AUTOMATED

PURCHASE
SYSTEM
CENTRE FOR DEVLOPMENT OF
MBA (SEM) ADVANCE COMPTING,
NOIDA
Semester 3
Batch 2007-2009 PROPOSAL

SUBMITTED BY:
Amol Malhotra

Pankaj Arya

Neha Singh

Gautam Joshi

Hafiz Malek

Ramandeep Kukreja

Date: 1st September, 2008

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 Genesis Futuristic Technologies Ltd.
Sector-57, Noida.
(PH) : 0120-2580464
(FX) : 0120-2580464
PROPOSAL Web. : www.genesis-in.com

Automated Purchase System

Prepared For: KRISHAK BHARATI CO-OPERATIVE LTD.

Prepared By: Genesis Futuristic Technologies Ltd.

DESCRIPTION

KRIshak BHarati CO-operative Ltd is in need of a Purchase System

Automation solution to take over for an existing manual purchase system.

With limited extensibility and set functions, the current system is not

performing to expectations. The automation of all purchase activities will be

incorporated into the new system.

Proposal Number: 01

Table of Contents
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Technical Section……………………………………………………………………………...…01

Management Section…………………………………………………………………………..…03

Cost Section…………………………………………………………………………………..….05

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1. Technical Section

1.1 Understanding of the Problem

KRIshak BHarati CO-operative is in need of Automated Purchase System to

replace its current manual Purchase System with including all basic functions

of Purchase System. The new Software System will expand and integrate all

current official automation Functions.

Need 1: Automated Purchase System

Need 2: Integration of Purchase System with all Departments

1.2 Proposed Approach or Solution

KRIshak BHarati CO-operative is a Multi State Co-operative Society that

requires cost-effective Automated Purchase System.

The Goals of Genesis Futuristic Technologies Ltd. are to:

• Provide solutions for Automation of Purchase System with the ability

to easily add new features.

 • Provide a framework to process whole Purchase Procedure at a lower

cost than possible for those currently being processed by existing

system.

• Improve functionality of the Purchase automation solution.

Genesis Futuristic Technologies Ltd. specializes in technology solutions

for all types of small businesses. We offer expertise in the utilization of

technology for business automation in a cost-effective manner.

We will provide Purchase automation package to include:

1 ♦ All functions of current system

2 ♦ New communication tools for clients and business associates

3 ♦ Data Integrity and backup capabilities

4 ♦ A secure computing environment

1.3 Benefits to the Customer

Cost savings:

The automated purchase system provided by us will be one of the most

economical and effective solution.

Better customer service:

 Our Company will be providing service as and when required by you for a

period of one year at your site and online help is available for you always.

Less processing time:

The Processing time that is required to complete this project will be around 6

months or less. We will try our best to minimize this period.

2. Management Section

2.1 Description of Work Tasks

- Dividing the Purchase System in different Modules

- Now Each Module will be developed step by step.

- Integrating the Modules

The Modules, designed as per your requirement are listed below.

2.2 Deliverables

The detail document of each stage of the project will be provided to you.

This working structure will help you to understand what work the particular

stage will do and how it is being implemented. The documentation provided

to you will contain manuals and reports.

2.3 Project Schedule

The project will be completed within a period of 6 months. The first month

of the project will be utilized in studying the condition of how to implement

the system in the organization. The implementation of the further stages will
 depend on the progress of the work during the first month of the project. The

detailed Project Schedule is provided in a tabular format with indicating the

required duration of time for completion of each task.

Tasks Duration
Study & Analysis of Manual System 15 days

Data Collection 10 days

Design & Implementation of Proposed System

Module 1: Vendor Maintenance 15 days

Module 2:Procurement 90 days

Module 3:Reports 15 days

Testing 10 days

Documentation 15 days

2.4 Related Experience

Genesis Futuristic Technologies Ltd. is one of the leading software company

that have been developing such kind of projects. Recently, we have developed Office
 automation System for Investigative Systems, LLC. The main objective of this project

was to

- Provide solutions for office automation tasks with the ability to easily add new

features.

- Provide a framework to process papers at a lower cost than possible for those

currently being processed by existing system.

- Improve functionality of the office automation solution.

3. Cost Section

3.1 Labor Cost

The total work hours per week are 40 hours.

Total yearly working hours = 40 × 52

= 2080 hours per year

Assuming the annual salary of 2.4 lakhs.

The hourly labor rate will be = 115.38 Rs.

3.2 Fee

3.3 Cost of Software required to make the Proposed system