Performing a Manual Upgrade to Enable Subledger

Accounting (SLA) for Oracle HRMS in Release 12

If you want to enable Subledger Accounting as part of your upgrade to Release 12,
you must perform the manual steps described in this document.

Summary of Manual Setup Steps

Create these entities within the Methods and Definitions section of your Subledger
Accounting Setup menus. You create these entities by copying or using examples of
the entities already delivered in Oracle Payroll.
• Journal Line Definitions
• Application Accounting Definition
• Method

Setting Up Journal Line Definitions

To set up your Journal Line Definitions:
1. Navigate to the Journal Lines Definition screen.
2. Make Chart of Accounts specific copies of these line definitions delivered by
Oracle:
• COSTS
• ESTIMATE COST
• ESTIMATE COST REVERSAL
To make these copies, use the Copy Definitions button, and the Accounting
field that is populated with the Chart of Account associated with each copy for
each definition.
3. Define the account derivation rules for each of the line assignments within
these definitions. To do this:
− Query each segment in the segment field of the Account Derivation Rule
tab.
− Fetch back the appropriate (seed/upgraded) rule by querying the Rule
Name field for that segment.

Make sure that you query the segment and fetch back the rule for each Journal Line
Type in the Line Assignments block. For example, once for the Credit Cost line type
and once for the Debit Cost line type in the COSTS journal line definition.

Setting Up the Application Accounting Definition

To set up your Application Accounting Definition:
4. Navigate to the Application Accounting Definitions screen to create Chart of
Accounts specific copies of the PAYROLL COSTS application accounting
definition delivered by Oracle.
To make these copies, use the Copy Definitions button, and the Accounting
field that is populated with the Chart of Account associated with each copy for
each definition.
 5. Add the Chart of Accounts definitions that you created in Step 1 (COSTS,
ESTIMATE COST and ESTIMATE COST REVERSAL) to your Application
Accounting Definitions.
So, the Event Class/Event Type/Journal Line Definition Assignments in each
Application Accounting Definition should be:

Costs All Costs

Estimate Costs Estimate Cost Estimate Cost
Estimate Costs Estimate Cost Reversal Estimate Cost Reversal
Payment Costs Payment Cost Payment Cost

6. Click the Header Assignments button to enter the Header Assignments screen,
and assign your header descriptions to the top 3:

Cost Header for Costs

Estimate Cost Header for Estimate Cost Event Type
Reversal Estimate Cost Header for Estimate Cost Reversal Event Type

Setting Up the Method

To set up your Method:
7. Navigate to the Subledger Accounting Methods screen to make your Chart of
Accounts methods.
8. Make a method for each Chart of Accounts.
9. Populate the Accounting field with the Chart of Account associated with each
method.
10. Navigate to the Application Accounting Definitions Assignment block. Assign
the Application Accounting Definition that you created in steps 4 to 6 to the
method that you have just created.