END-USER TRAINING MANUAL

Time Management

Document Name Date Author Reviewed By

Personnel Administration 15/11/2017 Salma Moustafa Amira Farouk

Manual

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Table of Contents

Introduction……………………………………………………………………………………………..3
Training objective……………………………………………………………………………….………3
Target audience…………………………………………………………………………..……….……..4
Procedures Execution……………………………………………………………………....……….…...4
Create or copy Planned Working Time……………………...……………………………….………….5
Create or Copy Absence Quota…………………………………………………….……….……………8

Create or Copy Absences………………………………………………….……………………………..9

Fast Entry………………………………………………………………….,……………………………13

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INTRODUCTION
This training manual will describe all the procedures on the system that are performed within a day or
routinely. For these procedures, we will provide a detailed explanation and after the completion of this
training, you will be able to handle professionally these daily procedures.

TRAINING OBJECTIVES

Upon completion of this course, process users will be familiar and know the following activities:
Record Working time and Processing
 Generate absence quota
 Enter absences

This process describes the methods available to enter employees’ time data
Time entry process covers below business scenarios:
 Absence data overview
 Display Absence Quota Information
Processing Time This includes:
 Maintaining time data
 Absence Administration`

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TARGET AUDIENCE

Key/process users of Time Management

PROCEDURES EXECUTION

Tips and Tricks

 Use CHECK mark or press ENTER key to refresh screen.

 Save [Ctrl +S] : allow you to save the data added or changes.

 Back [F3] : allow you to go back to the previous screen.

 Cancel [Shift + F2] : allow you to cancel the current action being performed.

 Exit [Shift + F3] : allow you to return to the main menu.

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Create or Copy Planned Working Time

Execute screen via:

Human resources  Personnel Management Administration

Via Menu Path
HR Master Data Maintain
Via Transaction Code PA30

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1. Select PA30

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The following screen will appear:

2. Select personnel number of the employee

3. Select Time management data Tab.
4. Select/enter Infotype 0007 (Planned Working Time)
5. Press the Select icon (F5) if it is being created for the first time, for changes click on (Shift+F9) to
copy.

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1. Enter/edit details accordingly, Work schedule rule or Time management status.
2. Press (Ctrl+S) to save.

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Create or Copy Absence Quota:

1. Select personnel number of the employee

2. Select Time management data Tab.
3. Select/enter Infotype 2006 (Absence Quotas)
4. Press the Select icon (F5) if it is being created for the first time, for changes click on (Shift+F9) to
copy.
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1. Enter/edit details accordingly, Change Category or Quota number as needed.
2. Press (Ctrl+S) to save.

3. Employee quota has been generated.

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Create or Copy Absences:

1. Select personnel number of the employee

2. Select Time management data Tab.
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3. Select/enter Infotype 2001 (Absences)
4. Press the Select icon (F5) if it is being created for the first time, for changes click on (Shift+F9) to
copy.

1. The pop-up menu shown above will appear.

2. Choose a subtype.
3. Press enter.

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1. Enter the start and end date for the days of absence.
2. Press (Ctrl+S) to save.

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Fast Entry
Fast entry enables maintenance of some info types in bulk. There can be two scenarios, either maintenance of
multiple infotypes for one or more employees or one wage type for multiple employees. This transaction is used for
specific infotypes only.

Execute screen via:

Human resources  Time Management Administration

Via Menu Path Time Data Fast Entry

Via Transaction Code PA71

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Following screen will appear:

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1. Enter ‘Period’ for which the record has to be created.

2. Select/enter infotype number and subtype if only one wage type has to be maintained

3. Click (F5) to create or (F6) to change existing records.

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The following screen will appear,

1. Enter personnel number in the first column, corresponding names will appear automatically
2. Subtype number (if not entered in the initial screen) in the second column
3. Third and Forth columns are irrelevant
4. Start Date in the Fifth and End Date in the sixth columns
5. After entering the data, Save your entries by clicking (Ctrl+S) to save the data
6. You can also copy from other applications, such as MS Excel, and paste the data onto these columns.

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Generate absence quota run
Execute screen via:

Human resources  Time management

Via Menu Path AdministrationTools  Tool Selection
Attendance/Absence Generate Absence Quotas
Via Transaction Code PT_QTA00

The following screen should appear:

1. Enter the period

2. Select personnel number, or multiple personnel numbers from
3. Choose quota type, or leave the field empty to run quotas for all employees on the system for the selected
period.
4. Click execute

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The quota is now updated.

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