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CONTENTS

No. Description Page


1. General Ledger Voucher Posting 1
2. View a document 3
3. Reverse a document 3
4. View GL account line items 4
5. View Vendor line items 5
6. View GL line items 6
7. View Customer line items 6
8. Vendor Balance display 7
9. Customer Balance display 7
10. Cash Balance display 7
11. Closing cash balance of multiple 8
offices
12. Cash Request 8
13. Excess Cash remittance 9
14. Cash withdrawal from bank 10
15. Create Cheque request 11
16. Display Cheque information 12
17. Display cheque associated 13
documents
18. Edit Cheque information 13
19. Cancel cheque payments 14
20. Cancel/ Void issued cheque 14
21. Display / Create/ Change cheque 15
lots
22. Display cheque register 15
23. Enter Vendor Invoice 16
24. Payment without printout 17
25. Payment with printout 19
ON JOB REFERENCE GUIDE FOR CSI (SAP) Part-I

General Ledger Voucher Posting:


• Transaction code: F-02
• Enter document date
• Enter appropriate document type
• Enter DOPI in company code field
• Posting date is by default the current date, which
can be changed also
• Period is fetched by the system as per the posting
date
• Enter INR (India rupee) in currency field
• Document no. is unique in a financial year and
would be assigned by the system
• Reference field, document header text and
business areas are not mandatory fields
• Under the first line item, Enter appropriate Posting
key in Pkey field
• Enter a valid and appropriate 10 digit GL account
number and press enter
• New page is displayed, Enter the transaction
amount for the first line item
• Tax code is not mandatory, however one can
select the appropriate tax code

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ON JOB REFERENCE GUIDE FOR CSI (SAP) Part-I

• Click on More
• Enter Business area
• Enter Cost centre for debit line / Profit centre for
credit line (In case of entry under cost centre,
profit centre is auto populated from cost centre
• Enter Segment
• Do not make any entries in Fund, commitment
item and fund centre (these are auto populated)
• Under the second line item repeat the same
process
• The process can be replicated for extra line items
also subject to a maximum of 999 line items
• Once the entries are done, click document in the
menu bar and then simulate
• Check your entries for correctness
• If everything is correct, then press Ctrl+S to post
the document alternatively you can click park to
park the document.
• A document number is generated in the Status bar
(bottom)
• Note down the document number on the physical
document for any further reference

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ON JOB REFERENCE GUIDE FOR CSI (SAP) Part-I

View a Document:

• Transaction Code: FB03


• Enter document number
• DOPI in Company code
• Fiscal year of the document
• When document number is not known, one can
explore the other options to view the document by
clicking document list in application menu and
feed the appropriate fields to fetch the documents.

Reverse a document:

• Transaction Code: FB08


• Enter document number
• Enter DOPI in company code
• Enter fiscal year of the document
• Enter appropriate reversal reason
• Posting date is assigned by the system for the
current alternatively other previous dates can also
be maintained
• Posting period is fetched by the system
• In case of reversal of documents contains cheques,
appropriate void reason to be maintained

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ON JOB REFERENCE GUIDE FOR CSI (SAP) Part-I

View GL account line items:

• Transaction Code: FAGLL03


• Enter the DOPI in the company field
• Enter appropriate GL code / codes in GL account
field under GL account selection
• Under Line Item Selection, click the appropriate
radio button and enter the dates for which data is
to be fetched
• Press Ctrl + F1 and select the General Ledger line
items Folder with the arrow button on the left.
• Double click on profit centre
• Profit centre fields are displayed on the right of the
screen
• Enter the profit center/ centers for which data is
to be fetched
• Save the selection with Ctrl + S
• Page is closed and back to the previous screen
• Choosing the layout is optional
• Ensure all required parameters are fed to the
system
• Finally for fetching the data execute with F8
• Line items for the displayed

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ON JOB REFERENCE GUIDE FOR CSI (SAP) Part-I

• Each line item can be opened to the other line


items of the document
• Single Click anywhere on a particular line item and
click Ctrl + Shift + F7 and click F9
• All the line items in the document are displayed
• For viewing document header press F5
• For editing the text field of the line item or
assignment filed of the document press Ctrl + F1
• For editing the document header text or reference
field press F5

View Vendor Line items:

• Transaction Code: FBL1N


• Enter DOPI in company code
• Enter Vendor Account number/ numbers
• Under Line Item Selection, click the appropriate
radio button and enter the dates for which data is
to be fetched
• Under Type, tick Normal items and special G/L
transactions
• For fetching the data press F8

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ON JOB REFERENCE GUIDE FOR CSI (SAP) Part-I

View GL line items:


• Transaction Code: FBL3N
• Enter DOPI in company code
• Enter GL Account number/ numbers
• Select the posting period
• Select appropriate Item type of the document
• Press F8 to execute
• Through this T-code one can view parked
documents also whereas in FAGLL03 one cannot
view parked document but can have the option to
select the preferred profit centre before fetching
the data.

View Customer Line items:


• Transaction Code: FBL5N
• Enter DOPI in company code
• Enter Customer Account number/ numbers
• Under Line Item Selection, click the appropriate
radio button and enter the dates for which data is
to be fetched
• Under Type, tick Normal items and special G/L
transactions
• Press F8 to execute

Page 6
ON JOB REFERENCE GUIDE FOR CSI (SAP) Part-I

Vendor Balance display:


• Transaction code: FK10N
• Enter Vendor account number
• Enter DOPI in company code
• Enter Fiscal year
• Press F8 to execute

Customer Balance display:

• Transaction code: FK10N


• Enter Customer account number
• Enter DOPI in company code
• Enter Fiscal year
• Press F8 to execute

Cash Balance display:

• Transaction code: ZFBL3N


• Enter GL account no.4867100010 for DOP cash
• Enter GL account no.4867100011 for POS cash
• Enter the profit centre number
• Enter posting date

• Press F8 to execute

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ON JOB REFERENCE GUIDE FOR CSI (SAP) Part-I

Closing Cash Balances of multiple offices:

• Transaction Code: ZFI_CASHBAL


• Enter GL account no.4867100010 for DOP cash
• Enter GL account no.4867100011 for POS cash
• Enter the multiple profit centre numbers
• Enter multiple posting dates
• Press F8 to execute

Cash Request:

• Transaction Code: ZFFV50


• Enter your profit centre number
• Enter cash request amount
• Select the Cash Request Radio button
• Press Enter
• Header level Data and Line Item Level Data is
displayed
• Verify the line items for correctness in respect to
GL account, amount and Profit centre
• If found correct Click Save Button
• Automatic workflow shall trigger to the concerned
cash disbursing office which would have already
been mapped in the system

Page 8
ON JOB REFERENCE GUIDE FOR CSI (SAP) Part-I

• On making entries from the disbursing office, a


workflow item is cropped-up in the inbox
• On receipt of the physical cash, accept the
workflow, which than raises the DOP cash balance
of the receiving office
• This transaction can be used only for those office
which do not have direct cash drawl facility from
banks

Excess Cash remittance:

• Transaction Code: ZFFV50


• Enter your profit centre number
• Enter the excess amount which needs to be
transferred.
• Press Enter
• Header level Data and Line Item Level Data is
displayed
• Verify the line items for correctness in respect to
GL account, amount and Profit centre
• If found correct Click Save Button
• Automatic workflow shall trigger to the concerned
cash disbursing office which would have already
been mapped in the system

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ON JOB REFERENCE GUIDE FOR CSI (SAP) Part-I

• DOP cash of the sending office is immediately


reduced
• The transaction shall be complete once the cash
receipt is acknowledged by the receiving office

Cash withdrawal from bank:

• Transaction Code: ZFFV50


• Enter your profit centre number
• Enter proposed amount of cash to be withdrawn
from the bank
• Press Enter
• Header level Data and Line Item Level Data is
displayed
• Verify the line items for correctness in respect to
GL account and amount
• GL accounts would be 4867100010(DOP Cash)
debit and 4867000112 (Drg. from bank
Karnataka) credit
• For other states the credit GL account shall differ
in the last 3 digits.
• The document is parked and a workflow is
triggered to the Cash officer

Page 10
ON JOB REFERENCE GUIDE FOR CSI (SAP) Part-I

• On acceptance of proposal by the Cash officer a


document is posted
• Document number is conveyed to the cashier /
Treasurer through workflow item in the inbox
• Cashier / Treasurer shall prepare the check with
the appropriate document number

Create Cheque Information:

• Transaction Code: FCH5


• Enter the payment document no.
• Enter DOPI in Payment company code
• Enter Fiscal year
• Click in the House bank field
• Press Shift + F5 in the new screen and click on no
restriction on the new window
• List of all banks is displayed
• Find the appropriate bank with Ctrl + F and double
click on the appropriate bank line
• Enter D0001 in account ID
• Click Cheque number field and press F4
• Last cheque issued can be viewed in the same
process as narrated above
• Once cheque number is entered, click Enter

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ON JOB REFERENCE GUIDE FOR CSI (SAP) Part-I

• On the next page, payment date field and amount


paid field. These fields are editable
• Fill in the mandatory fields under address column,
viz. Title, Payee name, City, Country
• Press Ctrl + S to save the information.
• Success creation of cheque information is
displayed in the status bar
• Before saving the information, payment document
can be viewed by pressing F8

DISPLAY CHEQUE INFORMATION:

• Transaction Code: FCH1


• Type DOPI in Paying company code field
• Specify House bank
• Specify Account ID
• Specify the cheque number
• Press Enter

Display cheque associated documents:

• Transaction Code: FCH2


• Enter payment document number
• Enter DOPI in paying company code
• Enter fiscal year

Page 12
ON JOB REFERENCE GUIDE FOR CSI (SAP) Part-I

• Press Enter
• Click the cheque line item

Edit Cheque information:

• Transaction Code: FCH6


• Type DOPI in payment company code
• Specify House Bank code
• Type D0001 in Account ID
• Specify cheque number
• Press Enter
• Information displayed can be edited
• Once the editing is done, press Ctrl + S to save the
information

Page 13
ON JOB REFERENCE GUIDE FOR CSI (SAP) Part-I

Cancel cheque payments:

• Transaction Code: FCH8


• Type DOPI in payment company code
• Specify House Bank
• Specify Account ID
• Enter the cheque number to be cancelled
• Enter Void reason code
• Mention Document Reversal Reason
• Mention Posting date for reversal document
• Period shall be fetched by the system
• To view document before cancelling press Shift +
F8
• To cancel press Shift + F5

Cancel / Void issued Cheques:

• Transaction Code: FCH9


• Enter company code DOPI
• Specify House Bank data and Account ID
• Specify cheque number to be cancelled
• Mention appropriate void reason
• To View you can press Shift + F8
• Press Shift + F5 to Cancel cheque

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ON JOB REFERENCE GUIDE FOR CSI (SAP) Part-I

Display / Create / Change cheque lots:

• Transaction Code: FCHI


• Enter company code DOPI
• Specify House Bank and Account ID
• Press Shift + F4 to display cheque lots
• To change press Shift + F5
• Select the appropriate field and edit
• To change the cheque lot number press Shift + F8
• To Split the existing cheque lot press Shift + F7
• Press Shift + F5 to create a new cheque lot
• To save the data press Ctrl + S

Display Cheque Register:

• Transaction Code: FCHN


• Enter company code DOPI
• Specify House Bank
• Specify Account ID as D0001
• Press F8 to execute
• Full list of cheques in the displayed
• Cheque numbers/ series
• Complete list of cheques issued and voided are
displayed along with payment document number

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ON JOB REFERENCE GUIDE FOR CSI (SAP) Part-I

Enter Vendor Invoice:

• Transaction Code: F-43


• Enter document date and posting date
• Maintain document type as KR
• Enter company code and currency
• For the first line item the posting key shall be 31
• In account field enter the vendor account number
and press enter
• If the vendor is not a registered vendor use one
time vendor account number
• In case of one time customer, on pressing Enter
key the page will be navigated to a page where
Name of the vendor and city need to be typed and
again press enter
• In case of registered customer the page will be
opened for feeding the first line item wherein
amount, business area and text need to be
specified
• For the next line item maintain Pkey as 40 and
maintain the appropriate GL account and press
enter
• In the next page specify the amount and click on
“More” tab

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ON JOB REFERENCE GUIDE FOR CSI (SAP) Part-I

• If Tax code is kept blank, system will prompt a


error message in yellow, you can ignore it by
pressing enter
• Under the “More” window, feed the data for
Business area, cost centre (since being a debit
item) and Segment
• Remaining fields shall be auto populated
• On pressing enter “More” window will be closed
and back to the previous screen
• Enter text field
• Press Shift + F9 to simulate the document
• If the data fed is correct and then to post the
document press Ctrl + S
• Document number generated and displayed in the
status may be noted for further reference

Payment without printout:

• Transaction code: F-53


• Maintain document date and posting date
• Maintain the document type as KZ for vendor
payment and DZ for customer payment
• Maintain Bank code and clearing text

Page 17
ON JOB REFERENCE GUIDE FOR CSI (SAP) Part-I

• Under Bank Data, maintain the Drawings from


bank clearing account of the concerned state,
Amount of cheque payment, Business area and
profit centre
• Under Open Item Selection, Maintain the vendor /
customer number for whom the payment is to be
made
• Account type would be K for Vendor and D for
Customer
• Under Additional Selection, choose the
appropriate item, viz., Amount, Doc. number,
posting date, basing the availability of information
• Press Shift + F4
• Next screen shall prompt for data as chosen in the
above step viz., Amount, Doc. number, posting
date
• Feed the relevant data and again press Shift + F4
• Open items relevant to the selection are displayed
• Verify if the amount entered and assigned fields
are the same and not assigned column is zero
• If there is any difference press “items” tabs to
activate or deactivate to the extent appropriate
line items

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ON JOB REFERENCE GUIDE FOR CSI (SAP) Part-I

• For verifying the document to be posted Press Alt


+D+S
• To post the document Press Ctrl + S
• Document number generated and displayed in the
status may be noted for further reference

Payment with printout:

• Transaction code: F-58


• Maintain document date and posting date
• Maintain the document type as KZ for vendor
payment and DZ for customer payment
• Maintain Bank code and clearing text
• Under Bank posting details maintain payable
amount, business area
• Under payee maintain the specific Vendor /
Customer account number and press enter
• Under additional selections if none is chosen,
all the open items are displayed in the next
screen and if any other option is chosen, feed
the appropriate data in the next screen and
press Shift + F4

Page 19
ON JOB REFERENCE GUIDE FOR CSI (SAP) Part-I

• Verify if the amount entered and assigned


fields are the same and not assigned column is
zero
• If there is any difference press “items” tabs to
activate or deactivate to the extent
appropriate line items
• For verifying the document before posting
Press Alt + D + S
• To post the document Press Ctrl + S
• Document number generated and displayed in
the status may be noted for further reference

Page 20