Technical Clarifications
Question Response
Has a geo-tech survey been conducted? Yes. It was done for the general area,
however the specific site was backfilled
after this survey was conducted.
Is there an expectation that a local That is for the discretion of the winning
engineer would be subcontracted to work bidder however, we encourage the
on the contract? involvement of local labour.
Is there a date for the project to become The period of performance is three (3)
operation? months from the date that the contract is
signed.
Who is the owner and operator of the The IADC
105kW and 75 kW solar PV farm?
Would we also be bidding for the No.
maintenance of the installation?
What type of inverter is preferred / Bidders are open to submit either of the
envisioned to be used? String inverter or two options and should give a suitable
Central inverter? justification for their choice.
Which voltage type would the project That would depend on the design of the
require, 1000 V or 1500 V? system assuming that the question
relates to the DC side.
What type of racking is preferred? And The bidder is free to propose a suitable
would it be based on their design? racking system.
Is there a performance guarantee? Yes
Was an impact study done? No
What is the extent of the bidder’s job? The bidders’ job is just from the inverter
to the meter. It doesn’t include the
aspects of the transformer
Are there any details of the specific VINLEC has not decided which
transformer? transformer would be installed for the
system.
What is the location of the site in See site plan
connection to where they need to get
their cables to?
Who will be responsible for site The IADC
preparation?
The mentioned 1 acre of land is more A site larger than what is required is
than the required area for this project, so being prepared by the IADC for possible
should the complete site needs to be future expansion of the PV system.
graded only as per the requirement.
Will the tenderer have to concrete the No. Based on the winning design the
area of 743 m2. If yes then what should IADC is responsible for creating a
Bid Clarifications
be thickness of concrete platform (the platform for mounting the panels, and
mentioned area of 743m2 may not be laying down a layer of concrete to prevent
enough for the project installation vegetation growth.
project).
The tenderer should give separate price No. The IADC is responsible for preparing
for site grading and concrete planform or the site but the bidder will have to submit
it should be the part of mounting system. the grading requirements for final
Should it be mentioned under the preparation.
components cost or services cost. Can
we have some photos pf the site to
estimate the type of grading required.
Can we get the exact dimensions of the
available area?
All the components to be imported under All components for this Project will be
this tender will be free from all duties, duty free
custom and taxes or not. If, not then
which components will be duty free and
which will be not.
The services to be provided under this The contractor will not pay taxes in the
contract (hiring of locals for installation Country of St. Vincent and the
will be tax free or the contractor has to Grenadines unless he is a National of that
pay taxes on these services). country. The contractor will be
responsible for his tax obligations within
his country of origin.
Can we get the information on the grid Voltage frequency – 50Hz (+3% and-3%).
values (voltage frequency) along with THREE PHASE: four wire, alternating
possible fluctuations? current supplies at a declared voltage of
400 volts (+4% and –8%)
Can high quality galvanized aluminium The system must be designed for a 25
components be provided as part of this year lifespan and all components must
contract? therefore withstand the environmental
conditions at the site which includes high
levels of salinity, and possible hydro-
meteorological events.
What should be the IP rating of inverter? IP67 was selected for its high degree of
The mentioned IP rating of combiner protection from hazards which the system
boxes is IP67. As per our experience might be exposed to due to its geographic
IP65/IP66 are also very suitable for location.
mentioned conditions. Can you please
provide us the reason for mentioning
IP67.
The designed life time of the project is 25 No. The owner of the system will be
years and inverters need to be changed responsible for changing the inverters
after every 10 years. Does this means the when necessary.
number of exchange inverters should be
twice the number of inverters which will
Bid Clarifications
Will IADC provide a Surveying Datum on There is currently no survey datum for the
site, if so where? site.
Will IADC dumping and levelling of fill at No. Dumping in this area is now
South-East cliff continue? completed.
Can laying of gravel bed be scheduled Yes.
after Bidder's Subcontractor has
completed excavation, setting of
anchors/cast in place sub-frame
members?
Building, Will IADC provide shop This structure will be designed and
drawings? erected by the IADC.
Will construction of building be The IADC.
undertaken by IADC or Bidder?
Will structure have timber or concrete Concrete roof.
deck roof?
Will structure allow for ambient The building design includes air
temperature ventilation or air conditioning. Yes there will be a walk way
conditioning? Will structure design around the building.
include a raised concrete walkway around
building?
Will Bidder's Subcontractor be allowed to The IADC will try its best to accommodate
purchase aggregate and or concrete from the request for aggregate. It would need
the IADC's crushing plant and or batching to know type and quantities
plant? approximately 2 weeks before the
If so, please provide protocol for doing so, material is needed.
along with rate sheet.
Inspection, please indicate name and This will be provided upon award of the
contact details of Client Site Inspector. contract.
Please indicate name and contact details This will be provided after the award of
for Head of Facilities Management and the contract
any and all personnel to be trained.
Will IADC allow remote access to site for Yes.
the monitoring of Weather, Array &
Inverter performance during the
Commissioning and Training Periods?
Where would be the Main entrance to the See the attached site plan.
site?
Has a soil test been done for the site and Yes. See attached report
is it available to the bidders?
Are there any of the following reports No
available for the site: Geological report,
Hydrological report, Drainage plan,
Proctor test, Flood water level?
Bid Clarifications
Will there be a separate connection point No. One connection point for both
for each installation? If yes, please let us systems is preferred.
know where.
Should the design (layout) of the site be Yes the design should use the space
prepared with a maximised space so to efficiently to allow for future Solar PV
allow for future Solar developments? development. The IADC will be
responsible for all ground work. Bidders
should submit a drawing showing how the
panels are to be arranged. This should
not be left up to the IADC.
Has a grid impact study/interconnect Yes, one has been conducted however
study been done with VINLEC? If so, are the results will not be shared.
you able to provide? If not, is this the The capacity of the PV system falls well
responsibility of the Proponent or the below the threshold and will not affect the
IADC to complete this? grid.
Has a glint/glare study been completed There is no glint/glare study. This is not
for the proposed area for which the the responsibility of the bidder. Anti-glare
panels are to be locate? If not, is this the panels are to be utilised, see TOR.
responsibility of the Proponent or the
IADC to complete this?
Please clarify what is meant in item ITB This relates to maintenance training for
19.1 (b) After sales service is “Required”. the system.
Is this referring to O&M work or training?
Please provide details of any concrete The design of this concrete mix has not
that the IADC will be putting between the yet been determined but bidders are
arrays. asked to submit their concrete mix
requirements based on the design of the
system
Will the IADC be building the electrical IADC will be handling the construction of
housing room for the project or will this be the building. All electrical racking and
the responsibility of the Proponent? housing requirements will be the bidders
responsibility
Is metering in the Proponents scope or in Utility- VINLEC
the utilities scope?
Are there any government incentives for No.
the project?
Are there any prevailing wages, labour The country of St. Vincent and the
union restrictions, Labour laws, etc.? Grenadines has Labour Laws which must
be adhered to.
Any engineering restrictions related to the The site falls outside the airport runway
fact that the venue is an airport? exclusion zone and is safe for solar PV
development. The panels should be able
to withstand Category 5 hurricane wind
speed.
Bid Clarifications
Can utility company receive the surplus There is a buy-all sell-all arrangement for
power back to the utility grid? commercial PV installations.
How secure is the area? The area will be fenced
Who ensures safety of the work force? The contractor
Location:
Ministry of Finance
Administrative Building
Kingstown
St. Vincent
The modifications has to be signed by the Any authorised individual may sign the
person signing the contract or these can modifications.
be signed by any other authorized
person.
Will it be enough if the letter of Yes.
authorization for a person to participate in
the bid opening will be signed by the main
bidder.
In price schedule it is mentioned that the Kindly ignore this clause and list the unit
unit price should be mentioned according price in EC currency
to 14.8 (B) (i). But, we did not found this
clause in the bid document.
The price of the good manufactured and Provide the cost of goods and related
price of related service should be kept services separately and also provide a
separate on the provided sheet or have to cumulative total which includes both
be sum-up in another sheet to show the costs.
complete price of the tender.
The technical and financial bids should be The Technical and Financial proposals
put together in one envelope or must be shall be so marked and enclosed in
first sealed separately before putting in separate envelopes and then both
one envelop? In case of separate sealing Technical and Financial Proposals shall
the tender form has to be put in the be enclosed in an outer envelope. The
technical bid or the financial bid package. tender forms is a part of the Technical
submission and should be included in the
envelope marked Technical Proposal.
What should be the presentation order of Documents should follow the format as
the documents? (e.g tender form then presented in the RFP. Each section of the
technical bid then financial bid etc.) RFP is numbered therefore submission
should follow that format.
Is there any bid bond required for this The PACES Project does not require a
bid? bid security for bidding on the 105 kW
system.
Clause 28 mentioned in the manufacturer Clause 28 is labelled as 26 –
authorization is missing for the tender Confidentiality, sub clause 28.2 being
document. 26.2
Are there to be two separate bids Yes. Two separate bids are to be
submitted for this project (one for 75 kWp submitted.
to the CCCCC and another for 105 kWp
to PACES), or is the preference to have
one bid for 180 kWp sent to both offices?
One of the RFP’s asks for pricing in No. Quote as stipulated by each
Eastern Caribbean Dollars and the other document.
in USD. Would you like us to quote in
both USD and ECD?
Bid Clarifications