HR

management system
case studies

horia.popa@icoldo.com
catalin.darie@qwebsolutions.eu
www.sinapsi.ro
 Company overview

Q Web Solution was founded in 2007. It is a Romanian company based in Iasi. Our mission is to
enable our partners to maximize their potential by leveraging the features of Sinapsi.

With more than 10 years of experience in analysis, design and implementation of medium,
large business applications, we are continuously searching for efficiency, simplicity and
ergonomics in our solutions.

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 Customers
Reference person
Delphi Diesel Romania chose Sinapsi to
Edurom is an important player in the recruitment
Catalin Constantin implement a system for planning, prediction and
area, not only for the IT sector, but also for other
load monitoring of engineers activities.
industries as well. HR Manager

The plant has 700+ engineers.

Through Sinapsi HR, Edurom manages to centralize &
analyze the information that is flowing through their
Project planning, activity declaration, organizing
recruitment processes. The system provides easy to
projects, statistics & KPIs for management
use & share real-time status and analysis for all their
decisions.
recruitment projects.

SCC is the largest independent Information

Reference person Technology services business in Europe. SCC Romania is Reference person
using Sinapsi HR to manage over 50 HR and HR-related
Iulia Randasu processes.
Paul Zaharia
Recruitment Manager Lead Process Engineer
Through Sinapsi, not only that the load on the HR
Test & F/o Pumps
department significantly lowered, but at the same time, the
solution provides, for stake-holders, the needed visibility
and interaction with the HR department.

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 HR management system
Recruitment
The Sinapsi HR Management system is a web based,
BPM oriented application. It is a highly flexible and
customizable product with focus on delivering On boarding

valuable results to the customers in a timely fashion.

Employee
management
Our HR management system covers all areas of
interest of an HR department including: Recruitment,
Career
On boarding, Employee management, Career management

management, Exit and Succession

Exit /
Succession

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 Recruitment - overview
The recruitment module is built using the latest, Offer
industry standard, methodologies. With deployments
in SMEs and corporations as well, it integrates Operational
screening &
solutions for the whole range of HR issues. vetting

Data gathering, HR
screening
Our solution is focused on usability and performance,
providing valuable tools for all the stake-holders. This
Sourcing, Recruitment Agencies,
results in an easy integration and fast adoption. Referrals, Internal transitions,
Applications, etc.

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 Recruitment - core benefits
Formalized & easy to use
Visibility processes
HR Executive Manager
HR Analytics Visual representation of the
Real time reporting recruitment pipeline
No unnecessary communication Mitigation of risks due to
Direct introduction
SLA based escalation miscommunication or lack of
of referrals
Full history & traceability processes

Team Performance analytics Open positions

SLA based escalation Visibility into the recruitment
Formal and real time interaction process
with the other departments Event based notifications &
Full history & traceability escalations
Executive HR Recruiter Employee

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 Onboarding – overview
The onboarding module is designed to minimize
induction time while maximizing the efficiency of the
process. At every step the new employees are guided Documentation Questionnaires and
inquiries to validate
to the next step. In parallel, the stake-holder have
Company organigram Access to mandatory the induction process
real time access to the progress of the onboarding
Department to read documents
process. organizational chart Access to tutorials and Validation
Process documentation courses
The default processes can be tweaked by power users Employee portal
should the need appear. Also, new induction Orientation
processes can be easily added using an existing
template.

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 Onboarding - core benefits
Visibility
HR Executive Employee
HR Analytics Open positions
Real time reporting Visibility into the recruitment
No unnecessary communication process
SLA based escalation Event based notifications &
Full history & traceability escalations

SLA based escalation Direct introduction

Formalized and real time of referrals
interaction with the other
departments
Full history & traceability
Executive Real time reporting Manager
Process history is tracked in the
employee card

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 Employee management
The employee management module is one of the HR Portal
fundamental blocks of the internal HR team. It is • Employee profile
• Attendance cards
designed to maximizing employee engagement while • Company benefits
• Employee self-service for
also giving visibility to all the stake-holders into the certificates
Teams
• Team management
• Group management
• Interaction across teams
based on clear processes

HR status & processes.

This module also provides essential tools and

processes that allow employees to interact with the Company insights BI & Reporting
• Organizational chart • Employee competence tracking
HR department. • Company news stream • Performance management
• Department news stream • Process efficiency analysis

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 Employee mgmt. - core benefits
HR Executive Visibility into the employees in Employee
Visibility into the employee his/her team
status Event based notifications &
Real time reporting escalations
SLA based escalation Full history & traceability for
Full history & traceability the employees

SLA based escalation Easy interaction with

Formal and real time interaction the HR department
with the employees
Full history & traceability

Executive Manager

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 Career management
Competencies &
Performance
career path
HR portal for performance HR portal for self conducted
evaluation (employee view) competency tests
Dynamic performance HR portal for career overview
indicators (eligible / non-eligible
positions)
Talent grid
Questionnaire management
Company competency
domains & grades
Automatic proposals for job
promotions & risk evaluation
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Training courses
Self service courses
Courses (written examination
/ online examination)
www.sinapsi.ro
Self service Self service
training site training site
Portal sites for training area Booking
Annotation support Trainers booking
Collaborative environment Location booking
(comments, notifications,
feedback) Students
Questionnaire associated Examination (written or
with portal topics online)
Automatic generation of Feedback
online examination
questionnaires
Semantic content
 Career mgmt. - core benefits
Visibility into the career paths of
employees Visibility into the employees in
HR Executive Employee
Visibility into the training his/her team
programs Event based notifications &
Company-wide health checks escalations
SLA based escalation Full history & traceability for
Full history & traceability the employees

SLA based escalation Easy interaction with the HR

Formal and real time interaction department
with the employees Visibility into his/her own
Full history & traceability career path
Easy enrolment to available
Executive Manager trainings/courses

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 Exit management - overview
Attrition
Exit management, although most of the times it is a analysis

painful moment, it is also one of the key processes

that allows a company to learn and actually grow.

Real time Company

statistics improvements

Our implementation provides not only the mandatory

tools for the exit process, but also additional analysis
and insights. Through them, you will be able to
maximize the benefits out of the exit of employees. Lessons
learned

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 Employee mgmt. - core benefits
HR Executive Real time notifications of exit Manager
intention
Statistics and analytics
Formal process that minimizes
Company-wide health checks
potential mistakes
SLA based escalation
Immediate action to mitigate
Full history & traceability exits

Statistics and analytics Real time notifications

SLA based escalation of exit intention
In depth visibility into the status Visibility into the HR
of the exiting employees exit process
Full history & traceability Immediate action to
Executive HR Recruiter mitigate exits

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 Process oriented
Using the BPM (Business Process

1 Modeling) approach to map user

needs in the application, we bring
clarity and simplicity in a

Other benefits
challenging environment.

User centric
We use through our application
The Sinapsi HR Management system is built
on the Sinapsi RAD platform. It is a highly 2 role-based viewpoints so that the
users can focus on getting their
flexible and customizable product with
job done.
focus on delivering valuable results to the
customers in a timely fashion.

Fast adoption/integration

3
We can integrate with almost any
client application/system to
deliver comprehensive data
across the board.

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Pricing &
Essential Premium
Deployment packages Recruitment Performance management

HR Admin Training

Offer includes: Employee portal Career path

Exit management Regular updates

One time setup fee including 5 days of
Regular updates
development time for customizations
data import
Included support for 4 months* Included support for 6 months*
Self Hosted

Key users training 960€ one time

setup fee 1440€ one time
setup fee

5€ per user
per month
7€ per user
per month

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 Thank you

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 Support slides

Process modeling
Reporting and analysis
Rich user interface
Role-based viewpoints

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Process modeling
Through the process modeling a company not only
formalizes the way in which it is expected to work, but
it also helps bringing clarity into all the areas that have
business impact.

Processes are some of the building blocks of our

solution. They can be audited and analyzed. Thus,
providing additional tools to optimize their efficiency
while minimizing the amount of effort needed to run
and maintain them.

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Powerful insights
BI & reporting tools are an easy way to understand
status and forecast of the company. Getting the best
insights out of the data at hand is natural in Sinapsi.

We use Microsoft Reporting Services to create

reports. However this is only the beautiful
presentation layer. The bedrock of it being the
powerful analytics and data gathering built in the
application.

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Rich user interface
No matter how good a software is, without an easy to
use user interface there is no value to it. We have
succeeded in combining a friendliness and efficiency
in a standardized UX.

The information is condensed and organized in such

a way that the user is guided to the actions he/she
needs to take. At the same time there are plenty of
comprehensive visual representations of the
workbench, calendar, projects and other work areas.

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 Role-based viewpoints
Role-based viewpoints enables several key benefits: Core UI
functionality
user centric UX, additional layer of user access
control, focus on the meaningful work.

Extended features
The representation on the side is just an example of
how one could choose to create viewpoints. The
system gives us all the flexibility needed to create
Full access to all
customized viewpoints. This can be achieved either
features
by a power user (in-house) or via a certified Sinapsi
partner.

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