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E1: 43: Purchase Order Receipt FAQ (P4312) [ID 1306869.1]

Modified 17-MAY-2012 Type FAQ Status PUBLISHED

Applies to:

JD Edwards EnterpriseOne Procurement and Subcontract Management - Version XE to 9.0 [Release XE to 9.0]
Information in this document applies to any platform.

Purpose

Information Center: Overview of JD Edwards EnterpriseOne Procurement and Subcontract Product ->
Information Center: Using JD Edwards EnterpriseOne Procurement and Subcontract Product -> Doc id
1306869.1

Here are some Questions and Answers specifically around the Purchase Order Receipt (P4312) application.
FAQs have been broadly classified into following categories. You may require some additional reading for detailed
understanding. Also some questions may fall under multiple categories.
Please use the Add Comment link on the right side to provide feedback.

Questions and Answers

Table of Contents

Address Book Numbers (Supplier Number)

Date and Time
Defaults
Errors
Item (including quantity , Location)
Status (Order Status Code)
General

Address Book Numbers (Supplier Number)

Question 1: Can the supplier number in Item Branch be updated via receipts program?
Question 2: Supplier Number change is not reflected in F43121, PO receiver file.
Question 3: Why is it not recommended to change the Supplier Number on an order?

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Date & Time

Question 1: Receive Date (ADDJ) does not always display on partially received orders in the Purchasing
Ledger at a 400/400 status.
Question 2: How does the system decide which date to use for excahnge rate at receipt?
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Question 3: Is there a way to manually enter a reversal date in P43214?

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Defaults
Question 1: 'PO receipt Non Stock' is the description which deaults in for a non stock receipt. Is there a
way to change it?
Question 2: Why is GL class code , manually entered at order entry is, overwritten at the time of receipt?

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Errors
Question 1: PO Receipts , P4312, returns Error 2838, No Records Found in F41021 when attempting to
receive purchase order in a NEW branch plant.
Question 2: User is receiving Error 4732, Currency Code is not same as the ledger currency in P4312
Question 3: Web Exception Error in P4312 When Closing Application
Question 4: Error 0280 Status Invalid for this Order Type and Error 0245 Status Flow not Setuup at receipts
when UOM are different.
Question 5: User receives Commit Failed error in P4312. Logs show a duplicate key error.
Question 6: Fetch From Table F41001 Failed at PO receipts
Question 7: Status Invalid Error 0280 is received while trying to receive a partial Direct Ship (OD) order in
purchase order receipt.
Question 8: Even though item location record exists, system is throwing Error 0678, Item Location Record
Not Found.
Question 9: Commit fail error when the Supplier Analysis capture is activated
Question 10: User is getting AAI 4322 Invalid at Receipts. Why is system looking for 4322 AAI?
Question 11: When entering receipts by PO, the users gets an error message that says: System Event still in
Process CAUSE: A system event is still executing in the background. Why?
Question 12: Error 004 Date Invalid or Missing is displayed during PO Receipt Entry (P4312). Why is this
error appearing?

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Item
Question 1: "Advanced serialized items " do they always need to be received individually? Is there any
workaround?
Question 2: Units received for an item are not written to the F0911 GLU field.
Question 3: No Item Location File (F41021) or Item Ledger File (F4111) records are written at time of
receipt.
Question 4: Have an item setup with lot process type = 3 lots must be assigned manually. When receiving
a PO for the item using P4312, no error is received when the lot information is not populated. Is this a
setup issue?
Question 5: Is there a way to search using the supplier’s item number in the Work with Purchase Orders to
Receive (P4312|W4312F) screen?

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Status (Order Status Code)

Question 1: Is it possible to move the order status, to any other status than 999 after being fully received.
Question 2: Order is at status 400 / 999 with no open quantity and amount to receive.
Question 3: After PO receipt, the next status is blank in F4311 and F43199 statuses are not updated at all.
Question 4: How to distinguish a line cancelled in P4312 receipts with option 7. It updates to 400/999 vs.
something like 980/999
Question 5: Order is at status 400/999, but was never received and the quantity and amounts on the order
are still open. How did this happen and how can the order be received?

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General
Question 1: Is there a way to have the Average Leadtime (ALTD) in the Supplier/Item Relationships
(P43090) stop from being recalculated?
Question 2: Is there a way to see what was received not vouchered as of a particular date?
Question 3: What would cause a Purchase order to not show up for receipt in P4312?
Question 4: Some of the receipt records in F43121 do not have JELN populated in F43121.
Question 5: When there are different branch plants in the order header and order detail line, which BP's
company will be used to look for RNV account?
Question 6: Debit Account at receipt is sometimes pulled from AAI 4335 Instead of AAI 4310
Question 7: What is the impact of changing RNV account (AAI 4320) midway?
Question 8: The processing option for notifying the planner when a purchase order is received is not
working for purchase orders created from a work order. Is there a way to make this work?
Question 9: Is there a standard report that will provide all PO receipts by vendor?
Question 10: Why are Journal Entries (F0911 records) not created for purchase order receipts when units
are populated but the cost of the item is zero?
Question 11: What is the purpose of Reason Code (RCD) field in Procurement?
Question 12: What is the use of RCD field in 43 Tables and can this be used in Purchase Order Entry?
Question 13: What does Price at Receipt do?
Question 14: Which program can be used to purge or remove records from the Receive / Voucher Status
Report, R43412?

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ANSWERS:
Address Book Numbers (Supplier / Ship To)
Question 1: Can the supplier number in Item Branch be updated via receipts program?

Answer 1: The Supplier Number can be automatically updated in the Item Branch Plant by the P4312 program.

The processing option that control this feature is in the process tab:
1. Update Supplier Mode
Blank - do not update
1 - update only if the supplier number in the Item Branch Plant is zero
2 - Update the supplier number in the item Branch Plant regardless if supplier number
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field is populated

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Question 2:Supplier Number change is not reflected in F43121, PO receiver file.

Answer 2: User has received an order, then reversed the receipt, changed the supplier number and received it again
the supplier number on the original receipts line will not change. The original receipt line Match TYpe 1 record will be
now be overwritten to be Match Type 4 with a new OV number.
Note: Although it is allowed, we do not recommend changing the supplier number for the following reasons.

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Question 3: Why is it not recommended to change the Supplier Number on an order?

Answer 3: Following are the reasons which should be kept in mind. (ref BUG 10668324)

1. If the Evaluated Receipts Settlement flag for the new supplier is different than the original supplier, an error will
be issued. Take a form exit to additional info and change the Evaluated Receipts Settlement flag. This will kick
in the populate header to detail functionality. PHAVCH must be included in the 43 DF UDC table and the
processing option to populate header to detail must be turned on.
2. No information from the new supplier will default in to the existing lines or added lines. This includes
purchasing instructions and currency. If you'd like to change any of these, change them on the header or the
additional info and they will get populated through populate header to detail. Again each field you'd like to
change must be listed in the 43 DF UDC and the processing option must be on.
3. If the unit cost and extended cost is blanked out, it will default in from the new supplier (F41061). Note: If the
currency or catalog number listed in the F41061 for the new supplier is different from the currency and
catalog of the old supplier, the cost will be retrieved from the F4105.
4. If the supplier or any other header information is changed, the cancel button on the detail form is now greyed
out and the ok button must be clicked on the detail form for all changes to take affect.

Date & Time

Question 1: Receive Date (ADDJ) does not always display on partially received orders in the Purchasing
Ledger at a 400/400 status.

Answer 1: This is working as designed. The Purchasing Ledger does not update ADDJ for partials. The F43121
RCDJ field is updated for partials. When the order is 100% received the F43199 ADDJ gets updated. The PO
Receipts Inquiry should be used to reflect what has been received to date on an order, not the Purchasing Ledger.
Note: For products that have gone into receipt routing but are not yet received into stock, the ADDJ field is blank

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Question 2: How does the system decide which date to use for exchange rate at receipt?

Answer 2: P4312 processing options / Currency Tab setting determines which date to use.

1 - To use G/L date to determine the exchange rate effective date

2 - To use Order date
Blank - To use Today's date.

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Question 3: Is there a way to manually enter a reversal date in P43214?

Answer 3: The reversal is always recorded with a transaction date equal to the system date.

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Defaults
Question 1: 'PO receipt Non Stock' is the description which deaults in for a non stock receipt. Is there a
way to change it?

Answer 1: When a stock item is received, the remark section of the OV journal entry gives the item description.
When a non-stock is received, the remark is ''PO non-stock receipt''. This occurs due to the Inventory interface of N.
If the B inventory interface is used it will pull the item description for the non-stock items set up in the non- stock item
master. Please be aware that the account number field will become a required field.

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Question 2: Why is GL class code , manually entered at order entry is, overwritten at the time of receipt?

Answer 2: Stock Item:

When processing a stock item, the G/L class will always be pulled from the item/branch/location at the time of
reciept, regardless of what is in the F4311.
Non Stock Item:
On a non-stock item, the G/L class will be pulled from the F4311.

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Errors
Question 1: PO Receipts , P4312, returns Error 2838, No Records Found in F41021 when attempting to
receive purchase order in a NEW branch plant.

Answer 1: 1 This is caused by a missing separator character in Branch Location Definition. The F41021 record
primary location record cannot be found if there is no separator
character (.) setup in the Branch Location Definition. To resolve the issue go to P41001 Find the New Branch and
take the Location Def. row exit. In the Branch Location Definition for the new branch change the separator character
to dot ( . ).
2 A primary location for the item must be created in the new receiving branch/plant.
This cannot be entered directly in Item Locations (P41024), but the system will create one on the fly if the user enters
an Inventory Adjustment with a blank location.
Steps to implement:

Identify the items that are missing primary locations.

Go to Inventory Adjustments (P4114) and add an adjustment for each item, in the needed
branch/plant, without specifying a location (leave it blank). It is recommended to add two detail
lines on the adjustment with positive and negative quantity for the item, such that the overall on-
hand quantity is not affected.
Go to Item Locations (P41024) and verify that a blank primary location has been added for the
item.
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Go to PO Receipts (P4312) and receive the purchase orders.

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Question 2: User is receiving Error 4732, Currency Code is not same as the ledger currency in P4312

Answer 2: Currency Code was setup on the Ledger Master Setup (menu G0941, P0025). Blank out the currency on
both the AA and CA ledger master records to resolve the error.

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Question 3: Web Exception Error in P4312 When Closing Application

Answer 3: Refer to Doc ID 660098.1

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Question 4: Error 0280 Status Invalid for this Order Type and Error 0245 Status Flow not Setuup at receipts
when UOM are different.

Answer 4: When receiving a purchase order and changing the UOM, the system validates the Order Activity Rules
for the new line (a new line is inserted to F4311 when UOM is changed during receipt), and since the Outgoing Status
for Partial Receipts is 400 (this is whatever status is set in the processing options behind P4312) and there is no valid
400 status in the Order Activity Rules setup, the system errors. Note: 400 is not hard coded and client may have
their own statues. @SAR7249386

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Question 5: User receives Commit Failed error in P4312. Logs show a duplicate key error.

Answer 5: Find the UKID for the last record in F4111. Compare it to the UKID in F00022 for F4111. If the next unique
ID in F4111 is lower in the F00022 table than it is in the UKID column of the F4111, it can cause the Commit failed
error when P4312 (F4312EndDoc) is trying to insert already existing duplicate key into F4111. Use P00022 to set
UKID for F4111 in F00022 to a number higher than the current F4111 UKID.

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Question 6: Fetch From Table F41001 Failed at PO receipts

Answer 6: When selecting inventory PO to receive in Form W4312F and moving to form W4312A, system pops up
an error message stating "Fetch from Table F41001 Failed". If you return to W4312F and repeat process, no error is
returned. After debugging, it appears that call from P4312 to N0000001 to B0000012 internal call to fetch from F41001
fails due to usage of only one key "CISY". Missing key is "CIMCU" as part of call. Additionally every entry into form
W4312A creates a batch header record in "In Use" status.

To go to P41001-Branch Plant Constants, form exit to Application Constants, Price Constants, System Constants
individually and tab through each field at each form and click OK. Log off from the system after the process. Refresh
the database cache per the following steps, and re-log on to the system.

Log into a FAT/HTML or WebDev client

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Fast Path to WSJ (Work with Submitted Jobs)

Highlight your logic Server and from ROW menu click on Reset Cache
Select Database, then click OK. This will flush database caching

Note: In some instances it is also noted that adding B/P "ALL" to the F0006 resolves the issue.

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Question 7: Status Invalid Error 0280 is received while trying to receive a partial Direct Ship (OD) order in
purchase order receipt.

Answer 7: More often than not this is a setup issue. The P4312 is set to call a version of P4310 ZJDE0001, and
hence it errors on the override next status define on processing option P4310, since this is set to 230, therefore, the
split lines will require status to be as 400/230, there is no valid 230 status in the Order Activity Rule setup, the
system errors.
Also the same error came from P4312 Process 10. Direct Ship Status 580 of the SD order and the current SD Order
status is at 520/522, the 580 status is not setup in the OAR, hence the system errors.
Note: Above setup and fig may be used as a guidline , as clients may have different status codes as per their
business needs.

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Question 8: Even though item location record exists, system is throwing Error 0678, Item Location Record
Not Found.

Answer 8: Check for the Bulk/Packaged Flag (BPFG) in the Item Master. Make sure that this has not been
incorrectly set to a value of "B". Bulk items are things like liquid fuel whose weight and volume varies based on
temperature and humidity, and items that have been marked with a "B" in the Bulk/Packaged Flag use a different
section of code in PO receipts and other programs.

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Question 9: Commit fail error when the Supplier Analysis capture is activated

Answer 9: The ALTD (Average lead time) data item has a maximum size of 5 digits, sometimes the information
stored in the F43090 is incorrect and when it is used to perform the calculation of the new Average Lead Time with
the information from the purchase order at the receipt, the new value exceed the maximum size and the database
throw an error when the application attempt to update the record in F43090 for the supplier/item relationship.
There is 2 possible ways to solve this:

1. Set the processing option #8 from the Process Tab of P4312 to blank (Do not capture) to deactivate the
capture of supplier analysis, this will prevent the update against F43090 avoiding the transaction commit fail.
The next time a purchase order is received for the same supplier/item combination and if the processing option
is active the error will be thrown again.
2. Manually update the F43090 for the supplier/item relationship record, set to 0 the ALTD field.

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Question 10: User is getting AAI 4322 Invalid at Receipts. Why is system looking for 4322 AAI?

Answer 10: If the A/P Interface in the line type constants in not flagged, the 4322 AAI will be used to determine the
credit account used when processing a receipt for this line type.
Note: This is usually a setup when you want to bypass AP processing.
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Question 11: When entering receipts by PO, the users gets an error message that says: System Event still in
Process CAUSE: A system event is still executing in the background. Why?

Answer 11: A The warning message (031W) System Event Still in Process is displayed when P4312 processing
option Process Tab/ Option Default = 1. This cannot be changed due to technical constraints. Landed cost
processing can also invoke this warning due to behind the scenes processes that need to be invoked.

For more details see:

Bug 13729261: PURCHASE ORDER RECEIPTS - SYSTEM EVENT STILL IN PROCESS

Release 8.12, Bugs 10976708, and 10984212
Release 9.0, BUG 11055183

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Question 12: Error 004 Date Invalid or Missing is displayed during PO Receipt Entry (P4312). Why is this
error appearing?

Answer 12: The item being received is lot controlled and no lot expiration date has been populated. The user is
unable to see the lot expiration date highlighted in red because the processing option 2 (Lot Information) on the
Display Tab is set to blank (Do not display). Change the setting to 1 (Display) and the user will see that the lot
expiration date needs to be entered.

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Item
Question 1: "Advanced serialized items " do they always need to be received individually? Is there any
workaround?

Answer 1: They are required to be received one at a time. If you go into the multi-location window, you can receive
the purchase order in full, however you will need to place a quantity of 1 for each line. There is no workaround this
process.

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Question 2: Units received for an item are not written to the F0911 GLU field.

Answer 2: The 'Write Units to Journal Entries Y/N' (UNGL) flag was unchecked in the Branch/Plant Constants (off
menu G43A41). After checking the flag, the units received were populated in the F0911 in the GLU field.

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Question 3: No Item Location File (F41021) or Item Ledger File (F4111) records are written at time of receipt

Answer 3: If the Product Cost Detail flag is turned on, but not completely setup, no Item Location File (F41021) or
Item Ledger File (F4111) records will be created or updated at time of Purchase Order Receipt (P4312).
The Product Cost Detail flag in the branch plant constants is off by default. If turning this flag on, make sure setup for

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standard cost roll-up (manufacturing) has been done.

Question: 4: Have an item setup with lot process type = 3 lots must be assigned manually. When receiving
a PO for the item using P4312, no error is received when the lot information is not populated. Is this a
setup issue?

Answer 4: The lot item was being received into a receipt route. When using receipt routing, the lot information is not
required until the last step of the receipt route when the item is moved to stock.

Question 5: Is there a way to search using the supplier’s item number in the Work with Purchase Orders to
Receive (P4312|W4312F) screen?

Answer 5: If you click on the Visual Assist on the Item Number field in the Work with Purchase Orders to Receive
(P4312|W4312F) screen, the Item Search and Select Screen appears, but this search does not offer the supplier item
number as an available field for searches. However if the "display supplier item" checkbox is checked on the header,
you will see the supplier’s item number in the grid when you search using the purchase order number.

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Status (Order Status Code)

Question 1: Is it possible to move the order status, to anyother status than 999 after being fully received.

Answer 1: The following steps need to be taken in order to achieve this:

1. Place the wanted status (XYZ) in the Order Activity Rules and set XYZ as an Other next status for it.
2. Set processing option #5 (Outgoing Status for Closing), under Defaults tab, behind P4312 processing options
to status XYZ.

Please note that the Voucher Match application does not have the functionality to move the status forward to 999 if
you use this process. Enhancement Bug 10945401 requests this functionality, but it may be considered for future
releases.

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Question 2: Order is at status 400 / 999 with no open quantity and amount to receive.

Answer 2: This is issue is caused becaue of the following scenario.

Enter purchase order for quantity of 10.

First receipt is for quantity 1.
Second receipt is for quantity 10. The next order status is now 999.
The first receipt for quantity of 1 is reversed. This brings the next order status back to 400, even though
all 10 units have been received.
Note: if you have encountered this scenario can be verified by F43199 OLUREC field and also F43121
Match Type 1 and 4 records.

In P4310 (Enter Purchase Orders), go to the purchase order line detail, and manually change the status to what it
should be. 400/999. Ensure processing options are set to allow manual change.
Note : Using the cancel line could be deceiving when re-inquiring on the order because it will show all
quantity as canceled.

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Question 3: After PO receipt, noticed that the next status is blank in F4311 and F43199 is not updated and
continues to be at the initial statues.

Answer 3: This issue is caused by the PO receipt processing option, out going status for close is set to 980 (other
hard coded statuses). Once this is updated as 999, next status in F4311 is updated correctly and F43199 updated.

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Question 4: How to distinguish a line cancelled in P4312 receipts with option 7. It updates to 400/999 vs.
something like 980/999

Answer 4: Workaround is to create a status between 400/999, ie. 899 (or any value they chose). Put that status in
the Order Activity Rules (400/other 899 and then new status 899/999) and then 899 in the Outgoing Status for
Canceling P4312 processing option. When option 9 is used in P4312, the quantity and amount fields will be closed
and the status will go to 899. It will not display in P4310 detail revisions screen with a strikeout line through it until
moved to 999. They can then manually move the line from 899/999 for that strikeout effect.

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Question 5: Order is at status 400/999, but was never received and the quantity and amounts on the order
are still open. How did this happen and how can the order be received?

Answer 5:The order was printed multiple times with Purchase Order Print (R43500) and Purchase Receiver Print
(R43510) with each print advancing the status. The status was advanced to 400/999 by the multiple printing steps.
The Next Status can be manually reset from 999 back to 400 using Purchase Order Entry (P4310).

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General
Question 1: Is there a way to have the Average Leadtime (ALTD) in the Supplier/Item Relationships
(P43090) stop from being recalculated?

Answer 1:Yes, if the Supplier Analysis processing option (Process Tab) behind PO Receipts (P4312) is turned off
the system will not update the Average Leadtime (ALTD) in the Supplier/Item Relationships table (F43090).
For R47071, set blank in supplier analysis flag in the specific version of P4312 which is being called.
For R43092Z1I , same as above for version of P4312 being called.

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Question 2: Is there a way to see what was received not vouchered 'as of' a particular date?

Answer 2: There is no As Of functionality for Receive / Voucher Status Report, R43412.

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Question 3: What would cause a Purchase order to not show up for receipt in P4312?

Answer 3: 1. Order is on HOLD .

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2 Order Type and Branch Plant inquired upon is not the same as that on the order.
3. Next Status code of the order is not set as one of the allowed incoming statue code for the purchase
order, under the P4312 processing options.

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Question 4: Some of the receipt records in F43121 do not have JELN populated in F43121.

Answer 4: The Journal Entry Line Number in purchase order receiver file (F43121) is being populated from General
Ledger (F0911).When the item is associated with cost, journal entries are created in the general ledger, therefore the
line number is populated in the receiver file. If there is no cost associated to an item, there will be no entry in the
General Ledger (F0911) and therefore no line number in the receiver file. The JELN will not be updated in the F43121
when:
1. The item has zero cost in the P4105 inventory/cost method. @ SAR6625440
2. The P4312 is set to summarize the JE.

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Question 5: When there are different branch plants in the order header and order detail line, which BP's
company will be used to look for RNV account?

Answer 5: Company associated with the branch plant on the detail line will be used.

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Question 6: Debit Account at receipt is sometimes pulled from AAI 4335 Instead of AAI 4310

Answer 6: The costing method for the item is standard costing and the value of inventory is zero. When doing a
receipt for this item with cost, the different will consider as a cost variance and the system looks for DMAAI 4335.

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Question 7: What is the impact of changing RNV account (AAI 4320) midway?

Answer 7: If you change the 4320 AAI between the time of receipt and voucher match, then the RNV entries will hit
the different accounts.
Example:
1. 4320 AAI set for account 1.2000
2. Receive order, and RNV account 1.2000 is credited for the order amount.
3. Change 4320 AAI to account 1.4000
4. Voucher Match the receipt, and RNV account 1.4000 is debited for the
order amount.
To avoid the mismatch, you can do journal entries to credit the original account for all open receipts, and then debit
the new account for the same amount.
It is recommended that , if possible , finish all pending transactions before the switch .
If following the above process , first do all testing in an non production environment before making any changes to the
PD data.

Average Lead Time Calculation Restricted:

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After the introduction of Bug 12335832, the value of ALTD and LLTD in the F43090 will be updated as 999.99
whenever it is greater than 1000. The columns ALTD and LLTD have the size of 5; an error is thrown in other
Environments which stops the processing of the Receipts. Since application P43090 already shows 999.99 when it’s
greater than 1000, now even the tables will reflect the same values, which are shown in P43090. Henceforth Question
9 in the Error section will not occur after this Bug.

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Question 8: The processing option for notifying the planner when a purchase order is received is not
working for purchase orders created from a work order. Is there a way to make this work?

Answer 8: Currently, this functionality only works for purchase orders for outside operation items. The current
functionality will not send emails to the planner when a receipt is done for regular purchase order items created from
a work order. Enhancement Bug 11035869 - WRKFLW MESSAGE TO PLANNER has been entered to request this
functionality.

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Question 9: Is there a standard report that will provide all PO receipts by vendor?

Answer 9: There are two reports for PO receipts:

1. The Received/Vouchered Status Report (R43412) sorts the data by purchase order number within vendor within
branch plant with a subtotal for each vendor. This one is more tailored to an accounting or purchasing
department user,
2. The Inventory Receipts Register (R43512) sorts the data by inventory item number within vendor within branch
plant with a subtotal for each vendor. This one is more tailored to a warehouse user or materials planner.

Both reports allow vendor subtotals within a branch plant as well as branch plant totals.

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Question 10: Why are Journal Entries (F0911 records) not created for purchase order receipts when units
are populated but the cost of the item is zero?

Answer 10: No Journal Entries are created when receiving a Zero amount line. But a batch number will be created.
This functionality is the same across all releases. Bugs related to this issue include (12586922, 10991703).

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Question 11: What is the purpose of Reason Code (RCD) field in Procurement?

Answer11: RCD field in F43 tables is a user defined code (42/RC) that explains the purpose for a transaction. User
Defined Code (UDC) 42/ RC gives the users the ability to set various codes as they consider fit for their business
process. The code can be alphanumeric in nature.

From the procurement side it can be used at Purchase Order Receipt (P4312). In the P4312 application on the detail
lines once a record is selected, the Reason Code field can be populated. For example, if receiving an item partially,
user may want to put in a reason for doing so.
Since most of the businesses have a predefined codes for every reason they set up the code in this UDC and simply
populate the code at receipt. The receipt process will populate it in F4311 and F43199 files.
Please note except for the ones which are set as Hard Coded =Y there is no restrictions on changing them.

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As this is used only at receipt time, it cannot be used in P4310. Enhancement Bug 11041252 - REASON CODE
FOR PO CHANGE - SAR: 8960946 was entered to request a feature to prompt and populate a Reason Code for
Purchase Order Lines cancellation or changes.

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Question 12: What is the use of RCD field in 43 Tables and can this be used in Purchase Order Entry?

Answer 12: RCD field in F43 tables is a user defined code (42/RC) that explains the purpose for a transaction. User
Defined Code (UDC) 42/ RC gives the users the ability to set various codes as they deem fit as per their business
process. The code can be alphanumeric in nature.

From procurement side you can use it at Purchase Order Receipt (P4312). In the P4312 application on the detail
lines once you have selected the record, you can see a field called Reason Code. Now for example, if you are
receiving an item partially, you may want to put in a reason for doing so. This reason code is for event like this. Since
most of the businesses have a predefined codes for every reason they set up the code in this UDC and simply
populate the code at receipt. The receipt process will populate it in F4311 and F43199 files. Please note except for
the ones which are set as Hard Coded =Y there is no restrictions on changing them.

As this is used only at receipt time, it cannot be used in P4310 for identification of particular type of orders.

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Question 13: What does Price at Receipt do?

Answer 13: The system will do reprice at the time of Receipt process, if the Advanced Procurement Pricing option is
turned ON in Pricing Constants AND P4312, Processing Options ... Process tab, Pricing At Receipt option is turned
ON.

This new functionality (Receipt reprice & Apply Receipt Adjustment) is implemented from 8.12 onwards.
If it is intended to not use 'reprice at receipt' process then Pricing At Receipt option should be turned OFF in P4312
Processing Options. If this option is activated the overwritten Foreign amount will be recalculated. Reference Bug
11049510 - OVERRIDEFOREIGNAMNTCHANGED - SAR: 8969615.

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Question 14 : Which program can be used to purge or remove records from the Receive / Voucher Status
Report, R43412?

Answer 14:Transactions appearing on R43412 indicate the purchase order has been received but not fully matched.
When the purchase order quantity and amount are matched in full, the purchase order will no longer appear on the
report. Versing a receipt and cancelled the associated purchase order will clear the PO from the report.

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To discuss information further with Oracle experts and industry peers, we encourage you to review, join or start a
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To look at upcoming or archived Advisor Webcasts please see Advisor Webcast Details (Doc ID 548764.1) if your
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Related

Products

JD Edwards EnterpriseOne > Distribution > Procurement/Subcontract > JD Edwards EnterpriseOne

Procurement and Subcontract Management

Keywords

JDE1PROCRECEIPT; ORDER TYPE; P4312; PURCHASE ORDER RECEIPT; RECEIPT; RECEIPT

PROCESSING; RECEIPT ROUTING; STATUS INVALID FOR THIS ORDER TYPE

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