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QUALITY
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MANUAL
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R Feasibility
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Y & Design
March 2012
Quality Manual Ethiopian Roads Authority
Contents
Ref. No.
Volume 1 Quality Management and Monitoring
Foreword
Preface
Acknowledgements
Contents
Abbreviations
ERA Quality Systems
ERA Organisation Chart
1.1 Purpose of Quality Manual
1.2 User Guide
1.3 Procedures for Control and Revision of ERA Documents
1.4 Roles and Responsibilities of Quality Directorate
1.5 Quality Appraisal / Audit Methods and Procedures
Activity Schedule, List of Standard Form, Memos, Checklists
Standard Forms and Checklists Q1.01 - Q1.08
Appendix 1.1 Approved List of Manuals, Standard Documents, Procedures
Appendix 1.2 ERA Policy on Document Retention and Disposal
Appendix 1.3 ERA Quality Monitoring Committee, Memorandum of Objectives
Volume 2 Planning
Contents
Abbreviations
Activity Schedule, List of Standard Forms
Project Numbering System Q2.01
Road Classification Table Q2.02
Project Data Sheet Q2.03
Standard Format for Road Project Profile Q2.04
Budget Guidelines and Forms Q2.05 - Q.07
Traffic Survey Forms Q2.08 - Q.12
Economic Vehicle Costs Data Collection Form Q2.13
Volume 3 Procurement
Contents
Abbreviations
Procurement of Services
Activity Schedule and List of Standard Forms, Checklists
Standard Forms, Reports, Checklists, Memos and Letters Q3S.01 - Q3S.23
Procurement of Works
Activity Schedule and List of Standard Forms, Checklists
Standard Forms, Reports, Checklists, Memos, Letters Q3W.01 - Q3W.26
Appendix 3.1 Standard Prequalification Document ref. Q3W.04
Q4 Rev 3/12
Quality Manual Ethiopian Roads Authority
Q4 Rev 3/12
Quality Manual Ethiopian Roads Authority
Q4 Rev 3/12
Quality Manual Ethiopian Roads Authority
Abbreviations
BPR Business Process Re-engineering (within ERA)
CAC Contract Award Committee
CQM Cost & Quality Monitoring (Committee)
EIA Environmental Impact Assessment
EOI Expression of Interest
EMA Ethiopian Mapping Authority
EMP Environmental Management Plan
EPA Environmental Protection Authority
ERA Ethiopian Roads Authority
EVS Estimate Validation System
EFY Ethiopian Financial Year
IDA International Development Association (World Bank)
IRI International Roughness Index
IRR Internal Rate of Return
ISO International Standards Organisation
MOFED Ministry of Finance and Economic Development
MOT Ministry of Transport
NPV Net Present Value
PMUR Performance Monitoring and Units Rates Project
PAS Performance Appraisal System
PMS Pavement Management System
QSAE Quality Standards Authority of Ethiopia
QARISM Quality Assurance Road Inspection & Safety Management (Directorate)
RAP Resettlement Action Plan
RFP Request for Proposal
TAC Tender Assessment Committee
TAS Tender Analysis System
TOR Terms of Reference
WMS Works Monitoring System
WB World Bank
Q4 Rev 3/12
Quality Manual Ethiopian Roads Authority
4. Soft copies are provided in MS Office Word format which should be used to create new
letters, memos and reports from the standard formats given. Adobe pdf formats shall be used
as control copies for reference purposes.
5. Forms can be directly copied either from the hard copy or the soft copy provided, and used
without the need for revision or addition
6. Every new project report shall be prepared using the standard format from the Quality
Manual as the base. (The use of previous project reports as a base is not allowed, as over
time this leads to unauthorised changes).
7. The original softcopies provided are read-only documents and should only be used to copy
from, by selecting the required text and copying and pasting into a new MS Word document.
Headers and footers should automatically copy and paste with the selected text
8. Header and Footers
i. Each standard form, memo, letter and report has a unique reference number that is
shown as a small footer. The footer where appropriate also includes a date reference
indicating the latest revision of the Quality Manual. These number and date references
should be retained and not deleted.
ii. The header for project and evaluation reports should be revised to include the name of
each project.
iii. Page numbering for reports should be added as a centred footer.
iv. The header for standard letters and memos should be deleted to conform to the
standard ERA layout for letters and Memos.
PERFORMANCE ACCOUNTABILITY
APPRAISAL ADMINISTRATIVE
PROCEDURES
QUALITY STANDARD
MANAGEMENT SPECIFICATION AND
MANUALS
Code of Ethics
QUALITY
The ERA Quality Manuals are very important in achieving quality for services. However, the Quality
Manuals should be applied in parallel with other systems if meaningful results are to be achieved. It
is also clear that commitment to a set of ethical rules and standards is also needed, and the ERA
Code of Professional Conduct and Ethics provides this. All ERA staff and service providers will be
required to commit to the code.
In addition to the Quality Manual, ERA has a full set of systems aimed at ensuring quality,
including:
1. Design Manuals
2. Technical Specification and Method of Measurement
3. Standard Detailed Drawings
4. Low Volume Roads Manual, Specifications and Bidding Documents
5. Pavement Management System (PMS)
6. Bridge Management System (BMS)
7. Estimate Validation System (EVS)
8. Tender Analysis System (TAS)
9. Works Monitoring System (WMS)
10. Performance Appraisal System (PAS)
The adoption of Quality Manual will be enforced through audits. Tools like WMS and EVS will
supplement the auditing and inspection aspect and also provide information to be analyzed so that
there is future improvement.
There will also be performance monitoring and evaluation of Consultants and Contractors, and
ERA contract management. Rating Consultants and Contractors and using past performance for
selection of future projects will encourage firms to strive for best service delivery.
Quality Cycle
Stage Activities Outputs Controls, Systems & Tools
PLANNING
Data Collection / Analysis Road Inventory / Condition Data Quality Manual Volume 2
Government Liaison Annual Plan Ministry of Finance & ED Directives
Budgeting Annual Budget PMS Procedures
Prioritisation 5 Year Plan WMS Reports
Project Selection Budget Management & Adjustment
PROCUREMENT
Tender Preparation Tender Documents Quality Manual Volume 3
Tender Process Evaluation Reports, TAS, EVS Output Public Procurement Directives
Tender Evaluation, TAS Input Contract Documents & Award Standard TORs, Tender Documents
Estimate Validation, EVS Input List of Suitable Firms (“White list”) PAS Reports
IMPLEMENTATION
Consultation Route Selection Quality Manual Volumes 4, 5, 6, 7
Contract Management (Design) Feasibility Studies Environmental, Social Directives
Contract Management (Works) Detailed Design and Eng Estimate Design Manuals
Works Monitoring, WMS Input EIA and RAP Standard Specifications and Drawings
Performance Evaluation, PAS Input Road and Bridge Completed Works
Road and Bridge Maintenance
CONTINUAL
DEVELOPMENT Feedback by ERA on controls etc. Updated Standard Design Manuals Quality Manual Volume 1
Q4 Rev 3/12
Ethiopian Roads Authority
1. Where text is shown in red and italic font in the standard report formats, the Writer should
delete/add text to suit the particular project, and then re-format the font to black and normal.
2. Text already in black and normal font must be included in the report.
3. ERA prefers the main text font to be Arial 11, with single spacing, though Consultant may
use their standard.
4. Figures and Tables to be numbered with the same numbering of the section in which they
are included - e.g. in Section 3.1, the first table should be numbered Table 3.1.1, and for
figures, Figure 3.1.1 etc. Where tables and figures are too large to be placed immediately
following the text where they are mentioned, they may be placed at the end of the Section
or in the Appendices, and reference made to their placement - e.g. See Figure 3.1.1 at the
end of Section 3.0 or in Appendix X.
Report Title and Version e.g. Draft, Final, Progress Report No.
Month Year
7. The first page of the report shall confirm that the ERA Code of Conduct and Ethics for
Service Providers has been read by all key staff and followed in full. This shall be signed by
all key professional staff who have contributed to the project.
Always use the standard report formats provided as the base for a report, and not a previously
completed report
Inception Report
The purpose of the Inception Reports is to outline the initial findings and present an updated /
revised methodology taking into account any information gathered during the inception phase.
Reader/User: ERA Regional Directorate to agree and approve, and Consultant to follow
Approval Required: Within 2 weeks of submission
Timing of Use: During Feasibility Study or Design Phase
Progress Report
The purpose of Progress Reports is to provide an update on progress, with a review of the current
status of the project, and to provide details of the tasks for the forthcoming period.
Reader/User: ERA Regional Directorate
Approval Required: As required by TOR
Timing of Use: Usually monthly as per TOR
Completion Report
The purpose of Completion Reports is to provide a summary of the final inputs and
outputs/deliverables of the Consultancy services, and to draw any conclusions and lessons learned
for future projects.
Reader/User: ERA Regional Directorate
Approval Required: Comments required with 4 weeks
Timing of Use: At end of project phase
Road Classification
Class I - Trunk Roads linking Addis Ababa to centres of international importance and to
international boundaries
Class II - Link Connecting centres of national and international importance such as principal
towns and urban centres
Class III - Main Connecting centres of provincial importance
Access
Class IV – Connecting locally important centres to each other or to a more important
Collector centre or to a higher class road
Class V - Feeder Connecting minor centres such as a market to other parts of the network
Terrain Type
Flat 0 to 10 five-metre contours per km. The natural ground slopes perpendicular to
the ground contours are generally below 3%.
Rolling 11 to 25 five-metre contours per km. The natural ground slopes perpendicular
to the ground contours are generally between 3 and 25%.
Mountainous 26 to 50 five-metre contours per km. The natural ground slopes perpendicular
to the ground contours are generally above 25%.
Escarpment Escarpments require special geometric standards because of the engineering
risks involved. Typical gradients are greater than those for mountainous terrain
Climate Type
Type Zone Altitude (m) Temperature 0C Rainfall (mm)
C1 Berha <500 >28 <400
C2 Kola 500-1500 20-28 600-1000
C3 Weina Dega 1500-2500 16-20 About 1200
C4 Dega 2500-3200 10-16 1000-2000
C5 Wurch >3200 <10 <800
DC8 >10,000
Inception Report
CONTENTS
1.0 Introduction
2.0 Contract Data and Management
2.1 Contract Data
2.2 Consultant’s Mobilisation of Personnel and Equipment
2.3 Consultant’s Contact
2.4 Information and Facilities Required
2.5 Kick-Off Meeting
3.0 Scope of Services and Objectives
4.0 Project Description
5.0 Initial Findings
6.0 Methodology
7.0 Work Plan and Staffing Schedule
8.0 Outputs and Deliverables Schedule
9.0 Conclusions
Tables
Table 2.1.1 Contract Data
Table 2.4.1 Information Required
Table 2.4.2 Facilities Provided by ERA for the Consultant
Table 2.4.3 Facilities Provided by the Consultant for ERA
Table 4.1 Project Description
Appendices
Kick-Off Meeting Minutes to be included
Work Plan
Add Appendices as necessary
1.0 Introduction
The Name of Financier/Donor has allocated funds through the Road Sector Development
Programme Phase IV (RSDP IV) for Consultancy Services for Type of Service, e.g.
Feasibility Study, Detailed Design, etc. for Project Name.
The purpose of this Inception Report is to outline the initial findings and present an updated
and revised methodology taking into account any information gathered during the inception
phase. Where changes to the methodology from that in the Contract Document are
proposed, these have been identified, and the reason for the changes explained. Any
implications on the delivery of the services have been assessed, and discussed with ERA,
and where necessary amendments for the Contract have been agreed.
List personnel still to be mobilised, with estimated mobilisation dates. If any personnel are
mobilised later than originally planned, identify potential impact on work plan and
completion of deliverables and services, and measures taken to mitigate any impact.
If any change in personnel is proposed, ERA must be notified in writing and approval of the
proposed replacement given before the individual may mobilise. A copy of such approval
should be included as an Appendix to the report.
This section should confirm whether the letters necessary from ERA regarding work
permits, temporary residence ID, and driving licences etc. have been requested and
provided for all the expatriate personnel.
List details and timing of any equipment and transport to be provided either as a specific
requirement of the Contract, or necessary for the completion of services, and any
assistance that is required from ERA to assist with procurement, shipping, delivery and
installation.
Identify any anticipated difficulties or delays and recommendations as to how such
difficulties or delays can be overcome. Where delays are unavoidable, the potential impact
on delivery of the services should be identified.
Road No
Region / Zone
Length (km)
Where the Road Functional Classification, the Climate Classification or the Traffic Volume
Classification varies along the length of the road, provide details of these variations (start
km – end km). If the Classification is not known, then this should be stated.
Provide maps showing
location of project within country
road corridor identifying major towns, control points and other key features. If the Route
Selection process is still to be carried out, state this, but provide details of what is
known during the Inception period.
Always include a north point and a scale bar on maps, and where map is to scale show
actual scale.
Provide some photographs in the Appendix to illustrate key features (suggest no more than
2 pages of six photos each).
6.0 Methodology
Present an updated and revised methodology taking into account any information gathered
during the inception phase. Where changes in methodology from that presented in the
Contract Document are proposed, these should be identified, the reason for the change
explained, and the implications on the delivery of the services assessed. (Any proposed
changes in timing or staffing should be submitted in writing to ERA for their consideration
and approval.)
All risks to the successful outcome of the project should be identified, e.g. are there weather
or other constraints that might impact on the timing of traffic, topographical or soils survey.
A risk analysis should be presented.
The Consultant may make reference to issues raised in his Proposal on the Comments to
the Terms of Reference.
Present a revised staff schedule which is compatible with the mobilisation of key personnel
and which accurately reflects the Work Plan and target dates for outputs and deliverables.
9.0 Conclusions
Present a summary of the key issues identified in the report, in particular any anticipated
difficulties or delays, and the implications for completion of the services and submission of
outputs / deliverables.
Identify any information still to be provided by ERA, including any decisions / approvals to
be made.
Progress Report
CONTENTS
1.0 Report Purpose
2.0 Contract Data
3.0 Progress for the Reporting Period
3.1 Staff Inputs
3.2 Information and Facilities
3.3 Meetings, Visits
3.4 Progress and Issues
3.5 Planned Activities for Next Reporting Period
4.0 Programme Schedules
5.0 Key Issues
6.0 Financial Management
Tables
Table 2.1 Contact Data
Table 3.1.1 Staff Inputs
Table 3.2.1 Information Required
Table 3.2.2 Facilities Provided by ERA for the Consultant
Table 3.2.3 Facilities Provided by the Consultant for ERA
Table 3.4.1 Planned Actual Progress
Table 3.4.2 Deliverables
Appendices
Work Plan
Add Appendices as necessary
Note: The inputs shown are calendar/working day/man-month as per the Contract
Document.
Provide comments on any changes to key professionals or mobilisation dates.
Describe any problems / delays occurred, actions taken to overcome the delays, impact of
any delays on overall work plan (does it affect critical activities?) and deadlines for outputs /
deliverables.
Describe: Resolution during the reporting period of previously identified issues; outstanding
issues – previously identified issues not yet resolved - measures taken and actions still
required; any newly identified issues including proposed solutions
Include the following tables.
Identify any planned leave, field visits, and short term inputs for the coming month. Present
an updated staff schedule on the Work Plan, which accurately reflects the activity schedule
and target dates for outputs / deliverables.
Present a revised schedule of all outputs and deliverables (reports) on the Work Plan which
accurately reflects the activity schedule. This should include the planned dates for
submission of draft reports, allowance for issue of ERA’s comments on draft reports, and
submission of final reports.
CONTENTS
1.0 Introduction
1.1 Introduction and Purpose
1.2 Contract Data
1.3 Scope of Services and Objectives
1.4 Project Description
1.5 Design Standards
2.0 Identification of Alternate Routes
3.0 Consultation Process
4.0 Environmental Assessment
5.0 Social Assessment
6.0 Engineering Assessment
7.0 Strategic Considerations
8.0 Economic Assessment
9.0 Evaluation and Recommendation
9.1 Evaluation
9.2 Recommendation
Tables
Table 1.2 Contract Data
Table 1.4 Project Description
Table 2.1 Project Control Points and Key Features
Table 9.1 Comparison Summary of Alternate Routes
Appendices
Add appendices as required
1.0 Introduction
1.1 Introduction and Purpose
The Name of Financier/Donor has allocated funds through the Road Sector Development
Programme Phase IV (RSDP IV) for Consultancy Services for Type of Service, e.g.
Feasibility Study, Detailed Design, etc. for Project Name.
The purpose of the Route Selection Report is to present ERA with possible alternate routes
for a project road, together with an evaluation of each in technical, financial, and
environmental and social terms.
Road No
Region / Zone
The purpose of the project is to provide an upgraded / rehabilitated / new road to gravel /
asphaltic concrete / DBST standard that will provide access to name of region / area / city /
town from name of region / area / city / town.
Confirm the Road Classification and Design Standard. Make reference to Table 2.1 of the
ERA Geometric Design Manual.
Confirm carriageway and shoulder widths, side slopes, side drain widths for likely variations
along the project road, e.g. terrain type, standard rural road, town road, road with climbing
lanes.
State the design life for the road and any structures.
State the expected design speeds for each route, and compare any variations.
For each alternative, complete the table indentifying the Control Points and Key Features
for each alternate route. The Description of Control Points and Key Features shall include:
start and end points
towns, villages,
major intersections,
major rivers/bridges
In addition for each alternative describe:
terrain and changes in the terrain, ridge top alignment, valley floor alignment
key geological features
tourism features, national park boundaries
Provide comments on the importance of control points and the positive or negative issues
of key features
Length (km)
Construction Cost
(ETB million)
Economic Evaluation
EIRR %
Environmental Assessment * e.g. Marginal e.g. Marginal e.g. Marginal
* For Environmental, Social and Strategic state if difference is Marginal or Significant Positive or Negative
or if there is an overriding reason for Rejection or a reason for Dominant Selection, or None
** Comment on the geotechnical, flood and other risks that may impact on sustainability and maintenance
costs
9.2 Recommendation
Based on the assessment carried out for the alternate routes, it is recommended that
Alternate # is selected. The primary reason for this is that this route provides the lowest
construction cost and should provide the highest economic return, and that there are no
overriding social, environmental, or strategic reasons for not selecting this alternative.
CONTENTS
Add List of Associated Project Reports
Executive Summary
1.0 Introduction
1.1 Introduction and Purpose
1.2 Contract Data
1.3 Scope of Services and Objectives
1.4 Project Description
1.5 Existing Road Conditions
2.0 Consultation Process
3.0 Traffic Data
3.1 Traffic Volume Surveys
3.2 Traffic Axle Loading
4.0 Highway Engineering
4.1 Route Selection
4.2 Preliminary Engineering Design
4.3 Preliminary Project Costs
5.0 Economic Data
5.1 Traffic Growth and Forecast
5.2 Vehicle Operating Costs
6.0 Economic Evaluation
List of Tables
Table 2.1 Contract Data
Table 1.4.1 Project Description
Table 1.4.2 Project Control Points
Table 4.2.1 Road Section - Dimensions
Table 4.2.2 Road Section - Traffic Volume and Loading
Table 4.2.3 Road Section - Preliminary Pavement Design
Add Tables as necessary
List of Figures
Add Figures as necessary
Appendices
Comments and Responses
Add Appendices as necessary
Executive Summary
Concise summary (less than 3 pages) of report with particular focus on findings of
analysis, key issues raised, feasibility analysis, conclusions and recommendations for
design standards, selection of preferred route alignment and technical options.
1.0 Introduction
1.1 Introduction and Purpose
The Name of Financier/Donor has allocated funds through the Road Sector Development
Programme Phase IV (RSDP IV) for Consultancy Services for Type of Service, e.g.
Feasibility Study, Detailed Design, etc. for Project Name.
The purpose of the Feasibility Study is to establish that the project is feasible and
justifiable in technical and economic, and environmental and social terms.
The purpose of this report is to provide:
ERA and their Financiers with all the necessary information to assess the
proposed project in technical, economic, environmental and social terms,
preliminary project costs and benefits.
Road No
Region / Zone
Length (km)
Where the Road Functional Classification, the Climate Classification or the Traffic Volume
Classification varies along the length of the road, provide details of these variations (start
km – end km).
Note: the Description of Key Points shall include for towns, villages, major intersections,
major rivers/bridges and changes in topography/terrain
Describe any existing local development plans and current projects, town plans that have
been taken into account during the design process, and how these have affected the
design.
For homogeneous sections of the road, Tables 4.2.1, 4.2.2, and 4.2.3 below provide
details of the proposed dimensions of the road, the traffic volume and calculated loading,
and the proposed pavement design.
The table above may be repeated for different options that may have been considered
The table above may be repeated for different options that may have been considered
CONTENTS
Abbreviations
List of Associated Project Reports
1.0 Introduction
1.1 Introduction and Purpose
1.2 Scope of Services and Objectives
1.3 Project Description
2.0 Road Alignment
2.1 Factors Affecting Standards
2.2 Road Widths, Cross Sections
2.3 Geometric Design Parameters
2.4 Special Consideration Aspects to Meet Standards
2.5 Departures from Standards
3.0 Pavement Design
3.1 Design Period
3.2 Pavement Types and Construction
3.3 Departures from Standards
4.0 Drainage
4.1 Design Criteria and Methods
4.2 Departures from Standards
5.0 Roadside Structures
6.0 Bridges
6.1 Preliminary Layouts and Dimensions
6.2 Design Criteria and Methods
6.3 Departures from Standards
List of Tables
Table 1.4.1 Project Description
List of Figures
Appendices
Add as necessary
1.0 Introduction
1.1 Introduction and Purpose
The Name of Financier/Donor has allocated funds through the Road Sector Development
Programme Phase IV (RSDP IV) for Consultancy Services for Type of Service, e.g.
Feasibility Study, Detailed Design, etc. for Project Name.
The purpose of the Design Standards Reports is:
to establish and schedule all appropriate design standards and criteria for the
project road, ensuring that these are in accordance with ERA Design Manuals;
to provide all the necessary information on design standards and criteria for the
designers to carry out the design.
Remember that this is the standards report and not the design report.
Road No
Region / Zone
Length (km)
Where the Road Functional Classification, the Climate Classification or the Traffic Volume
Classification varies along the length of the road, provide details of these variations (start
km – end km).
Confirm the proposed road pavement type - Unbound gravel, stabilized/bound gravel, road
surface alternatives - gravel, DBST or AC, rigid, etc.
List any potential risks to the proposed method of construction and pavement type that
need to be investigated such as availability of materials for pavement layers, potential
sources of gravel, stone, water. Refer to Analysis of Alternative Solutions (Chapter 6 of
ERA Pavement Rehabilitation and Asphalt Overlay Manual)
4.0 Drainage
4.1 Design Criteria and Methods
Describe or confirm:
Design storm frequencies for different drainage structures, taking into account
location, flood hazards to upstream land or property or downstream scour, strategic
importance of roads, alternative routes, economic or environmental consequences
Runoff formulas to be used for computing flow rates with basin size limits;
Hydrologic Flood Methods to be used (ERA Drainage Design Manual, Chapter 5)
Methods for computing time of concentration or time to peak;
Are culverts to be used for dual purpose – utilities, navigation, land access, animal
or fish passage,
Side ditch design – erosion control considerations and criteria, energy dissipaters
Vehicular loading on structures
Terrain type, existing vegetation and land use, soil and geological type
Anticipated future land use changes that may affect runoff rates and volumes;
Project specific coefficients and factors – runoff, frequency, time of concentration etc
6.0 Bridges
6.1 Preliminary Layouts and Dimensions
Describe and where necessary provide outline drawings, including widths and cross
section, dimensions of carriageway and footway, span lengths, proposed type of
substructure, piers and abutments, and superstructure
CONTENTS
1. INTRODUCTION
1.1 Project Background (General Description of Project)
1.2 Location, accessibility, existing facilities
1.3 Purpose and scope of the report (stage of the study for which the report is intended)
2. CLIMATE, GEOLOGY AND TOPOGRAPHY
2.1 Physiography
2.2 Climate
2.3 Geological Setting
3. FIELD INVESTIGATIONS
3.1 General
3.2 Subgrade Investigations
3.3 Construction materials survey
3.3.1 Soil Borrow Areas
3.3.2 Gravel Borrow Pits
3.3.3 Crushed Stone Quarries
3.3.4 Sand Quarries
3.3.5 Water Sources
4. LABORATORY INVESTIGATIONS
4.1 General
4.2 Subgrade
4.3 Investigations for Construction Materials
5. FOUNDATION INVESTIGATIONS
6. CONCLUSIONS AND RECOMMENDATIONS
6.1 General
6.2 Subgrade
6.3 Construction Materials
6.4 Foundations
6.5 Special Problems and construction considerations
List of Abbreviations
List of Associated Project Reports
List of Tables
Suggestions are:
- Mean monthly rainfall
- Mean monthly temperatures (maximum and minimum)
- Summary of soil borrow pits
- Gravel quarries
- Crushed stone quarries
- Sources of sand
- Water sources
- Number of tests carried out at various laboratories
- Laboratory tests results: soil borrow materials
- Laboratory tests results: gravel borrow pits
- Laboratory tests results: crushed stone aggregates
- Laboratory tests results: sand
- Laboratory tests results: water
List of Figures
Suggestions are:
- Location Map
- Typical roadway cross-sections
- Soil Borrow Pits Locations
- Gravel Borrow Pits Locations
- Sand and Stone Quarries Locations
List of Appendices
Suggestions are:
- General Roadway Profile
- Test Pit and/or Boring Log Legend/Description
- Test Pits and/or Boring Logs
- In-situ density tests results for subgrade soils
- DCP tests results
- Laboratory Tests Results
Photographs
CONTENTS
Abbreviations
1.0 Introduction
1.1 Introduction and Purpose
1.2 Contract Data
1.3 Scope of Services and Objectives
1.4 Project Description
8.0 Geotechnical
8.1 Site Reconnaissance for Slope Stability
8.2 Design Criteria
8.3 Design of Embankments and Cuttings and Retaining Structures
List of Tables
Table 1.4.1 Project Description
Table 1.4.2 Project Control Points
Table 5.2.1 Road Sections and Dimensions
Table 7.2.1 Road Sections: Traffic Volume and Loading
Table 7.3.1 Subgrade Conditions
Table 7.4.1 Road Sections: Pavement Design
Table 7.5.1 Borrow Pits and Quarries
Table 8.1.1 Sections Requiring Slope Stability Investigation
Table 8.3.1 Slope Stability Measures
Table 9.1.1 Works for Utilities
Table 9.2.1 Works for Private Accesses
Add further Tables where necessary
List of Figures,
Figure 7.3.1 Road Sections: Subgrade CBR
Add Figures where necessary
Appendices
Comments and Responses
Add Appendices as necessary
1.0 Introduction
1.1 Introduction and Purpose
The Name of Financier/Donor has allocated funds through the Road Sector Development
Programme Phase IV (RSDP IV) for Consultancy Services for Type of Service, e.g.
Feasibility Study, Detailed Design, etc. for Project Name.
The purpose of the Engineering Design Report is to present a record of the process for
detailed highway design, including all the aspects not covered in other project reports. It
makes reference to the other project reports, recording and commenting on any departures
from them, but does not repeat significant parts of those reports. It is also aimed at
providing necessary information that will be needed by ERA and their site supervision team
during construction.
Road No
Region / Zone
Length (km)
Where the Road Functional Classification, the Climate Classification or the Traffic Volume
Classification varies along the length of the road, provide details of these variations (start
km – end km).
Note: the Description of Key Points shall include for towns, villages, major intersections,
major rivers/bridges and changes in topography/terrain
Describe any existing local development plans and current projects, town plans that have
been taken into account during the design process, and how these have affected the
design.
Provide maps showing
location of project within country
road corridor identifying major towns and other key features.
Provide photographs in the Appendix (suggest approximately 4 pages of 4-6 photos each).
List the surveying equipment used, and details of vertical and horizontal accuracy for each
item. Where appropriate provide details of the latest calibration and certification.
4.4 Hydrology
Refer to the ERA Drainage Design Manual.
Include:
Statement of design storm frequencies
Runoff formulas to be used for computing flow rates with basin size limits;
Methods for computing time of concentration or time to peak;
Sources of rainfall intensity, depth, duration, and frequency curves;
Flood estimation
Other information needed by the designer for determination of flow rates for ditches
and culverts;
Describe any departures from or clarifications to the ERA Drainage Design Manual. Refer
to Section 2.2 of the Drainage Design Manual.
4.5 Hydraulics
Existing Drainage Conditions
Culverts
Bridges
Side-drainage and Channel Design
Erosion and Siltation Control
5.2 Design
Describe any departures or changes to design criteria that have been made since the
submission of the Specific Design Standards Report.
The Road Sections and Dimensions are shown in Table 5.2.1 below indicating how the
road has been divided into separate sections relating to different design speeds and road
widths. A new section has been started where there is a change in design speed, road
width, right of way width, and also at major junctions and bridges.
Start a new section for each change in design speed, ROW width, carriageway width, and at major junctions and bridges.
Briefly describe the proposed method of construction - New, full or partial reconstruction,
use of existing pavement structure, use of new or recycled materials, overlay
Confirm the proposed road pavement type - Unbound gravel, stabilized/bound gravel, road
surface alternatives - gravel, DBST or AC, rigid, etc.
List any potential risks to the proposed method of construction and pavement type that
need to be investigated further during construction such as availability of materials for
pavement layers, potential sources of gravel, stone, water. Refer to Analysis of Alternative
Solutions (Chapter 6 of ERA Pavement Rehabilitation and Asphalt Overlay Manual)
Table 7.2.1 – Road Sections: Traffic Volume and Loading shows homogeneous sections for
traffic loading. (See Table at end of Section 7 of this Report)
Figure 7.3.1 – Road Sections: Subgrade CBR shows the CBR in a graphical format, and
how the road has been divided into separate homogeneous sections for the purpose of
pavement design. (See Table at end of Section 7 of this Report)
Provide a map showing the locations of the borrow pits and rock quarries, indicating the
reference number of each source.
For all borrow pits and quarries provide a summary table showing the following:
Table 7.5.1 – Borrow Pits and Quarries shows the location of natural material sources for
the road. (See Table at end of Section 7 of this Report) The table also provides a summary
of the following details:
Ref No.
Local Name (where this is known)
GPS Coordinates of approximate centre
Chainage of access road (if there is no access road, give chainage at a right-angle
from the road to the borrow pit)
Offset distance along access road and side (if there is no access road, give the
right-angled distance from the road)
Type of material expected from the source
Quantity of material expected from the source
Commentary on land ownership and issues that may arise from use of the source,
the construction of an access road, and the possible storage of gravel and
aggregates
8.0 Geotechnical
8.1 Site Reconnaissance for Slope Stability
Where appropriate provide geological maps covering the length of the road. Describe the
initial site reconnaissance for slope stability issue.
List those slopes that are considered to be at risk and have had specific site investigation.
The site investigation and the results will have been described in the Materials and Site
Investigation Report.
The slopes along the length of the road that are considered to be at risk have been
identified, and where appropriate have had further specific site investigation. Table 8.1.1
shows the sections that require specific slope stability measures.
Table 8.3.1 lists the proposed slope stability measures required along the length of the
road. It is considered that this list may not be exhaustive and that further measures may be
identified during construction. To allow for this, the estimated quantities for (list item
descriptions) have been increased by xx%.
Provide details of the consultation and communication carried out with all Utility Companies
and private individuals for electricity, telephone, water, railway, private drainage pipes and
channels, irrigation pipes and channels etc.. Highlight any agreements made, and provide
copies of letters/ minutes of meetings in the Appendices.
Provide details of the consultation and communication carried out with all private individuals
on accesses, footpaths and steps. Highlight any agreements made, and provide copies of
letters/ minutes of meetings in the Appendices.
Type to include - electricity, telephone, water, railway, private drainage pipes and channels, irrigation channels.
Completion Report
CONTENTS
Abbreviations
1.0 Introduction
1.1 Introduction and Purpose
1.2 Contract Data
1.3 Scope of Services and Objectives
2.0 Inputs
3.0 Outputs
4.0 ERA’s performance
5.0 Financial and Contract Management
6.0 Conclusions and recommendations
1.0 Introduction
1.1 Introduction and Purpose
The Name of Financier/Donor has allocated funds through the Road Sector Development
Programme Phase IV (RSDP IV) for Consultancy Services for Type of Service, e.g.
Feasibility Study, Detailed Design, etc. for Project Name.
The purpose of this report is to provide a summary of the final inputs and outputs of the
Consultancy services, and to draw any conclusions and lessons learned for future projects.
2.0 Inputs
Provide a comparison of actual inputs against those defined in the contract documents for:
Key professional staff
Equipment or facilities provided by consultant
Equipment or facilities provided by client
Duration of services
Comment on any difficulties that may have arisen due to insufficient estimates of inputs
required to complete the services?
How does the consultant suggest these could be prevented in the future?
3.0 Outputs
Provide a comparison of actual outputs against the requirements for outputs and
deliverables defined in the contract documents
Were progress and technical reports submitted in accordance with originally planned target
dates?
Were progress and technical reports in accordance with the requirements of the contract
documents?
What difficulties were encountered in carrying out the services and producing the required
outputs, e.g. in mobilisation and staff resources, availability of data and facilities,
consultation with stakeholders, field surveys and investigation, access to site, security, etc.
What was done to overcome such difficulties and ensure outputs met ERAs technical and
quality requirements on time and to budget?
Project Name:
Project No:
Venue:
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Present
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