goods and services to be purchased or to be bid . Approved Budget for the Contract
(ABC) should also be determined. And it should be based on the approved Annual
Procurement Plan (APP).

5.43.4.2.2 Goods and services having an amount of 500,000.00 and


above will be done through bidding process pursuant to Government Procurement
Act.

5.43.4.2.3 Based on the approved PR and ABC, Invitation to Bid


(ITB) should be prepared and post on the Philippine Government Electronic
Procurement System (PhilGEPS) website, supported by the schedule of activities on
the project.

5.43.4.3 The following are the policies on the Purchasing of Goods and
services through Canvassing:

5.43.4.3.1 Based on the approved Purchased Request (PR), the


Property unit requests for a price quotation (RFQ) on the following alternative mode
of Procurement:

• Shopping
• Small Value Procurement
Revision
OPERATIONS MANUAL QM-051
00
Effective
Section 5: Operating Procedures date:
Page
233
Title: Purchasing Services

5.43.4.3.2 Under Section 52.1 (B) of the IRR, at least three (3) price
quotations from the bona fide suppliers shall be obtained.

5.43.4.3.3 Supplier that offers the best and cheapest price


quotation shall receive the contract.

5.43.4.4 The following are the policies on the Purchasing of Foods for the
meetings:

5.43.4.4.1 There must be an approved Food Request.

5.43.4.4.2 The Property unit shall purchase the foods based on the
approved menu of the requestor.
Revision
OPERATIONS MANUAL QM
QM-051
00
Effective
Section 5:
5 Operating Procedures date:
Page
234
Title: Purchasing Services

5.43.5 PROCEDURE DETAILS


RESPONSIBLE ACTIVITY INTERFACE

Staff Requestor

Staff NSSV

NSSV DIR FAS,


ADG GASO

NSSV
Staff
Revision
OPERATIONS MANUAL QM-051
00
Effective
Section 5: Operating Procedures date:
Page
235
Title: Purchasing Services

RESPONSIBLE ACTIVITY INTERFACE

Proceed to Bidding Process


pursuant to Procurement Act

Staff Prepare Abstract of Canvass NSSV


B
and PO

Submit to DIR FAS and ADG


NSSV DIR FAS, ADG GASO
GASO for approval

Forward to Budget
Management

Refer to Budget Execution


Process

Refer to Accounting
Disbursement Process

Yes COD?

No
Serve PO to Supplier

Refer to Cash Disbursement


Process
Revision
OPERATIONS MANUAL QM-051
00
Effective
Section 5: Operating Procedures date:
Page
236
Title: Purchasing Services

5.43.6 REFERENCES AND RECORDS

5.43.6.1 Purchase Requests and Food Requests

5.43.6.2 Annual Procurement Plan

5.43.6.3 Abstract of Canvass and Purchase Order