PP Reports Ecc6 PDF

SAP PP/QM
Configuration Pack
Published by Team of SAP

Consultants at SAPTOPJOBS
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Copyright 2008-10@SAPTOPJOBS
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INDEX
1. REPORTS AND GENERAL NAVIGATION IN REPORTING 5
1.1 Multiple Selection Range 7
1.2 Creating and Using Selection Variants 12
1.3 Adding and Removing columns from a List 16
1.4 Filtering a List 19
1.5 Using Totals and Sub-Totals 22
1.6 Exporting Data to a Excel Spread sheet 25
2. REPORTS – RELATED TO MASTER DATA 29
2.1 Material List – MM60 30
2.2 Stock over view - MMBE 31
2.3 Stock over view Collective- MB52 33
2.4 Multi level BOM explosion – CS11 36
2.5 BOM Structure – CS12 38
2.6 Where used List – CS15 40
2.7 BOM Comparison – CS14 42
2.8 Work center List – CR05 44
2.9 Where used list - CA80 45
2.10 Where used List - CA80 46
2.11 Print List - CA51 47
3. REPORTS - MATERIAL REQUIREMENT PLANNING 50
3.1 Stock Requirements List – MD04 51
3.2 MRP List – MD05 53
3.3 MRP List collective display MD06 54

3.4 Order Report MD4C:- 56
3.5 Planned order Display MD16 59
3.6 Missing Parts Info system 61
4. REPORTS - PRODUCTION PROCESSING 65
4.1 Mass processing 66
4.2 Production Order Information COOIS 69
4.3 Material Usage Analysis MCRE 71
4.4 Target / Actual cost comparison report for an order 73
4.5 Actual cost report for an order 74
4.6 Order Cost Comparison 76

REPORTS
&
NAVIGATION
IN REPORTING
1. Reports and General navigation in reporting
It is now time for us to cover the Reporting functionality in

SAP PP. I am sure you would love this piece of document as
you would be using this very often in your SAP career. So lets
move ahead.
There are three types of Reports available in SAP. They are
1. Standard List Reports:-
Reports which will only display the data, no transaction

can be performed through this report display is known as
Standard report.
This report is used to
¾ Display Master Data related information
¾ Display any transactional reports
¾ E.g. CS11 – Multi level BOM, CR05 – list work

center.
2. Work List Reports:-
Reports which will allow user to perform transaction

while displaying the report is known as work list report.
This report is used to
¾ Display and work with production orders
¾ E.g. to COOIS – Production Order information

report, COID – process order information report.
3. Logistics Information Structure Reports:-
Information structure is the place where data are stored

in addition to the SAP data base. Reports generated using
the data stored in the information structure is known as
LIS report.
E.g. MCRE – Material usage report

1.1 Multiple Selection Range
BACKGROUND
When calling a report you can search for more than one value
at a time, or search for data that falls within a range of
selectable criteria.
Eg; you may wish to view all goods issues for two different raw
materials, or all goods receipts between two dates
Ranges
Within certain reports, instead of being asked to select one

criteria to match, you will be offered the choice to enter a
range of data to search within.
In the example below, you can enter a date range as shown,
and the system will search for matches within those dates
(inclusive of the from and to dates entered)
If only the first field is populated the system will treat that as
the only value to match
If only the second field is populated the system treats that as
the maximum value and will report on all data up to and
including that value.
Multiple selections
When you can enter more than one selection, or more than
one range then the “multiple selection” button can be used.
When the multiple selection button is used it presents four

types of data selection.
Single Values
Used for multiple single values that need not be numerically

sequential
Ranges
Used to include multiple selections within ranges of values

(such as dates and incremental numbers)
Single Values
Used to exclude multiple single values that need not be

numerically sequential
Ranges
Used to exclude multiple selections within ranges of values

(such as dates and incremental numbers)
Concurrent use of selection tabs
You may use any or all selection tabs to restrict the data
selection.
For example: you may wish to view all data between two dates
excluding one day. You would use the tab to enter
the dates required
Then use the tab to exclude the unwanted

date.
1.2 Creating and Using Selection Variants
BACKGROUND
What is a selection variant?
A selection variant is a tool that allows you to recall frequently
used data directly into a report’s selection screen. This saves
the retyping of repetitive entries.
For example: If you use the same report everyday with
constant data, e.g. same production line, plant number and
MRP controller, you can create a variant that contains this
constant data. This allows you to select the variant as opposed
to entering data repeatedly.
Creating and saving a variant
Before we can save a variant we need to enter the data into the
fields that we wish to store for repeated use.
Note: When saving a variant it is important to ensure that the
variant name and/or descriptions are meaningful and relevant
to its purpose, as all users can view a saved variant. The
description should also contain your plant number
SCENARIO
You use the transaction MF51 every day for your role as a
production manager. Rather than enter the same information
each time you use the transaction you need to set up a variant
to enter the information for you.
INSTRUCTIONS
Follow the Menu Path: Logistics → Production → Repetitive
manufacturing → Planning → MF51--Production list
Double click MF51 – Production list.
1. Update the following required and optional fields:
Field Name Description Values

Plant A plant is place where Enter your
either material is plant
produced, or goods
and services are
provided. This is the
key that defines that
plant
Production The production line is Enter
Line required for capacity productio
planning and for n line
making your
selections that are
specific to one area
Start date The first date that you 01.08.2008
want to view Planned
Orders from
Finish date The last date that you 30.08.2008
Orders from
2. Click Radio button Production Line

3. Check checkbox Only Firmed Orders
4. Click GoTo→Variants→Save as Variant
5. Enter name of Variant
6. Enter description of variant

7. Click Save
8. Click Back
Now repeat the transaction, as follows, using the variant
Access transaction MF51

9. Click Get Variant

10. Select the variant you created
11. Click Enter

1.3 Adding and Removing columns from a List
BACKGROUND
When you first display a report, it displays the standard set of
columns. However, you may wish to remove columns you are
not interested in, and add columns containing information
that you are interested in viewing.
SCENARIO
In the Order Information report, you want to remove the
column Reservation Item, as you are not interested in this
information. However, you want to see the order number on
the report, so you need to add this column.
INSTRUCTIONS
Follow the Menu Path: Logistics → Production Process →
Process Order → Reporting – Order information system →
COID – Individual object list
Double Click COID – Individual object list
1. Click Enter .
2. Click matchcode in Profile select field

produced, or goods
and services are
plant
Absolute Earliest start date that 01.08.2008
Basic start you wish to select the
date Process Orders from
To Latest start date of the 30.08.2008
desired Process
Orders
4. Click Execute
5. Click the right-hand part of the Select Layout button
6. Select Change Layout
Note: The columns on the left are currently displayed in

the report. The columns on the right are all the available
columns.
7. To remove the column Production scheduler, highlight

the name of the column on the left and then click
8. To add the column Confirmation number, highlight the
name of the column on the right and then click
9. When you have finished adding and removing columns,
click Transfer
10. To save the layout for future use, click the right-hand part
of the Select Layout
11. Select Save Layout

12. Enter a name for the layout in the Save layout field (The
name must start with the character /.)
13. Enter a description for the layout in the Name field
14. Click Continue
15. Click Exit

1.4 Filtering a List
BACKGROUND
Filtering a list
Filtering a list allows you to hide values that you do not wish
to view.
Some reports offer this as part of selection also, but not all
fields in all reports are selectable, so this is where filtering
would be used.
E.g. If you had a list of material documents and you wanted to

reduce the data to show a specific movement type only, you
can use the filter function to achieve this.
To filter a column you must first select the column you wish to
filter, and then click
Note: Wild cards “*” can also be used in filters.
SCENARIO
As a production manager you want to view which products

you are scheduled to make over the next month. You only
want to view one particular product and need to filter out all
other materials
INSTRUCTIONS
1. Click Enter .

produced, or goods
and services are
plant
desired Process
Orders
4. Click Execute
5. Select the Material Number column
heading
6. Click Filter

Material This will restrict the Enter your
view of the report to materi
the Material number al
you have entered here numbe
r
8. Click Execute
1.5 Using Totals and Sub-Totals
BACKGROUND
Totalling allows us to take a specific column in a list report

and display the total sum for that column.
E.g.: you may have a list of values posted against a customer

account, the dollar value column could be totalled to see what
the total dollar value is for this customer.
Subtotalling allows us to breakdown totals by subtotalling

groups of common data.
E.g.: if we had the total dollar value for a customer we could

then sub total that value by date to see the total by day as well
as the grand total.
SCENARIO
As a production manager you want to view which products

you are scheduled to make over the next month. You want to
see the complete totals for independent materials.
INSTRUCTIONS
1. Click Enter

produced, or goods
and services are
plant
desired Process
Orders
4. Click Execute
5. Select the Total Order Quantity column
heading
6. Click Total
This now gives you the total for all the materials at the
bottom of the column.
7. Select the Material Number column
heading
8. Click Subtotals
1.6 Exporting Data to a Excel Spread sheet
BACKGROUND
Although SAP allows us to perform some basic data
manipulation in list reports, it can be useful to export data
into a different file format.
Types of file formats that data can be exported to are:

Unconverted (Flat data file)
Spreadsheet (Excel)
Rich text format (Fonts and styles are kept with data)
HTML (Web documents)
The most common file format to export to is Spreadsheet.
SCENARIO
You want to export the production schedule from SAP to Excel
to give copies to your production line.
INSTRUCTIONS


produced, or goods
and services are
plant
Production The production line is Enter
Line required for capacity production
planning and for line
making your selections
that are specific to one
area
Start date The first date that you 01.08.2008
Orders from
Finish date The last date that you 30.08.2008
Orders from
2. Click Radio button Production Line
3. Check checkbox Only Firmed Orders
4. Click Execute
5. Click Export
6. Click Spreadsheet
7. Click Enter
8. Enter the directory path and file name. File names

should be given an .XLS extension
9. Click Transfer
10. Click Exit

11. View the file you created.
Reports
Related to
Master Data
2. Reports – Related to Master Data
Important reports related to Master data are
Master Data related reports
Material Master List

Stock over view
Stock over view collective
BOM
Multi level BOM explosion

BOM Structure
Where used list
BOM Comparison
Work Center
Work center List

Where use list of work center
Routing
List of Routing
Where used list of routing
Note:-As the reports are self explanatory, most of the

reports are simply explained and only few are displayed.
2.1 Material List – MM60
List of material can be displayed for various filtering

criteria.
Menu Path: - LogisticsÆProductionÆMaster DataÆ Material

MasterÆOtherÆMM60 Material List
2.2 Stock over view - MMBE
Available stock of material at any given instant can be

known from this transaction
Menu Path: - LogisticsÆProductionÆMaster dataÆ Material

MasterÆOtherÆMM60 Material List
To look at the stock
Enter Material number, Plant and click

2.3 Stock over view Collective- MB52
Available stock of material at any given instant can be

known from this transaction for a range of materials.
Menu Path: - LogisticsÆ Materials management Æ Inventory

managementÆEnvironmentÆ Stock ÆMB52 Warehouse Stock
Double Click MB52 Warehouse Stock

Enter the required filtering criteria to generate the report.
Click
2.4 Multi level BOM explosion – CS11
Bill of Material for any given product may be seen for multi
level.
Menu Path: - LogisticsÆ ProductionÆ Master DataÆBills

of materialÆEvaluationsÆ BOM ExplosionÆ Material
BOMÆCS11 – BOM (Multi level)
a. Enter
¾ Material Number
¾ Plant
¾ Alternative BOM as “1”
¾ BOM application as “PP01”
¾ Valid from date
b. Click
2.5 BOM Structure – CS12
This is similar to CS11, but displays information in different

way.

of materialÆEvaluationsÆ BOM ExplosionÆ Material
BOMÆCS12 – Structure (Multi level)
Enter
a. Material Number
b. Plant
c. Alternative BOM as “1”
d. BOM application as “PP01”
e. Valid from date
b. Click
2.6 Where used List – CS15
To look at the usage of any material in any of the BOM, this

report is very much useful. i.e if it is required to know the
usage of particular Raw material in number of BOM.

of materialÆEvaluationsÆ UsageÆCS15 – Material
Enter
a. Material code number
b. Tick the check box - Direct, Via classes,
and material BOM
c. Click
Enter
Required qty - Quantity to which the individual
component quantities refer in display
Resulting qty - Quantity of an assembly material which

is produced with certain
required quantity. It replaces base quantity.
Click
2.7 BOM Comparison – CS14
It may be required to compare the BOM of different material

for analysis purpose. There is a standard report to generate
the report after comparing two BOM.
Menu Path: - LogisticsÆ ProductionÆ Master DataÆBills of

materialÆEvaluationsÆ CS14 – BOM Comparison
Enter
Material
Plant
Usage
Click
2.8 Work center List – CR05
To display the list of work center in any given plant, this

report is used.
Menu Path: - LogisticsÆ ProductionÆ Master

DataÆWork centersÆ ReportingÆCR05 – Work center
list
Enter Plant
click
2.9 Where used list - CA80
To know the list of routing where any specific work center is

used, this report is used.
Menu Path: - LogisticsÆ ProductionÆ Master DataÆWork

centersÆ ReportingÆWhere usedÆCA80 – Work center
Enter
Work center
Plant
Task list type from “N” for Routing
Click
2.10 Where used List - CA80
Similar to that of Work center.

2.11 Print List - CA51
It may be required to take the list of routing created in

the system. There is a facility to print out of the routing
which will give the complete list.
Menu Path:- LogisticsÆProductionÆMaster DataÆ

RoutingÆReportingÆCA51 – Print List
Enter
Task list type
Plant
Material
Key date
Select other radio button and check box as per the

required output.
click
REPORT
RELATED TO
TRANSACTIONS
3. Reports - Material Requirement Planning
Six important evaluation reports for MRP are
¾ Stock Requirement List – MD04
¾ MRP List – MD05
¾ MRP List Collective display – MD06
¾ Order Report – MD4C
¾ Display Planned Order – MD16
¾ Missing parts info report

3.1 Stock Requirements List – MD04
This report will display the current requirements detail and

receipts details status of any material at any given instant.
Menu Path:- Logistics Æ Produciton Æ MRP Æ

EvaluationsÆMD04 Stock/Reqmts list
Enter Material and Plant
Click
Above display is the self explanatory. All positive quantity in
the Rec/reqd qty column indicate that will increase the stock
and all the negative quantity indicate that that will consume
the stock.
3.2 MRP List – MD05
This report will give you the status of material as on date when
MRP run took place. This is useful when it is required to refer
the result of the last MRP run. It will NOT give the current
status of the material.

EvaluationsÆMD05 MRP list-Material
This list will look similar to the MD04 list, but the results are
as on at the time of MRP run. NOT the current one.
All other entries are similar to the MD04 transaction.

3.3 MRP List collective display MD06
This report is similar to MD05, I,e will display the last MRP
run result, but collectively.

EvaluationsÆMD06 MRP list-Coll.display
Make the required filtering criteria
To make more filtering click on the further tab screens and

enter the required filtering criteria.
Display of the report is similar to that of MD04.

3.4 Order Report MD4C:-
This report will give the clear visibility of a specific order.

Following details are displayed
o MRP Element – whether planned order or

production order etc..
o Required Date – Date on which material is required
o Exception Message – Message generated by MRP to

indicate the further processing to this order
o Recpt/rqmt – Expected receipt(+ve) or required

quantity (-ve)
o Available qty – Available quantity to consume or

commit.

EvaluationsÆMD4C Order Report
Click
Click
Note:- In the above report, any new exceptional messages are
reported with red color icon.
Bottom of the screen it is possible to navigate the MD04

screen.
3.5 Planned order Display MD16
Planned order is the result of MRP. It is generated for the

shortage quantity during MRP run, it can also be created
manually.
It is essential to look at the planned order collectively at any

given instant. Which will give the idea of how much is
required.
Menu Path:- Logistics Æ Produciton Æ MRP Æ Planned

orderÆDisplayÆMD16 collective display
Planned order can be listed based on MRP controller or on

Material.
Let’s check for MRP controller.
Select MRP controller and click

Enter Plant, MRP controller and click
From this menu planned order can be
• Deleted – Select pl.order and click

• Displayed – Select pl.order click
• Convert to prod.order or process order – Select pl.order
• & click or
• Convert to Purchase req. - Select pl.order & click
• Possible to jump to MD04 screen

3.6 Missing Parts Info system
When the production order or process order is released,

depending on the settings and availability checking rule,
Availability of components are checked.
It may be required to note the availability of component for a

particular production details.
This report will provide the net result of availability check for
various combination of input.
Menu Path: - Logistics Æ Production Æ MRP Æ

Environment Æ CO24 Missing Parts Info System
Double click CO24 Missing parts info system

Enter the data as per the required filtering condition.
Enter the profile as 000000000001 standard profile.
Click
REPORT
RELATED TO
TRANSACTIONS
4. Reports - Production processing
There are very important reports to analyze the production

execution process.
These are basically to get the details of production order or

process order status and about its status.
Mass Processing
Order information system
Material usage Analysis
Target / Actual cost comparison report
Actual cost report for an Order
Order cost comparison
Let us discuss the above reports one by one

4.1 Mass processing
There is a facility to mass process the production orders. This

is a kind of work list report.
Following Mass processing can be performed
¾ Release of production order collectively
¾ Confirmation of production order
¾ Technically complete production order
¾ Carry out Availability check
Apart from the above, there are some more functions. Let us
discuss how to confirm production order collectively and set
production orders status to Technically Complete through
mass processing.
Guys, since it is bit complicated, step by step procedure is

given below here.
.
Menu Path: Logistics → Production → Production Control
→ Control → COHV - Mass Processing
Double click COHV - Mass Processing


Material Code identifying a Enter your material
product or code no.
component
Production Key identifying the Enter your plant
plant plant where the
creation of goods
are done.
2. Click Mass processing tab

3. Select Confirmation in the Function list box.
4. Click the Execute Button .

5. Change the layout to include the Confirmed Quantity.
Note: Some orders may have been partially confirmed

during the month.
6. Select the orders you want to confirm.
7. Click the Execute Mass Processing Button .
8. Click the Refresh list Button .
Note: You must click the Refresh button to update the

information shown on the screen.
9. Select Mass Processing → Execute ....
10. Select Technically complete in the Function list box.
11. Click Copy Button .
12. Select the orders that you want to technically complete.
13. Click the Execute Mass Processing Button .
14. Click the Refresh list Button .
4.2 Production Order Information COOIS
Users have created a lot of production orders against different

materials. Now you would like to run report to see the status
of each order. In this exercise we shall be running a report
containing all the production orders for Plant.
We would like to see the status of production orders that

belong to plant.
Menu Path: Logistics → Production → Production Control →

Information System → COOIS - Order Information System
Double click COOIS - Order Information System

Production Code identifying Enter your plant
plant the
operational
unit of the
company
where the
material is
manufactured
and stored.
Basic start Date at which the 01.08.2008
date selection will
start.
To Start Date Date which 31.08.2008
defines the
end of the
range.
2. Click Execute .
3. Select the desired production order
4. Click Order Button .
5. Click Back F3 .
4.3 Material Usage Analysis MCRE
The standard analyses provide a means for reporting on Shop

Floor activities during production.

→ Information System → Shop Floor Information System
→ Standard Analyses → MCRE - Material Usage
Double click MCRE - Material Usage


Plant Key identifying the Type your plant
chosen plant.
Material Code identifying a Type your material
product or
component
to Last number of Type your material
the material range
you want to
display
Date Date the One week before
production run today
was created
to Date the Today
production run
was completed
2. Click Execute Button .
3. Click Back F3 .
4. Click No Button
4.4 Target / Actual cost comparison report for an
order
Cost incurred during manufacturing process may be analyzed
to monitor the actual cost incurred. It may be required to
compare the actual cost incurred with the target cost.

→ Information System → Controlling Reports → Detailed
Reports → For order Æ Variance Analysis Æ
S_ALR_87013167 – Target/Actual Comparision
Double click S_ALR_87013167 – Target/Actual

Comparision
Enter the Order number
Click
4.5 Actual cost report for an order

to monitor the actual cost incurred.

→ Information System → Controlling Reports → Detailed
Reports → For order Æ S_ALR_87013165 – Actual Cost
Double click S_ALR_87013165 – Actual Cost
Enter the order number
Click
4.6 Order Cost Comparison

to monitor the actual cost incurred.
It is possible to compare the cost incurred between any two

orders.

→ Information System → Controlling Reports → Object
Comparison → For order Æ S_ALR_87013099 – Order
Comparison
Double click S_ALR_87013099 – Actual Cost
Enter the two required order numbers to be compared.
Click
This ends the PP sample report creation.

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Published by Team of SAP

ALL RIGHTS RESERVED. NO PART OF THIS PUBLICATION MAY BE

1. REPORTS AND GENERAL NAVIGATION IN REPORTING 5

1.1 Multiple Selection Range 7

1.2 Creating and Using Selection Variants 12

1.3 Adding and Removing columns from a List 16

1.4 Filtering a List 19

1.5 Using Totals and Sub-Totals 22

1.6 Exporting Data to a Excel Spread sheet 25

2. REPORTS – RELATED TO MASTER DATA 29

2.1 Material List – MM60 30

2.2 Stock over view - MMBE 31

2.3 Stock over view Collective- MB52 33

2.4 Multi level BOM explosion – CS11 36

2.5 BOM Structure – CS12 38

2.6 Where used List – CS15 40

2.7 BOM Comparison – CS14 42

2.8 Work center List – CR05 44

2.9 Where used list - CA80 45

2.10 Where used List - CA80 46

2.11 Print List - CA51 47

3. REPORTS - MATERIAL REQUIREMENT PLANNING 50

3.1 Stock Requirements List – MD04 51

3.2 MRP List – MD05 53

3.3 MRP List collective display MD06 54

3.5 Planned order Display MD16 59

3.6 Missing Parts Info system 61

4. REPORTS - PRODUCTION PROCESSING 65

4.1 Mass processing 66

4.2 Production Order Information COOIS 69

4.3 Material Usage Analysis MCRE 71

4.4 Target / Actual cost comparison report for an order 73

4.5 Actual cost report for an order 74

4.6 Order Cost Comparison 76

It is now time for us to cover the Reporting functionality in

There are three types of Reports available in SAP. They are

1. Standard List Reports:-

Reports which will only display the data, no transaction

¾ Display Master Data related information

¾ Display any transactional reports

¾ E.g. CS11 – Multi level BOM, CR05 – list work

2. Work List Reports:-

Reports which will allow user to perform transaction

¾ Display and work with production orders

¾ E.g. to COOIS – Production Order information

3. Logistics Information Structure Reports:-

Information structure is the place where data are stored

E.g. MCRE – Material usage report

Within certain reports, instead of being asked to select one

When the multiple selection button is used it presents four

Used for multiple single values that need not be numerically

Used to include multiple selections within ranges of values

Used to exclude multiple single values that need not be

Used to exclude multiple selections within ranges of values

Then use the tab to exclude the unwanted

Field Name Description Values

2. Click Radio button Production Line

5. Enter name of Variant

6. Enter description of variant

Follow the Menu Path: Logistics → Production → Repetitive

9. Click Get Variant

11. Click Enter