A - GL - Training Docs (AP1)

CSA SAP
AP - General Ledger
Training
Wave A
1
2
Table of Contents
Chapter 1: …………….Master Data Processing ........................................................................... 5
FSP0 - Create/Display/Change/Block G/L accounts in Chart of Accounts ........................................ 7
FSS3 – Display/Edit GL account company code data.............................................................................. 23
Chapter 2: …………….Processing Transactions ...................................................................... 29
FBS1 - Enter Accrual/Deferral Document.................................................................................................. 30
SBWP – Business Workplace............................................................................................................................. 36
F.81 - Reverse Accrual Document ................................................................................................................. 45
FBD1 – Entering Recurring Entry ................................................................................................................. 50
F.14 – Create Posting Documents from Recurring Documents .......................................................... 57
SM35 – Batch Input Session Processing...................................................................................................... 61
FV50 - Park G/L Account Document ............................................................................................................ 64
FBV0- Post/Delete Parked Document ......................................................................................................... 70
ZFIINT08_JE - Excel-JE Upload ............................................................................................................................ 77
FB50 – Enter GL account document ............................................................................................................. 82
Chapter 3: …………….Periodic Processing .................................................................................. 88
FBD2 - Change the Recurring Document .................................................................................................... 89
F.15 – Recurring Entry Documents...................................................................................................................... 94
F-03 - Clear G/L Account .................................................................................................................................. 99
FB02 - Change Document ............................................................................................................................... 106
FB03 – Display FI Document ......................................................................................................................... 111
OB52 – Open and Close Posting Periods................................................................................................... 118
FBV2 - Change Park Document .................................................................................................................... 123
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Chapter 4: …………..Reporting ........................................................................................................... 132
S_ALR_87012291 - Line Item Journal ........................................................................................................ 134
S_ALR_87012328 – G/L Account List.......................................................................................................... 139
Chapter 5:…………….Other Transactions ................................................................................... 146
F.13 – Automatic Clearing .................................................................................................................................. 147
ZFISPE31– AP Aging Report ...................................................................................................................... 154
FAGLB03 – G/L Account Balance Display............................................................................................ 160
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Chapter 1: …………….Master Data Processing
5
6
FSP0 - Create/Display/Change/Block G/L accounts in Chart of Accounts
Introduction G/L account master records consist of a chart of accounts

area and a company code-specific area.
Importance Use this procedure to create, display, change, or block G/L

account master record in Chart of Accounts area.
7
Demonstration FSP0 Create/Display/Change/Block G/L accounts in Chart of
Accounts
Step Action
1. Use the menu path: Accounting >> Financial Accounting >> General Ledger >> Master
Records>> Individual Processing >>FSP0 – In Chart of Accounts
2.
Double click on in the menu path or press on key to
proceed, if you enter transaction code in the command field.
`
8
Demonstration FSP0 Create/Display/Change/Block G/L accounts in Chart of
Accounts
Step Action
3. Enter GL account number to be created (Required)
4. Enter Chart of Accounts (OCOA/GCOA – depending on if you are creating an operating COA or
Group COA) (Required)
9
Demonstration FSP0 – Create G/L Account Chart of Accounts data
STEP Action:
5.
Click to create a G/L account with reference to an existing
account
The system will produce the following pop-up:
10
STEP Action
6. Enter reference G/L Account number (Required)
Enter Chart of Accounts (Required)
Click
The best reference G/L account to use is one that belongs to the same numbering
sequence and has the same characteristics as the one being created. When creating
account with a reference, you should only have to update the short & long text fields.
Demonstration FSP0 – Create G/L Account Chart of Accounts data
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Step Action
7.
On the tab and enter the following:
Short Text: (Required) Update the short description of the G/L account as
necessary. Limited to 40 Characters
G/L Account Long Text: Update the G/L account long description
(Required)
Group Account Number Update the Group account number if necessary
(Required)
8.
Press from menu or click the “Key word/Translation” tab to go to this tab
9. Translation: Select other language key and maintain short and long text is
necessary
10.
Click and the system displays the message “Data saved”.
12
FSP0 – Display G/L Account Chart of Accounts data
Step Action
2.
Step Action
3. Enter the G/L Account number you want to display(Required)
Click to display
13
Step Action
4. Review data on the Type/Description tab, then click Key word/translation tab to review
existing data.
14
FSP0 – Display G/L Account Chart of Accounts data
Step Action
5. Review data on the Type/Description tab, then click Key word/translation tab to review
data.
15
FSP0 – Change G/L Account Chart of Accounts data
Step Action
2.
3. Enter the G/L Account number you want to change(Required)
Click to modify
16
FSP0 – Change G/L Account Chart of Accounts data
Step Action
4. Make the changes necessary.
5.
17
Demonstration FSP0 - Block G/L account Chart of accounts data
STEP Action
1. Use the menu path: Accounting >> Financial Accounting >> General Ledger >>
Master Records>> Individual Processing >>FSP0 – In Chart of Accounts
2.
3. Enter G/L Account number you want to block (Required)
Click to block
Step Action
4. Check the box or boxes for appropriate blocking action.
5.
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Demonstration FSP0 - Create G/L account in Chart (without reference)
STEP Action
Master Records>> Individual Processing >>FSP0 – In Chart of Accounts
7.
8. Enter G/L Account number you want to create (Required)
Click to create new GL account
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STEP Action
9.
On tab and perform the following:
If You Want TO Then
Create P&L Account

Select P&L Statement Acct
Create a Balance Sheet Account

Select Balance Sheet Account
10. **Enter Account Group (Required)
11. Enter Functional Area (Required)
Functional Area: Organizational unit in accounting that classifies the expenses of an

organization by functions.
12. Enter Short Text (Required)
13. Enter Long Text (Required)
14.
Click on tab and enter key words and Translation as
required.
15. Translation: Select other language key and maintain short and long text is
necessary
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STEP Action
16.
Click on tab and Account Group
17. **Display the Group Chart of accounts GCOA - Cooper Group Chart of Accounts
18.
21
Practice: FSP0 – Create G/L account Chart of accounts data
(without reference)
Scenario: Create G/L account Chart of accounts data (without

reference)
End of Transaction
22
FSS3 – Display/Edit GL account
company code data
Introduction The system allows making changes/display in General

Ledger account company code data with this transaction.
Importance The system allows making changes in General Ledger .

account company code data with this transaction. We can
change any field in Control data and Create/bank/interest
tabs.
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Demonstration FSS3 – Display/Edit G/L account company code data
Step Action
1. Use the following method to access path for this transaction code.
Enter the transaction code FSS3 in the command field.

2.
Click or press the (Enter) key to proceed, if you enter transaction code in the command
field.
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FSS3 – Display/Edit G/L account company code data
Step Action
3. Enter GL account number
4. Enter Company code
5. Press enter button
You can display all fields in company code data of GL account.
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FSS3 – Display/Edit G/L account company code data
Step Action
6. Click on edit button to edit fields
7. You may change any of the available fields in control data and create/bank/interest tab
except for fields like e.g.: and
if transactions are already posted the GL
account.
8. For this exercise change Sort on an account key from 003 to 001.
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9. Click on save button. You will see message at the bottom of the screen.
10.
Click to exit this transaction.
Practice: FSS3 – Display/Edit G/L account company code data
Scenario: Display/Edit G/L account company code data
End of Transaction
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Chapter 2: …………….Processing Transactions
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FBS1 - Enter Accrual/Deferral Document
Introduction FBS1 Transaction enables to post an accrual document
Importance Posting an accrual document is a period end process.

Accruals are adjustments posted at month end and then
reversed the following month beginning. There is a separate
transaction - F.81 to reverse the accrual.
NOTE: When you post the accrual document, it will

trigger the Work Flow approval process and will be sent to
the relevant approver.
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Demonstration FBS1 - Enter Accrual/Deferral Document
Step Action
Periodic Processing >> Closing >> Valuate >> FBS1 - Enter Accrual/Deferral
Document Or
Enter the transaction code FBS1 in the command field.
2.
field. Otherwise, double-click the transaction code FBS1 in the menu path to proceed.
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Step Action Comments

3. Enter Document Date Normally a month end date.
4. Enter Posting Date Normally a month end date.
5. Enter Document Type. Document Type for accrual transactions is SU.
6. Enter Company Code
7. Enter Currency
8. Enter Reference number Enter unique reference number which will be useful in documents
selection during F.81 reversal.
9. Enter Doc. Header Text Enter text relevant to the entire document
10. Enter a Reversal Reason For accrual/Reversal Reason, use 5 for accruals.
11. Enter Reversal Date Date for reversal is usually the beginning of the following month
12. Enter Posting Key Enter Posting Key as 40 for Debit
13. Enter GL Account
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14.
Click or press the (Enter) key to proceed to the next screen.

15. Enter Amount
16. Enter Cost Center This is mandatory for expense account postings
17. Enter Internal Order This is an optional entry for expense account postings
18. Value Date This is usually defaulted as the current system date.
19. Enter Text This is an optional entry. Enter text relevant to the line item
20. Enter Posting Key Enter Posting Key 50 for Credit
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21. Enter GL Account
22.
Click or press the (Enter) key to proceed to the next screen.

23. Enter Amount
24. Value Date This is usually defaulted as the current system date.
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25.
Click to display the document
26.
Once satisfied, click Post button or CTRL + S to post the document.
27.
The following screen appears.
28.
Click or press the (Enter) key to complete the WF process that will send the document to
the approver.
29.
The document number that is posted will be displayed at the bottom of the screen.
30.
The document will be reversed by F.81 process in the following month after it is approved.
End of Transaction
35
SBWP – Business Workplace
Introduction The users who participate in SAP Business Workflow in
their enterprise must have the Business Workplace. The
sending of documents to and from the SAP applications is
also handled by the Business Workplace. Therefore, a
direct link to the Business Workplace is provided in many
applications. In addition, these components can be used
for all the internal and external mailing of a company. As
an alternative to the Business Workplace you can use the
Universal Work list.
Features
- Workflow
- Starting workflows
- Processing work items
Sending
Internal sending
- Users
- Organizational units
- Business objects
External sending
1. Internet
2. Fax
3. SAP <> SAP
Sending to distribution lists

Distribution lists can contain internal and external recipient
addresses.
Inbound Distribution
Incoming documents can be distributed centrally or can

trigger processing directly.
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Folders
Administration of folders and documents
- User-specific private folders

- Public and group-specific shared folders
- Integration of PC applications
- Organization of your own work processes in object
folders
- Archive connection
Attachments
Notes
Office organization
Resubmissions
Substitutes
Automatic reply
Automatic forwarding
Importance The Business Workplace provides a standard working

environment in which every SAP user can carry out their
share of the business and communication processes in the
enterprise. There, they receive all the work items that are
assigned to them in the course of SAP Business Workflow
and process the documents that were sent to them from
people or from SAP applications. Each user has a folder in
which they can manage documents and work processes.
Furthermore, each user can read information that has been
published within their work group or throughout the company
or make this information
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Demonstration
Step Action
1. There are 3 ways to go to Business Workplace - below is the Menu path:
SAP Menu  Office  SBWP - Workplace
OR
Enter the transaction code SBWP in the command field and hit enter or
OR
Click on icon to navigate to Workplace

2.
field. Otherwise, double-click the transaction code SBWP in the menu path to proceed.
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Demonstration
Working Environment
39
Step Action
3. Inbox Processing: Workflow processing – Journal Entries
4. Documents: During the working day a lot of subject matter is recorded in writing. It is
important to store the recordings efficiently in order to ensure fast access to the right
information. For this purpose, the Business Workplace provides a document folder system
that users can use to organize and further process the documents that have been sent to
them and the documents that they themselves have created
5. Select the Workflow tab; you will see all the work items sitting in the workflow folder for
approval - the decision window appears with various options.
1. Posting parked document through Workflow
6.
Double click on the header row to sort data by a specific column. To sort the documents
parked based on creation date, click the creation date column header or you may select the
document directly using the document search function by clicking on “ ”.
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7.
You may approve multiple documents or approve them individually by double Clicking on a
work item to execute it or you can also use the Execute icon “ ” from the tool bar. You may
select multiple documents to approve similtueanously followed by clicking on “ ” the
execute button.
8.
Based on the information and correctness of the document, you can choose the options:
Approve Document: once document has been approved, it will post into SAP
Reject Document: Reject Document with various reasons, when you are rejecting the
document, needs to specify the reason for rejection, so that user will correct the document and
resubmit for approval.
Cancel and Keep work items in Inbox: some time you may need more information but you
don’t want to reject, you can click on “Cancel and Keep Work Item in Inbox tab” so that you
can initiate a discussion with user out of side of SAP and once you get the clarification you can
decide whether to “Approve/Reject”. When you select this option item will go back to your
Inbox.
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9.
Below screen appears when you choose to approve multiple document option.
User also has an ability approve a single document.

10.
Select yes to proceed further as you want to approve all the documents. New Message appears
for each and every document to complete the work item
11.
.
12.
Once you select complete work item in below tab, all the documents post and go back to your
Business workplace screen and disappear the documents which were approved from
Workflow items.
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SBWP – Workflow Processing
Demonstration
Step Action
13. Outbox
Documents - Under Documents, you find an overview and information about the documents sent
by you.
Resubmission - Under Documents, you find the documents that are to be resubmitted to your
inbox at a future date.
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Private Folders - A folder structure that you create yourself for managing your documents,
messages, distribution lists and work processes.
Other Features of Workplace are same as the Microsoft Outlook that business uses.
Determine your next action with the table below:

If…. Then…
you are finished executing Business
Click to return to the previous screen.
workplace
14.
Practice: SBWP – Business Workplace
Scenario: Business Workplace
End of Transaction
44
F.81 - Reverse Accrual Document
Introduction F.81 Transaction enables the reversal posting of accrual

document
Importance Posting an accrual document is a period end process.

Accruals are adjustments posted at month end and then
reversed the following month beginning. F.81 transaction is
used to reverse the accrual.
45
Demonstration F.81 - Reverse Accrual Document
Step Action
Periodic Processing >> Closing >> Valuate >> F.81 - Reverse Accrual Document
Or
Enter the transaction code F.81 in the command field.
2.
field. Otherwise, double-click the transaction code F.81 in the menu path to proceed.
46

4. Enter Document Number
5. Enter Fiscal Year of the Document
NOTE: If you enter the document number, you do not need enter any information under General
and Further Selections. If you don't enter document number, then you can select the accrual
documents based on Posting or Entry dates or Reference.
6. Enter Posting date Enter Posting date of the accrual document

7. Enter Entry date Enter Entry date of the accrual document
8. Enter Reference Enter Reference of the accrual document
9. Enter Reversal Posting Date
10. User Name Enter the User who entered the accrual documents
11. You do not need to enter Reverse Posting Details as they are entered at FBS1 accrual document.
12. Check Test run This will enable a review of the documents to be reversed
before reversal posting.
13. Ignore Cross-Company Code Transactions section.
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14.
Click or press F8 key to execute the transaction.

Step Action
15.
From this screen, you may carry out reversals by clicking on or you
can do the following:
Click back arrow to go back to the initial screen, remove the test button check mark;
and check the Pprocess radio button
16.
Click the execute button to post the reversal.
17. You will see the following screen:
18. The above screen shows the Reversal document and other details.
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Practice: F.81- Reverse Accrual Document
Scenario: Reverse Accrual Document
End of Documentation
49
FBD1 – Entering Recurring Entry
Recurring entries are business transactions that are

Introduction repeated regularly. For example expenses like Loan
payments, rent and lease expense and fixed bills are items
that meet these criteria.
Importance This functionality may be used to enter Non-PO (Purchase

Order) related recurring vendor or customer payments, as
well as recurring journal entries.
It contains
• The date of the first & last postings.

• The frequency at which the posting should be made.
• The date of the next planned posting.
The Recurring Entry Program must be run at specified

intervals within a posting period. When executed the
program selects all recurring entry documents in which the
date of the next posting falls within the specified period, and
then generates a Batch Input Session for posting.
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Demonstration FBD1-Enter Recurring Document
Step Action
1. Use the menu path: Accounting -> Financial Accounting -> Posting -> Reference Documents
->Recurring Document
Or
Enter the transaction code FBD1 in the command field.
2.
field. Otherwise, double-click the transaction code FBD1 in the menu path to proceed.
51
Demonstration FBD1 – Enter Recurring Entry: Header Data
Step Action
3. Company Code: Required – Enter Company Code (US10)
First Run on: Enter Run start date
Last Run on: Enter Run end date
Interval in months: Enter No of months for recurring entry
Run Date: Enter Date of entry run
Optional – Select a predetermined schedule for posting
Run Schedule: recurring entries
Required - Key that identifies to which document type this
posting will be assigned; Documents of the same type contain
common information which is relevant to posting and updating
Doc type: PP of the value fields in the database.
Posting Key: 40 Required - Two-digit numerical key that controls how Line
(Debit) items are posted.
Required- General ledger accounts are similar to standard

GL account: 6480015 accounts in most accounting systems.
52
Step Action
4.
Click or press the (Enter) key to proceed to the next screen,
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Step Action
5.
Enter Amount: 20000
Enter Cost Center, or An account assignment object is required for P&L entries
Internal Order
Enter Text
Required - Two-digit numerical key that controls how Line
Posting Key: 50 (Credit) items are posted.
GL Account: 1235500
6.
Click or press the (Enter) key to proceed to the next screen,
7.
Amount: 20000
Enter Cost Center, or An account assignment object is required for P&L entries
Internal Order
Enter Text
8. Click Document overview
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9.
10. Action
11.
Click Post button or CTRL + S to post the document
12.
A system message is displayed -
13. The document is routed through Workflow for approval. Please refer the workflow
document for approval instructions.
55
Demonstration FBD1-Enter Recurring Document
Step Action
14.
Practice: FBD1-Enter Recurring Document.
Scenario: Creation of Recurring Document.
End of Transaction
56
F.14 – Create Posting Documents from Recurring Documents
Introduction This system task is used to Create Posting Documents

from Recurring Documents.
Importance F.14 will post the documents from Recurring Documents

created. This is a periodic process which needs to be
performed at least monthly.
57
Demonstration F.14 – Create Posting Documents from Recurring Documents
Step Action
1. Use the menu path: Accounting  Financial Accounting  General Ledger 
Periodic Processing  Recurring Entries  F.14 Execute
Or
2.
58
Demonstration F.14 – Create Posting Documents from Recurring Documents
Step Action Description

3. Enter Company Code: Entering the required company code - US10, CA10, MX50 -
MX92
Document Number: Optional - if you want to process specific documents then you
can input the document numbers to be processed.
Fiscal Year: Required - Current Fiscal Year

4. General Selection: Optional – If report required for any of the specific field input
the same.
Document Type: Optional
Posting Date: Optional - if you want to display documents for specific posting
date enter the date here.
Entry Date: Entry Date for Recurring Document
Reference Number: Optional
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5. Action Comments
Further Selections:
Settlement Period: The next recurring entry is carried out on the date entered here.
During every run of the recurring entry this date is set automatically
to the next date. This allows for a limitation of the next settlement
date. You generally enter a period, for example, 01/01/1992 to
01/31/1992 in order to select the recurring documents whose next
settlement date is within this period.
Optional – Select a predetermined schedule for posting recurring
Run Schedule: entries
User: This will restrict the document selection based on the user name
that created the recurring documents.
6. Output Control:
Batch input session Please ignore the naming convention shown on the screenshot.
name: The batch input session name must start with “FI_xxxxxx”
where you can replace “xxxxxxx” with whatever text you prefer. If
the batch input session starts with other than “FI” you will not be
able to process the session in t-code SM35. Security team controls
the batch input session with naming convention so it is important to
follow the naming convention when defining the batch input session
name
User Name: User which is used for authorization checks, if the batch input
session is processed in batch.
Blocking date for BI Earliest start date for processing the batch input session. With this
Session: parameter, you can block the session up to a certain date. This is
useful, for example, if you planned the program for processing all
sessions (RSBDCSUB) daily in batch, but the session is only
permitted to be processed as of a certain date.
Hold Processed Indicator, that the session should not be deleted after faulty
Session: processing. To Hold the processed Session need to check the
check box “ ”
7.
Click to post the recurring during the settlement period selected. When complete a
completion message appears at bottom of the SAP Screen. The system will create a Batch
Input Session that needs to be processed via transaction SM35 (see next transaction) to post
the Recurring Documents.
8.
Click to exit this transaction to go back to SAP Easy Access Menu.
Note, the following conditions when posting Recurring Documents:
i) Document and Posting dates are the same as the settlement period.
ii) It is not possible to execute the same settlement run twice.
iii) The Settlement period has to agree with the frequency defined at the time the recurring
document entry is entered.
Practice: F.14 – Create Posting Documents from Recurring Documents
Scenario: Display the line items for a G/L account to analyze the line item
details.
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SM35 – Batch Input Session Processing
____________________________________________
Introduction This system task is used to Display/Process Batch Input
sessions.
Importance F.14 will post the documents from Recurring Documents

created. This is the periodic process which needs to be
performed periodically.
61
Demonstration SM35 – Batch Input Session Processing
Step Action
1. Enter the transaction code SM35 in the command field.
2.
field.
Step Action
3. • Session Name: Identify the session name provided in F.14 selection screen for
reference. If none was entered the program name is defaulted
• Created By: is the user name provided in the Output Control
• Date: When the session was created
4. Select the Session which needs to be processed.
5. Click to process the session, and the system produces to following pop-up:
62
Step Action
6. Select Background and click on Process “ ”
7. Message pops at bottom of SAP Screen “ ”
8. Exit the session by clicking “ ” button. Re-enter transaction SM35 to view completion
status
9. Status shows that “ ” Completed and verify the “ ” column to see how many documents
posted.
10. You may access the posted document numbers by selecting the processed batch session
and click on the log icon in the application bar
11. In the resulting log overview session, double-click the log to view the posting / error details
12.
Click to exit this transaction to go back to SAP Easy Access Menu.
Practice: SM35 – Batch Input Session Processing
Scenario: Process Batch Input Session.
End of Transaction
63
FV50 - Park G/L Account Document
Introduction The transaction allows you to park Journal Entry that will
trigger workflow to the approver for further process.
Importance FV50 is an additional transaction to park a journal entry aside

from FB50.
64
Demonstration FV50 - Park G/L Account Document
Step Action
Posting >> FV50 - Park G/L Account Document
Or
Enter the transaction code FV50 in the command field.
2.
field. Otherwise, double-click the transaction code FV50 in the menu path to proceed.
65

3. Enter Company Code if you see a pop-up screen
4. Enter Document Date
5. Enter Posting Date
6. Currency Defaults to Local Currency, and can be changed as needed.
7. Doc.Header Text This field is optional. Enter text appropriate for the entire
document
8. Reference fields This field is optional.. Enter data as appropriate
9. 1st line Item:
Enter GL account
Select Debit indicator
Enter Amount
Enter Cost center or Internal Order Required for P & L account
66
10. 2nd line Item:
Enter GL account
Select Credit indicator
Enter Amount
Enter Cost center or Internal Order Required for P & L account
Note: For expense account, a cost center is required. You need to scroll to the right to get
to cost center field.
11. Press Enter to validate the entries and you will see the screen below:
Step Action
12.
In the above screenshot the entries are validated and indicates that the balance is
zero and document is post able; otherwise you will see warning or error message.
13.
Click to simulate the entry and you will see the screen below.
67
14.
Click to return to the previous screen. Ignore the warning and press to continue.
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Step Action
15.
Click
NOTE: Clicking Save as completed will trigger work flow. If you Park it from the menu
Document (or by pressing F8 button), the system will not trigger work flow.
16.
17.
Press to continue that will trigger the Work Flow to the approver for further processing.
18.
You will see at the bottom of the screen.
Practice: FV50 - Park G/L Account Document
Scenario: Enter G/L Account Document
End of Transaction
69
FBV0- Post/Delete Parked Document
Introduction This transaction is used to post or delete a parked

document
Importance FBV0 transaction will be used to Park, Complete, Post or

Delete a previously Parked journal entry. It will be used by
approvers and creators of parked journal entries.
70
Demonstration FBV0- Post/Delete Parked Document
Step Action
1. Enter the transaction code FBV0 in the command field. OR
Follow the menu path: SAP MenuAccountingFinancial AccountingGeneral Ledger
AccountingDocumentParked DocumentsFBV0- Post/Delete Parked Document
2.
field.
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Step Action
3. Enter the document number, company code and fiscal year
4.
Click to proceed to next screen
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Step Action
5.
Click to choose one of the options.
• Delete
• Complete
• Park
• Post
 If you choose Complete, this would re submit the document for approval via
workflow. For this to happen, at least a field such as Doc. Header Text needs to be
changed.
 If post option is chosen, then the document will be posted and the system will
generate the confirmation.
For the purpose of this illustration, we will choose Delete option
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6. Choose Delete from the Document menu,
Step Action
7. From the menu, choose Document -> Delete. The system will produce the next screen:
74
Step Action
8. Click yes on the confirmation dialogue pop-up box,
9. System will display the confirmation for the deleted parked document.
Practice: FBV0- Post/Delete Parked Document
Scenario: Delete Parked Document
75
End of Transaction
76
ZFIINT08_JE - Excel-JE Upload
Introduction This system task is used to Upload multiple line items

journal entries, as well as multiple journal entries into SAP.
Importance ZFIINT08_JE is custom transaction created to Upload

journal entries in SAP, to save the time of manual entry
input.
77
Demonstration ZFIINT08_JE : Excel-JE Upload
Step Action
1. Enter the transaction code ZFIINT08_JE in the command field.
2.
field.
Demonstration ZFIINT08_JE : Excel-JE Upload

3. Enter Company Code: Required CA10/US10/MX50-MX92
4. Enter Document Type: Required SA or AB
5. Enter Posting Date: Required Date for posting JE
6. Enter Ledger Group : Not Mandatory
7. Enter Suspense GL Account : Required only when document contains more
than 900 line items for single sequence
8. Enter Suspense Profit Center: Required only when document contains more
than 900 line items for single sequence
9. Enter File Name: Required Use drop-down to upload file from Desktop
78
10. Click the path where the file is stored and double-click file
to select it.
11. Check the Test Run Check box
12. Click on Execute Button
79
Notes:
• Suspense GL and Profit Center are required when there were more than 900 line items
in a sequence.
• Single sequence vs. Multiple sequence logic on the upload template: SAP will create
one FI doc per sequence in the upload file. So if you have multiple sequences in the
upload file it will create multiple FI documents and if you have single sequence in the
upload file it will create single FI document provided you don’t exceed 900 line items for
that single sequence.
• Trading partner is a mandatory field if one of the GL account used from set ZTPGLACT
(total 41 GL accounts) mentioned in ZTPGLACT set.
• AB document type is used for intercompany postings and here we can use the multiple
trading partners in different line items in a document.
• Below is the upload file template screenshot and the Trading partner field is highlighted.
Upload Template for SA Upload Template for AB ZTPGLACT – GL Accounts

Doc Doc Type needs TP
Upload Template for Upload Template for ZTPGLACT.xls

SA Document.xls AB Document.xls
13. After File is uploaded successfully an output log is produced. It will indicate number of files
uploaded with 3 scenarios and 3 documents created.
In the Message Column, “No Errors Found in Document”. If there were any errors in input
file, message would be an error message, and users must work with data / format in the
upload file. E.g., Cost center missing, profit center missing or not authorization to post to
profit center etc.,
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Step Action
14. Click on to go back to previous screen from the Menu bar.
15. Uncheck and Click on Execute Button to park documents.
16. The Process is same for all JE uploads, based on the user requirement the document type
will change. When uploads contain more than 900 line item, SAP automatically split the
document at 900th line item and generate an offset entry to the suspense GL account and
Profit Center. All journal entries in the upload generate Parked documents.
Document Type “SA” used for normal Journal Entries and Document Type “AB” for Cross
Company Code Transactions.
User can view/display parked documents through FBV3/FB03. Document won’t display
through FBV3 if its posted by approver.
Practice: ZFIINT08_JE – Excel JE Upload
Scenario:
Upload and Park the multiple/multiple line item Journal Entries into
SAP.
*** End of Transaction ***
81
FB50 – Enter GL account document
Introduction This system task is to enter General Ledger accounts

document. In this transaction you may enter two or more
General Ledger line items.
Importance The business can post / enter GL account documents

including manual adjustment / correction journal entries
using this transaction.
82
Demonstration FB50 – Enter GL account document
Step Action
1. Accounting->Financial Accounting->General Ledger-
Use the menu path:
>Posting-> Enter G/L Account Document >> FB50 – Enter GL account document
Or
Enter the transaction code FB50 in the command field.
2.
field. Otherwise, double-click the transaction code FB50 in the menu path to proceed.
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FB50 – Enter GL account document
Step Action
3. Input Company Code in above screen and click on to go to next screen
Note: On occasion you may enter directly to the screen below when you access the transaction
FB50 from Easy Menu. From here you may change the company code by clicking on Company
code icon in the applications tool bar circled below.
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Step Action
4. Enter below details: Comments:
Document date:
05/31/2012
Document type: SA Enter standard document type for a journal entry
Company code: US10
Posting Date: 05/31/2012 Enter current or posting date desired
Currency: USD
Reference:
Header Text: Text related to the entire document
1st Line Item:
GL account: 4363000 Enter GL account from the chart
D/C: Debit Select the correct debit / credit indicator
Amount: 2.00
Internal Order: Select / Enter the account assignment object for posting to
this account. P & L accounts require an account assignment
Cost Center: object; balance sheet accounts don’t.
Profit Center: 1450
Text: enter appropriate Enter text that best describes this entry
description
NOTE: For tax relevant postings Sales and Use taxes are not relevant for GL postings.
Tax postings are relevant for AP and AR invoices.
2nd Line Item:
GL account: 3790000 Enter GL account from the chart
D/C: Credit Select the correct debit / credit indicator
Amount: 2.00
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Internal Order: Select / Enter the account assignment object for posting to
this account. P & L accounts require an account assignment
Cost Center: object; balance sheet accounts don’t.
Profit Center: 1450
Text: enter appropriate Enter text that best describes this entry
description
5. Once all data is entered, Go To Menu Bar  Document  Save as Completed as shown above
6. Click on Save as Completed, new screen pops up as below:
7. Click on continue button to Park the document

8. Message pops up at bottom of the screen with Parked Document number “
” and document is routed for approval through
workflow.
9.
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Practice: FB50 – Enter GL account document
Scenario: Post / Enter GL account document
End of Transaction
87
Chapter 3: …………….Periodic Processing
88
FBD2 - Change the Recurring Document
Introduction This system task is used to change a recurring document

posted to general Ledger account(s).
It is important to note that once a recurring entry document

has been saved in the system only certain fields on the
document can be changed. If a change is need to a field
that cannot be updated. The document must be deleted
and re-entered correctly.
Importance This task is needed to review and change the Recurring

document posted, or to change the editable fields in the
document.
89
Demonstration FBD2-Change Recurring Document
Step Action
1. Use the menu path: Accounting -> Financial Accounting -> General Ledger-> Reference
Recurring Document -> Change.
Or
Enter the transaction code FBD2 in the command field.
2.
field. Otherwise, double-click the transaction code FBD2 in the menu path to proceed.
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Demonstration FBD2-Change Recurring Document
Step Action
3. On Change Recurring Document. Initial Screen(All fields are required)
Enter Details Comments
Document number: 9100000000
Company Code: US10
Fiscal Year: 2012
If the document number is not known, it can be had from the Document List.
.You can search the document based on key field information.
• Document type
• Posting date
• Entry date
• Reference number
4.
Click or press the (Enter) key to proceed,
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Step Action
5.
Click Document Header icon to view and change header
6. Changeable Fields Comments
Doc.Header Text Update text as desired
Reference Update reference as desired
Click to confirm changes
7. From the menu choose: GoTo->Recurring entry data
Step Action
8. Changeable Fields Comments
Last run on Date up until which the final recurring entry is to be carried out. You can
change the date here to shorten or lengthen the life of the recurring runs.
Next run on The next recurring entry is carried out on the date entered here. During
every run of the recurring entry, this date is set automatically to the next
date. You can skip runs by changing this date.
Run Date You can change this date to post documents earlier or later in the month.
Deletion Indicator The indicator prevents the recurring entry from being carried out again. It
is set automatically after the last run, but can be set manually before the
last run if no further runs are required.
Copy texts By selecting this parameter the recurring entry document long texts (in
the document header and line items) are transferred to the actual
documents
9.
Click Save to update recurring data changes
10. Double-click on document line item to make changes
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Step Action
11. In the screen above you may make update the Assignment and Text fields
12.
Select Enter or Save .
13.
14.
Practice: FBD2- Change Recurring Document.
Scenario: Change fields in the recurring document.
End of Transaction
93
F.15 – Recurring Entry Documents
Introduction This system task is to display the list of Original Recurring

documents in the System
Importance The transaction to view original recurring entry documents.
94
Demonstration F.15 - List of Recurring Entry Documents
Step Action
1. Use the menu path: : Accounting >> Financial Accounting >> Periodic
Processing >> Recurring Entries >> F.15 – Lists
Or
2.
Click or press the (Enter) key to proceed, if you enter transaction code in the
command field. Otherwise, double-click the transaction code F.15 in the menu path to
proceed.
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3. Enter Co Code : US10/CA10/MX50-MX92
Required
Fiscal Year : Required Current Fiscal Year
4. General Selection : Input the posting Date or range when the recurring
Posting Date: documents created. So that it will display only those
documents which were created on the specific date.
5. Reference number: Input Reference number if you want to display only

specific documents which has the entered reference
number.
6. Further Selection: Optional for all fields in Further Selection. Enter the
values wherever required if you know which specific
documents needs to be displayed.
CPU Date: Date when created (this date should be SAP Server date)
Created by : input the user name whose documents needs to be
displayed. e.g., if you want to display only the Recurring
documents generated by you “input your “User Name””
Start Date, End date: These are the dates which first and last recurring
documents are posting.
Run Schedule: Always leave blank.
Deletion Indicator: Check if you want to view only the documents which are
set to delete.
Non-Filled Documents: If this instruction is selected, the recurring entry
documents which have not yet been executed are also
displayed.
Documents from Next Only the recurring entry original documents which are
Run: executed during the next run.
Calculation Period: Is only evaluated if the parameter "X - Documents of next

run" is selected.
Customer Account :
Customer Address If this parameter is set, the name and the address of the
Output: customer are issued in a single line above every
customer line item.
Vendor Account :
Vendor Address Output: If this parameter is set, the name and the address of the
Vendor are issued in a single line above every Vendor
line item.
Display GL Accounts: Log shows the GL Accounts in the line items.
G/L Account: Restrict the selection based on the GL Accounts. If you

input the GL account list displays the document contains
only those GL Accounts.
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Output Control : Optional, output
7. will be displayed based on the
selection Criteria
Alternative Account Number: Not If this parameter is set, the G/L account
Used number is replaced by the alternative account
number (from the company code-specific G/L
account master record)
Additional Header: Here you can enter a text as an additional

heading for the list output.
List Separation: Not Used If you select this parameter, then the system
separates the printout according to the
entries in the list separation table depending
the company code number.
Print Microfiche Line: If you select this parameter, a line in which
information for the microfiche film is
contained is printed in the top line of every
output page.
In the fixed part of the line item, the
following information is printed:
Client 3 characters
Date 8 characters
Time 6 characters
Report name 8 characters
Subsequent number 3 characters (always
001)
User 8 characters
Layout: User Can create their own If there is a variable part, its layout is
layouts to display report data. described in the report documentation.
8.
Click to Execute and create a log.
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Step Action
9. Report Display based on the layout and other fields selection as above.
10. Click on back arrow “ ” to go the main screen.
11.
Click to exit this transaction and go back to SAP Easy Access Menu.
Practice : F.15 – Recurring Entry document report.
Scenario : Display List of Recurring Entry document based on the search

criteria/all Recurring documents.
End of Transaction
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F-03 - Clear G/L Account
Introduction This transaction exists to clear open line items in GL

accounts.
Open items postings exist on GL account that you want to

clear manually. Transactions may be posted in different
currencies. The system will automatically calculate and post
exchange rate differences during the execution of this
transaction.
Importance Some Accounting documents may not be cleared during the

Automatic clearing program execution. F-03 enables manual
clearing for these documents.
99
Demonstration F-03 Clear G/L Account
Step Action
1.  Use the menu path Accounting  Financial Accounting  General
LedgerAccount  F-03 Clear
Or
Enter the transaction code F-03 in the command field.
Demonstration F-03 Clear G/L Account

Step Action
2. Update the following fields
Field Name Field Description Values
Account Code identifying the General Example: 1112016
Ledger account to be cleared
Company code Enter here required company Example: US10
code number
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Field Name Field Description Values
Clearing Date This is the posting date in the Example: 03/28/2012
document
Currency Example: USD
Period Number identifying a fiscal Defaulted from Clearing Date
month
Additional Selections Filter criteria for open line items Example: None
Clearing line items can be
filtered by any of the criteria
mentioned in the screen
Step Action
3.
Click Enter Button or Process Open Items to display open items
to be cleared. Choose Residual tab
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Note: If all open items are selected then please deselect them first:
Click Select all F7 Button .
Click Items Button . Deactivate Items
Optional: You can make settings in Editing options to “Selected items initially inactive”.
If the items are set as initially inactive then you do not have to deactivate them as shown in
the previous note
4.
Go to the Residual tab as shown below. You can sort and search for
the amounts to be cleared in the screen. Double click the amounts to be cleared.
102
Step Action
5. Select the documents to be cleared by double clicking the amounts
103
Step Action
6.
Go to menu and select Document  Simulate
104
Step Action
7.
Click Save Button to post your document.
8.
The message bar displays
End of Transaction
105
FB02 - Change Document
Introduction The transaction allows you to change an accounting

document.
Importance SAP allows you to change selected fields which are

informational in nature like Assignment, Text, and Reference
etc. It does not allow you to change basic accounting fields
like posting/document dates, amount, currency, account, cost
center etc.
106
Demonstration FB02 - Change Document
Step Action
Document >> FB02 - Change
Or
Enter the transaction code FB02 in the command field.
2.
107

3. Enter Document Number Enter Document Number that you want to make changes to
4. Enter Company Code Enter Company Code of the Document
5. Enter Fiscal Year Enter Fiscal Year in which the document was posted
Note: If you don't enter a fiscal year and Press Enter, and if the document exists in several
fiscal years, then double-click on the relevant fiscal year from the sub-screen.
6.
Press or hit Enter Key to go to the next screen
Step Action
The above screenshot shows the document display
7. Double-click on the line item you want to make changes and that will take you to the screen
below:
108
8. Assignment and Text fields are open for changes. Based on configuration
9. For changes to further line items Press to go the next line Update fields as
item, or necessary
click on the back button and double-clicking on a line item.

10.
For changes to header Section of the document, Press
button from line item or overview screen to get the following
pop-up:
109
11. You can make changes to Doc. Header Text and Reference.
12.
Press or hit Enter to confirm changes
13.
Click button to save the changes.
End of Transaction
110
FB03 – Display FI Document
Introduction This system task is used to display an FI Document

including AR, AP and G/L documents
Importance This transaction can be used to display both posted and

parked documents, including Customers, Vendors and G/L
account Documents
111
FB03 – Display an FI Document
Demonstration
Step Action
1. To Display a document, follow the below menu path: Accounting Financial Accounting
General Ledger Document FB03 – Display, or
Enter the transaction code FB03 in the command field and hit enter
2.
112
Demonstration FB03 – Display an FI Document
Step Action
3. Details to be Entered Comments
Document Number: e.g. 18000000000 A key that identifies each document in a
(Required) company code in a specific fiscal year. It
can any document: invoice or clearing
document
Company code : e.g. US10 (Required)
Fiscal year: e.g. 2012 (Required) Year in which the above document is
posted.
Note: User Can either enter the document number manually or get the document number
from the Document List icon .
Steps to get the Document list
I. Click on icon.
II. Enter selection parameters to restrict the document list.
a. For e.g. enter company code CA10 to restrict the document list to the
company code CA10, Fiscal Year and Posting date.
III. Click on icon to EXECUTE.
IV. Document list will be displayed.
V. Double click on the Document to Display.
4. If Data is entered manually in the initial screen below, Hit Enter
113
Initial Screen
Hit Enter
System will display the document: Data entry view
Step Action
5. User can Display the document header data by clicking on the icon.
114
Step Action
6. Click on icon to continue.
7. User can display the document in General Ledger View
Click on
115
Step Action
8. Click on Entry view to go back to the previous screen.

9. Double click on the line item to view line items details:
116
Step Action
10. Click on “Additional Data” for more information – see pop-up in the next screen
11.
Click on icon to continue. Click on icon to go back to Entry view
12.
If you are finished displaying the Document, click to return to the previous screen.
13.
Practice: FB03 – Display an FI Document
Scenario: Display and FI Document including Customers, Vendors and G/L

documents
End of Transaction
117
OB52 – Open and Close Posting Periods
Introduction This system task is used to specify for each posting variant
which posting periods are open for posting. System design
contains two time intervals (time period 1 and time period 2). In
each interval, specify a period lower limit, a period upper limit,
and the fiscal year.
- Specify the periods permitted for posting.

- First enter the periods permitted for posting for all
variants (minimum entry).
- Then add entries for account types or account areas if
the periods are to be further restricted for specific
accounts.
- In addition, you may enter an authorization group for
each time period 1 in order to limit user access.
Importance SAP system automatically determines the posting period and

fiscal year based on the posting date entered. (Only special
period needs to be manually changed). Posting periods are
used to ensure postings occur in allowed periods and
authorized users.
Several Company codes can use same posting period

variant.
118
Demonstration OB52 – Open and Close Posting Periods
Step Action
1.
Enter the Transaction code OB52 in the command field and hit enter
119
120
Step Action
System will display the Posting Periods: Specify Time Intervals – window Above
2. Caution/Information before executing and adding the entry
There must be a minimum entry for each variant. This entry must have + in column A
(Accounting type) and the columns From Account and To Account must not contain
entries. In the columns for the posting periods, specify the periods you want to always be
open in this variant. With further entries, you define more specifically which periods are to
be open for which accounts.
There are many Accounts types
Entries must exist for Customers, Vendors, Materials, Assets, +, G/L Accounts.
3. User can update the existing period controls - Select the entries relating to a single
company code (posting period variant)
4. Above information states that for US10, only period 1 to 3 is open for 2012. User can
change the data for example and make periods open for periods 6 to 7
5. Click on SAVE once the required information is entered.
121
Step Action
Determine your next action with the table below:
If…. Then…
Entries needs to be deleted Select the entry and click on
To Create a new entry
Click on
To Change the entry Click
6.
If you are finished displaying report, click to return to the previous screen
7.
Practice: OB52 – Open and Close Posting Periods
Scenario: Opening and Closing the Posting Periods
End of Transaction
122
FBV2 - Change Park Document
Introduction The transaction allows you to change a parked accounting

document.
Importance SAP allows you to change all fields of a Parked Document

including adding attachments.
123
Demonstration FBV2 - Change Document
Step Action
Document >> Parked Documents>>FBV2 - Change
Or
Enter the transaction code FBV2 in the command field.
2.
field. Otherwise, double-click the transaction code FBV2 in the menu path to proceed.
124

3. Enter Document Number Enter Document Number that you want to make changes to
4. Enter Company Code Enter Company Code of the Document
5. Enter Fiscal Year Enter Fiscal Year in which the document was posted
Note: If you don't enter a fiscal year and Press Enter, and if the document exists in several
fiscal years, then double-click on the relevant fiscal year from the sub-screen.
6.
Press or hit Enter Key to go to the next screen
125
Step Action
7. Select a line item and click on the details icon
126
8. Note that all fields are open for change. This is based on
configuration
9. To insert attachments to this document:
• Click the Services Object icon and,
• On the resulting pop-up click the create icon
• Then click Create Attachment
127
10. In the resulting Explorer pop-up, find and double click the attachment you want to attach
128
11. After the document is attached the Explorer window is automatically closed.
• Click the close icon to close the remaining popup
• Click on the back button to return to the document overview
• Click to SAVE your document.
12. To view attachments to this document:
• Click the Services Object icon
• On the resulting pop-up click the Attachment list icon
• Click on the Attachment you want to select
• Then click the display icon to open document
129
13. After completing your review, click the cancel icon on the respective pop-ups to exit this
function.
14. For changes to further line items Press to go the next line Update fields as
item necessary
15.
When complete click on the back button return to the
130
16. You may make changes to the fields in the document header. i.e. Doc. Header Text or
Reference, etc.
17.
Press or hit Enter to confirm changes
18.
Click button to save the changes.
End of Transaction
131
Chapter 4: …………..Reporting
132
133
S_ALR_87012291 - Line Item Journal
Introduction
S_ALR_87012291 is the FI report that lists GL, AR. AP,
Fixed Assets and Materials documents posted in the
system. It is a useful report for Audit Purpose.
Importance The line item journal creates an overview of the selected posting
documents. Among other things, the posting date, the document
number, document date, the line item, the posting key, the special
G/L indicator, the indicator for sales-related, the account numbers,
the user that created documents and the amounts are output.
Sorting is carried out in the following sequence:

• Company code
• Account type
• Document type
• Target sales type
• Posting period
• Posting date
• Day of the entry
• Document date
• Line item
NOTE: Since this report is information intensive, it

is suggested to run the report separately for GL, AR, AP
or Fixed Assets. Also if you run it separately and still
takes time, it is advised to narrow down the selection by
Posting Dates or Document Numbers.
NOTE: When you run the report, all applications

(GL, AR, AP, FA and Materials) will be selected by
default. So ensure that the application you want to see is
checked and uncheck all other applications that you do
not want to include in the report. For example, you are
running GL: Then make certain that GL is checked and
make sure that AR, AP, FA and Materials are unchecked.
NOTE: If you run just AP or AR or FA, you will see

the line items of just vendor, customer or FA.
134
Demonstration
S_ALR_87012291 - Line Item Journal
Step Action
1. Use the menu path: Accounting >> Financial Accounting >> GL >> Information
System >> GL Reports (New) >> Document >> General >> S_ALR_87012291 - Line
Item Journal
Or
Enter the transaction code S_ALR_87012291 in the command field.
2.
field. Otherwise, double-click the transaction code S_ALR_87012291 in the menu path to
proceed.
135
Demonstration S_ALR_87012291 - Line Item Journal

4. Entering Document Number or Range will restrict the
selection
5. Enter Fiscal Year
6. Ledger is defaulted to 0L main ledger. You may also run the report for
a Local Ledger
7. Select the areas that you want to run for (Example GL)
and uncheck other buttons
8. Standard Documents are the financial documents posted
in the system
9. Statistical Postings are Noted Items (Example: Down
Payment Request)
10. If you want to see Recurring Documents, check that button
11. Preliminary entry is for Parked Documents. Checking that
button will display all parked documents.
12.
Click or press the F8 to execute the report.
136
Demonstration S_ALR_87012291 - Line Item Journal

13. The list contains line item journal of the posting documents. Details
such as, the posting date, the document number, document date,
the line item, the posting key, the special G/L indicator, the indicator
for sales-related, the account numbers, the user that created
documents and the amounts are displayed.
NOTE: The last column Document Status denotes the following:
Empty: Standard Document
S: Statistical Postings (Noted Items)
D: Recurring Entry
V: Parked Documents
137
Practice: S_ALR_87012291 - Line Item Journal
Scenario: Line Item Journal
End of Transaction
138
S_ALR_87012328 – G/L Account List
Introduction You can use it for informational and documentation purposes.
Importance The Chart of Accounts program is used to display G/L account

master data which is not specific to the company code and print
out G/L account lists.
139
Demonstration S_ALR_87012328 – G/L Account List
140
Step Action
Use one of the menu path:
1. • General Ledger
Accounting Financial AccountingGeneral Ledger → Information
System → General Ledger Reports (New) → Master Data → G/L Account List
• Enter the transaction code S_ALR_87012328 in the command field.

2.
field. Otherwise, double-click the transaction code S_ALR_87012328 in the menu path to
proceed.
141
142
Step Action
3.
Field Name Description
G/L Account [REQUIRED] The G/L account number identifies the G/L account in
the chart of accounts. They represent the categories or
classifications of assets, liabilities, fund equity, revenues
and expenditures at the lowest level of detail necessary.
Either a specific G/L account or a range of G/L accounts
can be specified to display changes to the master data.
Chart of Accounts [REQUIRED] A classification scheme consisting of a group of general

ledger (G/L) accounts. A chart of accounts provides a
framework for the recording of values, in order to ensure
an orderly rendering of accounting data. This uniquely
identifies a specific chart of Accounts.
Cooper Chart of Accounts: OCOA
Charts of accts not assigned Please select as needed. This indicator determines the
total number or the type of the charts of accounts from
which you want to select data.
Company Code : E.g. US10 The Company Code is an organizational unit within
[REQUIRED] financial accounting.
Enter a company code or Run it open for all company

codes.
F/S Version Assignment (optional) Specifies the key which identifies the balance sheet and
profit and loss statement version.
Output Control Relevant data will be displayed in the report based on

“output” selection made.
4.
Click to generate a list of the required documents.
143
Step Action
Output layout:
Step Action
5. Determine your next action with the table below:
If…. Then…
you are finished displaying the
information
6.
144
Practice: S_ALR_87012328 – G/L Account List
Scenario: The system displays the G/L account number and long text first.
Double-click an account in the list to display additional master data that
is not specific to the company code.
End of Transaction
145
Chapter 5:…………….Other Transactions
146
F.13 – Automatic Clearing
Introduction This system task is used to clear multiple off-setting open

items managed documents in mass execution.
Importance The clearing function in SAP allows the user to process open
items in vendor, Customer and General Ledger. The clearing
function can be executed either Automatically or manually in
the system.
F.13 is the automatic clearing function. Automatic clearing

done based on certain pre-requisites.
147
Demonstration F.13 Automatic Clearing
Step Action
1. Use the menu path: : Accounting >> Financial Accounting >> Periodic Processing >>
Automatic Clearing >> F.13 - Without Specification of Clearing Currency
Or
2.
148
Step Action
3. Enter Selection options:
Action Comments
Co Code : US10/CA10/MX50 – MX92
Fiscal Year : 2012 - Required
Assignment: Optional Assignment number is an additional
information reference field in the line item.
You define the rules for the layout of the
assignment number field in the
Implementation Guide (IMG) under Determine
Standard Sorting for Line Items.
Document Number : Optional (The document number is the key the system
uses to access the accounting document)
Posting Date : Optional
Select Customers: If you select this field, then all customer open
items which are not special G/L transactions
are selected.
Special GL Transactions: Optional If you select this field, then all open items on
the debit side which are special G/L
transactions are selected. Bills of exchange
are excluded.
Special G/L Indicator-Custom: Optional Indicator which identifies a special G/L
transaction
Customers: Optional If its customer clearing input the customers or
range of customer.
Grouping by Payment Advice: Optional This indicator has the effect that only those
customer items are selected that was
assigned and confirmed using the application
"Assign items". The documents are then
grouped automatically using the payment
advice number. This means that the
corresponding (alternative) Customizing
grouping rules are not taken into account.
Select Vendors : Optional You select this field, then all vendor open
items which are not special G/L transactions
are selected
Special G/L Transactions: Optional If you select this field, then all open items on
the credit side which are special G/L
transactions are selected. Bills of exchange
are excluded.
Special G/L Indicator-Vendors: Optional Only when we are selecting vendors.
Otherwise it should be Blank. (Indicator which
identifies a special G/L transaction)
Vendors: Optional if it’s Vendors clearing input the Vendors
range of customer.
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Step Action
4. Selection Options Comments
Select GL Accounts: Select this check box, if you want to clear the
GL Account.
G/L Accounts: Optional Select the GL accounts and range of
accounts.
GR/IR account Special Process: Not Required only when you do the GR/IR
Required Clearing process, as we don’t have MM
implemented, no need to check this check
box.
Maximum Number of Groups: Not This indicator has the effect that, for G/L
Required accounts only, the creation of document
groups (created according to grouping criteria)
is terminated when this limit is reached, and
the actual clearing process is triggered for the
clearable documents contained in the groups.
150
Step Action
5.
Posting Parameters: Comments
Clearing Date :
Enter Clearing Date
Period: Period will be determined based on the Clearing

Date, no need to input the same
Date from Most Recent Documents:
If you set this indicator, the clearing date for a
group of documents if the posting date of the
most recent document within the group.
Include Tolerances:
This has the effect that tolerance
groups/tolerances are taken into account during
clearing transactions for customer, vendor, and
G/L accounts. A clearing transaction is then
carried out for each group of documents, taking
account of the maximum permitted difference (for
example, rounding difference).
Permit Individual Line Item : This has the effect that when taking account of
tolerances/tolerance groups, a group of
documents created according to grouping criteria
and consisting of single line items, is also
permitted for a clearing transaction
Include Supplement Account
Assignments: Has the effect that documents are not cleared if
the clearing document contains automatically
generated line items that can usually be changed
by manual clearing.
Test Run:
Check the Test Run Check box , this
will provide log for analysis before doing the
production run.
Minimum Number of Line Items:
Improves program performance (for large
numbers of documents) since the clearing
transaction is only called up when this minimum
number of line items has been reached.
Documents for clearing are then collected
internally by the program until the minimum
number is reached.
151
Action Comment
Output Control: is check boxes are basically providing the output
of above execution. Keep all the check boxes
are checked in.
Documents which can be cleared: Has the effect that you receive a detailed list of
the line items selected that can be cleared.
Groups of items that meet both the system criteria
and the user criteria are grouped.
Output Documents That Cannot Be Has the effect that you receive a detailed list of
Cleared: the line items selected that cannot be cleared.
Groups of items that meet both the system criteria
and the user criteria are grouped together.
Display Error Messages: You can use the error log to analyze why a group
of line items that could be cleared is not cleared.
6.
Click to Execute and create a log. Log displays a below.
152
Step Action
7. Log shows that the documents which are going to clear, this will be used to analyze the
documents which cannot be cleared.
8. Click on back arrow to go the main screen.
9.
Uncheck Test Run box and Click on Execute for a production run
10. At bottom of the SAP screen Warning Message Appears ,
it’s just a warning message that you are running this in production environment. Click Enter
to proceed further.
11.
Click to exit this transaction twice to go back to SAP Easy Access Menu.
Note: 1. This Program is used to clear the open items only.

2. The GL account must be Open Item Managed (OIM) to facilitate clearing.
Practice : F.13 – Automatic Clearing
Scenario : Clear the open items automatically.
End of Transaction
153
ZFISPE31– AP Aging Report
Introduction An A/P Aging report is required for cash flow projections,

metrics, and department management. A custom A/P
Aging report is developed for this purpose.
Importance Process Efficiency – This report is intended to provide A/P

management team information that is critical to manage the
department and provide required cash flow forecast
information.
154
Demonstration ZFISPE31 – AP Aging Report
Step Action
1. Enter the transaction code ZFISPE31 in the command field.
2.
field.
Demonstration ZFISPE31 – AP Aging Report
155
Step Action
3. Enter details for the following fields:
• Company Code: Mandatory
• Worklist: Either Worklist (or)
• Vendor: Vendor
• Profit Center: Optional. Report can be executed restricting to specific Profit Centers
• Segment: Optional. Report can be executed restricting to specific Segments
• Sp. GL: Optional.
• GL Account: Optional.
• Document type: Optional
• Open items at Key date: Key date is mandatory and report can be executed for a
specific key date and all the open items post as on that date which may be over due
and due in future will be displayed.
4. Aging list: Report has the capability to populate the aging buckets dynamically thru selection
parameters and displayed on report header which was passed on selection screen
5. Currency Type:
• Local Currency
• Document Currency:
• Group Currency:
Select one of the currencies. The report has the option to populate the aging buckets in
selected Local or Document or Group currency
6. Report Header:
• Aging Summary: Displays the summary level information
• Aging details: Displays detailed level information.
7. Aging Type:
Past Due Aging: Report has Aging & Forecast capabilities so based on the Below options
selected report will generate the aging buckets for either Aging or forecast along with Not
yet due or Past Due.
Due in Forecast: Report has Aging & Forecast capabilities so based on the Below options
selected report will generate the aging buckets for either Aging or forecast along with Not
yet due or Past Due.
8. Layout Selection: ALV layouts are defined and selected to restrict the number of columns,
sorting, summarizing, etc. Select the relevant Layout
9.
Click to run the report foreground. Alternatively, you can execute the repot as a
background job by selecting Program-> execute in background.
156
10.
Note: If executed as a background job, a background job gets trigerred. Please make sure
the job is in finished status in transaction code SMX before the out is displayed in the spool.
11. Go to SP02 to view the report spool.
If the report is executed in foreground, here is how the output looks.
157
The report is displayed with various columns based on the layout selected. You can change
layout or choose additional fields in the layout from the change layout option.
12.
Select to convert the data into PDF.
The output device is populated with the printer, defined in your user profile by default.
13
Select continue
14.
Select continue
158
15. Give the file name. Make sure the extension .PDF is selected for the file name.
16. Select to exit from this transaction to SAP EASY ACCESS MENU
Practice: ZFISPE31 – AP Aging Report
Scenario: Display AP aging report with various options.
159
FAGLB03 – G/L Account Balance Display
Introduction This system task is used to display the balances of the

individual posting periods for your G/L accounts. To
do so, you specify the ledger for which you want to
display the G/L account balances.
Importance Often times there are a need to view the account balance
for a General Ledger Account. The system displays
the debit and credit balances of the individual posting
periods separately as well as the cumulated balance
of the G/L account or of the first G/L account from the
G/L account interval. In the display, you have the
following options:
• You can navigate to the flexible Line Item display for

a given G/L account balance.
• You can change the currency in which the balances

are displayed
• The interactive characteristics defined for each ledger

in Customizing can be used as filter characteristics in
the G/L account balance display. From the balance
display, you can dynamically define the allowed
entries for these interactive characteristics.
160
Demonstration FAGLB03 – G/L Account Balance Display
Step Action
Account >> FAGLB03 – Display Balances (New)
Or
Enter the transaction code FAGLB03 in the command field.
2.
field. Otherwise, double-click the transaction code FAGLB03 in the menu path to proceed.
161
Demonstration FAGLB03 – G/L Account Balance Display
Step Action
3. Enter GL account number, account range, or selected accounts. [Required Entry]
4. Enter company code. [Required Entry]
5. Use the following process to filter on Profit Center: [Required Entry for PC reporting]
A. Select Custom Selections Click button on the Application tool bar
B. Select / Click General Ledger Line Double-click Profit Center node to make this a
Items selection option
Enter Profit Center value and click (save button) to return to the selection option screen
162
Step Action
6.
Click to generate a list of the required documents.
Demonstration FAGLB03 – Balance Display: G/L Accounts for the Ledger 0L
163
Step Action
7. You can also Display a range of GL accounts, and also for multiple company codes by
choosing the relevant parameters in the opening screen. In the following screen, a range of
GL accounts, for the company codes MX50 to MX92 for Fiscal year 2012 are the chosen
parameters.
164
8. The output for the accounts chosen above is as below:
165
9.
To show the individual accounts and their balances, choose in

the above screen. A pop-up screen will show that accounts by company codes that have
balances as shown below. You can then choose individual accounts for display by choosing
an account from the list.
166
10. Choose to display 1114020/MX92 from the list. The output screen changes as shown
below. Note that the account balances are shown in Company code currency, MXN.
167
11. You can depict the account balance for the above chosen account in currency other than
company code currency, by choosing the :Change Display Currency Icon
Selection Values screen will appear as shown below:
Explanation: Document currency – the transaction currency which was used to enter using
this GL account, in this case USD.
Company Code Currency: This is Local Currency 1 – Mexican Peso
Company code Currency: This is Local Currency 2 – Also Mexican Peso, by definition, the
distinction in Local Currency 2 being it is related to Profit Center valuation according to the
configuration set up.
Group Currency: This is Local Currency 3 – set up as USD for all CSA company codes.
168
12. By choosing the Document Currency option, you will be able to see the display in Document
currency. See screenshot below:
169
13.
You can click on to display additional characteristics like profit
center/s for the above balances. Remember in the initial screen we chose Profit Center
1450 through the Dynamic selection option. If this was not the case, the “Display More
Chars” list will show all the profit centers that were parts of postings to this account on
display.
After display, you may choose to hide the additional characteristics by choosing
option.
170
14. You may be able to branch off to line item display from this screen. Double-click an
amount in the account balance display to display the line items that make up this
balance. You have the following options for this:
Line Item To Be Clarified Cursor Position for Double-Click
Line items from previous year Cumulated balance in the Balance Carry
forward line
Line items from a period Desired period
Debit or credit line items from a Debit or credit amount in the desired
period period
All debit or credit line items Debit or credit amount in the Totals line
171
15. The line item shown below relates to Period 6 for account 1114020/MX92/2012
Step Action
16. Select the line item and click the eye-glass to display document: Line Item screen.
172
Demonstration FAGLL03 – Display/Change G/L Line Items
Alternatively, select document to display and from the menu select: Environment>>Display
Document for the same result
173
Step Action
17. Determine your next action with the table below:
If…. Then…
changes are required
Click to change from “Display mode” to
“Change mode” and make the required changes.
header text information need to be
displayed Click to access the Document Header Dialog
Box.
Display document header and line Click for an overview of the Document items.
items (document overview)
you are finished displaying the
information
18.
Practice: FAGLB03 – GL Account Balance Display
Scenario: Display the balance for a G/L account, filter by profit center, view
balances in different local currencies as well as document currency,
and branch off to analyze the line item details.
174

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CSA SAP

Chapter 1: …………….Master Data Processing ........................................................................... 5

FSP0 - Create/Display/Change/Block G/L accounts in Chart of Accounts ........................................ 7

FSS3 – Display/Edit GL account company code data.............................................................................. 23

Chapter 2: …………….Processing Transactions ...................................................................... 29

FBS1 - Enter Accrual/Deferral Document.................................................................................................. 30

SBWP – Business Workplace............................................................................................................................. 36

F.81 - Reverse Accrual Document ................................................................................................................. 45

FBD1 – Entering Recurring Entry ................................................................................................................. 50

F.14 – Create Posting Documents from Recurring Documents .......................................................... 57

SM35 – Batch Input Session Processing...................................................................................................... 61

FV50 - Park G/L Account Document ............................................................................................................ 64

FBV0- Post/Delete Parked Document ......................................................................................................... 70

ZFIINT08_JE - Excel-JE Upload ............................................................................................................................ 77

FB50 – Enter GL account document ............................................................................................................. 82

Chapter 3: …………….Periodic Processing .................................................................................. 88

FBD2 - Change the Recurring Document .................................................................................................... 89

F.15 – Recurring Entry Documents...................................................................................................................... 94

F-03 - Clear G/L Account .................................................................................................................................. 99

FB02 - Change Document ............................................................................................................................... 106

FB03 – Display FI Document ......................................................................................................................... 111

OB52 – Open and Close Posting Periods................................................................................................... 118

FBV2 - Change Park Document .................................................................................................................... 123

S_ALR_87012291 - Line Item Journal ........................................................................................................ 134

S_ALR_87012328 – G/L Account List.......................................................................................................... 139

Chapter 5:…………….Other Transactions ................................................................................... 146

F.13 – Automatic Clearing .................................................................................................................................. 147

ZFISPE31– AP Aging Report ...................................................................................................................... 154

FAGLB03 – G/L Account Balance Display............................................................................................ 160

Introduction G/L account master records consist of a chart of accounts

Importance Use this procedure to create, display, change, or block G/L

Demonstration FSP0 – Create G/L Account Chart of Accounts data

Enter Chart of Accounts (Required)

Enter Chart of Accounts (Required)

Enter Chart of Accounts (Required)

Click to create new GL account

Create P&L Account

Create a Balance Sheet Account

Functional Area: Organizational unit in accounting that classifies the expenses of an

13. Enter Long Text (Required)

Scenario: Create G/L account Chart of accounts data (without

Introduction The system allows making changes/display in General

Importance The system allows making changes in General Ledger .

Enter the transaction code FSS3 in the command field.

You can display all fields in company code data of GL account.

Practice: FSS3 – Display/Edit G/L account company code data

Scenario: Display/Edit G/L account company code data

Introduction FBS1 Transaction enables to post an accrual document

Importance Posting an accrual document is a period end process.

NOTE: When you post the accrual document, it will

Step Action Comments

Step Action Comments

Demonstration FBS1 - Enter Accrual/Deferral Document

Step Action Comments

Sending to distribution lists

Incoming documents can be distributed centrally or can

Administration of folders and documents

- User-specific private folders

Importance The Business Workplace provides a standard working

SAP Menu  Office  SBWP - Workplace

Click on icon to navigate to Workplace

User also has an ability approve a single document.

* End of Transaction *