Job Description
Transportation Services
Program Coordinator
Job Code: 7256 – Contract Classified
Program Coordinator Fleet Services
Department Introduction:
Transportation Services provides innovative and sustainable transportation solutions that facilitate the educational,
research, cultural and service missions of the University. TS supports the UW campus with the following: Parking, Transit,
Bicycling, Walking, Rideshare, Fleet Services, UW Shuttles, and Transportation Planning & Construction.
Job Purpose:
Program coordination support in the Fleet Rental Service Center; provide support for fuel management activities; handle
vehicle inventory and licensing activities; conduct general office support activities; and provide administrative and project
support for the Fleet Services program.
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Coordinate annual physical inventory audit of Fleet credit cards
Coordinate annual audit of in-house Petrovend access cards and usage codes
Maintain vehicle mileage readings and review of fuel miles per gallon
Coordinate in-house fueling program to include fuel pump maintenance and inspections, fuel software
administration, vehicle and user access administration and fuel recharge reconciliation
Coordinate in-house fuel pump inspection training
Coordinate fuel credit card program to include administration of credit card account, card issuance and
cancellations, and reconciliation and posting of fuel transactions
Operational Support Activities:
May serve as Fleet Services Rental Service Center point of contact in absence of the Program Support
Supervisor
Coordinate and report on biennial equipment and vehicle physical inventory
Coordinate vehicle licensing activities
Manage office supplies, communication equipment and services, and office equipment
Coordinate office equipment inventory and replacement schedule
Manage applicable record retention files
Assist with the planning, development, implementation, and evaluation of strategic plans, office policy, and
departmental programs; devise new procedures to facilitate administration of new policies; and assist in the
development of program content
Coordinate program level Balanced Scorecard activities
Participate in division level Balance Scorecard activities
Provide quarterly, annual and special project activity reports
Prepare reports, memos and correspondence using word processing, spreadsheets, database, graphics and
statistical software
Develop, modify and maintain program database, office records and filing system for program data,
correspondence, reports, research, etc.
Perform related duties to support the Program Support Supervisor and Fleet Services as required
Perform other duties as assigned
Regular and predictable attendance is required
Core Competencies:
Personal integrity and trustworthiness
Manage stressful situations and changing priorities effectively
Anticipate, recognize and resolve problems
Responsible and accountable
Organizational skills and attention to details
Positive, optimistic, success-oriented attitude
Professional demeanor which includes being tactful and courteous
Professional work ethic
Promotes a safe work environment
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Bachelor’s degree in related field and/or1+ year of experience in transportation management, vehicle rental
and/or the automotive industry
Demonstrated success in a lead or supervisory role
Knowledge of Transportation Services policies and procedures
Knowledge of UW administrative procedures
Experience with Microsoft Access
Conditions of Employment:
Washington State Driver’s License or driver’s license recognized as valid by the State of Washington with
excellent driving record
Willingness to report to work in the event that the University suspends operations because of severe weather,
natural disaster, or other emergency conditions
Class B CDL with air brake and passenger endorsement
A satisfactory outcome from a criminal background verification will be required prior to hire
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