Exam PROJECT MANAGEMENT.

Name: Ahmed Mohamed Hussein

Nim: 1110093000082
Faculty of science and technology
Department of information systems
Class: SI 5A
1. Producing a project plan may BEST be described as :
a. Creating a network logic diagram that identifies the critical path
b. Using a software tool to track schedule, cost, and resource
c. Creating a document that guides project plan execution
d. Creating a plan that contains the entire product scope

Answer: C
The project plan is a single, approved plan that drives execution, monitoring and
control, and closure. The definition in answer 'C' was not perfect, but it was the best
choice. 'A' is incorrect since it is only a part of planning. 'B' is incorrect because that
will not make up the entire project plan.
'D' is incorrect since scope may or may not be a part of the project plan, but it does
not make up all of it.

2. A Project is plagued by changes to the project charter. Who has the primary
responsibility to decide if these changes are necessary?
a. The Project Manager
b. The Project Team
c. The Sponsor
d. The Stakeholder
Answer: c
Because the project manager is the leader of project and he has the last decision
and responsibility of project
3. Which of the following statements is FALSE regarding a work breakdown
structure?
a. Activities should be arranged in the sequence they will be performed
b. Every item should have a unique identifier
c. The work breakdown structure represents 100% of the work that will be done on
the project
 d. Each level of a work breakdown structure provides progressively smaller
representations

Answer: A

I don’t tackle activity sequencing as part of the work breakdown structure. That part
comes later. The WBS has no particular sequence to it, not to mention that it is not
decomposed to activity level. 'B' is incorrect since every WBS element does have a
unique identifier; 'C' is incorrect since the WBS is the definitive source for all of the work
to be done.
If it isn't in the WBS, it isn't part of the project.
'D' is incorrect because the WBS is arranged as a pyramid with the top being the most
general, and the bottom being the most specific. The lowest level of the WBS would also
be the smallest representation of work.

4. Which of the following is NOT part of the scope baseline?

a. The requirements documentation
b. The project scope statement
c. The work breakdown structure
d. The WBS dictionary

Answer: A
Because A is the only choice that is not part of the scope baseline. It is used to help
create the baseline, but it is not a part of it. 'B', 'C', and 'D' represent the three
components of the scope baseline.
5. Creating the project scope statement is part of which process?
a. Project scope management
b. Collect requirements
c. Define Scope
d. Verify Scope
 Answer: C
The project scope statement is created as part of the Define Scope process. I should
have narrowed my guesses down to 'B' and 'C' quickly, since the project scope
statement is a planning output, and 'B' and 'C' are the only two planning processes. 'A'
is incorrect because it is the name of a knowledge area and not a process, and 'D'
represents a monitoring and controlling process, which usually results in outputs such
as change requests but never planning documents.

6. The output of the direct and manage project execution process is :

a. The work packages
b. The project management information system
c. The deliverables
d. The work breakdown structure

Answer: C
Because the deliverables are the key output of ddirect and Manage Project eexecution.

7. You are a project manager, and your team is executing the work package to produce
a medical records archive and retrieval system. Two of the project’s customers have
just asked for changes that each says should be the number one priority. What would
be the BEST thing to do?
a. Have the project team meet with the customers to decide which would be easiest
and prioritize that one first.
b. Assign someone from the team to prioritize the changes
c. Prioritize the changes without involving the team
d. Deny both changes since you are in project execution.

Answer: C
 Prioritizing the changes is the job of the project manager.
'A' is wrong because I do not want to distract the team at this point - they should be
doing the work. 'B' is wrong because it is the project manager's responsibility to help
prioritize competing demands. 'D' is incorrect, because changes cannot automatically
be denied simply because I am in execution.

8. The project charter is :

a. Developed before the project statement of work, and after the project
management plan
b. Developed after the project statement of work, and before the project
management plan
c. Developed before the contract, and after the project management plan
d. Developed before the contract, and before the project management plan

Answer: B
Questions like this will be on the exam, and in order to answer it, I have to
understand the rough order in which the deliverables are produced and processes are
conducted. In this case, the typical order among the items listed is project statement
of work, contract, project charter, and project management plan.
I analyzed the inputs and outputs used by the integration processes; I have gained a
better understanding of this order.
9. The project management plan is made up of :
a. The other planning outputs
b. The other planning outputs, tools, and technique
c. The aggregate outputs of approved software tools
d. The business case, key value justifications, and GANTT chart

Answer: A
 The project management plan consists of many things, but the only one from this list
that matches is the outputs from the other planning processes, such as risk, cost,
time, quality, etc. 'B' is incorrect because the other tools and techniques do not form
part of the project plan.

10. When changes are approved and made to the project, they should be :
a. Tracked against the project baseline
b. Incorporated into the project baseline
c. Included as an addendum to the project plan
d. Approved by someone other than the project manager

Answer: B
Approved changes that are made to the project get factored back into the baseline.
But the purpose of the baseline is NOT to measure approved change, but to measure
deviation.
11. Which of the following statements is NOT true regarding the project charter?
a. The project charter justifies why the project is being undertaken
b. The project charter assigns the project manager
c. The project charter specifies any high level schedule milestones
d. The project charter specifies what type of contract will be used.

Answer: D
The project charter does not specify anything about contracts.
A contract with my customer would have been an input into the Develop Project
Charter process, and any contracts you may use during procurement won't be
identified until later in the project.
'A' is incorrect because the project charter does specify why the project is being
undertaken and often even induces a business case. 'B' is incorrect because the
project charter is the place where the project manager is named. 'C' is incorrect
 because the project charter specifies any known schedule milestones and a summary
level budget.
12. What is the function of the project sponsor?
a. To help manage senior management expectations
b. To be the primary interface with the customer
c. To fund the project and formally accept the project
d. To help exert control over the functional managers

Answer: C
It is the sponsor's job to pay for the project and to accept the product. Choice 'A' is
really the project manager's job. 'B' is the project manager's job as well. It is not a clearly
defined job for the sponsor. 'D' is not a function of the sponsor. If more control were
needed over the functional managers, that would be the role of senior management..
.

13. Which of the following activities is done FIRST in the project scope management?
a. Creation of the requirements documentation
b. Creation of the work breakdown structure
c. Creation of activity list
d. Creation of the scope baseline

Answer: A
Because the requirements documentation is typically created quite early on the project. In
this case, it would be created well before the work breakdown structure and the scope
baseline (which is made up of the scope statement, the WBS, the WBS dictionary). The
activity list would be created last in this list, so the order of creation of the documents
listed would be A, B, D, and C
14. Mark has taken over a project that is beginning the construction phase of the product;
however, he discovers that no work breakdown structure has been created. What
choice represents the BEST course of action?
a. He should refuse to manage the project
b. He should stop construction until the work breakdown structure has been created
c. He should consult the WBS dictionary to determine whether sufficient detail
exist to properly manage construction
d. He should document this to senior management and provide added oversight on
the construction phase.

Answer: B
In this situation, I cannot simply skip the WBS, as I may be tempted to do. Mark
should take time to create the WBS, which is usually not a lengthy process. 'A' may
sound good, but in reality a PMP needs to be ready to work to solve most problems. I
might refuse to manage a project if there is an ethical dilemma or a conflict of
interest, but not in other circumstances. 'C' is incorrect since the WBS dictionary
cannot be created properly unless the WBS was created first. If there is WBS
dictionary and no WBS, that would be a big red flag. 'D' is incorrect since merely
documenting that there is a serious problem is not a solution. Additionally, providing
more oversight would not solve the problem here. The real problem is that the WBS
has not been created, and that will trickle down to more serious problems in the
future of the project.
15. The organizational process assets would include all of the following except :
a. Templates
b. Financial control procedures
c. Standardization guidelines
d. The project management information system

Answer: D
 This question was not easy. Organizational process assets induce things like
templates, financial control procedures, and standardization guidelines; however, the
PMIS (project management information system) is classified as an enterprise
environmental factor since it is generally part of your environment.
16. The person or group responsible for evaluating change on a project is :
a. The change control board
b. The sponsor
c. The project team
d. The program manager

Answer: A
The change control board is responsible for evaluating changes to the project.
Change control board can be referred to as a board or committee or group of
stakeholder’s, that analyze and review the change requests that have been forwarded
by the project management team and accordingly take decision whether the change
request needs to be accepted or rejected.
The main aim or goal of change control board is to review the change requests and
either accept or reject.

17. You are meeting with a new project manager who has taken over a project that is in
the middle executing. The previous project manager has left the company and the
new project manager is upset that change requests are streaming in from numerous
sources including his boss, the customer, and various stakeholders. The project
manager is not even aware how to process all of these incoming change requests.
Where would you refer him?
a. Project scope statement
b. Project management plan
c. The previous project manager
d. Project charter
 Answer: b

The project management plan would contain the methods for processing changes to
the project.

18. The project management information system would likely include all of the following
EXCEPT :
a. A scheduling tool
b. An information distribution system
c. A system for collecting information from team members
d. A system for identifying stakeholder

Answer: D
The PMIS is an automated system to support the project manager by optimizing the
schedule and helping collect and distribute information.
'D' would not be a function of the PMIS. It is generally a manual process performed
by the project manager and the team
19. Which of the following statements BEST describes how stakeholders are involved on
a project?
a. They determine the project schedule, deliverables, and requirements
b. They help to determine the project constraints and product deliverables
c. They determine the resource needs and resource constraints on the project.
d. They help provide assumptions, the WBS, and the management plans.

Answer: A
Because Stakeholders are anyone who has an interest in the project. Project stakeholders
are individuals and organizations that are actively involved in the project, or whose
interests may be affected as a result of project execution or project completion. They may
also exert influence over the project’s objectives and outcomes. The project management
team must identify the stakeholders, determine their requirements and expectations, and,
to the extent possible, manage their influence in relation to the requirements to ensure a
successful project.

20. Project manager is trying to complete a software development project, but cannot get
enough attention for the project. Resources are focused on completing process-
related-work, and the project manager has little authority to assign resources. What
form of organization must the project manager be working?
a. Functional
b. Matrix
c. Expediter
d. Coordinator

Answer: A

The manager will work as functional because the project manager is responsible for
skills improvement and developing the project