I. Purpose:
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The purpose of this procedure is to establish a system for instituting preventive actions to
eliminate the cause of a potential problem, non-conformity, defect, or failure that may occur in
all aspects of company operations including in the implementation and maintenance of
management systems of XYZ Company
II. Scope:
This procedure is applicable to all aspects of company operations at any stage, including the
establishment, implementation and maintenance of Integrated Management System (IMS).
IV. Reference:
V. Process Flowchart:
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Issue PAR
Formulate Preventive
Action or Control Method
Implement Preventive
Action
Verify effectiveness of
Preventive Action
Preventive Action NO
Issue CAR
effective?
YES
Keep records
End
VI. Procedure:
6.2.1.2 PAR Form and the details of MR / DCC Staff PAR Control Register
PAR to be issued must be recorded in Form
the PAR Control Register Form.
6.2.2 PAR must be issued after identification Issuing Section / Dept. / PAR Form
and verification of potential problem, Committee / MR
non-conformity, defect, or failure, and
upon approval of Management
Representative.
6.2.3 PAR Form must be returned to issuing Responsible Section/ Answered PAR
party on the required date of Dept. / Committee
completion.
6.6.1 Preventive action formulated must be Issuing Section/ Dept. / Answered PAR
verified to confirm its implementation Committee / MR
and effectiveness.
6.6.2 If the preventive action taken has Issuing Section/ Dept. / Refer to Corrective Action
prevented the possible occurrence of Committee Procedure
the potential problem, non-conformity,
defect, or failure, the preventive action
is said to be effective and the PAR
issued can be closed, otherwise,
issuance of CAR will take place.
Records of PAR shall be maintained for Issuing Section/ Dept. / PAR Form
reference purposes and inputs in the Committee MR / DCC Control of Records
Management Review according to the Control Procedure
of Records Procedure. Copy of PAR shall be kept
by issuing section/ dept.
for reference purposes.
VII. Appendix:
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7.1 PAR Form