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YOUR WAY
Computer IT Spreadsheets
Essentials Security
2D CAD
Presentation
Online
Essentials
Project
Word
Planning
Processing Using
Databases
Web
Online Editing
Collaboration
Image
Editing
5 REASONS Employers
TO DO love
NEW ECDL ECDL
New ECDL gives candidates more choice, more flexibility and a new model
for lifelong learning.
Create a class as normal then simply pick a package containing your module selection.
Pre-loaded templates consisting of the most popular module combinations will make this easy
for you.
Word Processing
Presentation
IT Security
Project Planning
Our Advice
For a solid foundation in digital For proven proficiency in the use of When choosing any ECDL
skills we strongly recommend computers we strongly recommend package we suggest starting
the following modules: the combination below: with this combination:
Presentation
+ 1 other
NEW ECDL Syllabi
September 2013
Quick Reference Guides produced by the ECDL Foundation are included here to give an indication of the scope of each module only.
They may or may not correspond to available automated tests, elearning or software versions in use at your test centre.
Quick Reference guides may be used by instructors in the delivery of ECDL but ICS Skills and the ECDL Foundation do not warrant
that use of any guide will ensure passing of the test.
Computer Essentials Module Summary
This module sets out essential concepts and skills SYLLABUS OUTLINE
relating to the use of devices, file creation and man-
agement, networks, and data security. CATEGORY SKILL SET
WHAT ARE THE BENEFITS OF THIS MODULE? Protecting Data and Devices
Security and Well-Being Malware
Covers the key skills and main concepts relating to ICT,
Health and Green IT
computers, devices, and software.
Certifies best practice in effective computer use.
Developed with input from computer users, subject matter
experts, and practising computer professionals from all over the
world. This process ensures the relevance and range of module
content.
This module sets out essential concepts and skills relating to the use of devices, file creation
and management, networks and data security.
Module Goals
1 Computers and 1.1.1 ICT 1.1.1 Define the term Information and
Devices Communication Technology
(ICT).
© 2012 ECDL Foundation Ref: ECDL / ICDL Computer Essentials - Syllabus - V1.0
CATEGORY SKILL SET REF. TASK ITEM
1.3 Software and Licensing 1.3.1 Define the term software and
distinguish between the main
types of software like: operating
systems, applications. Know
that software can be installed
locally or available online.
1.4 Start Up, Shut Down 1.4.1 Start a computer and log on
securely using a user name and
password.
2 Desktop, Icons, 2.1 Desktop and Icons 2.1.1 Outline the purpose of the
Settings desktop and the task bar.
© 2012 ECDL Foundation Ref: ECDL / ICDL Computer Essentials - Syllabus - V1.0
CATEGORY SKILL SET REF. TASK ITEM
3 Outputs 3.1 Working with Text 3.1.1 Open, close a word processing
application. Open, close files.
© 2012 ECDL Foundation Ref: ECDL / ICDL Computer Essentials - Syllabus - V1.0
CATEGORY SKILL SET REF. TASK ITEM
4 File Management 4.1 Introducing Files and 4.1.1 Understand how an operating
Folders system organises drives,
folders, files in a hierarchical
structure. Navigate between
drives, folders, sub-folders,
files.
© 2012 ECDL Foundation Ref: ECDL / ICDL Computer Essentials - Syllabus - V1.0
CATEGORY SKILL SET REF. TASK ITEM
© 2012 ECDL Foundation Ref: ECDL / ICDL Computer Essentials - Syllabus - V1.0
CATEGORY SKILL SET REF. TASK ITEM
6 Security and 6.1 Protecting Data and 6.1.1 Recognise good password
Well-Being Devices policies like: create with
adequate length, adequate
character mix, do not share,
change regularly.
© 2012 ECDL Foundation Ref: ECDL / ICDL Computer Essentials - Syllabus - V1.0 of 9
Quick Reference
This module sets out essential concepts and skills relating to the use of devices, file
creation and management, networks and data security.
© 2012, ECDL Foundation. This Quick Reference may be used by candidates to assist in preparation for this ECDL module test. ECDL Foundation does not warrant that use of this guide will ensure passing of the test.
Screen shots used with permission from Microsoft.
Online Essentials Module Summary
This module sets out essential concepts and skills SYLLABUS OUTLINE
relating to web browsing, effective information search,
online communication and e-mail. CATEGORY SKILL SET
This module sets out essential concepts and skills relating to web browsing, effective
information search, online communication and e-mail.
Module Goals
1 Web Browsing 1.1 Key Concepts 1.1.1 Understand the terms: Internet,
Concepts World Wide Web (WWW),
Uniform Resource Locator (URL),
hyperlink.
2 Web Browsing 2.1 Using the Web Browser 2.1.1 Open, close a web browsing
application.
2.2 Tools and Settings 2.2.1 Set the web browser home page.
© 2012 ECDL Foundation Ref: ECDL / ICDL Online Essentials - Syllabus - V1.0
CATEGORY SKILL SET REF. TASK ITEM
© 2012 ECDL Foundation Ref: ECDL / ICDL Online Essentials - Syllabus - V1.0
CATEGORY SKILL SET REF. TASK ITEM
4.3 E-mail Concepts 4.3.1 Define the term e-mail and outline
its main uses.
© 2012 ECDL Foundation Ref: ECDL / ICDL Online Essentials - Syllabus - V1.0
CATEGORY SKILL SET REF. TASK ITEM
© 2012 ECDL Foundation Ref: ECDL / ICDL Online Essentials - Syllabus - V1.0
CATEGORY SKILL SET REF. TASK ITEM
© 2012 ECDL Foundation Ref: ECDL / ICDL Online Essentials - Syllabus - V1.0
CATEGORY SKILL SET REF. TASK ITEM
© 2012 ECDL Foundation Ref: ECDL / ICDL Online Essentials - Syllabus - V1.0
Online Essentials Quick Reference
This quick reference is for Microsoft Internet Explorer 9.0 and Outlook 2010
This module sets out essential concepts and skills relating to web
browsing, effective information search, online communication
and e-mail.
1 Web Browsing Concepts • Entertainment • Click the Stop button beside the Address Bar.
• Communication 2.1.4 Activate a hyperlink.
1.2 Security and Safety • Place the mouse pointer over the hyperlink.
1.1 Key Concepts 1.2.1 Recognise ways to protect yourself when • Click on the hyperlink.
1.1.1 Understand the terms: Internet, World Wide online: 2.1.5 Open a web page in a new tab
Web (WWW), Uniform Resource Locator (URL), • Purchase from secure reputable websites - • Open a Web page.
hyperlink. More likely to have secure payment and data • Right-click on a link.
• Internet - A global network connecting millions protection • Click Open in new tab.
of computers worldwide • Avoid unnecessary disclosure of personal and 2.1.5 Open a web page in a new window.
• World Wide Web (WWW) - A collection of financial information - Helps avoid identity • Right-click on a link.
linked documents residing on Internet servers theft • Click Open in new window.
around the world • Log off from websites - Prevents others using 2.1.6 Open, close tabs, windows.
• Uniform Resource Locator (URL) - An address your personal details • To open a tab, click on the New Tab icon at the
for web pages found on the Internet 1.2.2 Define the term encryption. top of the browser window.
• Hyperlink - A link that transfers the user from • Encryption - The encoding of data to prevent • To close a tab, click the Close Tab icon in the
one web page to another web page by clicking unauthorised access corner of the open tab.
on a highlighted word or icon 1.2.3 Identify a secure website: https, lock symbol. • To open a window, click the Page menu on the
1.1.2 Understand the structure of a web address. • https - (Hypertext Transfer Protocol Secure) is Command Bar and click New Window.
• Protocol - Usually http:// (Hypertext Transfer displayed in the Address Bar • To close a window, click on the Internet
Protocol) this defines how the information is • Lock symbol - Displayed in the Address Bar Explorer icon on the taskbar and click the
transmitted 1.2.4 Define the term digital certificate. Close button.
• WWW - Indicates the website is on the World • Digital certificate - Certifies the validity and 2.1.6 Switch between tabs, windows.
Wide Web credentials of a website • To switch between tabs, click on the tab
• Domain - The section of the Internet owned by 1.2.5 Recognise options for controlling Internet use required at the top of the browser window.
the website like: • To switch between windows, click on the
• Extension - Identifies either the type of • Supervision - Physical or software monitoring Internet Explorer icon on the Task Bar and
organisation or the country of origin of the of Internet activity select the window required.
website. • Web browsing restrictions - Using browser 2.1.7 Navigate between pages: backwards, forwards,
http://www.ecdl.org settings to control web browsing
• Download restrictions - Limiting the type or
home page.
• To show the previous web page visited, click
Protocol www Domain Extension amount of data downloaded the Back button beside the Address Bar.
1.1.2 Identify common types of domains like: • To show the next web page visited, click the
geographical, organisation (.org, .edu, .com,
.gov). 2 Web Browsing Forward button beside the Address Bar.
• Click the Home button on the Command Bar.
• Geographical domain - Two letter identifier that 2.1.8 Show previously visited URLs using history.
lists where the website is registered 2.1 Using the Web Browser • Click the View favorites, feeds, and history
• Organisation domain - Three letter identifier 2.1.1 Open a web browsing application. button.
that identifies if the organisation is commercial, • Click the Start Button. • On the History tab, click on a date.
governmental, educational, non- profit making • Select All Programs. 2.1.9 Complete, submit, reset a web-based form.
etc. • Click Internet Explorer. • To complete a form, click into each form field
1.1.3 Define the term web browser. Identify common
2.1.1 Close a web browsing application. and enter text or select from given options as
web browsers. • Click the Close button in the top right of the required.
• Web browser - A software program used to window. • To send the entered data from the form to the
view information on the World Wide Web • If message displayed, click Close all tabs. server, click Submit.
• Examples - Firefox, Google Chrome, Internet 2.1.2 Enter a URL in the address bar and go to the • To remove any entered data in the form and
Explorer, Safari URL. start again, click Reset.
1.1.4 Outline different Internet activities like:
• Click into the address bar. 2.1.10 Use a web tool to translate a web page, text.
• Information searching • Enter the URL. • To translate a web page, right-click and click
• Shopping 2.1.3 Refresh a web page. Translate with Bing.
• Learning • Click the Refresh button beside the Address • To translate text, select the text, right-click and
• Publishing Bar. click Translate with Bing.
• Banking 2.1.3 Stop a web page downloading.
• Government services
© 2012, ECDL Foundation. This Quick Reference may be used by candidates to assist in preparation for this ECDL module test. ECDL Foundation does not warrant that use of this guide will ensure passing of the test.
Screen shots used with permission from Microsoft.
2.2 Tools and Settings • Click Organize Favorites.
• Select a folder and click the Delete button. 3.2.2
products or servicesQuick Reference
Outline factors that determine the credibility of
2.3.3 Add web pages to a bookmarks / favourites a website like:
folder. • Author- The author or authors should be
• Click the Favorites button. clearly identified
• Click the Add to Favorites button. • Referencing - Referencing of all sources
• Click the Create in arrow and select a folder to quoted or mentioned should be clear
store the bookmark in. • Up-to-date content - Material should be
• Click Add. current and maintained
2.4 Web Outputs 3.2.3 Recognise the appropriateness of online
2.4.1 Download files to a location. information for a particular audience.
• Right-click on the item. • Web content should be adapted to the needs
• Select Save Target As. of the audience
• Create a filename and select the location. • For example, those sites geared towards
• Click Save. children should have age-appropriate material,
2.4.1 Save files to a location. higher graphic content, lower text volume.
• Click the Page button on the Command Bar. 3.3 Copyright, Data Protection
• Click Save As. 3.3.1 Define the terms copyright, intellectual
• Select a location. property.
• Enter the file name. • Copyright - Exclusive rights to a work for a
2.2.1 Set the web browser home page. • Click Save. specified period of time
• Navigate to the web page to set as the home 2.4.2 Copy text, image to another location like: • Intellectual property - Creative ideas or
page. document, e-mail. inventions that can be protected by the owner
• Click the Tools button on the Command Bar. • Right-click on the text or image. 3.3.1 Recognise the need to acknowledge sources
• Click Internet Options. • Select Copy.
• Click Use current. and/or seek permission as appropriate.
• Open a document or e-mail. • To avoid plagiarism any content referenced or
• Click OK. • Right-click and click Paste.
2.2.2 Understand the term pop-up. quoted should be properly acknowledged
2.4.2 Copy URL from a web page to another location • Permission should be sought to quote
• Pop-up- A new browser window that opens like: document, e-mail.
unrequested over current web page and someone particularly for interviews or e-mail
• Click in the address bar. exchanges
usually contain advertisements • Select the URL. 3.3.2 Recognise the main data protection rights and
2.2.2 Allow, block pop-ups. • Right-click and click Copy. obligations in your country.
• Click the Tools button. • Open a document or e-mail.
• Click Internet Options. • Note that rights can vary between countries
• Right-click and click Paste. and states
• Select the Privacy tab. 2.4.3 Preview, selection from a web page using
• To allow pop-ups, uncheck the Turn on Pop-up • Destroy personal information no longer needed
available printing options. by the business
Blocker checkbox. • On the Command Bar, click the Print arrow.
• To block pop-ups, check the Turn on Pop-up • Notify data subjects if data about them
• Click Print Preview. acquired in an unauthorised way
Blocker checkbox. Print a web page, selection from a web page
• Click OK.
2.4.3 • Implement reasonable security
using available printing options.
2.2.3 Understand the term cookie. • On the Command Bar, click the Print arrow.
• Cookie - A text file stored on a user’s • Click Print. 4 Communication Concepts
computer that monitors their web habits • To print a web page, click All and click Print.
2.2.3 Allow, block cookies. • To print a selection from a web page, select 4.1 Online Communities
• Click the Tools button. the text, click Selection and click Print. 4.1.1 Understand the concept of an online (virtual)
• Click Internet Options.
• Click the Privacy tab. community.
3 Web-Based Information • Like-minded individuals who interact online
• Under Settings, move the slider to the top to
4.1.1 Identify examples like:
block all cookies or to the bottom to allow all 3.1 Search
cookies. • Social networking websites
3.1.1 Define the term search engine and name some • Internet forums
• Click OK. common search engines.
2.2.4 Use available help functions. • Web conferencing
• Search engine - A website used to search for • Chat
• Click the Help button on the Command Bar. information on the World Wide Web, based on • Online computer games
• Click Internet Explorer Help. the criteria entered 4.1.2 Outline ways that users can publish and share
2.2.5 Display, hide built-in toolbars. • Examples-www.google.com, www.yahoo.com, content online:
• Right-click near the top of the window. www.bing.com • Blog - A shared on-line journal
• To display a toolbar, click on the toolbar name 3.1.2 Carry out a search using a keyword, phrase. • Microblog - A shared on-line journal with
so that a check mark is showing. • Open a search engine. smaller updates
• To hide a toolbar, click on the toolbar name to • Click into the search box in the search engine • Podcasts - Digital media files released
remove the checkmark. window. regularly and can be downloaded through an
2.2.5 Restore, minimise the ribbon. • Enter the keyword or phrase and press the RSS feed
• To minimise the ribbon, click F11. Return key. • Images - Digital photos and graphics
• To restore the ribbon, click F11. 3.1.3 Refine a search using advanced search • Audio and video clips - typically shared on
2.2.6 Delete history, temporary internet files, saved features like: exact phrase, date, language, sites like YouTube and Flickr
form data. media type. 4.1.3 Recognise ways to protect yourself when using
• Click the Tools button. • After initial search, click the More search tools online communities:
• Click Internet Options. link from the search engine window. • Apply appropriate privacy settings- Make your
• In the General tab, in the Browsing History • Enter a combination of criteria and selections profile private
field, click Delete. from the advanced choices. • Restrict available personal information- Help
• To delete history, check the History checkbox. 3.1.4 Search a web-based encyclopaedia. avoid identity theft and fraud
• To delete temporary internet files, check the • Click into the Address Bar. • Use private messaging when appropriate- Do
Temporary Internet Files check box. • Enter the URL http://en.wikipedia.org/wiki/ not make personal communications public
• To delete saved form data, check the Form Main_Page. • Disable location information- If not, your
Data check box. • Click into the search box at the top right of current location is displayed
• Click Delete. Wikipedia. • Block/report unknown users- Unless you can
2.3 Bookmarks • Enter a keyword or phrase. verify their identity
2.3.1 Add a bookmark / favourite. • Press the Return key. 4.2 Communication Tools
• Go to a web page. 3.1.4 Search a web-based dictionary. 4.2.1 Define the term Instant Messaging (IM).
• Click the Favorites button. • Click into the Address Bar. • IM - Real-time text-based communication via
• Click the Add to Favorites button. • Enter the URL http://www.collinslanguage. the Internet
• Click Add. com. 4.2.2 Define the terms short message service (SMS),
2.3.1 Delete a bookmark / favourite. • Click into the search box at the top of Collins multimedia message service (MMS).
• Click the Favorites button. dictionary. • SMS - The sending and receiving of short text
• Click the Add to Favorites arrow. • Enter a word. messages between mobile devices.
• Click Organize Favorites. • Click the Search button. • MMS - The sending and receiving of audio and
• Select a web page and click Delete. 3.2 Critical Evaluation video clips between mobile devices.
• Click Close. 3.2.1 Understand the importance of critically
4.2.3 Define the term Voice over Internet Protocol
2.3.2 Show bookmarks / favourites. evaluating online information. (VoIP).
• Click the Favorites button. • Online data should be checked or questioned • Allows users to talk to each other in real time
• On the Favorites tab, click a web page. rather than accepted as fact. over the Internet
2.3.3 Create a bookmarks / favourites folder. 3.2.1 Understand the purpose of different sites like:
4.2.4 Recognise good practice when using
• Click the Favorites button. • Information - Giving readers facts on current
electronic communication:
• Click the Add to Favorites arrow. affairs, special interests
• Be accurate and brief
• Click Organize Favorites. • Entertainment - Providing humorous or
• Use clear subject headings
• Click New Folders and name the folder. engaging content
• Do not inappropriately disclose personal
2.3.3 Delete a bookmarks / favourites folder. • Opinion - Sites, such as blogs, that provide the
details
• Click the Favorites button. author’s view on topics
• Do not circulate inappropriate content
• Click the Add to Favorites arrow. • Sales - Online shopping and promoting
4.3
• Spell check content
E-mail Concepts
5.1.4 Enter one or more e-mail addresses,
distribution list in the Blind copy (Bcc) field.
•
ribbon.
Quick Reference
To minimise the ribbon, click Minimize the
4.3.1 Define the term e-mail and outline its main • Click in the Bcc field. • To restore the ribbon, click on the checked
uses. • Enter the e-mail address of the Bcc recipient Minimize the ribbon.
• An electronic message sent or received over or the name of a contact group. 5.3.3 Create a text e-mail signature.
the Internet 5.1.5 Enter an appropriate title in the subject field • Create a new e-mail.
• Used for sending and receiving messages and • Click in the Subject field. • On the Message tab, in the Include group,
attachments • Enter the subject of the e-mail. click the Signature arrow.
4.3.2 Identify the structure of an e-mail address. 5.1.5 Enter text into the body of an e-mail. • Click Signatures.
• Click in the body of the e-mail and enter text • On the E-mail signature tab click New.
jdoe@ecdl.org required. • In the Enter a name for your new
UserName @ Sign Domain Name Extension 5.1.5 Paste text into the body of an e-mail. signature box, enter a name.
• UserName - A unique name identifying the • Select the text to copy, right-click and select • Click OK.
user’s e-mail name Copy. • In the Edit signature box, enter the text to be
• @ - Used to separate the user name from the • Open the e-mail message and click the included in the signature.
domain location where you want to paste the text. • To format the text, select the text, and then
• Domain Name - The location/company of the • On the Message tab, in the Clipboard group, use the style and formatting buttons to select
e-mail address click the Paste button. the options preferred
• Extension - Typically identifies the type of 5.1.5 Spell check an e-mail. • Click OK.
organisation or the country the e-mail address • Click at the beginning of the e-mail message. 5.3.3 Insert a text e-mail signature.
is associated with • On the Review tab, in the Proofing group, click • Create a new e-mail.
4.3.3 Be aware of possible problems when sending the Spelling & Grammar button. • If the signature is not shown automatically, on
file attachments like: • Correct errors as suggested. the Message tab, in the Include group, click
• File size limits - E-mail attachments may • Once the spell check is complete, click OK. the Signature arrow.
exceed the e-mail provider’s maximum file size 5.1.6 Add a file attachment. • Click the name of the signature previously
limit • On the Message tab, in the Include group, created.
• File type restrictions - Executable files are click the Attach File button. 5.3.4 Turn on, turn off an automatic out of office
often rejected by e-mail servers • Locate and select the file to attach. reply.
4.3.4 Outline the difference between the To, Copy • Click Insert.
(Cc), Blind copy (Bcc) fields and recognise their 5.1.6 Remove a file attachment.
appropriate use. • Select the attachment in the Attached field.
• To - Main recipient of the e-mail and has to act • Press the Delete Key.
on the e-mail 5.1.7 Send an e-mail with, without priority.
• Cc - Included for informational purposes only • On the Message tab, in the Tags group, click
• Bcc - Blind carbon copy address not visible to the High Importance or the Low Importance
other recipients button.
4.3.5 Be aware of the possibility of receiving • Click Send.
fraudulent and unsolicited e-mail. Be aware 5.2 Receiving E-mail
of the possibility of an e-mail infecting the 5.2.1 Open an e-mail.
computer. • Select the Inbox icon on the Navigation pane.
• E-mail users may receive e-mail or junk mail • Double-click the e-mail.
from unscrupulous sources. 5.2.1 Close an e-mail.
• Viruses may be activated when an e-mail • Click the Close button at the top right of the
messages or attachments from unknown window. • Click on the File menu, then click Info.
sources are opened. 5.2.2 Use the reply, reply to all function.
• Click the Automatic Replies button.
4.3.6 Define the term phishing. • Open the message. • To turn on an automatic out of office reply,
• A fraudulent e-mail message that often has a • On the Home tab, in the Respond group, click check the I am currently Out of the Office
link to a fake website the Reply or the Reply all button. checkbox.
• Encourages recipients to divulge personal and • Enter any text required. • To turn off an automatic out of office reply,
financial details • Click Send. check the I am currently In the Office
checkbox.
5.2.2 Identify when the reply, reply to all function
5 Using E-mail • Click OK.
should be used.
5.3.5 Recognise e-mail status as read, unread. Flag,
• Use Reply to send message to the Sender.
unflag an e-mail.
5.1 Sending E-mail • Use Reply All to send message to the Sender
• Read e-mail messages appear in regular type
5.1.1 Access an e-mail account. and to all of those in the Cc field.
with an open envelope icon.
• Click the Start button. 5.2.3 Forward an e-mail.
• Unread e-mail messages appear in bold type
• Select All Programs. • Open the message.
with a closed envelope icon.
• Click Microsoft Office. • On the Home tab, in the Respond group, click
5.3.5 Mark an e-mail as read, unread.
• Click Microsoft Office Outlook 2010. the Forward button.
• Select the message.
5.1.2 Outline the main purpose of standard e-mail • Enter e-mail addresses into the To field and
• On the Home tab, in the Tags group, click the
folders: the Cc field as required.
Unread/Read button.
• Inbox - Folder all e-mails are sent to by default • Enter any text required.
5.3.5 Flag an e-mail.
• Outbox - Temporary folder that sores e-mails • Click Send.
until they have been sent 5.2.4 Open, save a file attachment to a location.
• Sent - Folder that stores all sent e-mails • Open the message.
• Deleted / Trash Items - Stores mails no longer • Right-click on the attachment.
needed • Select Save As.
• Draft - Stores mails before the user chooses to • Create a file name and select a location to
send them save the file.
• Spam/Junk - Stores incoming mail from • Click Save.
unknown or suspicious senders 5.2.5 Preview a message using available printing
5.1.3 Create an e-mail. options.
• Open the message.
• Click the File menu, select Print. • Select the message.
• A print preview is displayed on the right of the • On the Home tab, in the Tags group, click the
window. Follow Up button.
5.2.5 Print a message using available printing • Click option preferred.
options. 5.3.5 Unflag an e-mail.
• Open the message. • Select the message.
• Click the File menu, select Print, then click • On the Home tab, in the Tags group, click the
Print. Follow Up button.
• Select desired options. • Click Clear Flag.
• Click OK. 5.3.6 Create, delete, update a contact, distribution
5.3 Tools and Settings list/mailing list.
5.3.1 Use available help functions.
• Enter the contacts details in the required fields. 5.4.4 Create an e-mail folder/label. • Enter details in the To, Subject and Location
• In the Contact tab, in the Actions group, click • Select the Inbox. fields.
the Save & Close button. • On the Folder tab, in the New group, click the • Enter details in the Start time fields.
5.3.6 Create a distribution list / mailing list. New Folder button. • Enter details in the End time fields.
• Click on the Contacts button on the navigation • Enter a name for the folder in the Name: field. • Click Send.
pane. • In Select where to place the folder, Inbox 5.5.1 Cancel a meeting in a calendar.
• On the Home tab, in the New group, click the should be highlighted.
New Contact Group button. • Click OK.
• Enter a name for the group in the Name field. 5.4.4 Delete an e-mail folder/label.
• On the Contact Group tab, in the Members • Select the folder for deletion.
group, click the Add Members button. • On the Folder tab, in the Actions group, click
• Select from where to enter members details. the Delete Folder button.
• In the Contact group tab, in the Actions group, • Click Yes to the displayed message.
click the Save & Close button. 5.4.4 Move e-mails to an e-mail folder/label.
5.3.6 Delete a contact, distribution list / mailing list. • Select a message to move.
• Select the contact or contact group to delete. • On the Home tab in the Move group, click the
• On the Home tab, in the Delete group, click the Move arrow.
Delete button. • Click Other Folder.
5.3.6 Update a contact, distribution list / mailing list. • Select folder preferred.
• Double-click on the contact or contact group • Click OK.
to update. 5.4.5 Delete an e-mail.
• Enter or delete required fields. • Select the e-mail message for deletion. • Select the meeting.
• In the Contact or Contact Group tab, in the • On the Home tab in the Delete group, click the • On the Meeting tab, in the Actions group, click
Actions group, click the Save & Close button. Delete button. Cancel meeting.
5.4 Organising E-mails 5.4.5 Restore a deleted e-mail. • When prompted, click Send Cancellation.
5.4.1 Add, remove message inbox headings like: • Select the Deleted Items folder. 5.5.1 Update a meeting in a calendar.
sender, subject, date received. • Select a message to restore. • Select the meeting.
• On the View tab, in the Current View group, • On the Home tab in the Move group, click the • On the Meeting tab, in the Actions group, click
click the View settings button. Move button. Open.
• On the Advanced View Settings:Compact • Click Other Folder. • Enter new details as required.
dialog box, click the Columns button. • Select a destination folder. • Click Send Update.
• To add inbox headings, select a field in the left • Click OK. 5.5.2 Add invitees, resources to a meeting in a
column and click Add. 5.4.6 Empty the e-mail bin/deleted items /trash calendar.
• To remove inbox headings, select a field in the folder. • On the Meeting tab, in the Attendees group,
right column and click Remove. • Select the Deleted Items folder. click the Add or Remove Attendees button.
• Click OK. • On the Folder tab, in the Clean Up group, click • Select names from address book displayed.
5.4.2 Search for an e-mail by sender, subject. the Empty Folder button. • Click OK.
• Select the Inbox. • Click Yes to the displayed message. 5.5.2 Remove invitees, resources from a meeting in
• Click in the Search field. 5.4.7 Move a message to a junk folder. a calendar.
• On the Search tab, in the Refine group, click • Select the message. • On the Meeting tab, in the Attendees group,
the From button or Subject button. • On the Home tab in the Move group, click the click the Add or Remove Attendees button.
• Enter the search criteria. Move arrow. • Select names from Required field.
5.4.2 Search for an e-mail by e-mail content. • Click Other Folder. • Press the Delete key.
• Select the Inbox. • Select Junk E-mail. • Click OK.
• In the Search box enter text to search by. • Click OK. 5.5.3 Accept, decline an invitation.
• All e-mails with this text will be listed in the 5.4.7 Remove a message from a junk folder. • Open the meeting request.
Search Results window. • Click the Folders button on the Navigation • On the Meeting tab, in the Respond group,
5.4.3 Sort e-mails by name, by date, by size. pane. click the Accept button.
• Select the Inbox. • Click Junk E-mail. • Click Send the response now.
• On the View tab, in the Current View group, • On the Home tab in the Move group, click the 5.5.3 Accept, decline an invitation.
click the View settings button. Move arrow. • Open the meeting request.
• On the Advanced View Settings:Compact • Click Other Folder. • On the Meeting tab, in the Respond group,
dialog box, click the Sort button. • Select Inbox. click the Decline button.
Insert
Options
Format Text
Review
© 2012, ECDL Foundation. This Quick Reference may be used by candidates to assist in preparation for this ECDL module test. ECDL Foundation does not warrant that use of this guide will ensure passing of the test.
Screen shots used with permission from Microsoft.
www.ecdl.org
Preparation
Mail Merge
Outputs
Module Goals
Module Word Processing requires the candidate to demonstrate the ability to use a word
processing application to create everyday letters and documents.
The candidate shall be able to:
3.1 Using the 3.1.1 Working with 3.1.1.1 Open, close a word processing
Application Documents application. Open, close documents.
3.2 Document 3.2.1 Enter Text 3.2.1.1 Switch between page view modes.
Creation
3.2.1.2 Enter text into a document.
3.3 Formatting 3.3.1 Text 3.3.1.1 Change text formatting: font sizes,
font types.
3.4 Objects 3.4.1 Table Creation 3.4.1.1 Create a table ready for data
insertion.
3.6.2 Check and Print 3.6.2.1 Spell check a document and make
changes like: correcting spelling
errors, deleting repeated words.
CATEGORY SKILL SET REF. TASK ITEM
Review
Redo or Repeat CTRL+Y End of a document CTRL+END
Help F1
Switch between apps ALT+TAB
Editing Formatting
View Cut CTRL+X Bold CTRL+B
Copy CTRL+C Italics CTRL+I
Paste CTRL+V Underline CTRL+U
© 2012, ECDL Foundation. This Quick Reference may be used by candidates to assist in preparation for this ECDL module test. ECDL Foundation does not warrant that use of this guide will ensure passing of the test.
Screen shots used with permission from Microsoft.
2 Document Creation On the Home tab, in the Editing group, click the 3.1.4 Apply different colors to text.
Find button. Select the text to color.
2.1 Enter Text
Enter the word or phrase to find into the Find what On the Home tab, in the Font group, click the Font
2.1.1 Switch between page view modes.
box. Color arrow.
On the View tab, in the Document Views group,
Click Find Next to select the first occurrence of the Click on a color.
click on a view mode.
word or phrase. 3.1.5 Apply case changes to text.
Print Layout view shows how a document will
2.2.5 Use a simple replace command for a specific word,
look when printed.
phrase.
Full Screen Reading view shows the document
at a size that is suitable for reading.
Web Layout view shows how a document will
look in a web browser.
Outline view shows the structure of the document
as nested levels of headings and body text.
Draft view shows the content of a document
with a simplified layout.
2.1.2 Enter text into a document.
On the Home tab, in the Editing group, click the
Click in the document window.
Replace button.
Enter the text.
Enter the word or phrase to find for replacement Select the text to change case.
2.1.3 Insert symbols or special characters like: ©, ®, ™.
into the Find what box. On the Home tab, in the Font group, click the
Enter the word or phrase to replace into the Replace Change Case button.
with box. To capitalize the first letter of a sentence, click
Click Find Next. Sentence case.
2.2.6 Copy text within a document, between open To make all letters lowercase, click lowercase.
documents. To capitalize all of the letters, click UPPERCASE.
Select text to copy. To capitalize the first letter of each word, click
On the Home tab, in the Clipboard group, click the Capitalize Each Word.
Copy button. To shift between two case views, click tOGGLE
Click in a new location within the document or within cASE.
another open document. 3.1.6 Apply automatic hyphenation.
On the Home tab, in the Clipboard group, click the
Paste button.
On the Insert tab, in the Symbols group, click the
2.2.6 Move text within a document, between open
Symbol button, and then click More Symbols.
documents.
On the Special Characters tab, select a special
Select the text to move.
character, like ©, ®, or ™, and click on the Insert
On the Home tab, in the Clipboard group, click the
button.
Cut button.
2.2 Select, Edit Click in a new location within the document or within Make sure that no text is selected.
2.2.1 Display, hide non-printing formatting marks like: another open document. On the Page Layout tab, in the Page Setup group,
spaces, paragraph marks, manual line break On the Home tab, in the Clipboard group, click the click Hyphenation, and then click the Automatic
marks, tab characters. Paste button. button.
On the Home tab, in the Paragraph group, click 2.2.7 Delete text.
the Show/Hide button. 3.2 Paragraphs
Select the text to delete.
Select character, word, line, sentence, paragraph, 3.2.1 Create, merge paragraph(s).
2.2.2 Press the Delete Key.
entire body text. To create a paragraph, press the Return key.
2.2.8 Use the undo, redo command.
To merge paragraphs, click directly before first
Select Action On the Quick Access Toolbar, click Undo or Repeat.
paragraph mark.
Press the Delete key.
Word Double-click the word 3 Formatting
3.2.2 Insert, remove soft carriage return (line break).
Sentence Ctrl + click in the sentence 3.1 Text To insert the line break, press the Shift + Return
Click in the Selection Bar to the 3.1.1 Change text formatting: font sizes. keys.
Line
left of the line Select the text to format. To delete the line break, select line break and
Paragraph Triple-click the paragraph On the Home tab, in the Font group, click the Font press the Delete key.
Size arrow. 3.2.3 Recognize good practice in aligning text.
Entire Body text Triple-click in the Selection Bar Select a size from the list or enter a size into the Use align, indent, tab tools rather than inserting
Font Size box. spaces.
3.1.1 Change text formatting: font types. 3.2.4 Align text left, right.
2.2.3 Edit content by entering, removing characters,
Select the text to format. Select the text to align.
words within existing text.
On the Home tab, in the Font group, click the Font On the Home tab, in the Paragraph group,
Select the text for editing in the document
arrow. click the Align Left or Align Right buttons.
window.
Select a font from the list or enter a font name into 3.2.4 Align text center.
Begin typing.
the Font box. Select the text to center.
2.2.3 Edit content by over-typing to replace existing
3.1.2 Apply text formatting: bold, italic, underline. On the Home tab, in the Paragraph group,
text.
Select the text to format. click the Center button.
To switch to Overtype mode, right-click on the
To embolden the text, on the Home tab, in the 3.2.4 Align text justified.
Status Bar and then click Overtype.
Font group, click the Bold button. Select the text to justify.
The Insert button will show on the left side of the
To italicize the text, on the Home tab, in the On the Home tab, in the Paragraph group,
status bar.
Font group, click the Italic button. click the Justify button.
Click the Insert button and the word Overtype
To underline the text, on the Home tab, in the 3.2.5 Indent paragraphs: left, right
replaces the word Insert.
Font group, click the Underline button. Select the paragraph.
Click immediately before the text to replace.
3.1.3 Apply text formatting: subscript, superscript. On the Page Layout tab, in the Paragraph group,
Begin entering new text.
2.2.4 Use a simple search command for a specific click the Paragraph group arrow.
word, phrase. To indent to the left, click in the Left box and enter
the indent required.
To indent to the right, click in the Right box and
Select the text to format. enter the indent required.
On the Home tab, in the Font group, click the
Superscript or Subscript button.
3.2.5 Indent paragraphs: first line. 3.2.9 Switch between different standard number styles Click in the document where the table is required.
Click in front of the line to indent. in a single level list. On the Insert tab, in the Tables group, click the
On the Page Layout tab, in the Paragraph group, Table button.
click the Paragraph group arrow. Move the mouse cursor to the upper left cell.
Under Indentation, click the Special box arrow and Move the mouse cursor across to define number
click First line. of columns and down to define the number of rows.
3.2.6 Set, remove and use tabs: left, center, right, 4.1.2 Insert, edit data in a table.
decimal. Click in a cell and enter or delete text.
On the Page Layout tab, in the Paragraph group, 4.1.3 Select rows, columns, cells, entire table.
click the Paragraph group arrow. Click into the table.
In the Paragraph dialog box, click Tabs. On the Layout tab, in the Table group, click the
A Left Tab stop sets the start position of text; the Select arrow and click Select Row, Select Column
text entered moves to the right. or Select Table button.
A Center Tab stop sets the position of the middle 4.1.4 Insert rows.
of the text; the text entered centers on this position.
A Right Tab stop sets the right end of the text; the
text entered moves to the left.
A Decimal Tab stop aligns numbers around a
decimal point.
3.2.7 Recognize good practice in paragraph spacing.
Apply spacing between paragraphs rather than use Select the bulleted list.
the Return key. On the Home tab, in the Paragraph group, click Click in the table.
3.2.8 Apply spacing above, below paragraphs. the Numbering arrow. On the Layout tab, in the Rows & Columns group,
Select the paragraph to change. Click a number style in the Numbering Library. click the Insert Above or Insert Below button.
On the Page Layout tab, in the Paragraph group, 3.2.10 Add a box border and shading/background color 4.1.4 Insert columns.
click the Paragraph group arrow. to a paragraph. Click in the table.
To adjust the spacing before the paragraph, click Select a paragraph. On the Layout tab, in the Rows & Columns group,
the Before arrow up or down. On the Home tab, in the Paragraph group, click the click the Insert Left or Insert Right button.
To adjust the spacing after the paragraph, click Border button arrow. 4.1.4 Delete rows and columns.
the After arrow up or down. Click Borders and Shading. Select the row or column to delete.
3.2.8 Apply single, 1.5 lines, double line spacing within Click the Borders tab. On the Layout tab, in the Rows & Columns group,
paragraphs. Under Setting, click box border. click the Delete button.
On the Shading tab, click the Fill arrow. Click Delete Rows or Delete Columns.
Click on a color.
4.2 Table Formatting
Click OK.
4.2.1 Modify column width.
3.3 Styles Select a column.
3.3.1 Apply an existing character style to selected text. On the Layout tab, in the Table group, click
Select the word to format. Properties.
On the Home tab, in the Styles group, move the On the Column tab, select the Preferred width
mouse over Quick Styles to preview various styles. box and enter the required width.
Click a character style to format the word. Click the Measure in box arrow to select
3.3.2 Apply an existing paragraph style to one or more Centimeters or Percent.
paragraphs. 4.2.1 Modify row height.
Select the paragraph to format. Select a row.
On the Home tab, in the Styles group, move the On the Layout tab, in the Table group, click
Select Action mouse over Quick Styles to preview various styles. Properties.
Click a paragraph style to format the paragraph. On the Row tab, select the Specify height box and
Select the paragraph to change.
3.3.3 Use copy format tool. enter the required height.
On the Page Layout tab, in the Paragraph group,
Select the text that has the format to copy. Click the Row height is box arrow to select At
click the Paragraph group arrow.
On the Home tab, in the Clipboard group, click the least or Exactly.
On the Indents and Spacing tab, click the Line
Format Painter button. 4.2.2 Modify cell border line style, width, color.
spacing arrow and select Single, 1.5 lines, or
Select the text to apply the format.
Double line.
3.2.9 Add bullets, numbers in a single level list. 4 Objects
4.1 Table Creation
4.1.1 Create a table ready for data insertion.
Module Goals
Module Spreadsheets requires the candidate to understand the concept of spreadsheets
and to demonstrate an ability to use a spreadsheet to produce accurate work
outputs.
The candidate shall be able to:
4.1 Using the 4.1.1 Working with 4.1.1.1 Open, close a spreadsheet
Application Spreadsheets application. Open, close
spreadsheets.
4.2 Cells 4.2.1 Insert, Select 4.2.1.1 Understand that a cell in a worksheet
should contain only one element of
data, (for example, first name detail in
one cell, surname detail in adjacent
cell).
4.2.2 Edit, Sort 4.2.2.1 Edit cell content, modify existing cell
content.
4.2.3 Copy, Move, Delete 4.2.3.1 Copy the content of a cell, cell range
within a worksheet, between
worksheets, between open
spreadsheets.
4.3 Managing 4.3.1 Rows and Columns 4.3.1.1 Select a row, range of adjacent rows,
Worksheets range of non-adjacent rows.
4.4 Formulas and 4.4.1 Arithmetic Formulas 4.4.1.1 Recognize good practice in formula
Functions creation: refer to cell references rather
than type numbers into formulas.
4.6 Charts 4.6.1 Create 4.6.1.1 Create different types of charts from
spreadsheet data: column chart, bar
chart, line chart, pie chart.
This module sets out essential concepts and skills relating to understanding the concept
Home
of spreadsheets and demonstrating an ability to use a spreadsheet to produce accurate
work outputs.
Formulas
Keyboard Shortcuts
General Editing
Open a workbook CTRL+O Cut CTRL+X
Save a workbook CTRL+S Copy CTRL+C
Data
Print a workbook CTRL+P Paste CTRL+V
Close a workbook CTRL+W Clear cell contents DELETE
Undo CTRL+Z Edit active cell F2
Redo or Repeat CTRL+Y Absolute reference F4
Review Help F1
Switch between apps ALT+TAB
Navigation Formatting
Up one screen PAGE UP Bold CTRL+B
View
Down one screen PAGE DOWN Italics CTRL+I
To cell A1 CTRL+HOME Underline CTRL+U
To the last cell CTRL+END
© 2012, ECDL Foundation. This Quick Reference may be used by candidates to assist in preparation for this ECDL module test. ECDL Foundation does not warrant that use of this guide will ensure passing of the test.
Screen shots used with permission from Microsoft.
2 Cells 2.2.5 Sort a cell range by one criterion in ascending, 3.1.3 Insert rows.
2.1 Insert, Select descending numeric order, ascending, Click on the row heading(s) above which the
2.1.1 Understand that a cell in a worksheet should contain descending alphabetic order. row will appear.
only one element of data. On the Home tab, in the Cells group, click
For example, first name detail in one cell, surname the Insert button.
detail in adjacent cell. 3.1.3 Insert columns.
2.1.2 Recognize good practice in creating lists: Click on the column heading(s) immediately
Avoid blank rows and columns in the main body of list to the right of where the column will appear.
Insert blank row before Total row On the Home tab, in the Cells group, click
Ensure cells bordering list are blank the Insert button.
2.1.3 Enter a number, date, text in a cell. 3.1.3 Delete rows.
Click into the cell. Click on the row heading(s) to delete.
Enter a number, date or text. On the Home tab, in the Cells group,
2.1.4 Select a cell. Click into the cell range to sort. click the Delete button.
Ensure the mouse cursor is a white cross. On the Data tab, in the Sort & Filter group, click 3.1.3 Delete columns.
Click on the cell. on one of the two Sort buttons. Click on the column heading(s) to delete.
2.1.4 Select a range of adjacent cells. Click on the Sort A to Z button to sort in On the Home tab, in the Cells group, click
Ensure the mouse cursor is a white cross. ascending order. the Delete button.
Click into the first cell and drag to the last cell in the Click on the Sort Z to A button to sort in 3.1.4 Modify column widths to a specified value,
range. descending order. to optimal width.
Select a range of non-adjacent cells. Click on the column heading(s) to modify.
2.1.4 2.3 Copy, Move, Delete
Ensure the mouse cursor is a white cross. On the Home tab, in the Cells group, click
2.3.1 Copy the content of a cell, cell range within a
Select the first cell or range of cells. the Format button.
worksheet, between worksheets, between open
Hold the Ctrl key down and continue highlighting To modify column width to a specified value,
spreadsheets.
additional non-adjacent ranges. click Column Width and enter a width, then
Select the cell content to copy.
Select an entire worksheet. click OK.
2.1.4 On the Home tab, in the Clipboard group, click
To modify column width to optimal width,
the Copy button.
click Autofit Column Width.
Click on a new location within the worksheet or
3.1.4 Modify row heights to a specified value, to
within another open spreadsheet.
optimal height.
On the Home tab, in the Clipboard group, click
Click on the row heading(s) to modify.
the Paste button.
Click the Select All button found above Row 1 and to On the Home tab, in the Cells group, click
2.3.2 Use the autofill tool/copy handle tool to copy,
the left of Column A. the Format button.
increment data entries.
To modify row height to a specified value,
Edit, Sort Select the cell or cell range to copy.
2.2 click Row Height and enter a row height,
Edit cell content. Move the mouse pointer over the lower right hand
2.2.1 then click OK.
Click into the cell. corner of the selected cell or cell range.
To modify row height to optimal height,
Edit content. Use the fill handle to drag through the range
click Autofit Row Height.
Modify existing cell content. required.
2.2.1 3.1.5 Freeze row titles.
Click into the cell. 2.3.3 Move the content of a cell, cell range within a
Select the row immediately below the row
Enter additional content or delete existing content. worksheet, between worksheets, between open
to freeze.
Use the undo, redo command. spreadsheets.
2.2.2 On the View tab, in the Window group,
Go to the Quick Access Toolbar. Select the cell content to move.
click the Freeze Panes arrow.
Click on the Undo or Redo buttons. On the Home tab, in the Clipboard group, click the
Click the Freeze Panes button.
Use the search command for specific content in a Cut button.
2.2.3 3.1.5 Freeze column titles.
worksheet. Click on a new location within the worksheet or
Select the column immediately to the right
within another open spreadsheet.
of the column to freeze.
On the Home tab, in the Clipboard group, click the
On the View tab, in the Window group,
Paste button.
click the Freeze Panes arrow.
2.3.4 Delete cell contents.
Click the Freeze Panes button.
Select the cell content to delete.
3.1.5 Unfreeze row and/or column titles.
Press the Delete key.
On the View tab, in the Window group, click
3 Managing Worksheets the Freeze Panes arrow.
On the Home tab, in the Editing group, click the Click the Unfreeze Panes button.
Find & Select button. 3.1 Rows and Columns
Click Find. 3.2 Worksheets
3.1.1 Select a row.
Enter the word or phrase to find in the Find what box. 3.2.1 Switch between worksheets.
Click on the row heading.
Click Find Next to select the first occurrence of the Click on the worksheet tab at the bottom of
3.1.1 Select a range of adjacent rows.
word or phrase. the workbook window.
Click on the first row heading.
Use the replace command for specific content in a 3.2.2 Insert a new worksheet.
2.2.4 Drag to highlight through to the last row heading.
worksheet. On the Home tab, in the Cells group, click the
3.1.1 Select a range of non-adjacent rows.
Insert arrow.
Click on the first row heading or range of rows.
Click the Insert Sheet button.
Hold the Ctrl key down and continue highlighting
3.2.2 Delete a worksheet.
additional row headings.
Select the sheet to delete.
3.1.2 Select a column.
On the Home tab, in the Cells group, click the
Click on the column heading.
Delete arrow.
3.1.2 Select a range of adjacent columns.
On the Home tab in the Editing group, click the Click the Delete Sheet button.
Click on the first column heading.
Find & Select button. 3.2.3 Recognize good practice in naming
Drag to highlight through the last column heading.
Click Replace. worksheets.
3.1.2 Select a range of non-adjacent columns.
Enter the word or phrase to find for replacement Use meaningful worksheet names rather than
Click on the first column heading or range of
in the Find what box. accept default names.
columns.
Enter the word or phrase to replace in the Replace 3.2.4 Copy a worksheet within a spreadsheet.
Hold the Ctrl key down and continue highlighting
with box. Right-click the worksheet tab at the bottom
additional column headings.
Click Find Next to select the first occurrence of the of the workbook window.
word or phrase. Click Move or Copy.
Click Replace or Replace All. Select the location to copy the worksheet to.
Click Create a copy.
Click OK.
3.2.4 Move a worksheet within a spreadsheet. Click into the cell to enter the formula. Select the cell or cell range.
Right-click the worksheet tab at the bottom of the On the Formulas tab, in the Function Library group, On the Home tab, in the Cells group, click the
workbook window. click the Insert Function button. Format arrow.
Click Move or Copy. Enter the function name in the highlighted Search Select Format Cells.
Select the location to move the file to. for a function text box. On the Number tab, select the Date category.
Click OK. Click Go. Select a date type from the Type: box.
3.2.4 Rename a worksheet within a spreadsheet. Ensure the function is highlighted in the Select a Click OK.
Right-click the worksheet tab at the bottom of the function drop-down list. 5.1.2 Format cells to display a currency symbol.
workbook window. Click OK. Select the cell or cell range.
Click Rename. Enter the arguments for the function. On the Home tab, in the Number group,
Enter the worksheet name into the highlighted Click OK. click the Currency arrow.
worksheet tab. Click on a currency.
5.1.3 Format cells to display numbers as
4 Formulas & Functions Function Name Description
percentages.
Sum SUM The sum of the values Select the cell or cell range.
4.1 Arithmetic Formulas
On the Home tab, in the Number group, click
4.1.1 Recognize good practice in formula creation: Average AVERAGE The average of the values
the Percent Style button.
Refer to cell references rather than type numbers into
formulas. Minimum MIN The smallest value 5.2 Contents
4.1.2 Create formulas using cell references and arithmetic 5.2.1 Change cell content appearance: font sizes.
Maximum MAX The largest value
operators (addition, subtraction, multiplication,
division) Count COUNT The number of data values
Click into the cell to enter the formula. The number of data values in
Counta COUNTA
non-blank cells
Enter the = (equals) sign.
Enter a formula using cell references and operators. Round ROUND Numbers rounded to whole numbers
© 2012, ECDL Foundation. This Quick Reference may be used by candidates to assist in preparation for this ECDL module test. ECDL Foundation does not warrant that use of this guide will ensure passing of the test.
Screen shots used with permission from Microsoft.
Using Databases Module Summary
On completion of this module the candidate will be able to: Key Concepts
Understanding Database Organisation
Understand what a database is and how it is organised and Databases Relationships
operated. Operation
Create a simple database and view the database content in
various modes.
Create a table; define and modify fields and their properties; Using the Working with Databases
enter and edit data in a table. Application Common Tasks
Sort and filter a table or form; create, modify and run queries to
retrieve specific information from a database.
Understand what a form is; create a form to enter, modify, and
delete records and data in records. Records
Tables
Design
Create routine reports and prepare outputs ready for distribution.
Module Goals
Module Using Databases requires the candidate to understand the concept of a database
and demonstrate competence in using a database.
The candidate shall be able to:
5.1 Understanding 5.1.1 Key Concepts 5.1.1.1 Understand what a database is.
Databases
5.1.1.2 Understand the difference between
data and information.
5.2 Using the 5.2.1 Working with 5.2.1.1 Open, close a database application.
Application Databases
5.2.2 Common Tasks 5.2.2.1 Open, save and close a table, query,
form, report.
5.4 Retrieving 5.4.1 Main Operations 5.4.1.1 Use the search command for a
Information specific word, number, date in a field.
5.6 Outputs 5.6.1 Reports, Data Export 5.6.1.1 Understand that a report is used to
print selected information from a table
or query.
1
6.1.1 Understanding Databases
Working with Spreadsheets
1.1 Key Concepts 1.2.2 Understand that each field in a table should contain 1.2.4 Understand that fields have associated field
1.1.1 Understand what a database is. only one element of data. properties like: field size, format, default value.
A collection of related data organised for fast search For example, first name in one field, surname in Field Properties - A set of characteristics that
and retrieval second field. control how the field is stored, entered, or displayed
1.1.2 Understand the difference between data and 1.2.3 Understand that field content is associated with an 1.2.5 Understand what a primary key is.
information. appropriate data type like: text, number, date/time, It uniquely identifies each record in a table
Information is the processed output of data. yes/no. It allows faster data access
1.1.3 Understand how a database is organised in Data Type - The characteristic of a field that 1.2.6 Understand what an index is. Understand how it
terms of tables, records and fields. determines what type of data it can hold allows for faster data access.
Tables - Data arranged in rows and columns The following are examples of different data types: It helps find and sort records faster
Records - A complete set of information in a table 1.3 Relationships
Text Text, numbers, or both up to 255 characters
Fields - A space allocated for an item of information, 1.3.1 Understand that the main purpose of relating
containing the same type of information for each item Memo Text, numbers, or both up to 63,999 characters tables in a database is to minimize duplication of
1.1.4 Know some of the common uses of large-scale data.
databases like: Number Numbers used in calculations Minimizing duplication of data helps to ensure the
Airline booking systems integrity of the data.
Date/Time Date, times, or both up to 8 bytes
Government records 1.3.2 Understand that a relationship is built by
Bank account records Currency Currency values, prevents rounding matching a unique field in one table with a field
Hospital patient details in another table.
AutoNumber Unique sequential numbers automatically added to field
1.2 Database Organisation It is not possible to match duplicate field names;
1.2.1 Understand that each table in a database should Yes/No True/False, On/Off each field has its own unique identifier.
contain data related to a single subject type. 1.3.3 Understand the importance of maintaining the
If tables contain data related to a single subject type, OLE Object Documents created in other Office programs up to 1GB integrity of relationships between tables.
it is easier to search for and locate data. Integrity ensures that relationships are valid.
Hyperlink Hyperlink to a UNC path or URL up to 2048 characters
Integrity avoids records being accidentally
Create a field that allows the choice of a value from
Lookup Wizard another table or list deleted or altered.
© 2012, ECDL Foundation. This Quick Reference may be used by candidates to assist in preparation for this ECDL module test. ECDL Foundation does not warrant that use of this guide will ensure passing of the test.
Screen shots used with permission from Microsoft.
1.4 Operation 3.2.1 Specify fields with their data types like: text,
2.2 Common Tasks
1.4.1 Know that professional databases are designed number, date/time, yes/no.
2.2.1 Open a table, query, form, report.
and created by database specialists.
Select the table, query, form or report in the
These are designed using specialised software to
Navigation Pane.
meet the organisation’s needs for present and future
Double-click on the object to open.
use.
2.2.1 Save a table, query, form, report.
1.4.2 Know that data entry, data maintenance and
Ensure the table, query, form or report is open.
information retrieval are carried out by users.
On the Home tab, in the Records group, click the
Users will be granted access rights as needed for
Save button.
basic data entry and search.
2.2.1 Close a table, query, form, report.
1.4.3 Know that a database administrator provides
Click the close ‘x’ icon on the top-right of the object
access to specific data for appropriate users.
window.
The database administrator implements security
2.2.2 Switch between view modes in a table, query,
measures to safeguard the organisation’s database.
form, report.
1.4.4 Know that the database administrator is responsible
On the Home tab, in the Views group, click the
for recovery of a database after a crash or major
View arrow and click view preferred.
errors. In table Design View, click into the Data Type
2.2.3 Delete a table, query, form, report.
The database administrator has overall responsibility column for the field.
Select the table, query, form, or report in the
for the maintenance and repair of an organisation's Click on the drop-down arrow and select a Data
Navigation Pane.
database. Type.
On the Home tab, in the Records group, click the
3.2.2 Apply field property settings: field size, number
2 Using the Application Delete button.
format, date/time format, default value.
Click Yes to confirm deletion.
2.1 Working with Databases 2.2.4 Navigate between records in a table, query, form.
2.1.1 Open a database application.
Click the Start button.
Select All Programs. Use the Navigation Bar in the lower left corner of
Click Microsoft Access 2007. the window to go forward or backwards through the
2.1.1 Close a database application. records.
Click the Office button. 2.2.5 Sort records in a table, form, query output in
Click Exit Access. ascending, descending numeric, alphabetic order.
2.1.2 Open a database. Click into the field to sort.
In table Design View, click into a field row.
On the Home tab, in the Sort & Filter group, click the
In the General tab at the bottom of the window,
Ascending or Descending buttons.
click into the Format field.
3 Tables Click on the drop-down arrow and select a Format.
3.2.3 Create a validation rule for number, date/time,
3.1 Records currency.
3.1.1 Add records in a table. In table Design View, click into a field row.
Open the table in Datasheet View. In the General tab at the bottom of the window,
On the Home tab, in the Records group, click click into the Validation Rule field.
the New button. Enter the validation rule.
Enter data in fields as required. 3.2.4 Understand consequences of changing data types,
3.1.1 Delete records in a table. field properties in a table.
Click the Office button.
Select the record to delete. Data already entered into the table may be lost when
Click Open.
On the Home tab, in the Records group, click the changing a field size attribute.
Select database to open and click Open.
Delete button. 3.2.5 Set a field as a primary key.
2.1.2 Close a database.
Click Yes to confirm deletion. In table Design View, click into the field to select as
Click the Office button.
3.1.2 Add, modify data in a record. the primary key.
Click Close Database.
In table Datasheet View, click into the record. In the Design tab, in the Tools group, click the
2.1.3 Create a new database and save to a location on a
Click into each field to add or modify the data. Primary Key button.
drive.
3.1.2 Delete data in a record. 3.2.6 Index a field (with, without duplicates allowed).
In table Datasheet View, click into the record. In table Design View, click into the field row.
Click into each field and press the Delete key. In the General tab at the bottom of the window,
click into the Indexed field.
3.2 Design
Click on the drop-down arrow and select Yes (No
3.2.1 Create and name a table.
Duplicates).
3.2.7 Add a field to an existing table.
In table Design View, click into an empty field row.
Enter a new field name.
Select a Data Type from the drop-down list.
3.2.8 Change width of columns in a table.
Click the Office button. On the Create tab, in the Tables group, click the
Click New. Table button.
A blank database is selected; create a file name and On the Datasheet tab, in the Views group, click the
select the location. View arrow and click the Design View button.
Click Create. When prompted, enter a name for the table and
2.1.4 Restore, minimize the ribbon. click OK.
Double-click any tab to minimise the ribbon.
Double-click any tab again to restore the ribbon.
Select the column heading.
2.1.5 Use available Help functions
On the Home tab, in the Records group, click the
Click on the Help button on the top right of the
More arrow and select Column Width.
ribbon.
Enter a column width.
Click OK.
On the Create tab, in the Other group, click the 4.2.8 Edit a query: move fields.
4 Retrieving Information
Query Design button. In query Design View, select the column heading
Select the table to add from the Show Table of the field to move.
4.1 Main Operations window. Drag and drop the field's column heading to the
4.1.1 Use the search command for a specific word, Click Add and then click Close. required location.
number, date in a field. Click and drag the fields required into the window 4.2.8 Edit a query: hide, unhide fields.
below. To hide a field, in query Design View, click Show
Click into the field’s Criteria text box. criteria to remove checkmark.
Enter the criteria. To unhide a field, in query Design View, click Show
4.2.3 Create a named two-table table query using criteria to show checkmark.
specific search criteria. 4.2.9 Run a query.
In the Create tab, in the Other group, click the Query
Design button.
On the Home tab, in the Find group, click the Select the two tables to add from the Show Table
Find button. window.
Enter the word, number or date to find in the Click Add and click Close.
Find What box. Click and drag the fields required into the window
Click Find Next to select the next occurrence of the below.
word or phrase until the value is found. Click into the field’s Criteria text box. On the Design tab, in the Results group, click
4.1.2 Apply a filter to a table, form. Enter the criteria. the Run button.
4.2.4 Add criteria to a query using one or more of the
following operators: = (Equal), <> (Not equal to), 5 Objects
< (Less than),<= (Less than or equal to),
5.1 Forms
> (Greater than), >= (Greater than or equal to).
5.1.1 Understand that a form is used to display and
maintain records.
It allows users to navigate through records and add,
delete, or modify records as needed.
5.1.2 Create and name a form.
Select a table or query.
On the Create tab, in the Forms group, click the
Form button.
Close the form and when prompted, confirm the
name of the form and click OK.
5.1.3 Use a form to insert new records.
On the Home tab, in the Records group, click the
In query Design View, click into the field's Criteria
New button.
text box.
Enter new records as required.
Enter the criteria using an arithmetic operator.
5.1.4 Use a form to delete records.
4.2.5 Add criteria to a query using one or more of the
Select the record to delete.
following logical operators: AND, OR, NOT.
On the Home tab, in the Records group, click the
In query Design View, click into the field's Criteria
Open the table or form. Delete arrow.
text box.
On the Home tab, in the Sort & Filter group, Click Delete Record.
Enter the criteria using a logical operator.
click the Filter button. 5.1.5 Use a form to add, modify, delete data in a record.
4.2.6 Use a wildcard in a query, * or %,? or _.
Click the boxes to deselect the rows to filter. Use the Navigation Bar in the lower left corner of the
In query Design View, click into the field's Criteria
Click OK. form window to navigate to the required record.
text box.
Remove the application of a filter from a table, form. Click into the field to alter and add, modify or delete
4.1.3 Enter the criteria using a wildcard.
On the Home tab, in the Sort & Filter group, click the data as required.
4.2.7 Edit a query: add, modify, remove criteria.
Advanced button. 5.1.6 Add text in headers, footers in a form.
In query Design View, click into the field’s Criteria
Click Clear All Filters. text box.
4.2 Queries Add, modify, or remove criteria as required.
4.2.1 Understand that a query is used to extract and 4.2.8 Edit a query: add fields.
analyze data. In query Design View, click into a blank field's
It allows users to locate data according to specific column heading.
search criteria. Click on the arrow and select the field required.
4.2.2 Create a named single table query using specific 4.2.8 Edit a query: remove fields.
search criteria.
© 2012, ECDL Foundation. This Quick Reference may be used by candidates to assist in preparation for this ECDL module test. ECDL Foundation does not warrant that use of this guide will ensure passing of the test.
Screen shots used with permission from Microsoft.
Presentation Module Summary
Insert, Manipulate
Graphical Objects
Drawing
WHAT ARE THE BENEFITS OF THIS MODULE?
Covers the key skills needed to use presentation software.
Can be applied to a range of presentation software from vendor Preparation
packages to ‘freeware’. Prepare Outputs
Check and Deliver
Certifies best practice in effective presentation software use.
Developed with input from computer users, subject matter
experts, and practising computer professionals from all over the
world. This process ensures the relevance and range of module
content.
Module Goals
Module Presentation requires the candidate to demonstrate competence in using
presentation software.
The candidate shall be able to:
6.1 Using the 6.1.1 Working with 6.1.1.1 Open, close a presentation
Application Presentations application. Open, close
presentations.
6.2 Developing a 6.2.1 Presentation Views 6.2.1.1 Understand the uses of different
Presentation presentation view modes: normal
view, slide sorter view, outline view,
slide show view.
6.3 Text 6.3.1 Handling Text 6.3.1.1 Recognize good practice in creating
slide content: use short concise
phrases, bullet points, numbered lists.
6.4 Charts 6.4.1 Using Charts 6.4.1.1 Input data to create built-in charts in a
presentation: column, bar, line, pie.
6.5 Graphical Objects 6.5.1 Insert, Manipulate 6.5.1.1 Insert a graphical object (picture,
image, drawn object) into a slide.
6.6 Prepare Outputs 6.6.1 Preparation 6.6.1.1 Add, remove transition effects
between slides.
6.6.2 Check and Deliver 6.6.2.1 Spell check a presentation and make
changes like: correcting spelling
errors, deleting repeated words.
Keyboard Shortcuts
Slide Show
General Editing
Open a presentation CTRL+O Cut CTRL+X
Save a presentation CTRL+S Copy CTRL+C
Review
Print a presentation CTRL+P Paste CTRL+V
Close a presentation CTRL+W Bold CTRL+B
Undo CTRL+Z Italics CTRL+I
View Redo or Repeat CTRL+Y Underline CTRL+U
Help F1
Switch between apps ALT+TAB
Working with Presentations 1.1.3 Save a presentation to a location on a drive. 1.2.1 Set user preferences in the application: default
1.1.1 Open a presentation application. Click the Office button. folder to open and save files.
Click the Start button. Click Save. Click the Office button.
Select All Programs. Create a file name and select the location. Click PowerPoint Options.
Click Microsoft PowerPoint 2007. Click Save. On the Save tab, enter a default file location in the
1.1.1 Close a presentation application. 1.1.3 Save a presentation under another name. Default file location text box.
Click the Office button. Click the Office button. Click OK.
Click Exit PowerPoint. Click Save As. 1.2.2 Use available Help functions.
1.1.1 Open presentations. Enter a new file name over the existing file name and Click on the Help button on the top right of
select the location. the ribbon.
Click Save. 1.2.3 Use magnification/zoom tools.
1.1.4 Save a presentation as another file type: Rich
Text Format, template, show, image file format,
version number.
Click the Office button.
Click Save As.
Click on the Save as type arrow and select a file type.
Click the Office button. Click Save.
Click Open. 1.1.5 Switch between open presentations.
Select presentation(s) to open and click Open. On the View tab, in the Window group, click the
1.1.1 Close presentations. Switch Window button, and then click the name of the
Click the Office button. presentation to switch to.
Click Close. 1.2 Enhancing Productivity
1.1.2 Create a new presentation based on default 1.2.1 Set user preferences in the application: user name. On the View tab, in the Zoom group, click the
template. Click the Office button. Zoom button.
Click the Office button. Click PowerPoint Options. Select the magnification required.
Click New. On the Popular tab, enter a user name in the Click OK.
A blank presentation is selected, click Create. User name text box. 1.2.4 Restore, minimise the ribbon.
Click OK. Double-click any tab to minimize the ribbon.
Double-click any tab again to restore the ribbon.
© 2012, ECDL Foundation. This Quick Reference may be used by candidates to assist in preparation for this ECDL module test. ECDL Foundation does not warrant that use of this guide will ensure passing of the test.
Screen shots used with permission from Microsoft.
2 Developing a Presentation 2.2.4 Add a new slide with a specific slide layout like: 2.3.3 Apply automatically updated date into footer
title slide, chart and text, bulleted list, of specific slides, all slides in a presentation.
2.1 Presentation Views
table/spreadsheet. On the Insert tab, in the Text group, click the
2.1.1 Understand the uses of different presentation view
On the Home tab, in the Slides group, click the Header & Footer button.
modes.
New Slide button. Check the Date and Time check box.
Normal View is the main editing view to write and
Then click the Layout arrow. Click Update automatically.
design a presentation.
Click on a slide layout. Click Apply or Apply All.
Slide Sorter View shows all slides in thumbnail form
2.2.5 Copy slides within the presentation, between open 2.3.3 Apply non-updating date into footer of specific
so they are easy to sort.
presentations. slides, all slides in a presentation.
Select slide to copy in the slide pane. On the Insert tab, in the Text group, click the
On the Home tab, in the Clipboard group, click the Header & Footer button.
Copy button. Click in the Footer text box and check the
Click on a new location within the presentation or Date and Time check box.
within another open presentation. Click Fixed and enter a date.
On the Home tab, in the Clipboard group, click the Click Apply or Apply to All.
Paste button.
2.2.5 Move slides within the presentation, between open 3 Text
presentations.
3.1 Handling Text
Select the slide to move.
3.1.1 Recognise good practice in creating slide content.
On the Home tab, in the Clipboard group, click the
Outline View displays all the text from the slides in a Use short concise phrases
Cut button.
list for ease of reference and editing. Use bullet points
Click on a new location within the presentation or
Slide Show View uses the full computer screen and is Use numbered lists
within another open presentation.
used when presenting a slide show to an audience. 3.1.2 Enter text into a placeholder in standard,
On the Home tab, in the Clipboard group, click the
2.1.2 Recognize good practice in adding slide titles. outline view.
Paste button.
Use a different title for each slide to distinguish it in In standard view, click into the text box on the
2.2.6 Delete slide(s).
outline view, when navigating in slide show view. slide and enter the text.
Select the slide(s) to delete.
2.1.3 Change between presentation view modes: In outline view, click next to the slide number
On the Home tab, in the Slides group, click the
normal view, slide sorter view, slide show view. and enter the text.
Delete button.
3.1.3 Edit text in a presentation.
2.3 Master Slide Click into the slide and insert or delete content.
2.3.1 Insert a graphical object (picture, image, drawn 3.1.4 Copy text within, between presentations.
object) into a master slide. Select the text to copy.
On the Home tab, in the Clipboard group, click
the Copy button.
On the View tab, in the Presentation Views group, Click on a new location within the presentation
click a view button. or within another open presentation.
2.2 Slides On the Home tab, in the Clipboard group, click
2.2.1 Choose a different built-in slide layout for a slide. the Paste button.
3.1.4 Move text within, between presentations.
On the View tab, in the Presentation Views group, Select the text to move.
click the Slide Master button. On the Home tab, in the Clipboard group, click
On the Insert tab, in the Illustrations group, click the Cut button.
the Picture, ClipArt, or Shapes button. Click on a new location within the presentation
Select the picture, image, or shape to insert. or within another open presentation.
Click Insert to insert a picture or image or click in On the Home tab, in the Clipboard group, click
the slide to insert a shape. the Paste button.
2.3.1 Remove a graphical object from a master slide. 3.1.5 Delete text.
On the View tab, in the Presentation Views group, Select the text to delete.
click the Slide Master button. Press the Delete key.
Click on the picture or image to remove. 3.1.6 Use the undo, redo command.
Press the Delete key. On the Quick Access Toolbar, click the Undo
2.3.2 Enter text into footer of specific slides, all slides in or Redo buttons.
a presentation.
On the Home tab, in the Slides group, click the Layout 3.2 Formatting
arrow. 3.2.1 Change text formatting: font sizes.
Click on a slide layout.
2.2.2 Apply an available design template to a presentation.
4 Charts
4.1 Using Charts
4.1.1 Input data to create built-in charts in a
Select co-worker or sub-ordinate shape.
presentation: column, bar, line, pie.
Press the Delete key.
On the Insert tab, in the Illustrations group, click
Select the text to change case.
On the Home tab, in the Font group, click the
the Chart button. 5 Graphical Objects
Click on a chart and click OK.
Change Case button.
Click into the individual cells in the chart window 5.1 Insert, Manipulate
To capitalize the first letter of a sentence, click
to enter data. 5.1.1 Insert a graphical object (picture, image, drawn
Sentence case.
4.1.2 Select a chart. object) into a slide.
To make all letters lowercase, click lowercase.
Click into the chart.
To capitalize all of the letters, click UPPERCASE.
4.1.3 Change the chart type.
To capitalize the first letter of each word, click
Select the chart.
Capitalize Each Word.
On the Design tab, in the Type group, click the
To shift between two case views, click tOGGLE cASE.
Change Chart Type button.
3.2.5 Align text: left, center, right in a text frame.
Click on a chart type.
Select the text to align.
Click OK.
On the Home tab, in the Paragraph group, click the
4.1.4 Add a chart title.
Align Text Left, Center or Align Text Right buttons.
Select the chart.
3.3 Lists On the Layout tab, in the Labels group, click the Click in a slide to insert the object.
3.3.1 Indent bulleted text. Remove indent from bulleted Chart Title arrow. On the Insert tab, in the Illustrations group, click
text. Click Centered Overlay Title or Above Chart. Picture, Clip Art, or Shapes button.
Select the text to indent or to remove indentation from. Enter the title in the text box that opens on the chart. Select the object required and click Open to insert
On the Home tab, in the Paragraph group, click the 4.1.4 Remove a chart title. or double-click on the object.
Decrease List Level or Increase List Level buttons. Select the chart. 5.1.2 Select a graphical object.
3.3.2 Adjust line spacing before and after bulleted, On the Layout tab, in the Labels group, click the Click on the picture, image, or drawn object.
numbered lists. Chart Title arrow. 5.1.3 Copy graphical objects, charts within the
Select the list. Click None. presentation, between open presentations.
On the Home tab, in the Paragraph group, click the 4.1.4 Edit a chart title. Select the object or chart.
Line Spacing arrow and select Line Spacing Options. Click in the chart title and edit text as required. On the Home tab, in the Clipboard group, click the
Set the spacing options. 4.1.5 Add data labels to a chart: values/numbers, Copy button.
Click OK. percentages. Click on a new location within the presentation or
3.3.3 Switch between the different standard bullet, Select the chart. within another open presentation.
number styles in a list. On the Layout tab, in the Labels group, click the On the Home tab, in the Clipboard group,
Data Labels arrow. click the Paste button.
Click Center, Inside End, Inside Base or Outside End. 5.1.3 Move graphical objects, charts within the
4.1.6 Change the background color of a chart. presentation, between open presentations.
Select the chart background. Select the object or chart.
On the Format tab, in the Shape Styles group, On the Home tab, in the Clipboard group, click the
click the Shape Fill arrow. Cut button.
Click on a color. Click on a new location within the presentation or
4.1.7 Change the column, bar, line, pie slice colors in a within another open presentation.
chart. On the Home tab, in the Clipboard group, click the
Select the column, bar, line or pie slice of the chart Paste button.
Select the bulleted or numbered list to change. to change. 5.1.4 Resize graphical objects, charts in a presentation.
On the Home tab, in the Paragraph group, click On the Format tab, in the Shape Styles group, Select the object or chart.
the Bullets or Numbering arrow. click the Shape Fill arrow. Drag the object’s sizing handles to the required size.
Click on a bullet or numbering style. Click on a color. 5.1.4 Delete graphical objects, charts in a presentation.
Select the object or chart.
3.4 Tables 4.2 Organisation Charts
Press the Delete key.
3.4.1 Enter, edit text in a table slide. 4.2.1 Create an organisation chart with a labeled
Click in a cell and enter or edit text. hierarchy by using a built-in organization chart
3.4.2 Select rows, columns, entire table. feature.
Click into the table. On the Insert tab, in the Illustrations group, click the
On the Layout tab, in the Table group, click the Select SmartArt button.
arrow and click Select Row, Select Column or Select
Table button.
5.1.5 Rotate, flip a graphical object. 5.2.5 Apply a shadow to a drawn object.
6.2 Check and Deliver
Select the object.
6.2.1 Spell check a presentation and make changes like:
On the Format tab, in the Shape Styles group,
correcting spelling errors, deleting repeated words.
click the Shape Effects arrow.
On the Review tab, in the Proofing group, click the
Click Shadow and click on a shadow.
Spelling button.
5.2.6 Group, ungroup drawn objects in a slide.
When an incorrect spelling is found, select the
Select the objects.
correct spelling from the list and click Change.
On the Home tab, in the Drawing group, click the
When a repeated word is found, click Delete.
Arrange arrow.
6.2.2 Change slide setup, slide orientation to portrait,
Click the Group or Ungroup buttons as required.
landscape.
5.2.7 Bring a drawn object one level forward, one level
On the Design tab, in Page Setup group, click the
backward, to the front, to the back of other drawn
Page Orientation button.
objects.
Click Portrait or Landscape.
Select the object. Select the object.
6.2.2 Change paper size.
On the Format tab, in the Arrange group, click To bring a drawn object forward, on the Format tab,
On the Design tab, in Page Setup group,
the Rotate arrow. in the Arrange group, click on the Bring to Front
click the Page Setup button.
Click on a rotate or flip option. arrow and click Bring to Front or Bring Forward.
Select a paper size in the Slides sized for
5.1.6 Align a graphical object relative to a slide: left, To bring a drawn object backward, on the Format
drop-down list.
center, right, top, bottom. tab, in the Arrange group, click on the Sent to Back
6.2.3 Print entire presentation, specific slides.
Select the object. arrow and click Send to Back or Send Backward.
Click the Office button.
On the Format tab, in the Arrange group, click the
Click Print.
Align arrow. 6 Prepare Outputs To print the entire presentation, under Print Range,
Click on an alignment option.
6.1 Preparation select All.
5.2 Drawing 6.1.1 Add transition effects between slides. To print specific slides, under Print Range, select
5.2.1 Add different types of drawn object to a slide: Slides and enter the specific slides and/or slide
line, arrow, block arrow, rectangle, square, oval, ranges to print.
circle. Click OK.
Select the location on the slide to insert object. 6.2.3 Print handouts, notes pages, outline view of slides.
On the Insert tab, in the Illustrations group, click the
Shapes arrow.
Select the objects.
Click and drag to adjust the size of the object.
5.2.1 Add different types of drawn object to a slide:
text box.
Select the location on the slide to insert object. Click the Office button.
On the Insert tab, in the Text group, click the Click Print.
Text Box button. Click on the Print what drop-down list.
Select the objects. On the Animations tab, in the Transition to this Slide Select Slides, Handouts, Notes Pages, or Outline
Click and drag to adjust the size of the text box. group, click the arrow at the bottom right of the view.
5.2.2 Enter text into a text box, block arrow, rectangle, transition effects and click on an effect. Click OK.
square, oval, circle. In the Advance Slide group, click On Mouse Click or 6.2.3 Print a number of copies of a presentation.
Click into the shape or text box. Automatically After and enter specified time if
Enter the text. required.
5.2.3 Change drawn object background color. Click on a value in the Transition Speed drop-down
Select drawn object. list.
On the Format tab, in the Shape Styles group, click Click the Apply to All button.
the Shape Fill arrow. 6.1.1 Remove transition effects between slides.
Click on a color. On the Animations tab, in the Transition to this Slide
5.2.3 Change drawn object line color. group, click the No Transition effect.
Select the object. 6.1.2 Add, remove preset animation effects for different
On the Format tab, in the Shape Styles group, click slide elements.
the Shape Outline arrow. Select the slide element to animate.
Click on a color. On the Animations tab, in the Animations group,
5.2.3 Change drawn object line weight. click the Animate arrow.
Select the object. To add animation, click on an animation effect.
On the Format tab, in the Shape Styles group, click To remove animation, click No Animation.
the Shape Outline arrow. 6.1.3 Add presenter notes to slides. Click the Office button.
Click Weight and click on a line weighting. Click into the notes pane at the bottom of Normal Click Print.
5.2.3 Change drawn object line style. view (Click to add notes should currently be visible). Under Copies, enter the number of pages to print.
Select the object. Enter the text required. Click OK.
On the Format tab, in the Shape Styles group, click 6.1.4 Select appropriate output format for slide 6.2.4 Start a slide show from first slide, from current
the Shape Outline arrow. presentation like: overhead, handout, on-screen slide.
Click Dashes and click on More Lines. show. On Slide Show tab, in Start Slide Show group,
Select the line style preferred and then click Close. On the Design tab, in the Page Setup group, click click the From Beginning or From Current Slide
5.2.4 Change arrow start style, arrow finish style. the Page Setup button. buttons.
Select the arrow. Click on an option in Slides sized for drop-down list. 6.2.5 Navigate to next slide, previous slide, specified
On the Home tab, in the Drawing group, click on the 6.1.5 Hide, show slides. slide during a slide show.
Shape Outline arrow. Select the slide to hide or show. During the slide show, right-click and click Next,
Click Arrows and click on More Arrows. On the Slide Show tab, in the Set Up group, click the Previous, or Go to Slide, and click on slide number
Select and click in a Begin Type and End Type. Hide Slide button. to navigate as required.
Click Close. Click the Hide Slide button again to unhide the slide.
© 2012, ECDL Foundation Ltd. This Quick Reference may be used by candidates to assist in preparation for this ECDL module test. ECDL Foundation does not warrant that use of this guide will ensure passing of the test.
Screen shots used with permission from Microsoft.
www.ecdl.org
This module sets out concepts and skills relating to SYLLABUS OUTLINE
the setup and use of online collaborative tools, such
as storage, productivity applications, calendars, social CATEGORY SKILL SET
media, web meetings, learning environments, and
mobile technology.
On completion of this module the candidate will be able to: Key Concepts
Collaboration Concepts
Cloud Computing
Understand the key concepts relating to online collaboration and
cloud computing.
Set up accounts to prepare for online collaboration.
Use online storage and web-based productivity applications to
collaborate.
Use online and mobile calendars to manage and plan activities. Preparation for Common Setup Features
Online Collaboration Setup
Collaborate and interact using social networks, blogs, and wikis.
Schedule and host online meetings and use online learning
environments.
Understand key mobile technology concepts and use features
such as e-mail, applications, and synchronisation. Online Storage and Productivity Applications
Using Online Online Calendars
Collaborative Tools Social Media
Online Meetings
Online Learning Environments
This module sets out concepts and skills relating to the setup and use of online collaborative
tools, such as storage, productivity applications, calendars, social media, web meetings,
learning environments, and mobile technology.
Module Goals
Understand the key concepts relating to online collaboration and cloud computing.
Set up accounts to prepare for online collaboration.
Use online storage and web-based productivity applications to collaborate.
Use online and mobile calendars to manage and plan activities.
Collaborate and interact using social networks, blogs, and wikis.
Schedule and host online meetings and use online learning environments.
Understand key mobile technology concepts and use features such as e-mail,
applications, and synchronisation.
© 2012 ECDL Foundation Ref: ECDL / ICDL Online Collaboration - Syllabus - V1.0
CATEGORY SKILL SET REF. TASK ITEM
© 2012 ECDL Foundation Ref: ECDL / ICDL Online Collaboration - Syllabus - V1.0
CATEGORY SKILL SET REF. TASK ITEM
3 Using Online 3.1 Online Storage and 3.1.1 Understand the concept of online
Collaborative Productivity storage solutions and identify
Tools Applications common examples.
© 2012 ECDL Foundation Ref: ECDL / ICDL Online Collaboration - Syllabus - V1.0
CATEGORY SKILL SET REF. TASK ITEM
© 2012 ECDL Foundation Ref: ECDL / ICDL Online Collaboration - Syllabus - V1.0
CATEGORY SKILL SET REF. TASK ITEM
© 2012 ECDL Foundation Ref: ECDL / ICDL Online Collaboration - Syllabus - V1.0
CATEGORY SKILL SET REF. TASK ITEM
© 2012 ECDL Foundation Ref: ECDL / ICDL Online Collaboration - Syllabus - V1.0
Online Collaboration Quick Reference
This quick reference is for understanding the main concepts and skills relating to the setup and use of
online collaborative tools.
This module sets out concepts and skills relating to the setup and use
of online collaborative tools, such as storage, productivity applica-
tions, calendars, social media, web meetings, learning environments,
and mobile technology.
1 Collaboration Concepts • Malware threats - Viruses, worms, spyware or 2.1.3 Recognise that firewall restrictions may cause
Trojan horses may enter the network access issues for users of a collaborative tool.
1.1 Key Concepts • Identity/data theft - Personal details may be • Users may need to amend their firewall
1.1.1 Recognise that ICT (Information and used to commit online fraud settings and permissions to use certain
Communication Technology) can support and • Service interruptions - Downtime due to collaborative tools
promote online collaboration. Internet access issues or maintenance by 2.2 Setup
• ICT provides the infrastructure that enables collaborative tool provider 2.2.1 Download software to support online
access to a wide range of online collaborative 1.1.6 Recognise the importance of intellectual collaborative tools like:
tools that support real-time teamwork property rights and the appropriate use of • VoIP - Voice over Internet Protocol software
1.1.2 Identify the main types of services supporting content when using online collaborative tools. allows users to talk to each other in real time
online collaboration like: • Users need to avoid plagiarism by properly over the Internet
• Cloud computing - A service that delivers crediting all material referenced or used • IM - Instant Messaging software allows
computing resources such as software and • Users should ensure any material shared is real-time text-based communication via the
hardware over the Internet appropriate for the intended audience Internet
• Mobile technology - A collection of 1.2 Cloud Computing • Document sharing - Software that allows
technologies that allow devices such as 1.2.1 Understand ways in which cloud computing users to create, edit and maintain documents
smartphones and tablets to communicate facilitates online and mobile collaboration like: collaboratively
1.1.2 Identify the main types of tools supporting • Storage of shared documents and files - 2.2.2 Register and/or set up a user account for a
online collaboration like: Multiple users can access and edit files collaborative tool.
• Common productivity applications - Word • Access to a range of online applications • Download or access the collaborative tool
processing, spreadsheets, presentation and tools - Greater collaboration and required.
applications communication possible • Set up a user account by creating a user name
• Social media - Websites that allow users to 1.2.2 Outline the benefits of cloud computing for and a password.
connect with each other or share information users like: 2.2.2 Deactivate, delete/close a user account.
• Online calendars - Calendars on the Internet • Reduced costs - Costs typically lower than • Options to deactivate, delete/close a user
for easier user access installing locally on a number of machines account are often found in account settings
• Online meetings - Meetings carried out via the • Enhanced mobility - Applications can be used and are unique to each account provider.
Internet with remote users in any location with Internet access 3 Web-Based Information
• Online learning environments - Teaching and • Scalability - Amount of space or applications
learning tools accessible via the Internet used can be increased or decreased as 3.1 Online Storage and Productivity Applications
1.1.3 Identify key characteristics of online needed 3.1.1 Understand the concept of online storage
collaborative tools like: • Automatic updates - Updates can be made via solutions and identify common examples.
• Multiple users - A number of people can use the cloud rather than through local installations • Online storage - Data is saved and accessed
the same application 1.2.3 Outline the risks of cloud computing like: via the Internet rather than on a local device or
• Real time - They allow files to be changed or • Dependence on provider - Tied due to volume server
interactions to take place instantly of data held, convenience reasons, may not • Examples include Google Drive, SkyDrive,
• Global reach - They are not confined to a have consistent service Dropbox
particular location • Data protection and control - Threat of 3.1.2 Identify the limitations of online storage like:
• Concurrent access - Several users can unauthorised access or malware issues • Size limit - Users have specified storage
participate and work on the same thing at the • Potential loss of privacy - More people may amounts and additional storage will usually
same time have access to data cost more
1.1.4 Outline the benefits of using online • Time limit - Users may experience temporary
collaborative tools like: 2 Preparation for Online Collaboration service interruptions or their account being
• Shared files and calendars - Easy access for discontinued due to inactivity
mobile users on different devices 2.1 Common Setup Features • Sharing restrictions - Document owners need
• Reduced travel expense - Meetings can be 2.1.1 Understand that additional applications, to set up sharing and editing rights to allow
carried out virtually plug-ins may need to be installed to use certain access to other users
• Ease of communication - Communication via online collaborative tools. 3.1.3 Upload online files, folders.
e-mail, VoIP, online meetings, chat etc. • Users may have to install or register for
• Enhanced teamwork - Users can connect with extra applications or plug-ins before using
each other more easily online collaborative tools
• Global access - Internet access allows users 2.1.2 Identify common equipment used to support
to log on from almost anywhere online collaboration like:
1.1.5 Be aware of the risks associated with using • Webcam - A video camera used to capture a
online collaborative tools like: digital video • Log in to the Google account using a user
• Unauthorised access to shared files - • Microphone - A device used to digitally name and password.
Unauthorised users may intercept and view capture sound • In My Drive click the Upload button.
data • Speakers - Devices that produce sound waves • Click Files or Folder.
• Insufficient management of version control - audible to the human ear • Navigate to the location of the file or folder.
Several people may be working on the version • Select and click Open.
at the same time
© 2013, ECDL Foundation. This Quick Reference may be used by candidates to assist in preparation for this ECDL module test. ECDL Foundation does not warrant that use of this guide will ensure passing of the test.
Screen shots used with permission from Google and Moodle. Google and the Google logo are registered trademarks of Google Inc., used with permission.
Tool- and application-specific details are correct as of April 2013. Online Collaboration tools and applications are subject to frequent update and change.
3.1.3 Download online files, folders. 3.2 Online Calendars 3.2.4 Set a reminder for an event.
• Select the file or folder, right-click and click 3.2.1 Share a calendar. Grant permission to view,
Download. edit a shared calendar.
3.1.3 Delete online files, folders.
• Select the file or folder, right-click and click
Remove.
3.1.4 Understand that common productivity
applications can be accessed via the web. • Click the event to edit.
• Applications can be installed locally on a • Click Add a Reminder.
specific computer or device, on a network or • Select the reminder type and the reminder
accessed via the cloud. time.
3.1.4 Identify common examples of web-based 3.2.5 Invite people, resources to an event.
productivity applications like:
• Word processing - Create text documents
• Spreadsheets - Calculate numerical data
• Presentations - Create, manipulate and display
slide shows
3.1.5 Identify features of web-based productivity
applications: • Open the event, and enter the e-mail
• Allows files to be updated by multiple users in addresses in the field Enter email addresses.
real time • Click Add after each guest as needed.
• Allows files to be shared • Click Add after each room or resource as
3.1.6 Create files online. • Click the drop-down arrow to the right of the needed, if displayed.
• Click Create and select the type of file calendar to share. • Click Save.
required. • Select the option to Share this Calendar. • When prompted, click Send to send an e-mail
3.1.6 Edit and save files online. • In Share with specific people, enter the e-mail to invite guests to the event.
• Click the Google document to open it. address of the user to share the calendar with. 3.2.5 Uninvite people, resources to an event.
• Edit as required. • To grant permission to view a shared calendar, • Click the event to edit.
• All changes are saved automatically. under Permission Settings select See all event • Under Guests, click the ‘X’ to the right of the
3.1.7 Share a file, folder to allow other users to view, details. guest’s name.
edit, a file, folder. • To grant permission to edit a shared calendar, • Under Rooms, if this displays, click the ‘X’ to
under Permission Settings select Make the right of the resource name.
changes to events. • Click Save.
• Click Save. • When prompted, click Send to send an e-mail
3.2.2 Show shared calendars. to uninvited guests to the event.
• By default, once shared these should be 3.2.5 Accept, decline an invitation.
visible under Other calendars.
• If hidden, click the Gear button.
• Click Settings and select the Calendars tab.
• Right-click the file or folder. • Check the checkbox for Show in list next to • Open the invitation in your e-mail account.
• Select Share and then click Share. the calendar to show. • To accept the invite, click Yes beside the
• In Add people, enter the e-mail addresses of 3.2.2 Hide shared calendars. question Going?
the users you wish to share with. • Under Other calendars click the arrow and • To decline the invite, click No beside the
• Select the Can edit drop-down list and give click Hide this calendar from the list. question Going?
rights to edit, comment or view. 3.2.3 Use a shared calendar to create an event. • Click Save.
• Click Share & save. 3.2.6 Edit an existing event.
3.1.7 Share a file, folder to allow other users to own • Click the event to edit.
a file, folder. • Change details as needed.
• To transfer ownership, users must be in the • Click Save.
same domain. 3.2.6 Cancel an existing event.
• Right-click the file or folder. • Click the event to cancel.
• Select Share and then click Share. • Click Delete.
• In Add people, enter the e-mail addresses of • When prompted, click Send to send an e-mail
user you wish to transfer ownership to. to any invited guests to the event.
• Click Share & save. 3.3 Social Media
• Click the drop-down list to the right of the 3.3.1 Identify social media tools that support online
user’s name. collaboration like:
• Click Is owner. • Social networks - Websites that allow users
• Click Save changes. to connect with each other for recreational or
3.1.7 Unshare a file, folder. business purposes
• Right-click the file or folder. • Wikis - User generated sources of online
• Select Share and then click Share. • In Calendar, click the Create button. information about topics
• Select the recipient to unshare from, then click • Enter a title for the event and a time. • Forums and groups - People with shared
on the ‘X’ next to their details. • Select the relevant shared calendar in the interests and knowledge that register with a
• Click Save changes. calendar drop-down list. website
• Click Done. • Click Save. • Blogs - Shared online journals
3.1.8 View, restore previous versions of a file. 3.2.3 Use a shared calendar to create a recurring • Micro blogs - Shared online journals with
event. smaller updates
• Content communities - Groups of people with
a shared interest
3.3.2 Set up, modify available permissions/privacy
options like: read access, write access.
© 2013, ECDL Foundation. This Quick Reference may be used by candidates to assist in preparation for this ECDL module test. ECDL Foundation does not warrant that use of this guide will ensure passing of the test.
Screen shots used with permission from Google and Moodle. Google and the Google logo are registered trademarks of Google Inc., used with permission.
Tool- and application-specific details are correct as of April 2013. Online Collaboration tools and applications are subject to frequent update and change.
Image Editing Module Summary
Drawing Tools
Drawing and Painting
Painting Tools
This module sets out essential concepts and skills relating to the ability to understand the
main concepts underlying digital images and to use an image editing application to enhance
images, apply effects, and prepare an image for printing and publishing.
Module Goals
Know about the main concepts of using digital images and understand graphic format
options and colour concepts.
Open an existing image, save an image in different formats, and set image file
options.
Use built-in options such as displaying toolbars, palettes to enhance productivity.
Capture and save an image, use various selection tools, and manipulate images.
Create and use layers, work with text, use effects and filters, and use drawing and
painting tools.
Prepare images for printing or publishing.
1 Imaging Concepts 1.1 Digital Images 1.1.1 Identify common uses of digital
images like: web and print
publishing, distribution by e-mail
and mobile phone, home printing,
digital photo frames.
Copyright © 2009 ECDL Foundation Ref: ECDL / ICDL Image Editing – Syllabus – V2.0
CATEGORY SKILL SET REF. TASK ITEM
2 Image Capture 2.1 Capturing Images 2.1.1 Save an image from a digital
camera to a location on a drive.
3 Using the 3.1 Image Creation 3.1.1 Open, close an image editing
Application application. Open, close image
files.
Copyright © 2009 ECDL Foundation Ref: ECDL / ICDL Image Editing – Syllabus – V2.0 16
CATEGORY SKILL SET REF. TASK ITEM
Copyright © 2009 ECDL Foundation Ref: ECDL / ICDL Image Editing – Syllabus – V2.0 17
CATEGORY SKILL SET REF. TASK ITEM
Copyright © 2009 ECDL Foundation Ref: ECDL / ICDL Image Editing – Syllabus – V2.0 18
CATEGORY SKILL SET REF. TASK ITEM
5 Drawing and 5.1 Drawing Tools 5.1.1 Add a line to an image: straight
Painting line, free drawn line, curves. Set,
modify line weight, style and
colour.
Copyright © 2009 ECDL Foundation Ref: ECDL / ICDL Image Editing – Syllabus – V2.0
Image Editing Quick Reference
This quick reference is for Adobe Photoshop Elements 9
{ This module sets out essential concepts and skills relating to the ability to
{
Menu Bar
Options Bar understand the main concepts underlying digital images and to use an image
editing application to enhance images, apply effects, and prepare an image
Edit / for printing and publishing.
Create / Successful candidates will be able to:
Share
Panels Know about the main concepts of using digital images and understand
Toolbox graphic format options and colour concepts.
Edit
Workspace
{ Layers
Panel
Open an existing image, save an image in different formats, and set
image file options.
Use built-in options such as displaying toolbars, palettes to enhance
productivity.
Capture and save an image, use various selection tools, and manipulate
images.
Create and use layers, work with text, use effects and filters, and use
drawing and painting tools.
Status Bar Prepare images for printing or publishing.
Keyboard Shortcuts
General Editing Selection
Open CTRL+O Cut CTRL+X Select All CTRL+A
Save CTRL+S Copy CTRL+C Deselect CTRL+D
Print CTRL+P Paste CTRL+V Inverse SHIFT+CTRL+I
Close CTRL+W Revert SHIFT+CTRL+A
Undo CTRL+Z Zoom In CTRL+=
Redo CTRL+Y Zoom Out CTRL+-
Help F1 Auto Red Eye Fix CTRL+R
1 Imaging Concepts
1.1 Digital Images 1.1.4 Understand the terms royalty-free images and 1.2.2 Recognize proprietary digital image editing
1.1.1 Identify common uses of digital images like: rights-managed images. application formats:
Web and print publishing – Publish images to Royalty-free images incur a one-off fee that allows the
File Format File Ext
websites, social networks or photo sharing sites, user to use the image as many times as required with
or use for print publishing (magazines, brochures) some restrictions. Photoshop Native Format .psd
Distribution by e-mail and mobile phone – Send your Rights-managed images have a copyright license
Paint Shop Pro Native Format .psp
images to friends, colleagues which, if purchased by a user, allows the one time
Home printing – Using a printer, photo printer use of a photo as specified by the license. GIMP Native Format .xcf
Digital photo frames – Display images on a digital 1.2 Graphic Formats Corel Photo-Paint Format .cpt
photo frame 1.2.1 Understand the terms raster and vector graphics
1.1.2 Understand the terms pixel, resolution. and distinguish between them. 1.3 Colour Concepts
Pixel is the smallest part of a digital image on a Raster graphics represent a grid of pixels and cannot 1.3.1 Understand the term colour model.
screen or a single point in a raster image. be scaled to a larger size without losing quality. A mathematical model describing how
Resolution is the measure of the detail quality of a Vector graphics are created using points, lines and colours can be represented as lists of
digital image. curves, based on mathematical equations and can numbers, typically as three or four values
1.1.2 Identify the key features of a digital image: be scaled to a large size without losing quality. or colour components.
Composed of discrete pixels 1.2.1 Identify common raster (jpeg, gif) and vector 1.3.1 Recognize common colour models:
Represented digitally in binary code (svg, eps) formats. RGB – Combines red, green and blue
1.1.3 Understand the terms lossy, lossless image file HSB - Combines hue, saturation and
compression. Raster File Format File Extention brightness
Lossless compression ensures that the compressed CMYK - Combines cyan, magenta, yellow
Joint Photographic Experts .jpeg
data can be reconstructed to the exact original and key (black)
Group (JPEG)
image without pixel loss. Grayscale – Combines shades of gray,
Graphics Interchange Format .gif
Lossy compression creates a smaller sized varying from black to white
(GIF)
compressed file that results in a lower resolution 1.3.2 Understand the terms colour palette,
picture with pixel loss. colour depth.
Understand the term copyright and the implications Vector File Format File Extention
1.1.4 Colour palette is the total colours available.
for image use. Colour depth is the maximum number of
Copyright is the rights granted to use, publish or Scalable Vector Graphics (SVG) .svg distinct colours that are used in an image,
distribute images, or other pieces of work for a higher depth gives a broader range of distinct
Encapsulated PostScript (EPS) .eps
specific time period. colours and a more realistic image.
© 2012, ECDL Foundation. This Quick Reference may be used by candidates to assist in preparation for this ECDL module test. ECDL Foundation does not warrant that use of this guide will ensure passing of the test.
Adobe product screenshot(s) reprinted with permission from Adobe Systems Incorporated.
1.3.3 Understand the terms hue, saturation, colour 3.1.3 Create a new image file from clipboard. 3.3.2 Use available Help functions.
balance. Ensure an item has been copied to the clipboard. Click on the Help menu.
Hue - A pure colour described by name like red or Click File. Select Photoshop Elements Help.
yellow Click New. 3.3.3 Use magnification/zoom tools.
Saturation - The dominance of hue in the colour Click Image from Clipboard. On the View menu, click Zoom In or Zoom Out.
Colour balance – The overall adjustment of 3.1.4 Switch between open image files. 3.3.4 Use the undo, redo command.
the intensities of the colours On the Application Bar, click Undo or Redo.
1.3.4 Understand the terms contrast, brightness, gamma. 3.3.4 Use the undo history.
Contrast – The difference in colour and light level in On the Window menu, click Undo History.
an image Select a state to revert to.
Brightness – The degree to which an image radiates 3.3.5 Display, hide built-in toolbars, palettes,
light windows.
Gamma - The way brightness is changed for the Select the tab of the desired image file to switch On the Window menu, select/deselect
middle range of gray tones to that file. appropriate toolbar, palette, window.
1.3.5 Understand the term transparency. 3.1.5 Save an image to a location on a drive.
The ability of light to transmit through an image. Click File. 4 Working with Images
Click Save.
2 Image Capture 4.1 Selection
Create a file name and select the location.
4.1.1 Select an entire image, layer(s).
Click Save.
2.1 Capturing Images On the Select menu, click All.
3.1.5 Save an image under another name to a location
2.1.1 Save an image from a digital camera to a location On the Select menu, click All Layers.
on a drive.
on a drive. 4.1.2 Set selection tool properties: relationship
Click File.
Connect the digital camera to the computer. between multiple selections, feathering,
Click Save As.
Follow the Wizard instructions to choose the image antialiasing, width, height.
Enter a new file name over the existing file
to save. In the Toolbox, click the appropriate Selection
name and select the location.
Select the location on the drive and save the image. Tool, choosing from the Rectangular/Elliptic
Click Save.
2.1.2 Use the print screen facility to capture a full Marquee, Lasso, Magic Wand, Quick Selection
3.1.6 Save, export an image as another file type like:
screen, active window. Tool.
jpeg, gif, tiff, png.
To capture a full screen, press the Print Screen key. On the Options bar, select the desired
Click File.
Open an image editing application. relationship between selections option,
Select Save As.
Click the Edit menu. feathering, antialiasing, width and height.
Click on the Format drop-down menu and
Click Paste. 4.1.3 Select part of an image using selection tools:
select a file type.
To capture an active window, open a window on the rectangular, elliptic, magic wand, magnetic
Click on Save.
desktop. lasso, freehand image.
Press the Alt key + Print Screen key on the 3.2 Settings
Selection Tool Description
keyboard. 3.2.1 Set background colour, foreground colour.
Open an image editing application. In the Toolbox, click the Set Background Color Rectangular / Draws square or rectangular
Click the Edit menu. or Set Foreground Color option. Elliptical selection borders or draws round
Marquee tool or elliptical selection borders.
Click Paste. Select the desired colour using the Color Picker.
Selects pixels of similar colour
2.1.3 Save an image from an image library, web page to Click OK. Magic Wand tool
with one click.
a location on a drive 3.2.2 Set grid properties: units, horizontal spacing,
Draws a selection border that
Right-click on the item. vertical spacing, colour. Magnetic Lasso automatically snaps to edges you
tool drag over in the photo.
Select Save Target As. On the Edit menu, click Preferences and click
Create a filename and select the location. Guides & Grid. Draws freehand selection borders.
Lasso tool This tool is great for making very
Click Save. Select the Guides Color and Style. precise selections.
2.1.4 Open a scanning application and scan an image: Select the Grid Color and Style and choose the Polygonal Draws multiple straight-edged
preview, set scanning parameters, scan, save. spacing of Gridlines and Frequency of subdivisions. Lasso tool segments of a selection border.
Place the image on the scanner. Click OK.
Select scan to view options. In the Toolbox, click the appropriate
3.3 Enhancing Productivity
Follow the instructions to choose the scanning Selection Tool.
3.3.1 Set basic options/ preferences in the application
parameters. Select the part of the image using the tool.
like: transparency, grid settings, measurement
Select the location to save the image and scan. 4.1.4 Inverse a selection.
units.
On the Select menu, click Inverse.
To set transparency, on the Edit menu, click
3 Using the Application 4.1.5 Save a selection.
Preferences and click Transparency.
In the Toolbox, click the appropriate Selection
3.1 Image Creation Select the Grid Size, Grid Colors and choose First
Tool.
3.1.1 Open an image editing application. and Second Transparency Background Colors.
Select the part of the image using the tool.
Click the Start button. Click OK.
On the Select menu, click Save Selection.
Select All Programs.
Enter a Selection Name.
Click Adobe Photoshop Elements 9.
Click OK.
3.1.1 Close an image editing application.
4.1.5 Load a saved selection
Click File.
On the Select menu, click Load Selection.
Click Exit.
Choose the desired selection.
3.1.1 Open image files.
Click OK.
Click File.
Click Open. 4.2 Image Manipulation
Select file(s) to open and click Open. To set grid settings, on the Edit menu, click 4.2.1 Change the canvas size of an image.
3.1.1 Close image files. Preferences and click Guides & Grid. On the Image menu, click Resize and click
Click File. Select the Guides Color and Style. Canvas Size.
Click Close. Select the Grid Color and Style and choose the Enter the new size details.
3.1.2 Create a new image file and set options: spacing of Gridlines and Frequency of subdivisions. Click OK.
colour model, size, resolution, background colour. Click OK. 4.2.2 Resize an image in pixels, measurement units.
Click File. To set measurements, on the Edit menu, click On the Image menu, click Resize and click
Click New. Preferences and click Units & Rulers. Image Size.
Click Blank File. Select the appropriate Units, Column Size, Enter the new size details.
Name the file and set the file options. New Document Preset Resolutions and Photo Click OK.
Click OK. Project Units. Click the Green Tick to accept.
Click OK.
4.2.3 Crop an image. 4.3.3 Set layer properties: blending mode.
4.4 Text
In the Toolbox, click the Crop Tool. In the Layers panel, click the Blending Mode arrow.
Select the part of the image you wish to crop Select the appropriate blending mode. 4.4.1 Add text.
using the tool. 4.3.4 Arrange layers. Select the desired Type Tool from the Toolbox.
Click the Green Tick to accept changes. On the Layer Menu, click Arrange. Click and drag on the image to create a text
4.2.4 Copy, move image(s), selection within an Select the appropriate option to bring the layer editing region.
image. Backward / Forward. On the Options bar, select text options and enter
To copy image(s), in the Toolbox, click the Move 4.3.4 Merge layers. text.
Tool. In the Layers panel, click the layer you would like Click the Green Tick to accept changes.
Select the image and click Ctrl + C to copy. to merge. 4.4.1 Edit text.
To move image(s), in the Toolbox, click the Move On the Layer menu, click Merge Down to merge to Select the desired Type Tool from the Toolbox.
Tool. the layer below or Merge Visible to merge all Double click on existing text to open the text
Select the image and click and drag to move. visible layers. editing region.
4.2.5 Rotate, mirror an image, selection within an 4.3.4 Link layers. Edit the text as required.
image. In the Layers panel, click two or more layers to Click the Green Tick to accept.
Select the image, part of image using a Selection link (use the Ctrl key to select these layers). 4.4.1 Delete text.
Tool from the Toolbox. In the Layers panel, click the Link Symbol to link Select the desired Type Tool from the Toolbox.
On the Image menu, click Rotate and click the the layers. Double click on existing text to open the text
required rotation or flip (mirror) option. 4.3.4 Flatten layers. editing region.
On the Layer menu, click Flatten. Delete the text as required.
4.3 Layers Click the Green Tick to accept.
4.3.5 Transform layer(s): scale.
4.3.1 Define and understand the term layer. Copy, move text.
Select a layer. 4.4.2
Layers are used to separate different elements Select the desired Type Tool from the Toolbox.
On the Image menu, click Resize
of an image and are stacked on top of each other. Double click on existing text to open the text
and Scale.
4.3.2 Create a layer. editing region.
Use the handles around the image layer to scale,
On the Layer menu, click New and Layer. Select the text to copy, move.
or enter the new scale using the Options bar.
Enter Layer Name, Mode and Opacity details. On the Edit menu, click Cut or Copy.
Click the Green Tick to accept changes.
Click OK. Paste the text into the desired location.
4.3.5 Transform layer(s): rotate.
Select a layer. 4.4.3 Align text: left, centre, right, justified.
On the Image menu, click Rotate Select the desired Type Tool from the Toolbox.
and select the appropriate layer rotation option. Double click on existing text to open the text
4.3.5 Transform layer(s): flip. editing region.
Select a layer. Select the text to align.
On the Image menu, click Rotate On the Options bar, select the desired alignment.
and select the appropriate layer flip option. Click the Green Tick to accept.
.4.3.5 Transform layer(s): move. 4.4.4 Apply text formatting: font sizes, font types,
In the Layers panel, click on the layer to move. font colour.
Select the Move Tool, click and drag the layer to Select the desired Type Tool from the Toolbox.
the desired location. Double click on existing text to open the text
4.3.5 Transform layer(s): trim. editing region.
Select a layer, in the Toolbox, click the Crop Tool. Select the text to format.
4.3.2 Copy a layer. On the Options bar, select the desired font size,
Select the part of the layer to crop using the tool.
On the Layer menu, click Duplicate Layer. font type or font colour.
Click the Green Tick to accept changes.
Enter Layer Name and Destination details. Click the Green Tick to accept.
4.3.6 Convert a drawn object to a raster layer.
Click OK. Apply a text warp.
Select a drawn object. 4.4.5
4.3.2 Delete a layer.
On the Layer menu, click Simplify Layer.
On the Layer menu, click Delete Layer.
4.3.7 Create an animated gif from layers.
Click Yes.
On the File menu, click Save for web and check
4.3.3 Set layer properties: name.
the Animate check box.
© 2012, ECDL Foundation. This Quick Reference may be used by candidates to assist in preparation for this ECDL module test. ECDL Foundation does not warrant that use of this guide will ensure passing of the test.
Adobe product screenshot(s) reprinted with permission from Adobe Systems Incorporated.
Web Editing Module Summary
This module sets out essential concepts and skills relating to the ability to understand key
web publishing concepts and to create, upload and maintain a static web site.
Module Goals
1 Web Concepts 1.1 Key Terms 1.1.1 Understand that the Internet
supports a range of services like
the World Wide Web (WWW), file
transfer, email, instant
messaging (IM).
Copyright © 2009 ECDL Foundation Ref: ECDL / ICDL Web Editing – Syllabus – V2.0
CATEGORY SKILL SET REF. TASK ITEM
3.4 Text Input and Formatting 3.4.1 Insert, edit, delete text.
Copyright © 2009 ECDL Foundation Ref: ECDL / ICDL Web Editing – Syllabus – V2.0
CATEGORY SKILL SET REF. TASK ITEM
4 Using Objects 4.1 Graphical Objects 4.1.1 Add, remove an image on a web
page.
Copyright © 2009 ECDL Foundation Ref: ECDL / ICDL Web Editing – Syllabus – V2.0
CATEGORY SKILL SET REF. TASK ITEM
6 Prepare Upload 6.1 Check 6.1.1 Identify and fix broken links in a
website.
Copyright © 2009 ECDL Foundation Ref: ECDL / ICDL Web Editing – Syllabus – V2.0
Web Editing Quick Reference
This quick reference is for Adobe Dreamweaver CS5.5 on Windows 7
Keyboard Shortcuts
CSS Properties
panel General Editing
Open the file menu ALT+F Open the edit menu ALT+E
New document CTRL+N Cut CTRL+X
Open a document CTRL+O Copy CTRL+C
Close the current document: CTRL+W Paste CTRL+V
Navigation Formatting
Up one screen PAGE UP Bold CTRL+B
Down one screen PAGE DOWN Italics CTRL+I
Tag selector Property inspector Files panel
Underline CTRL+U
1 Web Concepts
© 2012, ECDL Foundation. This Quick Reference may be used by candidates to assist in preparation for this ECDL module test. ECDL Foundation does not warrant that use of this guide will ensure passing of the test.
Adobe product screenshot(s) reprinted with permission from Adobe Systems Incorporated.
2.2 Using HTML 3.2.2 Save a website to a location on a drive. 3.4.1 Delete text.
2.2.1 Use the browser to view web page source code. Click the Site menu. Select the text to delete.
Click to open Internet Explorer. Click New Site. Press the Delete key.
1
Browse to the web page you want to view. Enter local site folder details. 3.4.2 Understand relative font size.
Click the View menu. Click Save. Makes websites more accessible and readable
Click Source. 3.2.3 Create a new web page based on an available Can be set relative to surrounding elements
2.2.2 Use markup tags to structure a web page layout: template. Allows a user to change the text size in browsers
<html>, <head>, <title>, <body>. Click the File menu. 3.4.2 Use relative font size.
Open a text editor and enter the following tags: Click New. Click the Modify menu, click CSS Styles.
<html> Click Page from Template. Double click an existing rule or property in the top
<head> Select a site that contains the template. pane of the CSS Styles panel.
<title> This is a title</title> Select a template. In the CSS Rule Definition dialog box, select
</head> Click Create. Type, and then set the style properties.
<body> This is body text. </body> 3.2.3 Save a new web page based on an available Click the Font-size drop-down arrow and choose
a relative size, for example, medium.
</html> template.
Click OK.
2.2.3 Use markup tags to develop the layout of a Click the File menu.
3.4.3 Apply text formatting: bold, italic.
web page: <h1>, <h2>, <p>, <br />, <a href>, Click Save.
Select the text to format.
<img />. Create a file name and select the location.
To embolden the text, click the Format menu,
Open a text editor and enter the following tags: Click Save as type and select HTML Documents.
select Style and click Bold.
<html> Click Save.
To italicize the text, click the Format menu, select
<head> 3.2.4 Add, edit a descriptive page title.
Style and click italic.
<title> This is a title</title>
3.4.3 Apply text formatting: font type.
</head>
Select the text to format.
<h1>This is a heading</h1> Click the Design button.
Click the Format menu.
<h2>This is a smaller heading</h2> Select the text Untitled Document in the Title
Select Font and click on a font from the list.
<br />creates a single line break in a block of text box located on the Document toolbar.
3.4.3 Apply text formatting: color.
<p>This is a paragraph.</p> Type in a new page title and press the Return key.
Select the text to color.
<a href="http://www.ecdl.org">This is a link</a> 3.2.5 Change between source code and design view.
Click the Format menu.
<img src="school.jpg" width="104" height="142" /> Click the Code button on the Document toolbar
Click Colour and select a color.
</html> to show the source code.
Click OK.
Click the Design button on the Document toolbar
3 Web Authoring to show the design view. 3.5 Paragraph Formatting
3.5.1 Set paragraph properties: alignment.
3.1 Design 3.3 Enhancing Productivity Select the paragraph to align.
3.1.1 Recognize planning and design techniques like: 3.3.1 Set basic options/ preferences in the Click the Format menu.
Evaluating the needs of the target audience application: default preview browser. Select Align.
Creating storyboards Select Left, Centre, Right, Justify.
Organizing the site structure 3.5.1 Set paragraph properties: indentation.
Creating a page layout template Select the paragraph to indent.
Deciding on a navigation scheme Click the Format menu.
3.1.2 Recognize good practice in font selection. Click Indent or Outdent.
Using sans serif fonts like: Arial, Courier, 3.5.2 Insert, remove paragraph break.
Helvetica. To insert press the Return key.
A sans serif font is suitable for a web page To remove click on the paragraph break and press
because it can be easily viewed in both high and Click the Edit menu. the Delete key.
low resolution. Click Preferences. 3.5.2 Insert, remove line break.
Select Preview in Browser in the Category box. To insert position the cursor to force a line break.
3.2 Using the Application
Click the Browsers + button to add details. Click the Insert menu.
3.2.1 Open a web authoring application.
Click OK twice. Select HTML and select Special Characters.
Click the Start button.
3.3.1 Set basic options/ preferences in the Click Line Break.
Select All Programs.
application: default document type, encoding. To remove click at the beginning of the line break
Click Adobe Dreamweaver CS5.5.
Click the Edit menu. and press the Backspace key.
3.2.1 Close a web authoring application.
Click Preferences. 3.5.3 Create a single-level ordered numbered list.
Click the File menu.
Select New Document in the Category box. Select the text to list.
Click Exit.
Click Default document and select a document Click the Format menu.
3.2.1 Open web pages.
type. Select List and click Ordered List.
Click the File menu.
Click Default encoding and select a default 3.5.3 Modify a single-level ordered numbered list.
Click Open. Click anywhere in the list.
encoding.
Select web pages(s) to open and click Open. Click the Format menu.
Click OK.
3.2.1 Close web pages. Select List and click Properties.
3.3.1 Set basic options/ preferences in the application:
Click the File menu. Create an unordered bulleted list.
fonts. 3.5.3
To close the selected open page, click Close. Click anywhere in the list.
Click the Edit menu.
To close all open pages, click Close All. Click the Format menu.
Click Preferences.
3.2.2 Create a new web page. Select List.
In Category, select Fonts.
Click the File menu. Click Properties.
Select an encoding type from the Font Settings list.
Click New. 3.5.3 Modify an unordered bulleted list.
Select a font and size.
Click Blank Page. Click anywhere in the list.
Proportional font - Used to display normal text
Click HTML for page type. Click the Format menu.
Fixed font - Used to display text within pre, code,
Click Create. Select List.
and tt tags
3.2.2 Create a new website. Click Properties.
Code view - Used for all text that appears in the
Click the Site menu.
Code view and Code inspector 3.6 Page Formatting
Click New Site.
Click OK. 3.6.1 Set page margins: top, bottom, left, right.
Enter site name and local site folder details.
3.3.2 Use available Help functions. Click the Modify menu.
Click Save.
Click the Help menu. Click Page Properties.
3.2.2 Save a new web page to a location on a drive.
Click Dreamweaver Help. Enter a left, right, top, bottom, margin.
Click the File menu.
Text Input and Formatting Click Apply.
Click Save. 3.4
3.4.1 Insert text. 3.6.2 Add, modify a page background color.
Create a file name and select the location.
Enter text into the design work area. Click the Modify menu.
Click Save as type and select HTML Documents.
3.4.1 Edit text. Click Page Properties.
Click Save.
Edit text as required. Click Appearance (HTML).
Click the Background color box. 3.7.3 Insert, an e-mail hyperlink: text, image. 3.8.4 Insert columns.
Select a color from the color picker. Click in the web page where the link should appear. Click the Modify menu and select Table.
3.6.2 Remove a page background color. Click the Insert menu. Click Insert Column for a column to appear to
Click the Modify menu. Click Email Link. the left of the insertion point.
Click Page Properties. In the Text box, enter text for the hyperlink. 3.8.4 Delete rows and columns.
Click Appearance (HTML). In the Email box, enter the email address. Click in a cell within the row or column to delete.
Click the Background color box. Click OK. Click the Modify menu and select Table.
Click the Default Color button on the top of the 3.7.3 Edit an e-mail hyperlink: text, image. Click Delete Row or Delete Column.
color picker. Select the link. 3.8.5 Modify column width.
3.6.2 Add, modify a background image. Click the Insert menu. Drag the right border of the column you want to
Click the Modify menu. Click Email Link. change.
Click Page Properties. In the Text box, edit text for the hyperlink. 3.8.5 Modify row height.
Click Appearance (HTML). In the Email box, edit the email address. Drag the lower border of the row you want to
Beside Background image click the Browse button Click OK. change.
in the Select Image Source dialog box. 3.7.3 Remove an e-mail hyperlink: text, image. 3.8.6 Merge cells.
Navigate to and select the image. Click on the hyperlink to remove. Select the cells in a line or a rectangle shape.
Click OK, click Apply and click OK. Click the Modify menu. Click the Modify menu and select Table.
3.6.2 Remove a background image. Click Remove Link. Click Merge Cells.
Click the Modify menu. 3.7.4 Define hyperlink target: same window, new 3.8.6 Split cells.
Click Page Properties. window. Click in a cell.
Click Appearance (HTML). Click the Insert menu. Click the Modify menu and select Table.
Select the text in the Background image box. Click Hyperlink. Click Split Cell.
Press the Delete key. Click in the Target arrow: 3.8.7 Modify table border width, cell padding, cell
Click Apply and click OK. _blank - loads the linked file into a new, unnamed spacing.
3.6.3 Change a page hyperlink colour: visited, browser window Select the table, in the Properties inspector, click
active, unvisited. _self - loads the linked file into the same frame or the Border box and enter a width.
window as the link Click the CellPad box and enter a value.
Click OK. Click the CellSpace box and enter a value.
3.7.5 Set an anchor. 3.8.8 Change background colour of cells, entire table.
Click in front of the first letter of the word to be Select the cells and from the Properties inspector,
anchored. click on the Bg box.
Click the Insert menu. Select a color from the colour picker.
Click Named Anchor. 3.8.8 Change background graphic, image of cells,
Click in the Anchor name box and enter a name. entire table.
Click the Modify menu. Select the cell containing the background image
Click OK.
Click Page Properties. and from the Properties inspector, click on the
Click Links (CSS). 3.7.5 Insert a link to an anchor.
Select the text to be linked. Browse for File folder adjacent to the Src box.
Visited - Click the Visited links color picker and
Click Point to File in the Properties inspector. Click on an image in the Select Image Source
select a color.
Drag the arrow to the anchor to link to and dialog.
Click the appropriate links color picker and select
release the mouse button. Click OK.
a color.
3.8.9 Add a table background graphic, image.
3.7 Hyperlinks 3.8 Tables Open the CSS Styles panel.
3.7.1 Understand the terms absolute and relative 3.8.1 Insert a table. Double-click on a table rule in the Rules pane.
hyperlinks. Click on Background in the Category pane. This
Absolute hyperlinks are used when linking to pages will open the CSS Rule Definition for table in
outside of the current site that have a different layout.css dialog box.
domain name. Beside Background-image click the Browse
Relative hyperlinks are addresses that are relative button in the Select Image Source dialog box
to the current domain or location.
and navigate to and select the image.
3.7.2 Insert a hyperlink: text, image.
Click OK.
Click Apply and click OK.
3.8.9 Remove a table background graphic, image.
Select the table.
Open the CSS Styles panel.
Double-click on a table rule in the Rules pane.
Click in the web page where the link should appear. Click on Background in the Category pane. This
Click in the page where the table should appear. will open the CSS Rule Definition for table in
Click the Insert menu.
Click the Insert menu, click Table. layout.css dialog box.
Click Hyperlink.
In the Table dialog enter settings as required. Click the Background-image box arrow and select
Click in the Text box and enter the link text.
3.8.1 Delete a table. None.
Click in the Link box and enter the name of the file
Select the table and press the Delete key. Click OK.
to link to.
3.8.2 Insert a table caption. Click Apply and click OK.
Click in the Target box and enter or select the name
Click where you want the table to appear.
of the window in which the file should open.
Click in the Title box and enter a title for the link.
Click the Insert menu. 4 Using Objects
Click Table, in the Table dialog enter the table
Click in the Access Key box and enter a keyboard 4.1 Graphical Objects
settings.
equivalent (one letter) to select the link in the 4.1.1 Add an image on a web page.
Caption - Enter a title in the Caption field.
browser. Click the Insert menu.
Click in the Tab index box and enter a number for 3.8.2 Edit a table caption.
Click on Image.
the tab order. Click in the table caption and edit the text.
When the Select Image Source dialog box
Click OK. 3.8.3 Align a table: left, centre, right.
appears, navigate to the image you want to use.
3.7.2 Edit a hyperlink: text, image. Select the table and from the Properties inspector,
Click OK.
Click on the hyperlink for editing. click the Align box.
4.1.1 Remove an image on a web page.
Click the Modify menu. Select Left, Center, Right.
Click on the image.
Click Change Link. 3.8.4 Insert rows.
Press the Delete key.
Enter the new file or URL details. Click in a cell below the row to insert.
Click the Modify menu and select Table. 4.1.2 Set, modify attributes of an image: size, border,
Click OK.
Click Insert Row for a row to appear above the alignment, alternative text.
3.7.2 Remove a hyperlink: text, image.
insertion point. Select the image and use the Properties inspector
Click on the hyperlink to remove.
to set or modify various attributes of the image.
Click the Modify menu.
Click Remove Link.
Click in the W box and enter the image width. 4.2.5 Remove submit, reset buttons. 5.2.2 Modify CSS rules: background.
Click in the H box and enter the image height. Select the button and press the Delete Key. Open the CSS Styles panel.
Click in the Border box and enter the width. 4.2.6 Set, modify properties for submit, reset buttons. Click the All button.
Click the Align drop-down box and select how the Click on the button and set, modify properties in the Double click the rule you want to modify.
text will wrap around the image. Properties inspector. In the CSS Rule Definition dialog box, select
Click in the Alt box and enter the image description. Value - Enter the text to appear on the button Background and then modify the style properties
Action - Select Submit form to submit the form data for background.
4.2 Forms
or select Reset form to clear the form contents Click Apply.
4.2.1 Insert a form on a web page.
4.2.7 Set, modify form action to send form output by Click OK.
Click on the web page where the form appears.
email. 5.2.3 Attach an external CSS to a web page.
Click the Insert menu and select Form.
Click on the web page where you want the form to Open the CSS Styles panel.
Click Form and use the Properties inspector to set
appear. Click the Attach Style Sheet button.
various properties.
Click the Insert menu and select Form. In the Attach External Style Sheet dialog box,
Click in the Form ID box and enter a unique name
Click Form and use the Properties inspector to set, click Browse to browse to a CSS style sheet.
for the form.
modify various properties. Click OK.
Click in the Action box and enter name and
Action - Enter the text mailto:emailaddress Select Link to create a link between the current
location.
Method - Select POST document and an external style sheet.
Click on the Method box arrow to select the method
Enctype - Enter the text, text/plain Select a media for the style sheet.
to transmit the form data to the server.
Click Preview to view styles applied.
4.2.2 Add single-line, multi-line text fields. 5 Styles
Click OK.
Click the Insert menu and select Form. 5.1 CSS Concepts
To add a single-line field click Text Field. 5.1.1 Understand the term Cascading Style Sheets 6 Prepare Upload
To add multi-line field click Text area. (CSS), their use and benefits. 6.1 Check
4.2.2 Remove single-line, multi-line text fields. A CSS page layout uses the Cascading Style Sheets 6.1.1 Identify and fix broken links in a website.
Select the fields and press the Delete key. format to organise the content on a web page. Click the File menu and select Check Page.
4.2.3 Add form fields: drop-down, check box, The benefits are: easier to edit, load faster, smaller in Click Links.
radio button. size, quick to develop, greater control of design. Any broken links found will be displayed in the
Click the Insert menu and select Form. 5.1.2 Recognize the main approaches to applying results panel under the Link Checker tab.
To add a drop-down field click Select (List/Menu). styles: 6.1.2 Recognize good practice in web page content:
To add a check box field click Checkbox. Inline Including a last updated date
To add a radio button field click Radio Button. Internal Details of software required to open, view files
4.2.3 Remove form fields: drop-down, check box, External Ensuring web browsers compatibility
radio button. 5.1.3 Understand the structure of a CSS rule: 6.1.3 Spell check a web page and make changes.
Select the fields and press the Delete key. selector and declaration (property, value). Click the File menu and select Check Page.
4.2.4 Set, modify form field properties: text field. Declaration - it has two parts, property and value Click Spelling.
Click on the text field and set, modify properties Selector - Specifies which items in the web page 6.2 Publish
in the Properties inspector. will be affected by the declaration 6.2.1 Understand the process of uploading, a
Char width - Enter the maximum number of Selector {property:value} website to a web server.
characters that can be displayed in the field H2 {color:yellow} Obtain a web hosting account.
Max Chars - Enter the maximum number of Enter details about the web hosting account.
5.2 Using CSS
characters that can be entered in a text field Create the web pages for upload to the website.
5.2.1 Create, save a new CSS file.
Num Lines - Enter the height of the field for a Define the upload method to be used, usually FTP.
Click the File menu and select New.
multi-line text field Upload the web page files to the web server.
Click Blank Page in the New Document dialog.
Type - Select single line or multi line Test the website by using a web browser.
Page Type - click CSS.
Init val - Enter default text or value 6.2.1 Understand the process of downloading a
Click the Create button.
4.2.4 Set, modify form field properties: drop-down. website from a web server.
Create a file name and select the location.
Click on the drop-down and set, modify properties Create a local folder to contain the website files.
Click Save as type and select Style Sheet File.
in the Properties inspector. Set up an FTP connection.
Click Save.
Select - Enter a unique name Select and download files from the web server.
5.2.2 Create CSS rules: font.
Type - Select Menu to display a drop-down menu, 6.2.2 Upload a website to a server.
Open the CSS Styles panel.
select List to display a scrollable list To create a local folder click the Site menu.
Click New CSS Rule.
Height - Enter the number of items displayed in List Click New Site.
In the New CSS Rule dialog box, select a
Selections - Select Allow multiple to allow more than Click in the Site Name box and enter the name of
selector type, selector name, and rule definition.
one item to be selected from a menu the website.
Click OK.
List Values - Click List Values to add, remove or Click in the Local Site Folder box and enter the
In the CSS Rule Definition dialog box, select
reorder items in the menu location to save web pages.
Type and then set the style properties for fonts.
4.2.4 Set, modify form field properties: check box. Click Save.
Click Apply.
Click on the check box and set, modify properties After creating your web pages define the website.
Click OK.
in the Properties inspector. To set up a remote folder click the Site menu.
5.2.2 Create CSS rules: background.
Initial state - Select to have checked or unchecked Click Manage Site, Edit, Servers.
Open the CSS Styles panel.
4.2.4 Set, modify form field properties: radio button. Click the Add New Server + button.
Click New CSS Rule.
Click on the radio button and set, modify properties Click Basic at the top of the dialog box.
In the New CSS Rule dialog box, select a selector
in the Properties inspector. Enter the Server name and FTP settings.
type, selector name, and rule definition.
Checked Value - Enter the value to be sent to server Click Save.
Click OK.
when radio button is selected Click the Site menu, click Put and click Yes.
In the CSS Rule Definition dialog box, select
Initial State - Select to have radio button, selected The files will begin uploading.
Background and set style properties for background.
or not selected when initially displayed in a browser 6.2.2 Download a website from a server.
Click Apply.
4.2.5 Add submit button. Create a local folder to contain the existing site
Click OK.
Click the Insert menu and select Form. and set up the folder as the local folder for the site.
5.2.2 Modify CSS rules: font.
Click Button. Set up a remote folder, using the remote access
Open the CSS Styles panel.
4.2.5 Add reset button. information about the existing site.
Click the All button on the CSS Styles panel.
Click the Insert menu and select Form. In the Files panel, click the Connects to Remote
Double click the rule you want to modify.
Click Button. Host button for FTP access.
In the CSS Rule Definition dialog box, select
Select the button in the form and click Reset To download the full website select root folder
Type and then modify the style properties for fonts.
form as the action in the Properties pane. and click Get Files.
Click Apply.
Click OK. To download only part of the website, select files
for download and click Get Files.
© 2012, ECDL Foundation. This Quick Reference may be used by candidates to assist in preparation for this ECDL module test. ECDL Foundation does not warrant that use of this guide will ensure passing of the test.
Screen shots used with permission from Microsoft.
IT Security Module Summary
E-mail
Communications
Instant Messaging
WHAT ARE THE BENEFITS OF THIS MODULE? Secure Data Securing and Backing Up Data
Management Secure Destruction
Covers the skills needed to understand the key concepts relating
to the importance of secure information and data, physical
security, privacy, and identity theft.
Certifies best practice in IT security.
Developed with input from computer users, subject matter
experts, and practising computer professionals from all over the
world. This process ensures the relevance and range of module
content.
This module sets out essential concepts and skills relating to the ability to understand the
main concepts underlying the secure use of ICT in daily life and to use relevant techniques
and applications to maintain a secure network connection, use the Internet safely and
securely, and manage data and information appropriately.
Module Goals
Understand the key concepts relating to the importance of secure information and
data, physical security, privacy and identity theft.
Protect a computer, device or network from malware and unauthorised access.
Understand the types of networks, connection types and network specific issues
including firewalls.
Browse the World Wide Web and communicate on the Internet securely.
Understand security issues related to communications including e-mail and instant
messaging.
Back up and restore data appropriately and safely, and securely dispose of data and
devices.
2 Malware 2.1 Definition and Function 2.1.1 Understand the term malware.
4 Secure Web Use 4.1 Web Browsing 4.1.1 Be aware that certain online
activity (purchasing, financial
transactions) should only be
undertaken on secure web
pages.
6 Secure Data 6.1 Securing and Backing Up 6.1.1 Recognise ways of ensuring
Management Data physical security of devices like:
log equipment location and
details, use cable locks, access
control.
This module sets out essential concepts and skills relating to the ability to
understand the main concepts underlying the secure use of ICT in daily life
and to use relevant techniques and applications to maintain a secure network
connection, use the Internet safely and securely, and manage data and
information appropriately.
1 Security Concepts
© 2012, ECDL Foundation. This Quick Reference may be used by candidates to assist in preparation for this ECDL module test. ECDL Foundation does not warrant that use of this guide will ensure passing of the test.
Screen shots used with permission from Microsoft.
1.4.2 Set a password for files like: 2.2.2 Recognise types of data theft, profit generating/ 3.1.3 Understand the limitations of a firewall.
Documents: extortion malware and understand how they work Does not always provide automatic notification
Click File. like: if your network is hacked
Click Info. Adware - Software package that automatically Cannot protect against an attack generated
Click Protect Document. plays, displays, or downloads advertisements to a from within the network
Click Encrypt with Password. computer May restrict some legitimate traffic
Spyware - Malware that collects information on
3.2 Network Connections
user browser habits without their consent
3.2.1 Recognise the options for connecting to a
Botnets - Can infect and control computers
network like:
without consent
Cable - Involves connecting to a
Keystroke logging - Involves the capturing of
network using physical cables
information that is typed on a keyboard
Wireless - Connections that allow
Dialers - Malicious programs that install onto a
you to wirelessly connect to a
computer and attempts to dial premium telephone
network without the need for a
lines at other locations
cable
2.3 Protection 3.2.2 Understand how connecting to a network
Choose a password and click OK.
2.3.1 Understand how anti-virus software works and has implications for security like:
Reenter the password and click OK.
its limitations. Computers connected to the network may be
Compressed files:
Anti-virus software uses scans to detect and infected with malware.
On the Home tab, select Encrypt.
block viruses before they infect your system. Connecting to a network may open your
Select the files, folders to zip.
Anti-virus software needs to be kept up to date system up to potential for unauthorised data
Click Zip.
with definition files. It cannot always stop attacks access.
Choose a password and reenter the password.
to system vulnerabilities or security flaws. Connecting to a network may increase the
Click OK.
2.3.2 Scan specific drives, folders, files using challenge of maintaining privacy.
Spreadsheets:
anti-virus software
Click File. 3.3 Wireless Security
Launch the Anti-Virus Application.
Click Info. 3.3.1 Recognise the importance of requiring a
Select the Drives, Folders, Files to scan.
Click Protect Workbook. password for protecting wireless network
Click Scan.
Click Encrypt with Password. access.
2.3.2 Schedule scans using anti-virus software.
Requiring a password ensures that only
Launch the Anti-Virus Application.
authorised users can access the network and
Select the Schedule Scan options and select the
data.
Scan Frequency, Date/Time.
3.3.2 Recognise different types of wireless security
Click on the Scan button.
like:
2.3.3 Understand the term quarantine and the effect of
Wired Equivalent Privacy (WEP)
quarantining infected/suspicious files.
Wi-Fi Protected Access (WPA)
Quarantining a file moves the file to a safe location
Media Access Control (MAC)
on a drive that is managed by the anti-virus
3.3.3 Be aware that using an unprotected wireless
software.
network can allow wireless eavesdroppers to
The file can still be restored from quarantine if
access your data.
required.
On an unprotected wireless network other
2.3.4 Understand the importance of downloading and
people may be able to access your data.
installing software updates, anti-virus definition
3.3.4 Connect to a protected/unprotected wireless
files.
network.
Installing software updates and anti-virus definition
Choose a password and click OK. Click Start.
files can fix a flaw or security risk in an application
Reenter the password and click OK. Click Control Panel.
and update against new security risks.
1.4.3 Understand the advantages and limitations of Click Network and Sharing Center.
encryption. Click Connect to a network.
Advantages: Double click on the desired network.
Encrypted data cannot be read without a key 312.3.1 Network
Networks Security Enter the wireless network password
Only an authorised receiver can read the message 3.1.1 Understand the term network. (protected network only).
Limitations: A group of two or more computer systems linked Click Connect.
If the encrypted key is lost it leaves the data together by communications channels to allow for
3.4 Access Control
unusable sharing of resources and information.
3.4.1 Understand the purpose of a network account
3.1.1 Recognise the common network types like:
and how it should be accessed through a user
2 Malware Local Area Network (LAN) - A network that
name and password.
connects computers in close proximity, usually
2.1 Definition and Function For security reasons, a user name and
in the same building
2.1.1 Understand the term malware. password should be required for a user to
Wide Area Network (WAN) – A network that
Malware is malicious software that is designed to access a network.
connects computers over a long distance, using
install itself on a computer without the owner's 3.4.2 Recognise good password policies, like:
telephone lines and satellite communications
consent. Not sharing passwords
Virtual Private Network (VPN) - A network that
2.1.2 Recognise different ways that malware can be Changing them regularly
allows users to privately share information between
concealed like: Adequate password length
remote locations, or between a remote location
Trojan - Destructive program that masquerades as Adequate letter, number and special characters
and a business' home network
an application mix
3.1.2 Understand the role of the network administrator.
Rootkit – Used to enable continued access to a 3.4.3 Identify common biometric security techniques
Network administrators are involved in managing
computer while actively hiding its presence used in access control like:
the authentication, authorisation and accounting
Back door – Used to bypass system security Fingerprint scanning
within a network.
4 Eye scanning
Secure Web Use
2.2 Types Tasks include maintaining staff access to required
2.2.1 Recognise types of infectious malware and data on the network and ensuring network usage 4.1 Web Browsing
understand how they work like: is in line with ICT policy. 4.1.1 Be aware that certain online activity
Viruses - Computer programs that can replicate 3.1.3 Understand the function of a firewall. (purchasing, financial transactions) should
themselves and cause damage to a computer Used to protect a network from intrusions from only be undertaken on secure web pages:
Worms - Self-replicating malware that uses a outside sources. Purchasing – e.g. Online shopping
computer network to send copies of itself to other Financial Transactions – e.g. Online banking,
computers fund transfers
4.1.2 Identify a secure website: 4.1.7 Understand the term cookie.
Check the web page URL for “https” Cookie - A small piece of text stored by the web
browser running on your computer
The cookie can store information like pages visited
Check for the Lock Symbol in the browser window
on a site or information given to the site. When the
user revisits, the cookie allows the website to
recognise the user.
4.1.3 Be aware of pharming.
4.1.8 Select appropriate settings for allowing, blocking
Pharming - An attack that redirects a website's
cookies.
traffic to a fake website
Click on the Tools button on the Command bar.
4.1.4 Understand the term digital certificate. Validate a
Select Internet Options.
digital certificate.
Select the Privacy tab.
A digital certificate is used to provide 3rd party
Click the Advanced button.
verification that the sender of a message is who
they claim to be. The file contains a public key and
other authentication information to allow it to be
Click Delete.
validated.
4.1.10 Understand the purpose, function and types
4.1.5 Understand the term one-time password.
of content-control software like:
A one-time password is a password that is valid for
Internet filtering software - Designed to filter
only one login session or transaction.
and monitor access to websites
4.1.6 Select appropriate settings for enabling, disabling
Parental control software - Used to restrict the
autocomplete, autosave when completing a form.
length of time spent on the Internet and restrict
Autocomplete: access to certain content
Click on the Tools button on the Command bar.
Select Internet Options. 4.2 Social Networking
Select the Content tab. 4.2.1 Understand the importance of not disclosing
confidential information on social networking
sites.
Examples of confidential information include
Check/uncheck the Cookies options as required.
passwords, PIN numbers, certain company
information, client details.
Disclosing such information could lead to
personal information, company information,
client information or finances being stolen or
misused.
4.2.2 Be aware of the need to apply appropriate
social networking account privacy settings.
Making your account public will allow anybody
to view your personal details
Ensure that personal details are hidden
Click the Settings button beside AutoComplete. 4.2.3 Understand potential dangers when using
Check/uncheck the AutoComplete options as social networking sites like:
Click OK.
required. Cyber bullying - Involves using the Internet
Block cookies if you are browsing on an unfamiliar
and related technologies to harm other people,
website.
in a deliberate, repeated, and hostile manner
4.1.9 Delete private data from a browser like: browsing
Grooming – Involves using the Internet and
history, cached internet files, passwords,
related technologies to befriend a person, in
cookies, autocomplete data.
the negative context of preparing them to
Click on the Tools button on the Command bar.
accept inappropriate behaviour
Select Internet Options.
Misleading/ dangerous information can be
Select the General tab.
posted by users
Click the Delete button beside Browsing history.
False identities may be assumed by social
network users to contact other users
Fraudulent links or message may be sent to
ellicit information from you
Click OK
5 Communications
Autosave:
Click on the Tools button on the Command bar. 5.1 E-Mail
Select Internet Options. 5.1.1 Understand the purpose of encrypting,
Select the Content tab. decrypting an e-mail.
Click the Settings button beside AutoComplete. Encryption and decryption help to ensure only
Check/uncheck the AutoComplete options for saving the intended recipient can read an e-mail.
user names and passwords as required. 5.1.2 Understand the term digital signature.
A digital signature is an encrypted code that
demonstrates the authenticity of a message.
5.1.3 Create and add a digital signature.
Click File.
Click Info.
Click Protect Document.
Click Add a Digital Signature.
Click OK.
Examples of items to back-up include: Click Restore My Files.
Data Choose what you want to restore by using
Financial records Search, Browse for Files or Browse for Folders
Web bookmarks/history to add files/folders to restore.
6.1.3 Identify the features of a back-up procedure like: Click Next.
Regularity/frequency – Set up how often you want Choose to restore in the original location or
a back-up to occur in the following location to choose a new
Schedule – Set up a back-up schedule location.
Storage location – Set up a location to store your
back-up to like an external hard drive
6.1.4 Back up data.
Click Start.
Click Backup and Restore.
Set up Backup.
Choose a back-up location (drive/network) and
click Next.
Click OK.
Select Create your own digital ID and click OK.
Enter your Name, E-Mail Address, Organisation and Click Restore.
Location details.
Click Create. 6.2 Secure Destruction
Enter a Purpose for signing this document. 6.2.1 Understand the reason for permanently
Click Sign. deleting data from drives or devices.
5.1.4 Be aware of the possibility of receiving fraudulent To ensure it is completely unrecoverable for
and unsolicited e-mail. security reasons
Choose what data to back up or accept the
A fraudulent or unsolicited e-mail may contain a virus 6.2.2 Distinguish between deleting and permanently
recommended default settings.
or malware, or may be trying to gain information from destroying data.
you and should not be opened. Deleting data by moving it to the recycle bin
5.1.5 Understand the term phishing. does not permanently destroy the data.
Phishing involves misleading someone about your Permanently deleting data by shredding or
identity online to gain valuable information. degaussing ensures that it cannot be recovered.
5.1.5 Identify common characteristics of phishing like: 6.2.3 Identify common methods of permanently
Using names of legitimate companies, people, destroying data like:
false web links. Shredding – Shredding disks like CD/DVD
5.1.6 Be aware of the danger of infecting the computer Drive/media destruction – Physical destruction
with malware: of a drive or media
By opening an e-mail attachment that contains a Degaussing - Leaves the magnetic domains
macro on a disk in random patterns rendering
By opening an executable file previous data unrecoverable
Using data destruction utilities – Software/utility
5.2 Instant Messaging to carry out the destruction of data on a drive
Choose the back-up schedule.
5.2.1 Understand the term instant messaging (IM) and
its uses.
Instant messaging is a form of real-time text-based For more information, visit:
communication between two or more people.
www.ecdl.org
IM can be used to have short text chats with
colleagues/friends, to share links or files. Some IM
programs also have VoIP and web camera functions.
5.2.2 Understand the security vulnerabilities of IM like:
Malware access
Backdoor access
Access to files
5.2.3 Recognise methods of ensuring confidentiality
while using IM like:
Encryption
Non-disclosure of important information
Save Settings and Backup.
Restricting file sharing
6.1.5 Restore and validate backed up data.
6 Secure Data Management Click Restore My Files.
Choose what you want to restore by using
6.1 Securing and Backing Up Data Search, Browse for Files or Browse for Folders
6.1.1 Recognise ways of ensuring physical security of to add files/folders to restore.
devices like:
Log equipment location and details
Use cable locks
Implement access control measures such as swipe
cards, biometric scans
6.1.2 Recognise the importance of having a back-up
procedure in case of loss of data, financial records,
web bookmarks/history.
Back-up procedures will ensure that data can be
recovered in the event it is lost.
© 2012, ECDL Foundation Ltd. This Quick Reference may be used by candidates to assist in preparation for this ECDL module test. ECDL Foundation does not warrant that use of this guide will ensure passing of the test.
Screen shots used with permission from Microsoft.
Project Planning Module Summary
Covers the key skills needed to use project planning applications. Critical Path
Project Monitoring
Can be applied to a range of project planning software from Monitoring Progress and Rescheduling
vendor packages to ‘freeware’.
Certifies best practice in effective project planning software use.
Developed with input from computer users, subject matter
Prepare Outputs Setup
experts, and practising computer professionals from all over the
Print
world. This process ensures the relevance and range of module
content.
This module sets out essential concepts and skills relating to the ability to use project
management software to prepare project plans and monitor projects including planning and
managing time, costs, tasks, and resources.
Module Goals
2 Project Creation 2.1 Working with Projects 2.1.1 Open, close a project
management application.
Open, close projects.
© 2011 ECDL Foundation Ref: ECDL / ICDL Project Planning - Syllabus - V1.0
CATEGORY SKILL SET REF.
© 2011 ECDL Foundation Ref: ECDL / ICDL Project Planning - Syllabus - V1.0
CATEGORY SKILL SET REF.
© 2011 ECDL Foundation Ref: ECDL / ICDL Project Planning - Syllabus - V1.0
CATEGORY SKILL SET REF.
5 Project Monitoring 5.1 Critical Path 5.1.1 Understand the terms critical
task, critical path.
© 2011 ECDL Foundation Ref: ECDL / ICDL Project Planning - Syllabus - V1.0
Project Planning Quick Reference
This quick reference is for Microsoft Project Standard 2010 on Windows 7
This module sets out essential concepts and skills relating to the ability to use
Task
project management software to prepare project plans and monitor projects
including planning and managing time, costs, tasks, and resources.
Project
Keyboard Shortcuts
General Editing
Open CTRL+O Cut CTRL+X
Save CTRL+S Copy CTRL+C
View
Print CTRL+P Paste CTRL+V
Close CTRL+W
Undo CTRL+Z Outline
Redo CTRL+Y Hide subtasks ATL+SHIFT+
Format Help F1 HYPHEN
Switch between apps ALT+TAB Indent a selected task
ATL+SHIFT+RIGHT ARROW
Show subtasks ATL+SHIFT+=
Show all tasks ATL+SHIFT+*
© 2012, ECDL Foundation. This Quick Reference may be used by candidates to assist in preparation for this ECDL module test. ECDL Foundation does not warrant that use of this guide will ensure passing of the test.
Screen shots used with permission from Microsoft.
3.1.2 Delete tasks.
Select the row containing the task to delete.
Press the Delete key.
3.1.3 Create subtasks and summary tasks.
To create a subtask, on the Task tab, in the
Schedule group, click the Indent Task button.
To create a summary task, on the Task tab, in the
Schedule group, click the Outdent Task button.
3.1.3 Modify subtasks and summary tasks.
To modify a summary task to be a subtask, on the
Task tab, in the Schedule group, click the Indent
Task button. Click OK.
To modify a subtask to be a summary task, on the
3.2 Scheduling and Relationships
Task tab, in the Schedule group, click the Outdent
3.2.1 Understand logical relationships between
Task button.
tasks: finish to start, start to start.
3.1.3 View subtasks and summary tasks.
Finish to start – The second task cannot start
To view subtasks, on the View tab, in the Data
until the first task finishes.
group, click the Show Outline button.
Enter a project title in the Title text box.
Click Show Subtasks.
Enter a project manager in the Manager text box.
To view summary tasks, on the View tab, in the Data
Click OK.
group, click the Show Outline button.
2.2.4 Set up calendar options like: base calendar.
Click Hide Subtasks.
On the Project tab, in the Properties group, click the Start to start – The second task can start as
3.1.4 Understand task duration options:
Project Information button. soon as the first task starts.
Elapsed task duration is based on a 24-hour day
Select a calendar from 24 Hours, Night Shift, Standard.
and a 7-day week, including holidays and other
Click OK.
nonworking days.
2.2.4 Set up calendar options like: working time.
Duration is the active working time to complete a
On the Project tab, in the Properties group, click the 3.2.2 Create relationships between tasks:
task.
Change Working Time button. finish to start.
Effort is the amount of work required to carry out
Click the Work Weeks tab. To create a finish to start relationship, select
a task; for example, two people working for three
Double-click on [Default] in the Name column. the tasks to create a relationship between.
days is 6 days effort (or work).
Edit a day(s) working time. On the Task tab, in the Schedule group, click
Estimated task duration is the estimated working
Click OK. the Link Tasks button.
time to complete a task, shown by a ?; for example,
3.2.2 Create relationships between tasks:
1 day?
start to start.
3.1.5 Set task duration.
To create a start to start relationship, select
In the Duration column, click on the Duration for a
the tasks to create a relationship between.
task.
On the Task tab, in the Schedule group, click
Enter the duration required; for example 1D for 1
the Link Tasks button.
day.
In the Gantt Chart, double-click on the
Press the Return key.
relationship arrow.
3.1.5 Modify task duration.
In the task dependency, change the Type to
In the Duration column, click on the Duration for
Start-to-Start (SS).
the task to modify.
Change the duration or delete the duration.
Press the Return key.
Minutes M
2.2.4 Set up calendar options like: nonworking time.
Hours H
On the Project tab, in the Properties group, click the Click OK.
Change Working Time button. Days D 3.2.2 Modify relationships between tasks: finish
Click the Work Weeks tab. to start, start to start.
Weeks W
Double-click on [Default] in the Name column. In the Gantt Chart, double-click on the
Edit a day(s) nonworking time. Months Mon relationship arrow between two tasks.
Click OK. In the task dependency, change the Type to
3.1.6 Split tasks.
3 Tasks On the Task tab, in the Schedule group, click the
Start-to-Start (SS) or Finish-to-Start (FS).
Click OK.
3.1 Creating Tasks Split Task button.
3.2.2 Delete relationships between tasks: finish
3.1.1 Create tasks. In the Gantt Chart, click the location on a task to
to start, start to start.
Click into an empty Task Name field. create a split.
In the Gantt Chart, double-click on the
Enter a task name.
relationship arrow.
3.1.1 Modify tasks.
Click Delete.
Click into a Task Name field.
3.2.3 Understand the terms lead time, lag time.
Enter additional task name content or delete existing
Lead time – An overlap between tasks that
task name content.
have a dependency
3.1.2 Copy tasks. 3.1.7 Understand the term milestone.
Lag time - A delay between tasks that have
Click on a task in the Task Name column. A reference point used to mark a point in time or
a dependency
On the Task tab, in the Clipboard group, click the a major event in a project.
3.2.4 Add task lag time, lead time.
Copy button. 3.1.8 Create project milestones.
On the Task tab, in the Properties group,
Click on a new location within the Task Name column. On the Task tab, in the Insert group, click the
click the Information button.
On the Task tab, in the Clipboard group, click the Milestone button.
In Task Information, click the Predecessors
Paste button. 3.1.9 Create, modify recurring tasks.
tab and select the relevant lag cell.
3.1.2 Move tasks. On the Task tab, in the Insert group, click the Task
To enter lead time, type a negative number
Click on a task in the Task Name column. arrow below the Task button.
or negative percentage, such as -2d for two
On the Task tab, in the Clipboard group, click the Cut button. Click Recurring Task.
days of lead time.
Click on a new location within the Task Name column. Enter the recurring task information.
On the Task tab, in the Clipboard group, click the
Paste button.
To enter lag time, type a positive number or Delete the text of the note. Click Replace.
percentage, such as 50% for half the predecessor Click OK. Choose a new resource.
task's duration in lag time. 3.4.2 Insert a hyperlink for a task. Click OK.
Click OK. Right-click on the task and select Hyperlink.
4.2 Costs
3.2.4 Edit task lag time, lead time. Select the file, location or e-mail address to
4.2.1 Understand the terms fixed cost, variable
On the Task tab, in the Properties group, click the Information hyperlink to.
cost.
button. Click OK.
Fixed cost is a set cost for a task regardless
In Task Information, click the Predecessors tab and 3.4.2 Edit a hyperlink for a task.
of task duration or work performed by a
select the relevant lag cell. Right-click on the task and select Hyperlink.
resource.
To edit lead time, type a negative number or negative Edit the file, location or e-mail address to hyperlink
Variable cost is a cost that changes
percentage. to.
throughout the project depending on its
To edit lag time, type a positive number or percentage. Click OK. availability or use.
Click OK. 3.4.2 Remove a hyperlink for a task. 4.2.2 Assign, modify fixed costs.
Right-click on the task and select Hyperlink. In the task list, assign, modify the fixed cost
3.3 Constraints and Deadlines
Click Clear Hyperlinks. in the Fixed Cost column for the relevant task.
3.3.1 Understand task constraint options like:
Click OK. Press the Return key.
As late as possible – Task will start as late as
possible based on other constraints and relationships 4.2.3 Assign, modify variable costs.
4 Resources and Costs On the Resource tab, in the View group, click
As soon as possible - Task will start as soon as
possible based on other constraints and relationships 4.1 Resources the Resource Sheet button.
Must finish on – Task will finish on the specified date 4.1.1 Identify resource types like: Enter the costs required for the resource.
Must start on – Task will start on the specified date People Press the Return key.
3.3.2 Add constraints to tasks. Materials In the task list, assign the resource to a task
On the Task tab, in the Properties group, click the Information Equipment and view the Cost column for the task.
button. 4.1.2 Understand the relationship between duration, Press the Return key.
In the Task Information, click the Advanced tab. work and resource. Understand that if one element
changes there is an impact on another element.
5 Project Monitoring
Choose a Constraint type and a Constraint date.
Click OK. Duration multiplied by Resource Units equals Work. 5.1 Critical Path
3.3.2 Modify constraints to tasks. 16 hours X 300% = 48 hours 5.1.1 Understand the terms critical task, critical
On the Task tab, in the Properties group, click the Information Work divided by Resource Units equals Duration. path.
button. 48 hours / 300% = 16 hours Critical task - A task on the critical path
In the Task Information, click the Advanced tab. Work divided by Duration equals Resource Units. Critical path - A sequence of tasks that must
Modify the Constraint type and Constraint date. 48 hours / 16 hours = 300% all be completed on time for the project to
Click OK. If one element of the formula changes there is an finish on schedule
3.3.2 Delete constraints to tasks. impact on another element, for example an increase 5.1.2 Identify critical tasks and show the critical
On the Task tab, in the Properties group, click the Information in duration will lead to an increase in work. path.
button. 4.1.3 Create, delete resources. On the Format tab, in the Bar Styles group,
In the Task Information, click the Advanced tab. On the Resource tab, in the View group, click the check the Critical Tasks checkbox.
Modify the Constraint type to As Soon As Possible. Resource Sheet button. Critical tasks will now appear in red on the
Click OK. Enter or delete the details of a resource. Gantt chart.
3.3.3 Understand the term deadline. Press the Return key.
The latest date by which a task should be completed. 4.1.3 Modify resource details like: name, type, units, 5.2 Monitoring Progress and Rescheduling
3.3.4 Create a deadline. rates. 5.2.1 Create, save a baseline.
On the Task tab, in the Properties group, click the Information On the Resource tab, in the View group, click the On the Project tab, in the Schedule group,
button. Resource Sheet button. click the Set Baseline button.
In the Task Information, click the Advanced tab. Enter or delete the details of a resource. Click Set Baseline.
Click a deadline from the Deadline drop-down box. Press the Return key. In the Set Baseline dialog box, click Set
4.1.4 Add resource assignments and associated units. Baseline and click for the Entire project or
Select a task. Selected tasks.
On the Resource tab, in the Assignments group,
click the Assign Resources button.
Click OK.
© 2012, ECDL Foundation Ltd. This Quick Reference may be used by candidates to assist in preparation for this ECDL module test. ECDL Foundation does not warrant that use of this guide will ensure passing of the test.
Screen shots used with permission from Microsoft.