Ensure that all incoming invoices are properly registered on a daily basis and also
ensure that payment of invoices takes place in due time with maximum utilization
of credit terms.
Ensure that all transactions, within area of responsibility, are correctly accounted
for in accordance with, requisitions, price lists contracts or agreements.
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Accounts Receivable:
Ensure that DPS’s customers are invoiced timely and correctly in accordance with
established contracts and addenda.
Follow-up on any and all outstanding payments from customers on a frequent and
regular basis.
Prepare monthly Rig Utility and Revenue Report.
Assets:
Keeping track of company Assets and maintaining up-to-date and accurate Assets
records.
Ensure that all transactions relating to assets are correctly accounted for in
accordance with established procedures.
Ensure that all transactions relating to assets are correctly accounted for in
accordance with established procedures.
Prepare annual operating budget for the company including Profit & Loss
statement, Balance Sheet, Cash Flow and all relevant specifications.
Prepare timely and accurate periodical financial statements and reports to
management.
Ensure that books are closed correctly and on time on a monthly and yearly basis
in accordance with established procedures.
Ensure that correct and up-to-date information is submitted to auditors during
audits.
Cost Control:
Ensure that all transactions, within area of responsibility, are correctly accounted
for in accordance with, requisitions, price lists contracts or agreements.
Secretary:
Tax:
Ensure that all work procedures for the area of responsibility are properly
documented, up-to-date and followed.
Handle all tax matters relating to DPS and A.P. Moller-Maersk including payroll,
withholding, sales and stamp tax.
Coordinate handling of tax matters between external tax consultants, Tax
Authority offices and DPS tax section.
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Treasury:
IT:
Shall ensure provision of efficient and cost effective IT Services to the Company
and Staff.
Shall ensure Data security and safety.
Shall manage staff resources in accordance with Company Policies and
guidelines.
For more detailed information of the specific duties, responsibilities & authority of Finance
Department various sections please refer to DPS QM-Level 2 Manuals and DPS Job
Description Manual QM - Level 3.
The main responsibilities of the Procurement Department include the allocation and
sourcing of needed materials and services through the following functions:
Purchasing Section
Ensure prompt execution of the approved materials orders whether from the local
market or from abroad, ensure that the best combination between the prices and
quality is attained, ensure that the purchasing process is in conformity with the
company’s policies and established procedures as well as with the valid
agreement between DPS and its vendors, suppliers, forwarders and agents.
Logistics Section
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Warehouse Section
Be in charge of receiving and shipping of materials to and from the rigs and
suppliers in addition to maintaining good control on all materials kept in the main
warehouse and yard and ascertains that the materials are properly stored in
accordance to the materials coding system and proper storing arrangements.
Shall supervise the remote Bases warehouses (i.e. Rigs warehouse) and shall
ensure DPS Procedures are adhered to.
Reviews periodically the materials stock levels in the main warehouse and
responsible for replenishing the stock items.
Review the Direct Charge Requisitions (D/C Req.) and the Stock Materials
Replacement Requisition (SMRR) received from the rigs / locations and stock
requisitions (SR) for Central Warehouse stock.
Maintain control over stock items both at the main warehouse and at the rigs.
Ensures standardization of all stock items based on the selected quality and
specification by the relevant department within DPS.
Adding-removing stock items as deemed necessary for the rigs operations.
For more detailed information of the specific duties, responsibilities & authority of
Procurement and Logistics Department various sections please refer to DPS
PROLOG Manual QM Level 2 and DPS Job Description Manual Level 3.
Onshore Operations
Offshore Operations
They report to the DPS Operations Manager and the General Manager.
Safe and efficient operation and maintenance of all drilling and workover units
owned by DPS or chartered both onshore and offshore.
Operation of DPS’s fleet of transport units, cranes, trucks and other units.
Giving the management technical advice and assistance in contract matters,
purchase or sale of rigs and equipment, in case of modification work on existing
rigs and equipment, and in respect of building new rigs when required.
Managing rigs contracts and maintaining daily communication with customers.
Moving all DPS Rigs between well locations.
Construction of new locations when required.
Perform Transport maintenance per the maintenance schedule.
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To enable the Operations Department to efficiently perform its duties, a close co-
operation with the other departments is necessary. It is also utmost importance that the
Operations Department has good relations with the operating company.
The main objective of the Human Resources Department is high level of engagement and
retention of the talented and experienced employees.
The Human Resources Department is divided into the following areas each with specific
tasks:
Responsible for selecting, recruiting and hiring the qualified caliber for both office
and field.
Management performance, performance appraisals, engagement surveys,
disciplinary actions, promotions and any other projects in regards to enhancing
employees’ performance.
Responsible for updating job descriptions and organizational chart.
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Manning Section:
This Section handles all the passports and visa procedures, residence paperwork,
work permits and desert passes as per the labor law. Social insurance certificates
shall obtain for DPS Drilling contracts and handling labor law procedures with
different Labor offices.
Medical Section:
Responsible for determining training needs for all employees, ensuring all needs
are met (based on DPS training matrix) and developing employees to be
competent enough for effective and efficient performance.
Perform promotions for the field positions at all levels.
Responsible for managing DPS training activities.
The QMS department is delegated the authority and responsibility for ensuring that IMS,
conforming of international standards, is established and maintained within DPS.
Furthermore the QMS section is responsible for ensuring that additional requirements to
the IMS from the authorities and the operating companies are implemented and
maintained in systematic manner.
Conduct Audits.
Follow up vendor assessment.
Support Rigs.
Audit Service Providers.
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Propose Improvement.
Revise Management System as needed.
Support Departments.
The HSE Section is delegated the authority and responsibility for ensuring that HSE,
conforming of international standards, is established and maintained within DPS.
Furthermore the HSE section is responsible for ensuring that additional requirements to
the HSE from the authorities and the operating companies are implemented and
maintained in systematic manner.
Security:
Provide additional security services per the current and emerging security threats
in the country on the area being affected.
Manage head office security.
Manage security teams at the bases and the rigs as needed.
Liaise with security resources and consultants.
Provide security advice.
Manage security provider and monitor the performance.
Propose security improvement schemes.
The HSE Section has also a supporting function to DPS Organization in respect to:
For more detailed information of the specific duties, responsibilities & authority of QM-
HSE Department please refer to DPS Level 2 procedures and DPS Job Description Level
3.
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The Engineering Department is managed from EDC head quarter and in charge of new
designs, new buildings and large modifications i.e.: new rigs, large modifications to
existing rigs (change of design) and equipment and maintenance of DPS equipment
required for performing the works under the drilling contracts.
When conducting projects of building new rigs, performing large modifications of existing
units and conducting major repairs / upgrades to DPS units, the responsibilities of the
Engineering Department shall include the following:
Maintenance - Workshop
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PMS
Commercial Department
Responsible for promoting DPS activities in oil and gas local and international
market, and handling tender documents.
Ensure that DPS departments review and have input in all bids and before signing
of contracts to assure ability to comply with requirements.
Determine and implement an effective arrangement for communicating with
clients in relation to ongoing contracts, inquiries, order handling including
amendments and client feedback including complaints.
Prepare prequalification offers (tenders and bids) for local and international clients
to ensure maximum utilization of DPS fleet.
Carry required market surveys to explore potential business opportunities.
Evaluate received tenders based on available rigs and market requirements and
determine specified client requirements and requirements not stated by client but
necessary to intended use.
Communicate Clients requirements with concerned DPS departments to assure
organization has the ability to meet defined requirements.
Prepare bids to customers in consultation with DPS Top Management.
Resolve contractual issues with DPS customers and give advice to Operations
Department.
Execute Business Development and market positioning of DPS locally and
internationally by promoting and setting marketing strategy and plans for DPS
services to maintain and improve DPS’s position in the market.
Perform market research, prepare and update market analysis to keep
management informed with the market demand and GAP Analysis.
Establish contacts with major players in Oil and Gas Market to ensure setting up
of Sales Channels and to supervise activities with customers.
Finalize prequalification, tender’s documents and negotiate contracts in respect of
the service to secure future business for DPS.
Handling of all inquiries, bids and tenders with the concerned departments to
ensure that a bid document is being submitted to the customer requesting the
service.
Execute contracts preparation and commercial negotiation to ensure that all terms
are well understood by all parties concerned.
Execute the budgeting and pricing of DPS projects aiming to reach optimum
benefit to DPS.
Conduct customer relationship management to maintain good mutual relationship
with DPS customers.
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Perform Business Performance Reviews and KPIs with major Oil & Gas
companies in order to strengthen DPS’s market position.
Monitor other departments operations in accordance with DPS signed contracts
with our clients to ensure optimum Customer Relationship Management (CRM).
Legal Department
Litigation
Contracts
Insurance
Maintain insurance coverage for the properties according to DPS’s policy, also
responsible for negotiating and concluding insurance contracts.
Maintain DPS insurance as per management direction and drilling contract
requirements.
Submit insurance claims, follow up with the departments concerned and arrange
for settlement by insurance company.
Study the insurance market and suggest changes to service.
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