Preparing for Camp

Q: What are the steps to register for camp once I have been accepted and paid my tuition?

A: You will login to your Student Dashboard and complete the following:
• Online student registration forms. This is also where you can request a roommate, pick your math
classes, choose your two math books and let us know about any dietary restrictions.
• You will also be asked complete a travel information survey so we know how you will get to and from
camp.
• This is also where you can download your Packing List and the Student Handbook
• Once your registration is complete, then you are all set! A few days before the start of camp, we will email
you (and communicate on your Student Dashboard) the arrival day logistics and an itinerary for your first
day.

Q: Where can I find the packing list?

A: This will be available for download on your Student Dashboard after you have paid your tuition in full.

Q: What is the process for receiving my two books that are included in the cost of my camp tuition? Are these books
related to the courses I will be taking at camp?

A: The two math books are NOT related to the courses you take while at camp. They are intended to enhance
your education in mathematics. Books will be mailed or delivered to students at camp based on the following:

Cornell & Puget Sound Students with a US Shipping Address – your books will be mailed after your tuition is paid
in full and your student pre-camp registration forms are complete.

UT Dallas – all students will receive their books at the end of camp. We will not ship your books.

International Students with a non-US Shipping Address – delivered at the end of the camp(s) they attend.

Q: Can you tell me more about the curriculum that is taught at camp? How should student select courses?

A: Please refer to our website for answers to these questions. If after reading all the instructions you still do not
know which classes to take, we can help you. Please email admin@awesomemath.org for further assistance.

https://www.awesomemath.org/summer-program/during-camp/curriculum/

Q: Is it possible to attend one week at the one Cornell session and two weeks at the other Cornell session?

A: No, this is not possible.

Q: When do I register for my classes?

A: You will do this after you have paid your tuition in full. Instructions for choosing your classes will be provided
as part of your online registration.
Q: Are students supposed to bring computers?

A: Laptops are permitted but not necessary or recommended. Internet access will be available to students on
campus and in their rooms. We leave it up to the parents to decide whether or not a student should bring
computers or other electronics. AwesomeMath is not responsible for lost or stolen property.

Q: What if, based on our travel plans, my child needed to arrive a day or two early before the start of camp?

A: It is not possible for your child to be taken care of by AwesomeMath staff before the camp starts. Even though
staff arrives early, they will be very busy preparing for camp.

Q: What if I need to revise or update my travel arrangements (i.e. airline changes my flight number, arrival/departure
time, flight is cancelled, etc.)?

A: If you need to revise or update your travel information, simply log back into the student dashboard and make
the necessary changes (as long as it is before the stated deadline). However, please contact our staff at
admin@awesomemath.org if your travel arrangements change two weeks before the start of camp.

Q: I would like to carpool or arrange my flight with other students in my area traveling to camp. Can you provide me
with that information?

A: Yes, but please wait to contact us for this information until the end of April or later. Please email
admin@awesomemath.org. For security purposes we can only provide you with a parent name and their email.
You would be responsible for contacting the parents and coordinating this. We will not give out student names
or any other personal information about our students or families.

Q: Should I bring a calculator?

A: Calculators are not required.

Q: Do I need to bring any spending money?

A: This is optional ($200 is plenty). Many students bring cash for snack food, shopping etc. We are not responsible
for lost or stolen money. Students are expected to keep track of their money and keep it stored in a secure place.

Q: Will there be access to a laundry room and will laundry detergent be provided?

A: Yes. There are washers and dryers at each camp that students can use at no charge. Laundry detergent will be
provided.

Q: What is the best way to contact those in charge of the AwesomeMath Summer Program (before and during)?

A: Our staff will be very busy preparing for the start of camp. The best way to reach us from now until the
beginning of the camp is by email: admin@awesomemath.org. You can also contact us by phone: (702) RAD-
MATH. Please leave a message if we do not answer immediately.

Q: Can you accommodate special dietary needs?

A: Vegetarian, Vegan, Kosher and gluten-free meals will be available at AwesomeMath 2019. You will indicate
this information as part of your personalized online registration.
Q: If I play an instrument, will I have a private place to practice while at camp?

A: Students are welcome to bring their instruments. There are plenty of places at each campus for students to
have a private place to practice. However, AwesomeMath is not responsible for lost or damaged property.

Q: Is it okay for me to take online classes while attending your camp?

A: We advise our students not to take on-line classes while at the camp. It will be too difficult for them, they will
not be able to enjoy the full camp experience and to make the most of their time while at the camp. Each class is
different. Some instructors give homework, some do not. The camp is not your typical class school setting. It is
an intense summer program with more than six hours of mathematics per day. The level of math is very high, as
well. Students have office hours two or three times per week. There is also a math team contest.

Q: What is the student to counselor ratio?

A: The student ratio is approximately 10 students to one counselor.

Q: How are the students assigned rooms (i.e. are middle school students with high school students)?

A: Our students are assigned rooms first based on gender and then grouped by age. We do not allow students
who are more than two years apart in age to room together. However, in most cases, we can assign same
gender siblings as roommates, if requested, as long as there is not an age difference of more than two years.
Opposite gender siblings cannot share a room.

Q: Is there anything else I should know before I send my child to camp?

A: Before you leave home, parents should set expectations with their child on how and how often you will be
communicating with him/her. All we can do is to remind them on a regular basis to get in contact with you. Our
ratio of students per residential assistant is 10 to 1. Therefore, please encourage your child to talk to his/her
counselor for every need they have (social, physical and academic well-being). If the problem is not solved in a
timely manner then feel free to contact admin@awesomemath.org.

Arriving to Camp
Q: If I am arriving to camp by car when should I plan to arrive?

A: Students coming by car should arrive between 1pm-5pm. If you are traveling by car and cannot arrive at the
listed times, you are required to notify us. Please contact admin@awesomemath.org.

Q: If I am arriving to camp by airplane when should I plan to arrive?

A: Students should choose a flight that arrives between 8am-4pm. If you are traveling by air and cannot arrive
at the listed times, you will need to get approval from AwesomeMath before purchasing your airline ticket.
Please contact admin@awesomemath.org.

Q: What is the procedure for picking up my child at the airport?

A: Our staff will be waiting at the baggage claim area of your flight. They will be wearing an AwesomeMath t-
shirt. Students should not leave the baggage claim area until they have made contact with our staff. Our staff
will make sure participants arrive safely to the campus (transportation being arranged ahead of time).
 NOTE: We do not provide Unaccompanied Minor (UAM) Service. Parents are responsible for understanding the
UAM definition, as defined by their desired airline, to determine if their child is “qualified” to travel on the their
own. If not, an adult (or other qualified chaperone) should accompany their child to their destination.

In other words, on arrival day, an AwesomeMath Staff Member does not provide the airline with a contact
name/phone number and meet a child at their gate. As stated above, we will have AwesomeMath Staff present
near the Baggage Claim area for their flight. Shuttle service (for the child only) will be provided at no charge
to/from campus. This same policy applies to a child’s return flight.

Q: Where do we check in upon arrival?

A: UT Dallas- Check in at the Residence Hall Northwest 950 North Loop Road, Richardson, TX 75080

Cornell - Check in at Robert Purcell Community Center (RPCC) 107 Jessup Rd, Ithaca NY 14853

Puget Sound – Check in will be at the Wheelock Student Center which is located on the east side of campus on
the southeast corner of N. 15th and N. Lawrence.

Check in procedures will also be communicated in an email sent to parents a few days before the start of camp.
This email will provide more details about arrival day logistics and an schedule for the first couple days.

Q: When and where is the Opening Ceremony (Orientation) and who can attend?

A: UT Dallas - scheduled for 7:00 pm, June 5th. The location is TBD (parents are welcome to attend).

Cornell Session 1 – scheduled for 7:00 PM, June 24th. The location TBD (parents are welcome to attend)

Cornell Session 2 – scheduled for 7:00 PM, July 14th. The location TBD (parents are welcome to attend)

Puget Sound - scheduled for 7:00 PM, July 17th. The location TBD (parents are welcome to attend)

Confirmed location of the Opening Ceremony will be communicated in an email sent to parents a few days
before the start of camp. This email will provide more details about arrival day logistics and schedule for the first
couple days.

Q: How long is the Opening Ceremony?

A: Approximately 1 hour

Q: Is there a map of the campus?

UT Dallas - http://www.utdallas.edu/maps/

Cornell - http://www.cornell.edu/maps/

Univ. of Puget Sound - https://www.pugetsound.edu/about/campus-the-northwest/campus-map/

Q: What meals will be provided on arrival and departure days?

A: Arrival Day - the first meal for residential students is dinner. Departure day - the last meal for residential
students is breakfast.
 During Camp

Q: What is the daily schedule while at camp?

A: Please refer to our website for more information. https://www.awesomemath.org/summer-program/during-

camp/daily-schedule/

Q: What is the AwesomeMath Class Schedule?

Morning classes – 9-12:15pm

Afternoon classes – 2:00-5:15pm

Key Date/Times: https://www.awesomemath.org/summer-program/overview/location-dates/

Q: When will we be receiving our two books that are included in the price of the tuition?

A: The two math books are NOT related to the courses you take while at camp. They are intended to enhance
your education in mathematics. Books will be mailed or delivered to students at camp based on the following:

Cornell & Puget Sound Students with a US Shipping Address – your books will be mailed after your tuition is paid
in full and your student registration forms are complete.

UT Dallas – all students will receive their books at the end of camp. We will not ship your books.

International Students with a non-US Shipping Address – delivered at the end of the camp(s) they attend.

Q: Is it possible to change math courses after you have already been assigned?

A: If you need to make a change regarding classes, you should first speak to your RA at their first nightly
meeting. The student’s RA and the class Teaching Assistant will work with the student if a change is
appropriate/required. If after being in the class the student finds it is too easy or too hard, students will have an
opportunity within the first two days to switch to a more appropriate level.

Q: Where and when are closing ceremonies held? Can parents attend?

A: UT Dallas, Cornell and Puget Sound – location is same as where opening ceremonies are held and parents are
welcome to attend. However, note for Cornell and Puget Sound - Closing ceremonies are held the 2nd to last
day of camp at 7pm (last day of camp is dedicated strictly to departures). UT Dallas – held the last day of camp
beginning at 12:15pm (same day as students depart).

Any updates regarding location of the Closing Ceremony will be communicated in an email sent to parents a few
days before the end of camp. This email will provide more details about departure day logistics and an itinerary
for the last couple of days.

Q: What is the schedule for the last day (or two) of camp?

A: This will be also communicated to parents via email a day or two before the last day of camp.
 UT Dallas – 2nd to last day is a full day of classes. On this day you will receive teaching materials and yearbooks
in the evening. Students also use this day to pack and clean rooms. The last day – ½ day of classes in the
morning, closing ceremony at 12:15pm and then students begin departing after 1pm.

Cornell & Puget Sound - 2nd to last day of camp is ½ day of classes in the morning, free time in the afternoon,
pack up and clean rooms, receive teaching materials, and their two math books. Evening includes closing
ceremony at 7pm and dance party. Last day of camp is only for departure.

Q: When is the last day of class?

A: Refer to our website which gives key dates/times and further explains how our camps are structured.
https://www.awesomemath.org/summer-program/overview/location-dates/

Q: If I want to send a package or mail to my child, where should I send it?

A:

UTD

Name of Student - AwesomeMath Summer Program

Residence Hall Northwest
950 North Loop Road
Richardson, TX 75080

Cornell

Name of Student – AwesomeMath Summer Program

Cornell Conference Services
Robert Purcell Community Center
107 Jessup Rd
Ithaca, NY 14853

Puget Sound

University of Puget Sound

C/O Name of Student - AwesomeMath Summer Program
1500 N. Warner St. #1093
Tacoma, WA 98416-1093

Q: What time do the kids eat meals?

Breakfast – 8:00am-9:00am

Lunch – 12:30-1:30pm

Dinner – 5:30pm-6:30pm

Q: Am I allowed to visit my child while at camp?

A: Yes. The best times to visit your child is after 5:30pm on teaching days or see answer below if you want to
visit on the weekend.
Q: Is it possible for our student to be visited and possibly spend time one day with relatives that live nearby? What
would be the procedure for allowing him to leave and return to camp with them?

A: Yes, you or a relative can pick up your child and take them off campus during the non-teaching days. A parent
is asked to give us at least 24 hours notice through email at admin@awesomemath.org

Q: If I live nearby, what is the procedure for going home on the weekends?

A: A parent is asked to give us at least 24 hours notice through email at admin@awesomemath.org

Q: Are there non-teaching days and if so, when are they?

A: Refer to our website which gives key dates/times and further explains how our camps are structured.
https://www.awesomemath.org/summer-program/overview/location-dates/

Q: Can you describe the academic schedule?

A: Every course is taught by qualified instructors, and the teaching assistants will follow each lecture with a 90-
minute problem session, focusing on the materials presented in the lecture. The curriculum is described in detail
on our website. Refer to the link: https://www.awesomemath.org/summer-program/during-camp/curriculum/

Q: What do students do on non-teaching days?

A: Students can participate many social activities. Here are examples of some of the fun things they can do on
campus: Soccer, Frisbee, Talent Show, Camp Dance, Capture the Flag, Team Contest, Basketball, Tennis,
Swimming, Foosball, Ping Pong, Organized Group Hikes (Cornell), card games, attend math related forums.

Q: What if I lose my room key and/or access card?

A: Lost keys and keys not returned upon check-out are subject to a replacement fee of $80.00 per key. Lost
access/meal cards and cards not returned upon check-out are subject to a replacement fee of $10 per key.

Q: Where will students be housed?

A: UTD – 2019 Housing TBD but in past years students were housed in The Residence Halls at University Village.
Here is a link: http://www.utdallas.edu/maps/

Cornell – 2019 Housing TBD. http://www.cornell.edu/maps/

Puget Sound – 2019 Housing TBD. All housing is very close walking distance to the student center, cafeteria and
classrooms. https://www.pugetsound.edu/about/campus-the-northwest/campus-map/

Q: Do the dorm rooms have air conditioning (A/C)?

A: UTD – yes

Cornell/Puget Sound– the dorms are not equipped with A/C, so you are allowed to bring a small fan.

Q: Is there a refrigerator in the dorm room or somewhere a student can use while staying at camp?

A: UT Dallas/Univ Puget Sound – No. If your medication needs to be refrigerated, please contact
admin@awesomemath.org to make special arrangements.
 Cornell – Refrigerators can be rented by families. The cost is around $60 for the entire period. You will need to
work directly with Cornell's provider to rent a refrigerator (the sooner the better).
http://www.fridgeandfanrentals.com/Summer%20Conference%20Mailer%20v02.pdf

Q: What safety measure are in place? How are the students supervised when not in class?

A: We have several checks in place throughout the day for our students. The first one is in the morning. Class
attendance is also taken. If a student is not in class, the teaching assistant who takes attendance every day
notifies the program coordinator who notifies the residential assistant in charge with that particular student.
Same thing happens for the afternoon class. In the evening after dinner we have social activities for the kids. All
the activities are supervised. At night (10:00 PM) each student checks in with his/her counselor. After that, they
are not allowed to go outside of the building. At 11:00 lights are out. We have two counselors (we use a rotation
system) who are night watchers and responsible for the kids to go to sleep. Also, the counselors are housed in
rooms very close to the students.

Q: What is the procedure to care for my child if they get sick?

A: If a child gets sick, we will notify parents. In non-life threatening situations, after contacting the parents and
with their approval we take the student to see a doctor. Upon doctor's evaluation, together with the parents,
we determine if, for the benefit of the child, he/she should continue to stay on campus with proper care or
he/she would receive better care at home. In a life threatening situation, we immediately call 911 and then call
parents as soon as possible. After doctors' evaluations, AwesomeMath and the parents will make a decision if
the child should continue with the camp or return home.

Q: What is the contact information for Awesome Math officials who will be on-site in case of an emergency?

A: In case of an emergency during camp, please contact:

Alina Andreescu at (214) 549-7880 OR

Titu Andreescu at (214) 549-6146 OR

Kathy Cordeiro at (469) 371-1108

Q: Will we receive any feedback on how our child is doing while attending camp? I.e. participation level, assignments
be completed and on time, any weaknesses or areas of improvement?

A: Although we closely monitor the student’s progress, we do not communicate this on a regular basis directly
with the parents. Our main focus is to provide a nurturing environment where students can enjoy mathematics
and have fun at the same time. We provide a personalized letter at the end of camp addressed to parents,
which includes highlights of social and academic aspects.

Q: Who should my child talk to if they have a problem (social, physical, or academic)?

A: Your child should first speak to their assigned Residential Assistant (RA). If they are not comfortable talking to
their RA, they are encouraged to approach the Camp’s Program Coordinators (PC), on-site camp nurse, or they
can talk to the Camp Directors Alina Andreescu or Kathy Cordeiro.

Leaving Camp
Q: What time should I pick up my child and on the last day?

A: Refer to our travel guidelines on our website for required departure times
(https://www.awesomemath.org/summer-program/before-camp/travel/) . If you are traveling by air and
cannot arrive or depart at listed times, you will need to get approval from AwesomeMath before purchasing
your airline ticket. If you are traveling by car and cannot depart at the listed times, you are required to notify us
at alina@awesomemath.org. Check out is located at the same place as where your child was checked in.

On the departure day for each camp, we will provide transportation for students from campus to their
respective airports with plenty of time to make their flight. NOTE: We do not provide unaccompanied minor
(UAM) service. Please make sure you check with the airline to see if your child is “qualified” to travel on the their
own. If not, an adult should be at the airport to accompany them to their destination. In other words, this
means our staff will NOT escort your child to their gate or wait with them until their flight departs.

Q: What meals will be provided on departure days?

A: Departure Day – breakfast is the last meal provided.

Q: What are the procedures for getting a child on their return flight?

A: Students traveling by air will be taken to the airport with plenty of time to make their flight. On the departure
day for each camp, we will provide transportation for students from campus to their respective airports. NOTE:
We do not provide unaccompanied minor (UAM) service. Please make sure you check with the airline to see if
your child is “qualified” to travel on the their own. If not, an adult should be at the airport to accompany them to
their destination. In other words, this means our staff will NOT escort your child to their gate or wait with them
until their flight departs.

Q: Anything else I should know before I leave camp?

A: Residential students will need to check out with staff to turn in their key and access card. Rooms should be
cleaned before departure and the room keys returned to AMSP staff. Any room damage must be reported to the
staff prior to checkout. Please note that a fee will be charged for lost keys. The Universities charge $80 for a lost
key and $10 for a lost meal card. Students will be held financially responsible for any damages done to
University facilities.

Other
Q: What is your Tax ID (federal identification number – EIN) if I would like to claim a childcare tax credit on my tax
return?

A: AwesomeMath tax ID is: 20-4470707. For our US families, our camp (an overnight/sleep-away camp) doesn't
quality for the child and dependent care credit, or as an eligible reimbursement from a flexible spending
account. If you have any questions about this please consult with your Tax Advisor.

Q: If I had feedback about my camp experience, who should I contact?

A: Each student is asked to complete a survey before they leave camp. You can also send feedback to
mktgdir@awesomemath.org or admin@awesomemath.org. Keep in touch through our Facebook page,
Newsletter (https://www.awesomemath.org/)