Worry-Free Governance
Session 402
• Why Record-to-Report?
• Record-to-Report Challenges
• Reinvention Approach
• Solution-in-Action: Case Study
• Summary & Next Steps
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“Out of intense
complexities intense
simplicities emerge.”
Winston Churchill
Improving the Record-to-Report
Process
© 2014 Trintech, Inc. All rights reserved. Cadency, ReconNET and Rhythm of Finance are registered trademarks of Trintech, Inc.
Gartner View on R2R
Market Adoption Accelerating for Financial Solutions
Gartner continues to define Financial Governance as a whole and also in two
subsections, with a strong emphasis on Financial Governance Suites.
Financial Governance Suites Advantage 0 to 2 This is an emerging area and financial governance
suites offer a strategic solution with new solutions
entering the market in the last year. Evaluate against
disclosure management and close management
solutions.
Disclosure Management Choice 0 to 2 If your current disclosure processes are manual and
rely on spreadsheets, evaluate within the next 12
months. These offerings are maturing in depth and
scope.
Close/Reconciliation Choice 2 to 5 If your current close processes are manual and rely
Management on spreadsheets, evaluate within the next 12
months. Evaluate the whole close process. Try to
avoid tactical purchasing of reconciliation
management solutions.
Source: Gartner IT Market Clock for Financial Management Applications, August 2012
© 2014 Trintech, Inc. All rights reserved. Cadency, ReconNET and Rhythm of Finance are registered trademarks of Trintech, Inc.
Chief Accounting Officers’
Challenges
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The CFO’s Perspective
Effectiveness •
•
Are these steps auditable?
Are they sustainable?
© 2014 Trintech, Inc. All rights reserved. Cadency, ReconNET and Rhythm of Finance are registered trademarks of Trintech, Inc.
What’s Really Going On?
Myth: Reality:
Many expensive
Highly educated controllers/FP&A
finance personal are professionals
working on value spending 2/3 of their
added activities time or more on low
value information
activities
The Approach
THE COMPLETE APPROACH
Reduce Risk
RISK
RISK
RISK
RISK
RISK
© 2014 Trintech, Inc. All rights reserved. Cadency, ReconNET and Rhythm of Finance are registered trademarks of Trintech, Inc.
The Complete Approach
Reduce Risk
RISK
Increase Effectiveness
© 2014 Trintech, Inc. All rights reserved. Cadency, ReconNET and Rhythm of Finance are registered trademarks of Trintech, Inc.
The Complete Approach
RISK
Transformation & Process
Improvement
Regulatory Deadline
Regulatory Deadline
Reduce Time & Mitigate Risk
© 2014 Trintech, Inc. All rights reserved. Cadency, ReconNET and Rhythm of Finance are registered trademarks of Trintech, Inc.
The Complete Approach
Transformation & Process
Improvement
Regulatory Deadline
Reduce Time & Mitigate Risk
© 2014 Trintech, Inc. All rights reserved. Cadency, ReconNET and Rhythm of Finance are registered trademarks of Trintech, Inc.
© 2014 Trintech, Inc. All rights reserved. Cadency, ReconNET and Rhythm of Finance are registered trademarks of Trintech, Inc.
How the R2R Process Often Works
© 2014 Trintech, Inc. All rights reserved. Cadency, ReconNET and Rhythm of Finance are registered trademarks of Trintech, Inc .
How the R2R Process Often Works
SAP®
Close Cockpit
Legacy Systems
Outsourced
External
© 2014 Trintech, Inc. All rights reserved. Cadency, ReconNET and Rhythm of Finance are registered trademarks of Trintech, Inc.
How the R2R Process Often Works
SAP®
Close Cockpit
Legacy Systems
Outsourced
External
© 2014 Trintech, Inc. All rights reserved. Cadency, ReconNET and Rhythm of Finance are registered trademarks of Trintech, Inc.
How the R2R Process Often Works
SAP®
Close Cockpit
Legacy Systems
Outsourced
External
© 2014 Trintech, Inc. All rights reserved. Cadency, ReconNET and Rhythm of Finance are registered trademarks of Trintech, Inc.
How Trintech Helps
© 2014 Trintech, Inc. All rights reserved. Cadency, ReconNET and Rhythm of Finance are registered trademarks of Trintech, Inc .
“To improve is to
change; to be perfect
is to change often.”
Winston Churchill
BALANCE SHEET
• Quantitative and Qualitative steps synchronized
• Provides transparency for all activities
• Immediate view to Balance Sheet progress, by
Financial Statement Line Item
• Status of activities by criticality and due date
23
R2R SUMMARY
MANAGES ALL CLOSE RELATED
FUNCTIONS
Transparency for all “Close Task” related
activities:
• Journal Entry
• Reconciliations
• Disclosures
• Compliance
• Analytical
• Technical
• Organized by Close calendar, Entity
24
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CERTIFICATION
25
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COMPLIANCE
MANAGES ALL COMPLIANCE
PROCESSES
• Provides transparency for all
Compliance-related activities
• Controls linked to task
execution
• Activity & Issue status
• Progress of remediation
• Exception management
26
COMPLETION
MANAGES REPORT
CREATION
• Preparation of
documents required
for regulatory and
statutory reporting.
• A collaborative
platform to create,
update, edit, review
and finalize
documents
• Embedded XBRL
tagging
27
© 2014 Trintech, Inc. All rights reserved. Cadency, ReconNET and Rhythm of Finance are registered trademarks of Trintech, Inc.
CADENCY
VISIBILITY AT A
SINGLE VIEW
• Understand the
status of R2R in a
single combined
view
• Drill down into status
within organization
across process
• See the impact of
one process to
another within R2R
28
Accomplishments Through
Improvement
29
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Summary
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W&SFG Case Study
Company History
• Founded in Cincinnati in 1888 (The Western and Southern Life Insurance
Company).
• Provides life and health insurance, annuities, mutual funds, investment
management, broker-dealer services, and real estate investment and
property management through member companies across 50 states.
• Fortune 500 company with assets owned and managed in excess of $68
billion (March 31, 2014).
• Financial Strength Ratings* for Western & Southern's six life insurance
subsidiaries.
• AM Best – A+ Superior
• Standard & Poor’s – AA Very Strong
• Fitch – AA Very Strong
• Moody’s – Aa3 Excellent
The Challenge
Regulation
• Disclosure changes
• Statutory and Federal regulation
Timeline and Implementation Strategy
Process Enhancements
• Creation of enhanced monitoring and communication control
structure
• Eliminate redundant control execution and testing
• Elimination of wire account validation process due to more
timely reconciliation execution
Close Overview
• Approximately 30 individuals directly managing close activities
• Manage the close and consolidation for six insurance entities and multiple
non-life insurance entities.
• Initial process was manually intensive and managed through individual
spreadsheets and checklists for each entity.
Accountability Education
• Goals and development • All tasks have description
plans including objective of the
• All users can see status of task
the monthly close • Detailed instruction and
• Monthly reporting on the reference materials to
status of close tasks and allow for transferability
late tasks • Tasks to track analysis
• Daily coordination and issues and procedural
escalation of late tasks changes
• Engagement in
management tasks
Close Results
Process Replacement
• Approximately 2000 tasks added in first six months
• Replacement of all checklist related activities involved in close
• Installation for entirety of Comptroller’s Department (Acct, FR, Inv.)
Manage by Exception
• Escalation of late tasks to management responsible for function
• Reconciliation Monitoring at an aggregate risk level
• Close Enhancements
• Improved timing and completeness of close
• Enhanced accountability in operational areas related to financial reporting responsibilities
• Better leverage accounting resources to analyze data vs. routine non-complex task execution.
Enhanced Compliance through Close
Standardization