WELCOME

To
SAP overview
Presentation
 Agenda of the Today’s Training

-- Introduction to ERP
-- Introduction to SAP
-- Navigation through SAP
-- Understanding the Standard
Reports in SAP
-- Data Extraction Exercise
-- Q&A Session
 Introduction to ERP

Business Without ERP

 Business without ERP

PP contacts
Customers Purchasing for
raw material

4
Purchasing

Customer
Calls to place
1 order for a
Car Sales
office/Inventory
contacts PP Production
Planning
3
3
Sales office
contacts
Inventory

Sales Inventory

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 Business without ERP (Contd..)

Lets add some more Business Processes

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 Business without ERP (Contd..)

Where is my
What is this
car
Customers confusion

What to
manufact
ure??
Whom to Production
contact for Planning
status?

What is
Cost &
Sales profit Shop floor

Finance

Purchasing
Vendors
Inventory

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 Lets Deliver the end product to customer..

I did not
order for a
TRUCK!!!!

Dear Sir,
Your Order…

Sales

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 Business without ERP (Contd..)

I AM NOT TAKING
DELIVERY AND WILL
NEVER DEAL WITH YOU!

We are
SORRY Sir

Sales

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 Overall Picture

Vendors

Sales Purchasing

General
Ledger A/P
Customers A/R

Production
Planning

Inventory Shop Floor

Execution

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 Why Enterprise Architecture

• Why Enterprise Architecture ?

– Numerous disparate information systems

– Integrating the data becomes costly

• Time

• Money

• Resources

– Inconsistencies and duplication of data

– Lack of timely information

– Required: Central enterprise definitions

– Required: Centrally controlled business change

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 Enterprise Structure – Integrating Business

Payroll
FA
HR
Marketing
Treasury
Partner
GL
Shop AP
Systems
Floor

Purchasing
PP
Sales
AR

Plants
Mfg.

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 Enterprise Architecture - Benefits

• Eliminates the duplication, discontinuity and redundancy in data

• Increases the return on investment made on IT implementations
• Delivers quality information designed for the Enterprise as a whole
• Faster and cheaper
• Delivers quality information to produce a quality enterprise
• Satisfying Partners/Customers
• Reducing required manpower

ERP

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 ERMS
Enterprise Architecture is based on Enterprise Relationship
Management Systems, which are the backbones of the
modern day industries

These are a set of applications combining key

functions like
– Finance,
– Production
– Sales,
– Logistics,
– Statutory Compliance,
– Human Resources etc
, in a integrated Fashion.
What is
ERP?
Enterprise
Resource
Planning
Enterprise Structure – Integrating Business

Payroll
FA
HR
Marketing
Treasury Partner
GL
Shop AP
Systems
Floor

Purchasing
PP
Sales
AR

Plants
Mfg.

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 IT Environment Today
Partners, Customers, & Remote Mobile Local
Suppliers Offices Users Users

• Many different hardware platforms

• Many different applications
• Managed and un-managed
machines
• Application install packaging
Web apps
• Application distribution
• OS and application patching
data
files
Acquisitions
Data Center
 Complex Problems
Partners, Local
Customers, & Remote Mobile Users
Suppliers Offices Users

• Application compatibility
• Application certification
• Replace target machines
• Cost of application deployment/change
• Support for offline application
access
• Frequent application updates Web apps

• Efficient use of IT resources

• Efficient use of computing power
files data
Acquisitions Data Center
 SAP
Systems Applications and Products
in Data Processing
(German : Systeme, Anwendungen, Produkte in der
Datenverarbeitung)
 History of SAP

 Systems Applications and Products in Data Processing

– German : Systeme, Anwendungen, Produkte in der
Datenverarbeitung
 Founded in 1972 by Wellenreuther, Hopp, Hector,
Plattner and Tschira
– Renamed in 1977
– Before 1977 : Systems Analysis and Program Development
(German : Systemanalyse und Programmentwicklung)
 SAP is both the name of the Company as well as their
ERP Product
 SAP system comprises of a number of fully integrated
modules, which covers virtually every aspect of the
business
 Three systems-20-developed : R/1, R/2, R/3
There are many ERPs in the market……..

SAP
BAAN
JDEDWARD
EXCEED
Siebel
Oracle
Ramco
Microsoft Navision
People Soft
Etc.
Worldwide ERP Market Share in 2013
ERP Market Share in INDIA 2012
SAP R/3 Architecture
 3 Tier Client / Server Architecture

 The SAP R/3 architecture is based on a 3-tier client/server principle

– Presentation Server

– Application Server

– Database Server
 Dedicated Servers are linked by Communication Networks

 Perform tasks without sacrificing data integration and processes within the
system, as a whole

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SAP R/3 System Architecture (Contd...2)

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 SAP Architecture

PCs, Laptops, etc. Browser Client

Network

Web Server
Internet
Presentation Transaction
Server

Application Application
Servers
Database
Database
 Overview of Presentation & Database Servers

• The Presentation Server

– GUI only
– At workstation
– Very light
– Sends requests to application server
– Obtains screens from application server and displays
• The Database Server
– Interface between application server and RDBMS
– Also holds the vendor specific DB driver

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 Clients in R/3

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 R/3 Technology Environment

Hardware UNIX Systems

Bull/Zenith Digital NCR
Bull IBM Compaq HP (Intel) Sequent IBM IBM
Digital SNI Data General IBM (Intel) SNI AS/400 S/390
HP SUN ...

Operating AIX Reliant

systems Digital UNIX UNIX (SINIX) Windows NT OS/400 OS/390
HP-UX SOLARIS

Databases ADABAS D ADABAS D

DB2 for AIX MS SQL Server DB2 for DB2 for
INFORMIX-OnLine INFORMIX-OnLine OS/400 OS/390
ORACLE ORACLE

Dialog Windows 3.1, Windows 95, Windows NT,

SAPGUI OSF/Motif *, OS/2 Presentation Manager (PM),
Macintosh *, Java

Languages
ABAP/4, C, C++, HTML, Java
 Simplify Everything
Do Anything
-SAP

31
 SAP
A Complete Integration
of
The Entire Business
SAP R/3 Modules
 SAP Modules

SD – Sales and FI – Financial

Distribution Accounting
MM – Materials SD FI
CO – Controlling
Management
MM CO
PP – Production AM – Asset Management
Planning
PP AM

QM
SAP R/3
HCM
QM – Quality HCM – Human Capital
Management PM WF Management

PM – Plant Maintenance WM PS WF – Workflow

WM – Warehouse
PS – Project System
Management

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mySAP Industry Solutions (Some Examples)
 SAP for Aerospace & Defense  SAP for Healthcare
 SAP for Media  SAP for Public Sector
 SAP for Automotive  SAP for High Tech
 SAP for Mill Products  SAP for Retail
 SAP for Banking  SAP for Higher Education &
Research
 SAP for Mining
 SAP for Service Providers
 SAP for Chemicals
 SAP for Industrial Machinery &
 SAP for Oil & Gas
Components
 SAP for Consumer Products
 SAP for Telecommunications
 SAP for Pharmaceuticals
 SAP for Engineering, Construction &  SAP for Insurance
Operations
 SAP for Utilities
 SAP for Professional Services

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Navigation
Logging On

A new window appears

Enter your user-ID
Enter your Password
The first time you use SAP you need
to reset your password.
The client number as well as language are
entered by your administrator and defaulted
Press Enter on your keyboard
 Passwords

Password Basic
– You can use upper case letters or lower case letters in your password (SAP
R/3 does not distinguish between upper and lower case letters).
– You can use any combination of characters (a ....... z, 0.....9, or punctuation
marks)
Password restrictions
You cannot begin a password with:
– ?, !, or a blank space
– three identical characters (fffce).
– any sequence of three characters that are contained in your user name (for
example, using “bill," if your user name is 99biller)
Other bad ideas:
– Do not use pass as your password
– Do not use any of your last five passwords
Main Menu Screen

The main menu screen is displayed (standard SAP)

 SAP Menus

The default screen is called the SAP Easy Access Screen.

 You can switch from one menu to the other by selecting the appropriate icon
 When you log on, you will see either your user menu (specific to your role), or
the SAP standard menu (lists all transactions)

SAP
Standard
Menu
SAP User Menu
 SAP Easy Access Screen and Toolbars

Command Field
Standard
Toolbar

Application
Toolbar

SAP is a Windows-based system. You can navigate in SAP using buttons, toolbars and
windows the same way you would in other Windows applications like Word or Excel.
 SAP Easy Access Screen

Title Bar

Navigation
Area

Status Bar
 Getting Into Transactions

• What is a transaction?

Transactions let users to create, change,

or display data or run a report in SAP.
 Getting Around

There are three ways to access transactions in SAP:

1. Command Field
2. User or SAP menus
3. Favorites

1.

3.

2.
Using the Command Field
Don’t hit this…it
will close the
Command Field!

Enter Command
Icon Field

• Each transaction in SAP has a code. You can use the Transaction Code instead of the
menu path to navigate to the transaction (it can consist of letters, numbers, or a
combination)
• Type the Transaction Code in the Command Field (ME51N was selected above) and
press Enter on the keyboard or click the Enter icon to navigate to that transaction
Closed Command Field

Now you can

Select to Re- enter your
Open the Fast transaction code
Path Field
 Navigating Using the User Menu

• The user menu contains a list of transactions

based on your role (menu path)
• Some of these transactions are within
folders
• You can navigate to these transactions by
double clicking on the name of the
transaction

Double Click to
access the
screen
 Is there an Easier Way to Navigate?

• How can I easily get to where I need to be?

Set up Favorites!
 Favorites

You can set up links to commonly used transactions in

the Favorites folder.
 Creating a Favorite

• Select the transaction from

menu path

• From the menu bar in the

Easy Access Screen, select
Favorites>Add to create a
shortcut to the transaction
 Changing the name of a favorite

Select the favorite you want to change From Menu Bar select Favorites>Change

Enter the name change then green check

Name has been changed in Favorites

Other SAP Basics
 Types of Fields

• Mandatory fields have a check mark

• Optional fields are blank
• Fields with match codes (drop down icon) allow searching on the field for allowed
entries

Mandatory
Field

Matchcode
 Standard Toolbar Icons

• The Standard Toolbar appears on all screens, not

just the Easy Access Screen
• However, if an icon is gray on a screen, it is not
active and cannot be used
• The meaning of an icon can change, depending on
which screen it is located
 Other Key Icons

• To determine what each icon represents on the menu bar, place the cursor on the
icon. Balloon help provides the icon name and the associated function key.

Enter Save Print Help

Back Exit Cancel

Typical Icons

Scroll buttons Layout menu

Customizes the
Enter First page, previous page,
next page and last page •Display options
Confirms entered
data Does not Back •Printout the
save work screen
Returns to previous screen F1 Help (Hard Copy)
without saving data Provides help on the field
where the cursor is positioned

Create shortcut
Command field Print Create a shortcut to
any report,
Used to enter command, Print current screen
transaction
transaction code. To
display it, click the arrow
Cancel
Exit current task Create session
Save without saving data
Create a new session
Saves the work Exit Find and Find next
Returns to initial screen
Search for data in current screen;
without saving data
extend research
 Moving from One Transaction to
Another

Type /N and
Transaction
Code and then
Select Enter

You must type /N before the transaction code to move from

one transaction to another
 System Messages

•Train your eye to look at the bottom of the screen for system messages.
• You must correct an error message to proceed.
• You must hit Enter to proceed past a warning message.
• An information message usually appears when you complete a transaction,
such as giving you the number of a purchase requisition you just created.
 Creating a New Session
• A session is like a window • The Create a New Session
within SAP Button (for PCs only)
• Opening up a new session
allows you to work on more
than one thing at the same time
• Follow: System> Create Create a
New Session
Session or Select the Create
Session button from the
standard toolbar
• You must have chosen the
Windows GUI, not the Web
GUI for this to work
• You can have up to six
sessions running
simultaneously
 Starting a New Session using the Command Field

• Type /O before the transaction code and hit Enter

• You will be taken directly to the new transaction in a new session without closing what
you were working on
• You can do this from any screen
 Switching between Sessions

• Click the session represented by a button at the bottom of your screen, just like you
do for any windows program
 Field Help (F1)
• Put your cursor in a field and select F1 or the field help icon (the yellow question mark
on the standard toolbar)
• A pop up box will
appear that tells
you what the field means

Example of
Field Help
 Ending a Session
• Save your work before you
close the session.
• From the menu bar choose
System> End Session

• Or Click
in the upper right hand corner
of the screen
 Logging Off of SAP
• Select the yellow arrow
at the top of any screen > You will be warned
about saving your data
• Or select System: Log off even if you have saved
it!

> Select “Yes” to log off

 Congratulations!

You have finished the SAP Basic Navigation

lesson for Super Users.