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HSE SITE BRIEFING MINUTES

Project/Area : Company: VCC ☐ VCI ☐ VAI ☐

Job/Cost # : Project Manager :

Supervisor : Subcontractor :

Date & Time : DD MMM YYYY 00:00 AM/PM Briefing by :

Topic(s) of Discussion: General Maintenance & Facility Works

VEOLIA Always Safe Rule# 1


> I ALWAYS comply with all applicable regulatory, company and client
occupational health and safety rules, regulations, work instructions, policies,
procedures, best practices and industry standards.
Activity/ General maintenance activities & tasks related to maintain the Veolia Facilities
Introduction:
Hazards/ HSE- Slip/Trip/Falls, Electricity, Work at Height, Unsafe Behaviors, fire & explosions, property
Concerns: damage, equipment damage, exposure to toxic materials, health issues
Controls/Details:
To ensure the safety during all maintenance & facility works, always adhere to following:
 Always work with a valid Work Permit (& a Risk Assessment/LMRA whenever applicable)
 Understand the Risk Assessment/LMRA & Environmental Aspects Impacts in detail and follow
throughout the work activity.
 Always use mandatory PPE (safety shoes, safety helmet, gloves, goggles, dust masks) and the
additional PPE as recommended in the Risk Assessment/LMRA or by the QHSE Team.
 Prior to start any work activity, ensure that all the required tools, PPE & material is available.
 Use safety signs, barriers or warning tape to stop the unnecessary movement in work area.
 Make proper ventilation arrangements in the area.
 For non-routine work or any critical job, consult the QHSE team first to check the type of
controls to be applied for said maintenance job.
 Inspect your tools, ladders, work equipment on a routine basis.
 For paint work, use chemical resistant PPE (Safety goggles, safety helmet, face mask, rubber
gloves, safety shoes, protective clothing & any PPE recommended by Area QHSE Official)
 Do not throw the materials & tools in open movement area. Keep them in designated areas.
 Maintain good housekeeping during the entire work activity.
 Do not smoke in work area. Avoid open flames or sparks near equipment, tools & materials.
 Never use damaged power tools. Inspect them on a routine basis with color code & Veolia
Power Tools Inspection Checklist.
 If electric cables have to be used in movement areas, hang them overhead away from the
pedestrian movement; don’t spread them on the ground.
 Keep the emergency arrangements open & free from obstructions.
 If there is any doubt in any procedure, any confusion is in mind, ask your senior/supervisor or
the QHSE Team.
 Report any unsafe act, unsafe condition, incident and/or any near miss immediately to the
supervisor, QHSE Team and/or to the concerned authorized person.

Form : HSE-OCP-03
Revision 1 dated 20/02/2018
HSE SITE BRIEFING MINUTES

Further Points to Remember/Summary


1. General maintenance activities and facilities administration related work tasks could also be a
threat to safety of the workers involved. Hence similar to all other site activities, applicable HSE
procedures and instructions must be followed for these also.

Attendees (Attach separate attendance sheet if more participants are there)


Sr Print Name Signature Sr Print Name Signature

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Attendance Picture:

Attendance Verified By:

Name: Date:

Signatures: Time:

Form : HSE-OCP-03
Revision 1 dated 20/02/2018

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