Maharashtra Water
Resources Works
Manual
Volume – I
(Chapters)
Nov, 2016
Table of Contents
CHAPTER 1 DEFINITIONS .................................................................................................................. 21
1. General: ............................................................................................................................... 21
CHAPTER -2 FUNCTIONS, DUTIES OF ESTABLISHMENT & MISCELLANEOUS............................. 26
A-GENERAL .................................................................................................................................... 26
2. Background: ....................................................................................................................... 26
2.1 Formation of Maharashtra State: ............................................................................. 26
2.2 Creation of Water Resources Department (W.R.D.): ............................................. 26
3. Functions of the Water Resources Department:............................................................ 26
4. Irrigation Development Corporations: ............................................................................ 27
5. Acts, Rules, Manuals, Codes, Hand books: ..................................................................... 27
5.1 Acts.............................................................................................................................. 27
5.2 Rules:........................................................................................................................... 28
5.3 Codes:.......................................................................................................................... 28
5.4 Manuals: ...................................................................................................................... 28
5.5 Handbooks .................................................................................................................. 29
B-SERVICES .................................................................................................................................... 29
6. Services and Staff: ............................................................................................................ 29
C-ORGANIZATION SETUP AND FUNCTIONS ................................................................................. 30
7. Organization: ..................................................................................................................... 30
8. Functions of various Organizations:................................................................................ 30
8.1 Irrigation Development Corporations (IDC’s):......................................................... 30
8.2 Water and Land Management Institute (WALMI): ................................................... 31
8.3 Hydro-Electrical Organization: ................................................................................. 32
8.4 Mechanical Organization: .......................................................................................... 32
8.5 Designs Organizations................................................................................................ 33
8.5.1 Central Designs Organisation (CDO): ................................................................ 33
8.5.2 Koyna Design Circle (KDC): ................................................................................ 34
8.5.3 Field Design Divisions......................................................................................... 34
8.5.4 E and M Design .................................................................................................... 34
8.5.5 Hoist Design Division .......................................................................................... 34
8.5.6 Planning and Design Division:............................................................................ 34
8.6 Maharashtra Engineering Training Academy (META): ............................................ 34
8.7 Planning and Hydrology, ( P & H) ............................................................................. 35
8.8 Chief Auditor, Water & Irrigation: ........................................................................... 35
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402.7 Administrative Approval (AA) or Revised AA to the project proposal: .............. 244
402.8 Technical Sanction (TS) to the project proposal .................................................. 244
402.9 Development of ICT Application ............................................................................. 245
402.9.1 Government agencies / shortlisted agencies for development of ICT
application- .......................................................................................................................... 245
402.9.2 Development of ICT Application from Private Agency: ................................ 245
402.10 Contract Management.......................................................................................... 246
402.11 Revised Administrative Approval........................................................................ 249
402.12 ICT application finally developed/ Hardwares supplied:.............................. 249
402.13 Assessment of Performance ............................................................................ 250
402.14 Enhancements required: ................................................................................. 250
402.15 Project Completion report .................................................................................. 250
CHAPTER 12 SAFETY OF PROJECTS .......................................................................................... 253
403. DEFINITIONS.............................................................................................................. 253
(A) DAM SAFETY.......................................................................................................................... 253
404. PERIODICAL DAM INSPECTION: ................................................................................... 253
404.1 Inspecting Authority for Periodical Inspection: .................................................... 253
404.2 Time Schedule of Inspections and submission of report: .................................... 255
404.3 Periodical Inspection of Gates of dam: .................................................................. 255
405. Inspections reports: .................................................................................................... 256
406. Remedial measures:................................................................................................. 256
407. Inspections of Dams by Dam Safety Organisation (DSO): ..................................... 256
408. Monitoring of Periodical inspections of dams to be carried out by field officers:
257
408.1 Dam Inspection:........................................................................................................ 257
408.2 Category A deficiencies:...................................................................................... 257
409. Health Status Report (HSR) of Dams: ..................................................................... 258
409.1 HSR for Large Dams Category I & II: ................................................................... 258
409.1.1 Regionwise HSR: ............................................................................................ 258
409.1.2 Consolidated HSR .......................................................................................... 258
409.1.3 Contents of HSR: ........................................................................................... 258
409.1.4 Publication of the HSR: ................................................................................ 258
409.2 HSR for Large dams (Category III) and small dams: .......................................... 258
409.3 Health Status Report of Century Old Dams: ...................................................... 259
410 Review of Safety of Large dams (Category I)............................................................ 259
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411 Special Preparedness and vigilance before first filling of reservoir ...................... 259
412 Seepages from Dams: .................................................................................................. 259
413 Dam Instrumentation: ................................................................................................. 260
413.1 Distribution of works amongst various organizations: ..................................... 260
413.2 Forms for observations:....................................................................................... 261
413.3 Instrumentation Data Analysis: ........................................................................... 261
414 Records to be maintained for completed dams for watching safety aspects ....... 261
415 Security arrangements on Dams: ............................................................................... 262
416 Adoption of provisions in Dam Safety Manual: ......................................................... 262
417 Reservoir Operation Schedule (ROS):........................................................................ 262
418 Gate Operation schedule (GOS) ................................................................................. 262
419 Emergency Action Plan (EAP): ................................................................................... 262
420 Standard Operating Procedure for Flood Control .................................................... 262
420.1 SOP shall be prepared for the dam fulfilling any of the following conditions-
263
420.2 Components of SOP:............................................................................................. 263
420.3 Approval to SOP: .................................................................................................. 263
421 Reporting of Important Events:.................................................................................. 263
422 Inspection and Reporting in case of Dam failure and Alarming events ................. 265
(B) CANAL SAFETY...................................................................................................................... 265
423.1 Inspection of canal structures ................................................................................ 266
423.1.1 Inspecting Authority: ......................................................................................... 266
423.1.2 Proforma for Inspection: ................................................................................... 266
424 Inspection of Embankments ....................................................................................... 267
424.1 Schedule for Inspection......................................................................................... 267
424.2 Details of Inspection ............................................................................................ 267
424.3 Inspection of Surface Drainage System on Canal and Distribution System ... 268
425 Points to be checked during inspection of canal structures and embankments:. 268
426 Inspection of canals by DSO........................................................................................ 269
427 Remedial measures: .................................................................................................... 269
428 Reporting Important events like canal breaches ..................................................... 269
(C) Safety of Lift Irrigation Schemes ........................................................................................ 269
429. Safety of the Civil structures: .................................................................................... 269
430. Inspecting authority ............................................................................................. 270
431. Safety of the electrical equipments: ..................................................................... 270
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CHAPTER 1 DEFINITIONS
1. General:
Unless there be something repugnant in the subject or context, the following terms
are used in this Manual in the sense explained. Words and expressions used and not
defined in this Manual but defined in various water resources related Acts, Rules
and other Rules e.g. Financial Rules, Treasury Rules, Maharashtra Civil Services
Rules, etc., Manuals, Hand Books in the State shall have the meanings respectively
assigned to those therein.
a) Appropriation means the amount authorized for expenditure under a
major or minor head or sub-head or other unit of classification of
expenditure.
b) Area Assessed: Area assessed is the area for which water charges are
payable by the water user entity as per the provisions of the agreement
executed or as per the provisions of the Act.
c) Area Irrigated: It is the area which is irrigated directly or indirectly by
the distribution network including lifts on reservoir and canals of the
project.
d) Audit Officer: means the Accountant General unless otherwise specified.
e) Black-listed irrigation water user entity: means an entity which has
committed two or more offences of unauthorized irrigation within a
stipulated period and which is debarred for a certain period for receiving
irrigation water.
f) Blue Line: Blue line is the flood line outlining the boundary of prohibitive
zone on both banks of river.
g) Canal: is the main channel of irrigation scheme, off-taking from reservoir.
h) Canal Officer means an Officer appointed under clause (4) of section 2 of
the Maharashtra Irrigation Act, 1976.
i) Canal system means a network of all channels including main canal,
branch canal, distributaries, minors and all structures thereupon.
j) Capital Expenditure: The expenditure on works which results in creation
of new assets or in enhancement of productivity of existing assets. This
includes expenditure on salary of establishment exclusively devoted for
creation of new assets. The expenditure on special repair works required
to restore the serviceability / productivity shall also be considered as
Capital Expenditure.
k) Categories of Use of water shall mean different purposes (such as
domestic, agricultural irrigation, agro based industries, industrial or
commercial, environmental, etc., and includes such other purposes as
may be prescribed); for which water is used.
l) Chief Accounts and Finance Officer: An officer posted by Finance
Department, in Irrigation Development Corporation to head the accounts
and finance section.
m) Competent authority in relation to the exercise of any power means
Government, or any other authority to which the power is delegated by or
under this Manual or by specific orders of Government.
n) Created Irrigation Potential of a project (for a given year in the case of
on-going project) is the cumulative cropped area that can be irrigated, in
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A-GENERAL
2. Background:
2.1 Formation of Maharashtra State:
The State of Maharashtra was formed on 1st of May 1960, the immediate
predecessor of which was the Bombay State. The present Marathvada Region
of the Maharashtra State was in the past a part of the former princely
Hyderabad State which was merged in the Indian Union & thus the Region
became a part of the Bombay State. Also the present Vidarbha Region of the
Maharashtra State was in the past a part of the former C.P. & Berar State,
this Region became a part of the Bombay State (before formation of
Maharashtra state)
2.2 Creation of Water Resources Department (W.R.D.):
The erstwhile Public Works Department (P.W.D.) of the Bombay
State used to carry out the important functions related to the infra
structural development of the State. On formation of the Maharashtra
State, the P.W.D. was bifurcated into 2 Departments Viz. Irrigation &
Power Department (I. & P.D.) and Building and Communication
Department (B. & C.D.). Later on, the I. & P.D. was renamed as Irrigation
Department (I.D.) although its function of hydro-electric power
development continued with that Department. Also since 26 October
2004, the Irrigation Department is further renamed as Water Resources
Department (W.R.D.), although its functions remained unchanged.
3. Functions of the Water Resources Department:
Any State functions through its various Departments. The allocation
of the functions amongst various departments is laid down in the rules of
business of the State. Accordingly, the Public Works Department (P.W.D.)
of the Bombay State used to carry out the functions related to the
important infra structural development of the State. viz. - planning,
construction & maintenance of public structures & utilities as mentioned
below:
i) Residential & non-residential buildings for various Departments of
the State required for running its administration, including the
legislature & the judiciary.
ii) Roads & bridges for inter-connecting villages, towns & cities in the
State for facilitating transport
iii) Dams, weirs & barrages for storing water which is a vital input for
sustenance of life, agricultural & industrial development
iv) Distribution network for providing irrigation to farm lands,
including irrigation management
v) Domestic Water supply & sewage disposal schemes for community
use, including their operation & management
vi) Khar land development & flood control schemes
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initial stage, the provisions in this manual were more suited for the
works of the B. & C. Department. The Government has, since
thought it fit to prepare & publish a separate manual for the Water
Resources Department, which is named as Maharashtra Water
Resources Works Manual (MWRW) & which will replace the M.P.W.
Manual, so far as WRD is concerned.
iii) Maharashtra Budget Manual, 1987: This manual elaborates
procedure for annual budget classification, estimation, distribution
and monitoring of financial provisions.
iv) Manual of Financial Powers, 1978
v) Manual of office procedure for purchase of stores by the
Government Departments-2015
5.5 Handbooks
The Public Works Department (P.W.D.) handbook has been
published to issue guide lines on technical (i.e. engineering)
matters. The handbook has since been replaced by different
chapters.
The above list is illustrative & not exhaustive. Provisions in all the above
codes, hand books & manuals are binding on the employees of the W.R.D. Where
the provisions in any of the Existing Government Orders (including GR, circulars
etc.), codes, hand book & manuals are not consistent with those in this MWRW
Manual, the provisions in the MWRW manual will prevail.
Any Government Orders (including GR, circulars etc.) issued subsequent
to enforcement of MWRW Manual, shall prevail over the provisions of this
manual.
B-SERVICES
6. Services and Staff:
The functions of department are carried out through staff belonging to
following services-
a) Maharashtra Service of Civil Engineers,
b) Maharashtra Subordinate Service of Engineers,
c) Maharashtra Mechanical Service of Engineers,
d) Maharashtra Electrical and Mechanical Service of Engineers,
e) Officers from State / Central Services of other department.
f) State Subordinate Services.
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the syllabi for Short Term Training courses for training of Executive Engineer
and above posts. He shall finalize the training programmes to be conducted
by the Institute and also shall approve taking up of consultancy works by the
Institute. He shall extend guidance in strengthening the Water Users’
Associations, Command Area Development activities, etc. generally in line
with policies of State and Central Governments. He shall oversee the
activities of reclamation of saline farmlands, and research in Irrigation. He
shall act as advisor to Government in respect of improvement in performance
of Irrigation, better water use management, land use management, etc.
based on inputs from research and stakeholders. He shall exercise overall
control on the activities entrusted to WALMI. He shall be head of SLTAC-II.
11 Duties of Chief Engineer and Below:
The duties mentioned in the below paragraphs apply not only designation
wise but also as per the category of work handled by the incumbent of various
posts. (e.g. Irrigation management, construction, investigation, design, etc.) If
any incumbent of any post has to carry out the works of various categories, the
duties pertaining to all such categories of work shall have to be performed by
him.
11.1 Chief Engineer:-
(a) The Chief Engineer is the professional head of the department and is
responsible to Government (Executive Director / DG as the case may
be) for efficient working of his organization. Approval to the designs
(excepting the designs approved by the CE, CDO) of project
components for the work which are within the powers of Technical
Sanction to be accorded by the Chief Engineer.
11.1.1 Chief Engineer (Investigation and Execution of Irrigation /
Hydro-electric Projects)
He shall be the officer belonging to Maharashtra Services of
Civil Engineer. In addition to the duties mentioned in paragraph 9
and paragraph 11.1(a), the Chief Engineer shall ensure that
detailed and meticulous investigation and planning at the project
formulation stage as well as project construction stage is done by
the immediate and next subordinate officers. The Chief Engineer
shall monitor the progress of works in order to achieve the
objective of physical progress as per the planned target. The Chief
Engineer shall guide the subordinate officers to device measures to
overcome shortfalls noticed in the progress. The Chief Engineer
shall co-ordinate with other organizations of the department for
proper deployment of resources. He shall generally act as a project
director, when more than one circle is executing the project. The
Chief Engineer shall be competent to interact with other
departments of the Government at the highest levels.
He shall be responsible for the passing of foundations of
structures as prescribed in Works chapter.
11.1.2 Chief Engineer (Irrigation Management):
He shall be the officer belonging to Maharashtra Services of
Civil Engineers. In addition to the duties mentioned in paragraph 9
and paragraph 11.1(a) above, Chief Engineer shall accord sanction
to the procurement list of annual maintenance and repair works of
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required. The Deputy Engineer shall supervise all the works under
his charge, take or cause to be taken the measurements of works
and propose payments to be made for works.
11.4.1 Deputy Engineer (Construction):
He shall be the officer belonging to Maharashtra Services of Civil
Engineers. In addition to duties mentioned in paragraph 9 and
paragraph 11.4(a) above, his duties shall be-
11.4.1.1 Estimate
I. He shall explore all possible sources for all construction
materials, ascertain the suitability of material and extent of
availability of suitable material. He shall measure the leads of
these sources from construction site and propose the adoption
of appropriate (from quality, quantity and economy point of
view) source(s) in the estimate.
II. He shall get estimates prepared from junior engineers and
check that they are prepared on the basis of approved design
and drawings.
11.4.1.2 Execution
I. He shall carry all Bench marks by double leveling method.
II. He shall take joint measurements of initial levels before start
of work.
III. He shall either himself record all the measurements or check
100 percent the measurements recorded by junior engineer.
IV. He shall himself record all measurements which are likely to be
hidden and may not be susceptible to measurements at later
date.
V. He shall ensure that, the contractor has adequately mobilized
the required men and machinery before commencement of the
work and according to approved construction programme.
VI. He shall insist that contractor establishes the requisite standard
of quality control and testing facilities at the site of work
before commencement of work.
VII. He shall ensure that all the prerequisite permissions clearances,
sanctions, insurance etc. are obtained by the contractor.
VIII. He shall ensure that the construction materials, tools and
machinery are of the required quality and standard.
IX. He shall ensure that the contractor procures optimum quantity
of construction material in order to maintain good and
continuous work flow.
X. He shall ensure that the work is done as per specifications,
drawings, of proper quality and in best workmanship like
manner.
XI. He shall inspect the work and report any deviation of quantity
and also departure from construction programme.
11.4.2 Deputy Engineer (Irrigation Management)
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III. Arrange to complete survey and investigation works required for the
preparation of Preliminary Investigation Report and Draft Project
Report and also for estimate of the project works.
IV. Prepare the Preliminary Investigation Report and Draft Project
Report and furnish to higher authority for approval.
V. Obtain technical sanction to the estimate of preparing Preliminary
Investigation Report or Draft Project Report from competent
authority.
VI. He shall obtain all data and records required for planning of project
(PIR/DPR). He shall arrange for required tests for checking suitability
of construction material.
11.4.8 Deputy Engineer (Construction Audit)
He shall be the officer belonging to Maharashtra Services of Civil
Engineers. In addition to duties mentioned in paragraph 9 and
paragraph 11.4(a) above, he shall assist in conducting pre audit of
proposals for Administrative Approval/Revised Administrative
Approval. He shall assist in conducting pre audit at construction
stage.
11.4.9 Deputy Engineer (Water Audit):
He shall be the officer belonging to Maharashtra Services of Civil
Engineers. In addition to duties mentioned in paragraph 9 and paragraph
11.4(a) above, his duties include
I. Carrying out annual inspection of irrigation division, sub division and
Section as per programme approved by Chief Auditor, Water &
Irrigation.
II. Analysis of water audit and benchmarking data and submit preliminary
remarks on the same to Executive Engineer for further action.
III. Assisting Executive Engineer for preparation of drafts for Benchmarking
and Water Audit reports.
IV. Assisting Executive Engineer for preparation of drafts for Irrigation
Status Report.
11.4.10 Deputy Engineer (Irrigation Management Audit):
He shall be the officer belonging to Maharashtra Services of Civil
Engineers. In addition to duties mentioned in paragraph 7 and paragraph
11.4(a) above, he shall assist in conducting audit of irrigation management.
11.4.11 Deputy Engineer (Mechanical Audit)
He shall be the officer belonging to Maharashtra Mechanical Services of
Engineer. In addition to duties mentioned in paragraph 9 and paragraph
11.4(a) above, he shall assist in conducting mechanical audit.
11.4.12 Deputy Engineer (Electrical Audit)
He shall be the officer belonging to Maharashtra Electrical
Services of Engineer. In addition to duties mentioned in paragraph
9 and paragraph 11.4(a) above, he shall assist in conducting
electrical audit.
11.4.13 Deputy Engineer (Project Safety) (Civil / Mechanical /
Electrical) :
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II. Check the proposal formulated for scheme for reclamation of affected
land.
III. test check of water quality of wells in once in four year
IV. Carry out research studies by means of paper and field studies related to
water and land management.
V. Propagate the activities of Information, Education, and Communication
regarding Water Resources Department by arranging training,
participating in various exhibitions, workshops and publishing articles in
quarterly magazine Maharashtra Sinchan Vikas.
VI. Check estimates of drainage schemes based on field study in the command
of private Lift Irrigation Schemes if requested by beneficiaries at Govt.
cost and hand over it to concern as per instructions of Executive Engineer.
11.4.16 Deputy Engineer (Vigilance)
He shall be the officer belonging to Maharashtra Services of Civil
Engineers. In addition to duties mentioned in paragraph 9 and paragraph
11.4(a) above,he shall assist the Superintending Engineer Vigilance in-
I. Collecting information required for preliminary inquiry from
concerned field officers regarding complaints referred by Government
against staff.
II. Preparing of draft charge-sheets, called for by Government.
III. Collecting information in respect of disciplinary actions, criminal
cases, suspension, etc., from field officers for onward submission to
Government.
IV. Compilation of list of officers/staff having doubtful integrity.
11.4.17 Assistant Superintending Engineer in Circle office and
Deputy Executive Engineer in Divisional office:
He shall be the officer belonging to Maharashtra Services of Civil /Mechanical or
Electrical Engineer, as the case may be. He shall-
I. Carry out the duties of Drawing and Disbursing officer, if assigned.
II. Conduct pre-audit of all technical proposals received in the office.
III. Take review of Court Cases, audit Para, store verification para, office
inspection para, pending cases particularly inquiry cases,
IV. Ensure timely disposal of all works related to legislature and
parliament.
V. Take review of all activities related to e-Governance.
11.5 Junior Engineer:-
a) The term Junior Engineer includes engineers designated as Assistant
Engineer Grade-II, Sectional Engineer and Junior Engineer. The Junior
Engineer is primary level engineering officer of the department. He is
entrusted with the duties of preparation of estimates of works to be done
on the basis of measurements taken, preparation of draft tender papers
based on sanctioned estimate, supervising the work done at site, taking
measurements of work done to prepare bills of contractors, maintenance
of accounts of material at site, material consumed in work and
preparation of periodical return and reports.
11.5.1 Junior Engineer (Construction):
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An officer must not delay holding over charge after arrival of the relieving
officer, provided the relieving officer has relinquished his earlier charge under
orders of higher authority and produces charge transfer certificate to that
effect. No officer shall proceed on leave without a medical certificate, nor can
he leave the headquarters without the permission of his next superior officer,
before the arrival of the relieving officer.
Every transfer of charge of a gazetted Government servant shall be
reported in standard form PW 93 on the same day to all the officers, to whom,
the copies of transfer orders are issued.
The relieving officer shall take up the expenditure of cash and stores from
and for the first day of the month during which relief takes place and submit the
accounts in the same manner as if he has been in charge during the month. But
the relieved officer shall be responsible, if required, for transactions during his
incumbency.
If the relieving officer fails to bring to the notice within a period of 3
months in the case of sub divisional charges and 6 months in case of divisional
charges, any deficiency or defect in work or stores taken over from his
predecessor, he will be responsible for the same, both as to quality and quantity
so far as he was able to ascertain it.
In case of transfer of divisional and sub divisional charges, the cash book
must be closed on the date of transfer, and a note recorded in it, over the
signatures of both the relieved and relieving officers, showing the cash and
imprest balances , bank balance in DDO account as per cash book , the number
of unused cheques, various passwords assigned to the officer in a sealed cover
and made over and received in transfer by them respectively and bank statement
of DDO account showing transactions and balance on the date of charge. The
relieving officer shall immediately change the passwords and keep them in
personal custody. A copy of this note along with following documents shall be
forwarded within 7 days to the Superintending Engineer, in case of divisional
charges and to the Executive Engineer in case of sub divisional charges.
1. Transfer report in standard form 569 in case of sub divisional charges.
2. Receipts of stock, tools and plants and other stores under the immediate
charge of the officer, in forms A and B given at the end of this paragraph for
divisional and sub divisional charges respectively.
3. A detailed report in standard form PW 468 on the state of scientific and
mathematical instruments. In case of divisional charge, this report shall be in
respect of instruments in divisional office only.
4. Detailed handing over note of all works in hand any orders remaining to be
complied with, and any points of importance to be brought specifically to
notice.
The receipts of cash and stores may be prepared by the relieved officer,
but the relieving officer shall note any inaccuracies therein so that the
Superintending Engineer or the Executive Engineer, as the case may be may
pass such orders in respect of deficiencies if any as may be necessary. Copies
of receipts shall be given to the relieved officer after they are signed by the
relieving officer.
FORM A
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FORM B
Received in transfer fromMr. / Mrs. __________________________________, ex-
officer in charge …………………………………. Sub division, the stock and tools and plants
which have been in his personal custody, as detailed in the bin cards and the tools and
plants which have been posted up-to-date.
(Station and Date) Signature of relieving
officer
The relieving officer shall then, unless otherwise ordered, proceed with th e officer to
be relieved, to acquaint himself with the record, stores, works and material at site of
works, in charge of subordinates, but in cases of transfers of a divisional charge, the
officer to be relieved shall accompany the relieving officer in his inspection of
outstations only when directed by the Superintending Engineer. In this connection see
paragraph 10.3.14 of Maharashtra Public Works Accounts Code.
The relieved officer shall give the relieving officer a list and note showing all the works
in hand and orders remaining to be complied with detailing such matters as particularly
require his attention, with full explanation of any peculiarity of circumstances or
apprehended difficulties. He should also furnish the relieving officer with a complete
statement of all unadjusted claims, the reasons for non-adjustment of these claims in
due course and to any complication likely to arise owing to their non-adjustment.
The Executive Engineer shall issue instructions to follow these provisions mutatis
mutandis, in case of transfer of other officers and staff, who are handling cash, stores
or performing duties related to work sites.
The report of the completion of divisional charge shall be submitted to the
Superintending Engineer within a fortnight, unless there be some special reasons. In
case of any disagreement between the relieved and relieving officer, a reference shall
be made to the Superintending Engineer.
The transfer report of the sub divisional charge, upon its receipt in divisional office,
shall be scrutinized by the Executive Engineer, any remarks necessary being entered in
the column provided for in the form for that purpose. The report shall then be
submitted to the Superintending Engineer, who after passing such orders as may be
necessary, shall return it to the divisional office for record.
In the event of contingency mentioned above occurring, where an officer is required to
assume charge, the receipts of cash and stores in Forms A and Form B shall be submitted
by the officer who assumes charge.
An officer who is in charge of an office while handing over charge of the office to his
successor should prepare a brief note detailing the general position of work in each
section of the office and the items of work to be urgently attended to, and hand it over
to his successor and also forward a copy thereof to the controlling officer, in addition
to the procedure of transfer of charge referred to above. The incoming officer shall
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take immediate steps to finalise the matters requiring urgent action and report
compliance to the controlling officer.
Other important points to be observed in handing over charge of an officer who is in
charge of an Office.
• The relieving officer shall intimate to the relieved officer sufficiently in advance
to enable him to prepare a proper charge report.
• The new incumbent shall take his new charge preferably in the forenoon.
• The cash box and other Items shall be available for inspection In case the charge
has to be transferred during a holiday or a Sunday.
• The relieving officer shall verify the blank foils in the cash receipt book in use
in the office.
• The relieving officer shall verify the blank foils in the stock receipt book in use
in the office.
• The relieving officer shall verify the blank unused cash and stock receipt books
in the office.
• The relieving officer shall verify Keys including duplicate of Cash Box and Cash
Chest.
H. COURT CASES AND OTHER LEGAL MATTERS:-
16 Court Cases
It shall be duty of every officer against whom a case is instituted in any
court of law or tribunal by his designation to maintain a register (As per proforma
vide Appendix 2-Register for Court Cases) of such cases for proper follow up
actions. Registers of court cases showing the dates of hearing and status of the
case shall be maintained by the officer responsible to defend the Department in
Court. A monthly report of the status of all cases shall be submitted to all the
officers on behalf of whom he is defending case.
A responsible officer shall be appointed to keep track of proceedings in
the case. All cases involving service matters of employees before tribunals shall
be dealt with at appointing authority level. All matters involving works and
contracts shall be dealt with at division level. All matters related to land
acquisition shall be dealt with at sub divisional level.
While defending a case filed against Government, the authorised
representative of Government shall invariably obtain approval to the affidavits
and other says to be produced before the court, from the highest authority of
the department which is made party to the case.
I. TRANSFER OF TEMPORARY ESTABLISHMENT (POSTS):
17 Transfer of Temporary Establishment
In order to meet the demand for increased workload of execution or
supervision which may arise from time to time, as well as to ensure that the
establishment shall be capable of contraction as well as of expansion according
as the expenditure on works diminishes or increases, the permanent
establishment may be supplemented by temporary establishment to such extent
as may be necessary, and varying in strength from time to time according to
nature of work to be done. Temporary establishment will include all such non-
permanent establishment, no matter under what designation or cadre is
sanctioned, as is entertained for the general purpose of division or subdivision
or for the general supervision, as distinct from the actual execution of a work or
works and sanctioned by Government.
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All records and files that are to be preserved, but are not required for day to
day use shall be kept in a record in custody of a record keeper, who shall arrange the
keep that records branch wise and class wise. The records in record room shall be kept
secure and shall not be freely accessible. The record keeper shall ensure that the
records are kept in good shape and are protected from destruction by rain, fire,
termites etc. The record keeper shall issue any file required for office use and see that
it is returned to the record room after use. The clerks shall not keep the files from
record room with them longer than necessary.
Before actual destruction of records in accordance with the classification is
undertaken, contents of each file shall be examined by the concerned clerk, so as to
make sure that nothing that needs to be preserved gets destroyed. In cases of doubt,
the orders of section shall be taken. In doubtful cases papers shall be rather preserved
than destroyed. Confidential files shall be destroyed only with the orders of head of
office. After scrutiny of files, papers due for destruction shall be separated and papers
due to be preserved shall be neatly filed again.
All the records and registers shall be maintained in such a manner so as to afford
easy access to information whenever required. Records shall be preserved for periods
laid down in Appendix 4. Unnecessary records and records which have outlived their
preservation period shall be promptly disposed off. A list of records which have been
disposed off by destruction shall be maintained in a register in Form P.W. 577. The
following records shall not be destroyed.
1. Expenditure connected with the expenditure within statute of limitations.
2. Records of ongoing works though beyond the period of preservation.
3. Records connected with claims and service matters of employees in service.
4. Records of experiments and observations.
For writing off of records before the expiry of the period of their preservation,
on account of expected reasons, prior sanction of Superintending Engineer is essential.
25 General Rules for Office Procedure:
No officer shall correspond /shall see directly any authority superior to
the officer under whom he is immediately serving with Government or Central
Government out of regular course except in a case of extreme urgency in which
case he must send copies of communications to his immediate superior.
However, the officers are at the liberty to correspond through proper channel,
with the superior officers which are not directly superior to him. Such
correspondence shall be invariably sent by the intermediate superior officers
along with their opinion, if any, to the addressee, unless there are standing
Government instructions restricting such correspondence.
He must invariably obtain written permission of his immediate superior
before seeing any authority superior to him. In case it is not possible to obtain
written permission for want of time, at least oral permission is necessary.
The Government employee shall obtain prior permission of controlling
officer to leave the head quarter for private purpose, in case he is required to
leave head quarter for more than 6 hours or crossing the mid night.
Replies to press criticism and allegations, contradictions of incorrect press
reports etc. shall be issued through the office of Director General of Publicity in
case of offices in Greater Mumbai and through district publicity officers in case
of other districts. Such replies shall be given by an officer, not below the rank
of Executive Engineer, with prior approval of next higher authority.
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CHAPTER 3 WORKS
31. The term ‘Project’ wherever used in this chapter refers to any project of Water
Resources Department with all its components e.g. Irrigation, HEPs, LIS,
Barrages, KT Weirs, Flood Protection works, Kharland development works, etc.
32. The works related to projects of the departments are either of ‘Original’
nature or of the ‘Operation, Maintenance & Repair’ (OMR) nature and the heads
of account under which expenditure on the works shall be classified are
different. Appropriate head of account shall be selected for classification after
deciding the nature of the work.
33. The 'Original works' include one or more of the following-
i) Construction, manufacturing and erection whether of entirely new works
or of additions and alterations,
ii) Maintenance of the components of the project, during construction of the
project, which are not handed over to management wing (see note 1, 2,
3 below),
iii) Extension, improvement and modernization of completed projects,
iv) Repairs to newly acquired or previously abandoned projects to bring these
projects into services again.
However in the case of (iii) & (iv) above, if cost of each such work is less
than Rs. 10 lakh, it may be treated as ‘Operation, Maintenance & Repair’
works.
Note 1: In case of canal and distribution network which is put to use and
the management is still looked after by construction wing, the work of
operation, maintenance & repair shall be classified as ‘Operation,
Maintenance & Repair’. The expenditure on this work shall not be charged
to the “P-Maintenance” i.e. head of expenditure of original works.
Note 2: In case of head works, where partial storage is created and used
for irrigation / non – irrigation purpose, the expenditure on the
maintenance of these head works can be debited to the ‘P-Maintenance’
i.e. head of expenditure of original works.
Note 3: In the case of LIS, operation, maintenance & repair of the pumps,
rising main and ancillary components put to use, shall be considered as of
maintenance nature. As regards that of common components such as
switchyard, pump house, intake arrangements etc. and other pumps,
rising main etc. which are not put to use, the maintenance of these
components shall be considered as original work.
34. The term ‘Operation, Maintenance & Repair’ primarily indicates works or
operations (short term or long term) undertaken to maintain project components
in serviceable condition on recurring basis. It also includes individual works of
original nature each costing less than Rs 10 lakh.
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in its final aspect, otherwise the storage and canal designs are likely to be
difficult or uneconomical.
Planning of projects considering water use priorities-
Water resources projects shall be planned, as far as possible, as
multipurpose projects considering needs of irrigation, domestic water supply
and water for other developmental activities like industries, hydropower
generation, environment, navigation, recreation, cultural activities etc.
Provision for environmental purpose (aquatic life) in order to maintain
minimum flow in the river is also essential and be considered in water planning
of the project. Dependability of yield shall vary with the use.
Priority of water use in different sectors shall be kept in mind while planning
multipurpose projects, as per prevailing State Water Policy, the priorities of water use
are as follows:
1. Domestic use for drinking, cooling, hygiene and sanitation needs including
livestock;
2. Agriculture and hydropower;
3. Industrial, commercial use and agro-based industrial use;
4. Environment and recreation uses;
5. All other uses.
36. Water Resources projects have to pass through various phases, from the time it
is conceived, to its successful implementation and fruition (completion). The
consideration regarding the water availability, distribution of irrigation benefits,
the crop pattern likely to emerge in the context of the soil-climate complex,
depend on geographical and economic aspects. The designs of different
components of the project embrace many fields such as engineering geology,
organizing and handling mechanized construction in addition to the usual
engineering subjects. Hence the preparation of the project is very crucial and
shall be undertaken carefully in the following stages for ascertaining the
technical and techno-economical feasibility of the proposed project. At the
stage of Reconnaissance Report (RR), only technical feasibility shall be
ascertained and at the stage of Preliminary Investigation Report (PIR) as well as
Detailed Project Report (DPR), techno-economical feasibility shall be
ascertained. Detailed plans and estimates shall be prepared, based on detailed
survey, investigations and design, for obtaining the administrative approval.
37. Reconnaissance Report (RR): Initially, when a project is put forth for
consideration through the initiative of the department, or on the request of the
public, toposheets are referred to for location and for visualizing whether the
topographical features presented in the toposheets establish prima-facie
technical feasibility before preliminary investigations are undertaken. After
these toposheet studies are completed, reconnaissance survey shall be
undertaken after visiting the site and reconnaissance report shall be prepared.
Following activities shall be carried out for preparation of RR:
i) Identification of project sites and planning on the basis of toposheet
studies. It shall be ensured that the proposed project is covered by the
provisions made in the River Basin Plan
ii) Water availability certificate at the proposed site shall be obtained from
the competent authority.
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The DPR shall clearly show breakup of project cost in two parts viz., (i)
provision required for obtaining statutory clearances including consultancy
services required if any e.g. Environment, forest, wild life, etc. (ii) remaining
cost of the project.
Following main points shall be taken in to account while preparing DPR-
i) Water availability certificate at the finally selected site shall be obtained
from the competent authority.
ii) The detailed cost estimates of the project shall be prepared on the basis of
approved designs and drawings of major components, viz., all components of
head works, rising mains including anti-surge devices, cutoff and Canal Bed
Levels statements, CD works to be designed by Central Design Organization,
Nashik,
iii) Alternatives for location of various components shall be studied and techno -
economically suitable alternative locations shall be evaluated and layout
shall be finalized. The same shall be got approved from Chief Engineer, in
case of major, medium and hydro-electric projects and Superintending
Engineer in case of minor projects.
iv) Proposed cropping pattern shall be got approved from the Superintending
Agricultural officer in case of minor projects and Commissioner, Agriculture
in case of major and medium projects.
v) Survey of (a) command Area, (b) canal alignment and (c) disnet, to the extent
as mentioned in CWC guidelines shall be carried out, for major and medium
Projects. For minor projects, 100% Command Area, canal alignment and
disnet survey shall be done.
vi) Design flood for spillway / waste weir design shall be got approved from the
Chief Engineer
vii) Construction planning shall be properly done from technical considerations
and the Government orders.
viii) Rate analysis / lead statement / controlled blasting / chiseling / Non-DSR
items / lining shall be got approved by the competent authority.
ix) Emergency Action Plan (EAP) shall be prepared.
x) The CSR of other departments such as PWD, MJP etc. may be used if so
permitted in the SoR of the Department.
xi) NOC’s from various central / state government departments shall be
obtained. (e.g. Ministry of Defense in case of cantonment or other defense
establishments are likely to be affected, MoEF, Coal authorities, mining
department, archeology department, tribal department, clearance under
PESA act, etc.)
xii) Certificate of 100% arithmetical check in division office shall be attached.
xiii) Economic and financial statements shall be checked thoroughly.
xiv) Clearance for project shall be obtained from SLTAC & MWRRA.
xv) For making financial provision in the project estimate, for the land required
for the project purpose, the Executive Engineer should arrange to collect the
information from concerned revenue authority about various parameters of
the required land such as usage of land, proximity to urban area etc. The
value of the land shall be ascertained from ready reckoner and worked out
as per the procedure mentioned in Right to Fair Compensation &
Transparency in Land Acquisition & Rehabilitation & Resettlement Act-2013
(henceforth called as ‘LA Act, 2013’). As regards the structures of the
valuation shall be done by concerned Executive Engineer based on plinth area
rates for different types of structures and as regards the trees and
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The work of the project for which such clearance is required shall be taken
in hand only after obtaining such clearance.
C. ADMINISTRATIVE APPROVAL (AA) AND REVISED ADMINISTRARTIVE
APPROVAL (RAA)
47. Administrative Approval means the approval accorded by the WRD for the
projects of the Department, for acceptance of liability involved in the execution
of certain specific work, at a stated cost. For the works carried out by WRD on
behalf of other Department / Local bodies / PSUs, etc. the AA shall be obtained
from concerned Department / Local bodies / PSUs, etc. If the authority
according the AA is other than WRD, technical sanction to the cost of the work
which is proposed for AA may be given by competent authority of the
department.
48. A proposal for administrative approval should be submitted to the authority
competent to accord it accompanied by a detailed project report, which shall
be prepared by complying with the requirements as mentioned in paragraph 44.
49. For every original work of the department, it is necessary to obtain
administrative approval from the competent authority as per powers mentioned
in Chapter on Powers. Such approval shall however be accorded subject to the
fulfillment of requirement of technical audit as mentioned in paragraph 385.2.ii
of Technical Audit chapter of this manual. For the projects, which do not require
Clearances from other departments of states or central Government (such as,
Environmental clearance including wild life and Forest clearances; wherever
applicable), the AA shall be obtained in single stage. For other projects, AA shall
be accorded in two stages as mentioned below -
Stage I: The AA in stage I shall be accorded for the entire cost of the project.
However the liability for obtaining clearances of various departments (to be
mentioned in the order) shall only be allowed to be incurred. If the expenditure
on this account is likely to exceed the approved provision, permission for the
same shall be obtained from the Government before incurring such excess
expenditure.
Stage II: After obtaining required clearances, the cost of the project shall be
revised, if required, considering-
a) the actual expenditure for obtaining clearances mentioned in stage I
b) change, if any, in rates of (i) works components (ii) lands (iii) royalty charges
(iv) Taxes, etc.
c) change, if any, in the number of civic amenities to be provided for PAPs,
d) changes, if any, in the designs, change in leads, etc.
If the cost is revised due to reasons other than (a) to (c) above, technical
clearance shall again be obtained.
If cost increases due to changes mentioned above, Revised AA to the project
shall be obtained before commencement of any work of the project.
50. Proposal of AA shall be accompanied by DPR showing details of the cost of
original work and annual recurring cost and annual revenue expected after
completion of project. AA shall be obtained for the cost of original work. The AA
order shall also mention the annual recurring cost and annual revenue expected
after completion of project at current rates.
51. For works of Civic amenities in rehabilitated villages, even though the cost of
such works is already covered by AA accorded to the concerned project by Water
Resources Department, separate AA shall be obtained from competent authority
of Revenue department.
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58. The rates adopted for the estimate shall be based on approved prevailing
Schedule of Rates (SoR), sanctioned for the area. In case, any item of work is
not included in the SoR, the rate shall be approved by competent authority,
before incorporating in the estimate. If the rate mentioned in the SoR is not
applicable for the item of work for which methodology different from that
assumed while preparing the SoR, is to be adopted, it shall be treated as Non-
SoR item.
59. The estimate for a work should allow for variables such as lead for various
construction material and for other special local conditions such as difficult
approach, hilly area which should be clearly stated so that any excess of the
estimated rates over the schedule rates is properly accounted for. A full para
shall be devoted in the general description for discussion of the rates adopted in
the estimates. Approval to the lead statements shall be obtained, from the
competent authority before according TS.
60. In respect of estimates for works which are taken up in emergencies such as
danger of breach of canals etc., provision shall be made for contingent items
such as (i) recruitment of labour (ii) transport charges and (iii) providing material
for hutments etc. on the basis of actual expenses incurred during the emergency
without reference to the schedule of rates.
61. Provision shall be made separately in the estimate for all incidental charges
which can be foreseen such as taxes, duties, cess, levies, work insurance, labour
welfare, etc. provided that provision for these charges is not made in the rates
of items included in the SoR. In addition, provision at 5 per cent of the estimated
cost shall be made under a separate sub-head ‘work contingencies’ for
unforeseen items which may crop up later on. This provision should not,
however, be diverted, without the sanction of competent authority, to any new
item which, though fairly incidental to the work, is not provided for in the
estimate.
E. TECHNICAL SANCTION
62. The sanction accorded by the competent technical authority (as per Appendix
32) to the plans and estimate based on, design and drawings prepared
considering all technical aspects, is known as "technical sanction". This sanction
is to be accorded only after getting administrative approval wherever involved
but before the work is commenced. However, if the authority according the AA
is other than WRD, technical sanction may precede AA. TS shall be accorded only
after the remarks raised by the sanctioning authority, if any are complied with
to the satisfaction of sanctioning authority. No conditional TS shall be accorded.
The design and drawing on the basis of which estimate is prepared shall be
approved by the authority competent to accord TS or Chief Engineer, Central
Design Organization, Nashik as the case may be. TS shall be accorded only
thereafter.
63. The order for TS of a work shall include the cumulative amount of all TS’s
accorded under the concerned sub-head under which the TS for that work is
accorded. It shall invariably mention that the ‘plans and estimates’ are
sanctioned.
The sanctioning authority should communicate to the audit officer sanctions to
estimates as accorded by it, indicating the up-to-date amount for which
technical sanctions are accorded till then under the relevant compo nent part
along with the provision made in the estimate administratively approved for such
component part of project.
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Note: When plans are approved by the Chief Engineer, Central Design
Organization, Nashik, the word ‘Plans’ should not appear in the order for TS.
However, it shall be clearly mentioned in the order that the estimate is based
on the plans approved by the Chief Engineer, Central Design Organization,
Nashik.
64. Units for preparation of estimates of various project components for obtaining
technical sanction shall not be less than following-
a) Earthen dam - Total length of earthen dam along with envelope junctions
etc. from C.O.T. foundation to T.B.L.
b) Gravity dam (in colgrout masonry/concrete/Roller Compacted Concrete etc.)
Entire length including overflow, non-overflow portion and EDA from
foundation level to top of dam level.
c) Barrage / KT Weir / Storage Tank = single estimate for entire work.
d) Approach and tail channel. If utilization of material from approach and tail
channel is contemplated in earthen dam, combined estimate of (a) and (d)
shall be prepared.
e) Each Head Regulator
f) Canal Works including distribution networks
i. For Design Discharge ≥ 1.5 cumecs
a. Earthwork = 1 km
b. Structures = each structure
c. Lining = 1 km
ii. For Design Discharge between 0.5 and 1.5 cumecs
a. Earthwork and Structures = Full/balance length or 5 km, whichever
is less.
b. Lining = Full/balance length or 5 km, whichever is less.
iii. For Design Discharge ≤ 0.5 cumecs
a. Earthwork and Structures = Full length
b. Lining = Full length
Note: For distribution network, the discharge at off-taking point shall
be taken into account while deciding the unit of estimate.
g) Land Development Works: Area under one WUA.
h) Buildings (at one location): Single estimate for group of identical type of
buildings (e.g. A Type, B Type etc.)
i) Civic amenities - separate estimate for each amenity in a resettlement
village.
j) Valuation of property to be acquired - one estimate for each proposal of land
acquisition.
k) Land Acquisition, obtaining clearance from MoEF for use of forest land,
environment clearance, cost for handing over of Government land, etc. -one
estimate for each proposal of land acquisition.
l) Lift Irrigation (LI)Schemes :
For each stage of LIS units for preparation of estimates shall be as under-
a. Pump House including appurtenances (e.g. gated flood wall, booster
pump house, auxiliary transformer room etc.)
b. Pumping Machinery including appurtenances
c. Electrical equipments in control rooms inside and outside of pump-
house including works related to bus duct
d. EOT crane
e. Switchyard complete including Civil Works
f. Transmission lines
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The officer who is to execute the work shall report immediately to the next
higher authority about the emergency and his proceeding with the work with
a copy to audit.
3. Special Repairs: The items of repairs / reconstruction / replacement /
installation, required occasionally, which cannot be covered under ordinary
annual maintenance and repair, due to one or more of the following reasons
shall be classified as special repairs.
a) Major breakdown or deterioration
b) Replacements required after expiry of life.
c) Damages due to natural calamity
d) Imperfection in design / construction / operation
e) Damages caused by extraneous reasons such as mob action /
vandalism, mischief, theft etc.
f) Deferred maintenance due to insufficient budget provision etc.
g) Works for handing over to WUA's where Water Users Association’s are
not formed during construction of project.
h) Works for handing over to higher level associations of water users
i) Repair works to Civic Amenities provided in rehabilitated village till
handing over to concerned Zilla Parishad.
Special repairs do not increase the value of the system and these works are
not of repetitive nature.
4. Annual Maintenance and Repairs (AM&R)
Maintenance manual shall be prepared (e.g. in case of different type of gates,
instrumentation etc.) or shall be provided by/obtained from the manufacturer
of the machinery/instrument/equipment, etc. It should contain the following:
a) The operating procedures
b) Do’s and don’ts,
c) Trouble shooting (frequently asked questions and their solutions)
d) Schedule of maintenance, Specifications of the materials to be used and
methodology
i) In the case machinery and equipments, provision for regular O&M should
be made in annual estimates and for the casual repairs in a separate
estimate as the occasion may require.
ii) Each AM&R estimate should include all the expenditure anticipated to be
incurred during the working year on the operation, maintenance and
repairs of the work concerned. The pending liability for work executed in
the preceding year, but not paid for want of funds shall be covered in the
estimate for the next year, provided that this expenditure would have
been covered by the grants as per norms.
iii) The sanction to Annual AM&R estimate shall lapse on the 31 March every
year and its account should be closed on that date only. Provision for
repairs for the works, which are covered by the estimate for the current
year but not executed partially or fully during the year shall be made in
the fresh estimate of the next year.
iv) Basis for framing estimates of AM&R works: Provisions of O&M manual
for periodical maintenance and findings of inspections of the system by
the concerned officers at different level and also by officers of Dam Safety
Organization (DSO) shall form the basis for preparing estimates of AM&R
works.
v) Estimates for Annual Maintenance & Repair works: AM&R estimate
should normally cover all items required every year to fulfill the
objectives mentioned in paragraph 78.1 above. However looking to the
limitations of funds available for AM&R, the works like removal of weeds,
bushes and grass, desilting, murum topping, canal sectioning, minor
repairs to structures, painting etc. shall be phased in more than one year
but as far as possible, all the required works in entire system shall be
covered at least once in three years.
vi) AM&R estimate may include works like-
a. Normal repairs to civil, electrical, and mechanical works.
b. Replacement of deteriorated and unserviceable parts.
c. Provision for fast moving parts, fuel, oil and lubricants required for
machinery and equipments.
d. Annual expenditure on staff (excluding CRT staff) engaged for
operating running and maintenance of the system charged to work,
including expenditure required for outsourcing work of water
distribution. Separate sub-estimate shall be prepared for the pay
and allowances of CRT / CRP staff.
e. Annual expenditure on various services (e.g. electricity, water
supply, telephone charges etc.) and various taxes (e.g. municipal
taxes etc.) chargeable to work. See rule 148 in the Maharashtra
Contingent Expenditure Rules, 1965, in this connection.
f. Expenditure on Annual Maintenance Contract (AMC) of machinery,
equipment and civil works, if any.
g. In case of KT Weirs provision for replacement of about 10-15 % of
needles may be kept, where found necessary.
vii)The work of water distribution may be done on labour contract.
viii) Although Administrative Approval is not required for annual M&R
works, following requirements shall be followed-
a. Procurement schedule for works of maintenance and repair shall
be prepared and got approved from the Superintending Engineer
b. Competent authority should give technical sanction to the
detailed estimate of the works
c. The liability due to the taking up these works shall be limited to
40% of the admissible budget as per norms till budget grants are
placed at the disposal of Superintending Engineer.
d. Expenditure on all the M&R works shall be covered by the actual
budget grants
ix) Estimates shall be prepared separately for each M&R works as per
procedure elaborated in above Section D - PREPARATION OF ESTIMATES
FOR TS OF EXECUTION OF ORIGINAL WORKS, adopting appropriate SoR,
depending on source of funds e.g. to be done under Mahatma Gandhi
National Rural Employment Guarantee Scheme (MGNREGS), if this source
iii) After completion of work, Executive Engineer shall submit the demand for
liability created due to execution of emergency work to competent
authority. The required funds for such work shall be made available, which
shall be over and above the budgetary allocation for OMR works.
74. Taking up of works through mechanical wing or/and under MGNREGS shall be
decided by the concerned EE, depending on the availability of machinery,
requirement of works under MGNREGS from district administration, and
availability of funds from state and Central Govt. during that year. Works under
MGNREGS shall be taken up and executed as per the guidelines issued by the
Govt. from time to time.
75. Annual Maintenance and Repairs of drainage schemes: The drainage schemes
in the canal command shall be designed as per the provisions contained in
Technical Paper No. 56 of DIRD. The salient points to be considered during design
are mentioned below-
i. The drainage schemes shall have proper outfall into natural drainages.
ii. It should also be seen that the drains shall be provided with proper bed
gradient
iii. Maintenance works of the drainage scheme shall be carried out by the
beneficiaries in case of schemes handed over to them. For other schemes,
M&R shall be carried out after considering the performance of the drains
and as per norms prescribed by the Government from time to time.
76. Apportionment of M&R grants among various components: M&R grants
received as per prevailing norms, shall be apportioned to various components,
so that all the components shall receive equitable attention as under-
Sr. Component Sub component % of Allocation of
No. Grants
Sub- Component
component
A) Major & Medium project i) Dam and 15 %
1 Head works (i.e. dam and ancillary works, 30%
ancillary works, Pump head regulators
house, Gates of spillway, and barrages etc.
barrages, head regulators ii) Gates of 15%
etc.) spillway, Pump
house etc.
2 Main canal and branches i) Earth work 20 %
(Discharge above 35%
ii) Structures- 10 %
3.00cumecs.)
iii) Various gates 05 %
3 Distribution System i) Earth work 10 % 20%
a) Discharge bet.1.00 and ii) Structures 05 %
3.00 cumecs
ii) Various gates- 05 %
b) Discharge < 1.00cumecs 15 % 15 %
Total = 100%
B) Minor Irrigation Projects
82. These works shall be classified as ‘original work’ and AA (and RAA if required)
shall be obtained for the same from competent authority. Estimates for these
works remain current till the completion of the repairs in the same manner as
those for original works. For the purpose of approval and execution of these
works, prevailing Government orders shall be followed.
83. In case special repairs and alteration, addition and modernization to the
system become necessary at the same time, all these works shall be clubbed
together for the purpose of obtaining AA.
84. Special Repairs and restoration works of Maji Malgujari tanks
Special repairs and restoration works of Maji Malgujari tanks shall be
treated as original works. These works shall mainly include (a) silt removal in
the submergence area (b) works related to project safety (c) works related to
bridging the gap between IP created and IP utilized. Separate norms for these
works as prescribed by the Government shall be followed. For these works, AA
shall be accorded by competent authority as given in chapter of Power.
The approval and execution of these work shall be governed by the
prevalent Government orders. The salient points in this respect are mentioned
below-
i. The tank shall be notified (Notification No. 1, 2 & 3) under MMISF Act 2005
before starting the repair work.
ii. The canal/ distribution system shall be handed over to the concerned
WUA, after repairs.
iii. Detailed survey of submergence area shall be done to ascertain the
present water storage capacity of the tank. Provision, inter-alia, for
removing the silt to the extent, which is techno-economically possible,
which will augment the storage capacity to some extent, shall be
incorporated in the proposal. The item of silt removal shall be executed
only with the help of machinery available with the Mechanical
organization.
iv. Any item executed in last five years shall not be included in the proposal.
v. Proposals which include works related to project safety and works related
to improvement in the distribution system so that irrigation water can be
applied to the benefitted area (e.g. restoration of canal section, repairing
of outlets etc.) shall be given top priority.
I. SCHEDULE OF RATES (SoR)
85. The Schedule of Rates (SoR) for Civil Works for the entire state shall be
prepared by the Government, based on rate analysis prepared by adopting the
standard task works, standard consumption of materials, methodology, market
rates of materials / equipments / machinery etc. and labour rates (not more
than minimum wages) and approved by Government in Water Resources
Department every year by May end. For each item reference to standard
specification, approved by Government shall be made in the SoR. SoR shall be
applicable for the period from 1st July to 30th June. In the case of Electrical and
Mechanical works, the SoR shall be prepared by concerned Chief Engineer by
adopting above procedure and got approved from Government.
86. The SoR shall be prepared by way of revision primarily on the basis of the
tender response obtained during the previous year for works executed under
average conditions. If such revision of rate leads to change in rate by more than
±10 percent, such change shall be justified by a detailed rate analysis. This
provision shall apply to electrical works and mechanical works also.
87. The SoR shall reflect the completed items and breakup thereof, in
following three components for each item of work-
(1) Completed items,
(2) Labour
(3) Materials
The instructions for use of SoR /RSR shall be clearly mentioned by way of
General Notes in SoR/RSR.
88. The digitally signed copy of SoR along with the Rate Analysis and
specifications shall be made available on Water Resources Department website.
The description of the items included in the SoR shall conform to that given in
the standard specifications approved by Government.
89. Regional Schedule of Rates (RSR) for Civil Works: Regional Schedule of
Rates (RSR) of each item of work commonly executed in the jurisdiction of each
Irrigation Development corporation (IDC)/ River Basin Agency (RBA), shall be
prepared based on the Schedule of Rates (SoR) and analysis of rates as sanctioned
by the Government in Water Resources Department. The Chief Engineers /
Superintending Engineers which are not under the administrative control of IDC
shall adopt the RSR of the concerned IDC, in whose territorial jurisdiction the
work is located.
90. RSR shall be prepared and approved by Executive Director of concerned
IDC on or before 30th June and rates shall be applicable for the period from 1st
July to 30th June. The digitally signed copy of RSR along with the Rate Analysis
and specifications shall be made available on Water Resources Department’s
website. The printouts of the schedule shall be taken at the division level and
bound book of these printouts shall be prepared, authenticated by Executive
Engineer and copies supplied to the sub division and sections.
91. Every year, audit officer shall be supplied with one copy of the SoR of
Mechanical and Electrical works and RSR of Civil Works. However, if there is no
revision in SoR/RSR, the copies need not be sent; but the decision about non-
revision shall be informed to the audit officer.
J. WORK PLAN AND PROCUREMENT PLAN
92. For every financial year Annual Work Plan shall be prepared in the month of
October of the earlier year, on the basis of overall planning of the projects in
hand, planning of new projects to be taken in hand after considering various
financial aspects (items) such as pending liabilities, land acquisition, works,
resettlement, gate manufacturing etc.
93. In the case of the works of the IDC, the Executive Director shall get prepared
project wise annual work plan consistent with budget outlay indicated by
Government. This annual work plan shall be placed in the GC meeting for
approval.
94. The procurement plan is a revised work plan which reflects detailed planning for
fixing of tenders, in addition to other financial aspects as mentioned in first sub-
paragraph.
95. In the case of the works of the IDC, the Executive Director shall get prepared
project wise procurement plan, consistent with approved budget grants
immediately after budget grants are known.
96. This plan shall be approved by Executive Director and placed in the GC meeting
for information.
Note: In the case of projects not under the IDCs, such plan shall be got prepared
and approved by the concerned Chief Engineer.
97. Project wise procurement plan for the works to be executed during the financial
year shall be prepared, based on the following criteria-
1. Common for ongoing and new works:
1) The plan shall incorporate only the works which are technically sanctioned.
2) Likely cumulative expenditure on a project due to this plan shall not exceed
the approved project cost.
2. For Ongoing Works: -
The plan shall invariably include likely expenditure during the financial year
on following items
1. All pending liabilities
2. Works of ongoing tenders which are planned to be executed during the
financial year as per approved construction programme.
3. Cost of Land acquisition, rehabilitation of PAPs as well as of infrastructure
(e.g. shifting of transmission lines, diversion of roads, etc.)
4. Work components planned to be executed through other departments, as well
as mechanical and electrical organizations.
3. For New Works
1. Mega Projects (having CCA more than 1 lakh ha) & Major Projects
(having CCA between 10,000 ha to 1,00,000 ha): These projects shall
be divided into various stages of say approximately 10,000 ha. each. The
priority shall be given for completion of each stage (including distribution
system) starting from the head reach. The works of the next stage shall
not be commenced before putting the earlier stage to use. The head
works, resettlement works and land acquisition for submergence and the
concerned reach of the canal including disnet shall be included in the first
stage.
2. For rest of the projects (having CCA less than 10,000 ha): The project
execution shall follow the reaches mentioned in the chapter ‘Irrigation
Management (handing over of completed projects)’.
Following requirements shall be fulfilled in respect of all types of new
works-
a) The provision for new works shall be limited to 1.5 times the balance
budget amount, after deducting the liabilities as well as planned
committed expenditure (e.g. likely expenditure on ongoing tenders,
land acquisition / rehabilitation, works to be executed by other
departments /Mech Org / Electrical Org etc.).
b) No work is incorporated in the procurement plan which is not included
in the administratively approved project report.
c) Proposed work is required to be executed for achieving proposed
physical targets.
d) Land required for proposed work is in possession of the department
(either (i) after registered sale deed in the case of direct purchase or
(ii)after declaration of award under Land Acquisition Act or (iii)
written consent of owner), and also statutory clearances to the project
are obtained.
e) The proposed work is in continuity with the executed/ongoing works
(e.g. if the work of canals from km say 1 to 4 is under execution, the
work of immediate next few km need to be proposed in procurement
plan). If there is a necessity of departure from this guideline reasons
for proposing the departure are recorded in the plan.
105. Rules for the guidance of officers preparing receiving, opening and
accepting the tender documents in respect of (i) e-tendering and (ii) non e-
tendering are as given in Appendix 6.
106. ‘Contracts’ are of two kinds, viz.(i) lump sum & (ii) schedule.
1. Lump Sum Contracts:
Lump sum contracts are of two types-
1. Lump sum Contracts with Departmental design:
2. Lump sum Contracts with Contractor’s own design
Common features for a (1) and a (2) above are as follows-
In lump sum contract the contractor agrees to execute the complete work
with all contingencies in accordance with the drawings and specifications for a
fixed sum and in a fixed time, the following being its essential characteristics-
i. No reference is made in the contract to the departmental estimate of
the work and quantities of work to be done.
ii. Detailed measurements of the work are not required to be recorded,
except in respect of additions and alterations.
iii. The form for lump sum contract prescribed by Government is Form C.
In the case of Departmental design and drawing, the amount may be
added to or deducted from the fixed sum only when the design is altered or
foundation levels shown on drawing and actual foundation level differ by ± 1m,
on account of additions and alterations, not covered by the contract and not
involving increase or decrease in quantities. Specific mention should be made,
that the rates as provided for such items in the sanctioned schedule of rates,
will be paid or deducted, as the case may be.
In the case of contractor’s own design and drawings, the condition that
no extra payment shall be admissible in the case of variation in the quantities,
except when the design parameters are changed by the engineer in-charge, shall
be incorporated. More care shall be exercised in defining the scope of work,
which shall be unambiguous and well defined in respect of end product / results
& milestones and compensation for not attending the same.
2. Schedule contracts are those in which the contractor undertakes to execute
the work at fixed rates, the sum he is to receive being dependent on the
quantities and kind of work done or material supplied. The forms used for such
contracts are B-1 (works), B-2(works), D (material supply) and E
(transportation/ carking). Normally tenders for works shall be invited in
percentage form i.e. B1 only.
If the tenders for works are proposed to be called in B2 or C forms, the prior
approval of Government / IDC shall be obtained.
Note: Multilateral aid agencies like The World Bank, Asian Development Bank,
etc. prescribe different formats for contracts, which shall be adopted for works
financed by such agencies.
107. The following principles shall be followed by officers entering into
contract: -
i. The terms of a contract must be precise and definite and there must be no
room for ambiguity or misconstruction therein. No alternatives should be
provided in any form.
ii. Standard forms of contracts should be adopted wherever prescribed.
However, the instructions to officers inviting tenders, given in the printed
form shall be excluded while including, these form in the bid documents. The
general conditions, special conditions, specifications, drawings, schedules
Note1: The above provisions are applicable for construction works and not for
other works like transport etc.
Note 2: When re-invitation of tenders is necessitated due to receipt of high
tenders, it is open to the competent authority to re-invite tenders openly from
registered as well as unregistered contractors, provided that the high tenders
are first rejected by the authority which is competent to accept that tender.
Note-3: If re-invitation of tenders is not found to be feasible due to the extreme
urgency of the work, the contract should be negotiated, but such negotiations
should be carried out only with the registered contractors, in the appropriate
category, subject to the rules for negotiations in Appendix 8.
Note 4: Multilateral agencies like the World Bank, Asian Development Bank etc.
prescribe different procedures, which shall be adopted for works financed by
such agencies.
d. DRAFT TENDER PAPERS (DTP)
115. Before a work is given out on contract, the concerned Executive Engineer
shall prepare Draft Tender Papers (DTP) which shall include details in various
sections and in various paragraphs as indicated below -
Press Notice
SECTION – I: DETAILED TENDER NOTICE, INFORMATION AND
INSTRUCTIONS TO BIDDERS
1 Definitions & interpretations
2 Eligibility
3 Reference to Annexure A for information such as Description of
project, Status of Project, Climatic conditions, Scope of work,
description of Work, Information for obtaining Tender Papers & its
submission, Work and site conditions, Period of completion and
programme of works, Updated estimated cost of work, Earnest
money / Security deposit, Price variation information
4 Charges for downloading/purchasing the tender documents.
5 Time limit for raising online queries by bidders (if applicable)
6 Revision or amendments of tender documents
7 Detailed Manner of submission of tender (e-tendering and non-
eTendering)
8 List of documents in envelope No.1 to be uploaded/submitted
9 List of documents in envelope No.2 to be uploaded/submitted
10 Date and Procedure for opening of tenders
11 Units to be adopted shall be only in MKS
12 Acceptance of tender (Designation of accepting authority, stipulation
that hard copy of accepted tender to be signed on every page by
Contractor and Executive Engineer)
13 Validity Period of the offer submitted by the bidder
Annexure ‘A’ containing following information
A Description of project
B Status of Project
C Climatic conditions
D Scope of work
E Description of Work
F Information for obtaining Tender Papers & their submission.
G Work and site conditions
H Period of completion and programme of works
1 Memorandum
2 Schedule ‘A’ (where applicable)
3 Schedule ‘B’ (where applicable)
4 Schedule ‘C’ showing items of work and reference to applicable
specifications
5 Work Programme / Milestones
SECTION III
The proformae to be used for submission of information by tenderer,
shall be included in this section. (e.g. list of machinery, list of
technical personnel etc.)
SECTION IV
Conditions of contract (i.e. main tender form of B1/B2/C/D/E Type
Tender) (However the instructions to officers inviting tender, given
in the printed form shall be excluded while including these forms in
the bid document)
SECTION V
Special conditions of contract
SECTION VI
Item wise detailed specifications
SECTION VII
DRAWINGS
1. A complete set of drawings of all components showing the
general dimensions of the proposed work(s) based on the
detailed designs as approved by the competent authority.
In addition to above, the following drawings may be enclosed in the
set of drawings as per the type of work put to tender-
(a) General for all types of works: Site plan / Index plan
showing location & approach.
(b) The drawings mentioned below shall pertain to the works
when covered by the scope of tender.
(i) Road, bridges and cross drainage works: showing the road
alignment, reach and location of cross drainage works and
bridges, included in the tender.
(ii) Building – plan, elevation, sections
(iii) Dam/barrage including intake of LIS/KT weir and
appurtenances: Plan and longitudinal section, typical
cross-sections.
(iv) Canal structures: -Site plan showing canal alignment and
location of structures, Typical plans, elevation and
sections of each type of structure
(v) Canal earthwork: Site plan showing canal alignment, L-
Section, Typical cross-sections
(vi) Tunnels: Site plan showing tunnel alignment, L-Section,
Typical cross-sections, details of support system
(vii) Pump house of LIS: plan, L-section and typical cross
section.
of LoI are fulfilled within time period as mentioned in the tender, it shall be
accepted by the competent authority and work order shall be issued to the
successful bidder.
vii. Drawings shall not be either enclosed with or referred to in the tender papers.
The words ‘contractor’s drawings vetted by designated design organization
and approved by concerned Chief Engineer’ shall be included in contract
documents, wherever the word ‘drawings’ occurs.
118. Before publicly inviting tenders, the DTP shall be approved by the
authority which is competent to accept the tender, with reference to the amount
put to tender. However, when such work is of special nature, in the opinion of
DTP approving authority, it shall be approved by the next higher authority. The
authority competent to approve the DTPs shall NOT approve the DTPs with any
remark / condition.
e. TENDERS
119. Mode of Publicity: Sealed (physically or through digital signature) tenders
shall invariably be invited in the most open and public manner possible. Modes
of publicity of tenders shall be as follows-
Sr. No. Cost of Work Mode of Publicity
1 Less than Rs. 62,500 Notice board of office inviting tender
2 Between Rs. 62,500 Website of WRD and in newspapers through
to Rs. 3 Lakh District Publicity Officer
3 Between Rs. 3 Lakh to e-tendering website of Government and in
Rs. 20 Lakh newspapers through District Publicity Officer. The
tender notice shall be published in Marathi
language in the Marathi Newspaper
4 Between Rs. 20 Lakh e-tendering website of Government and in
to Rs. 55 Lakh newspapers through Regional Publicity Officer.
The tender notice shall be published in Marathi
language in the Marathi Newspaper
5 More than Rs. 55 Lakh e-tendering website of Government and in
newspapers through Directorate of Information &
public relations, Mumbai. The tender notice shall
be published in Marathi language in the Marathi
Newspaper and also in English language in English
newspaper.
Note 1: All the tender notices shall be displayed on the notice board of office inviting
tender, irrespective of cost.
Note 2: In the case of works of urgent nature, the procedure to be followed is laid
down in paragraph 72.4.12.
Note 3: In the case of works of emergent nature, the procedure to be followed is laid
down in paragraph 73.
120. The notice should in all cases mention-
(1) The estimated cost of work put to tender, Earnest Money Deposit and the class of
contractors eligible to tender for the work.
(2) The place where and the time when the contract documents can be seen and the
blank forms of tender obtained; also the amount, to be paid for such forms of tender.
(3) The place where, the date on which and the time when tenders are to be submitted
and are to be opened.
(4) With whom or what authority the acceptance of the tender will rest.
(5) The requirement of attaching to the tender a list of documents as per the detailed
tender notice.
121. Following notice periods should be observed while calling for tenders.
Sr. Cost of Work Period of notice Period of notice
No. for the first call for the second
(days) or subsequent
calls (days)
1 Less than Rs. 5 Lakh 8 5
2 Between Rs. 5 Lakh to Rs. 50 Lakh 15 8
3 above Rs. 50 lakhs 25 15
Note 1: The period of notice shall be reckoned from the date of first publication of
notice in the newspaper/appearing on website whichever is later
Note 2: The periods of notice and the slabs for the works mentioned above shall be
modified, if so imperative as per prevalent Government orders.
Note 3: The periods prescribed above, i.e. in the case of first, second or subsequent
calls are minimum and it is always open to the authority approving Draft Tender Papers,
to prescribe longer periods according to requirements of each case.
Note 4: The minimum time gap between the last date for issue of the tender forms and
the date for receiving and opening of tenders shall be 3 days.
122. The tenders i.e. Envelope 1 (Technical Bid) and Envelope 2 (Financial Bid)
shall be opened simultaneously by the concerned authority competent to accept
the tender (based on cost put to tender) immediately after the expiry of time
limit for submission of offer. In the case of non E-Tenders, the same shall be
opened in the presence of the intending bidders or their authorized agents as
may choose to attend. The bidder whose financial offer is lowest shall be
evaluated for technical qualification. If the lowest bidder does not qualify
technically then his financial offer shall not be considered and next lowest shall
be evaluated for technical evaluation and so on.
123. The evaluation based on the documents in envelope no. 1 shall be got
completed (by calling the concerned DAO, with necessary clerical staff,
concerned EE and associating the concerned technical staff in the o ffice of the
accepting authority) and approved by the tender accepting authority within 10
working days of opening of envelope no. 1.
124. After acceptance of the tender by the competent authority, one hard copy
of the accepted tender shall be signed by successful bidder and the concerned
Executive Engineer and shall be kept on record of the EE’s office.
125. The EE shall refund the EMD (electronically in the case of E -Tenders) of
unsuccessful bidders, immediately after issuing the work order.
126. General Guidelines for Submission of documents along with tenders
1. For Works costing up to & including Rs. 1 Cr.
Tender shall be submitted in two envelopes: viz. Envelope-1 & Envelope 2
Envelope 1 shall contain copies of-
a) Valid registration certificate in appropriate class
b) Proof of payment towards earnest money deposit (EMD) or valid EMD exemption
certificate
c) Valid VAT clearance certificate
Envelope 2 shall contain-
f. For non e-tenders: tender papers including all amendments issued, copy
of Common Set of Stipulations issued to pre-tender queries, if any, duly
signed on each page with financial bid recorded at appropriate place
g. For e-tenders:
1. all amendments issued if any and Common Set of Stipulations if any.
(these shall be downloaded from the tender portal signed in token of
acceptance and scanned copy of the same shall be uploaded by the
contractor)
2. offer of the contractor signed digitally.
2. For Works Costing More than Rs. 1 Cr.
All the requirements as per ‘A’ above shall be applicable. In addition, for such works,
eligibility of the tenderers shall be ascertained as per the method mentioned below -
For this, documents to be submitted by the bidder in envelope 1 shall be prescribed as
per requirements mentioned below -
3. For works costing between Rs. 1 Cr. To 3 Cr.
Contractors’ bid capacity shall be worked out as per the following formula: -
Bid capacity = (2 x A x N) – B where,
A = maximum amount of work done during any one year in the last five years (at current
rates*)
*Note: To bring the amount of work done during previous years at par with current
rates, 10% increase shall be considered for every year.
B = The balance amount of works in hand to be executed during the period proposed
for this work**
**Note: This amount shall be worked out on pro-rata basis.
Note: The Contractor shall submit the details of balance costs of works in hand
accurately.
For each work in hand this amount shall be worked out by the following formula:
B = (Balance Amount / Balance Tender period) x N or balance amount, whichever is
less.
N = Tender period in years
The contractors, whose Bid capacity as calculated above is less than the amount put to
tender shall be considered as non-responsive.
4. For works costing more than Rs. 3 Cr.
For such type of works, in addition to (i) above, following additional post qualification
conditions shall be mentioned in tender document.
a) Contractor’s average annual turnover (at current rates*) during the last 5
years shall not be less than 75% of the amount put to tender.
*Note: To bring the amount of work done during previous years at par with
current rates, 10% increase shall be considered for every year.
b) Contractor should have completed at least one work of similar nature. The
amount of such completed work (at current rates*) shall not be less than the
amount as mentioned below.
*Note: To bring the amount of work done during previous years at par with
current rates, 10% increase shall be considered for every year.
Amount put to Amount of completed work
tender (Rs. Cr.) (Rs. Cr.)
3 to 10 30% of amount put to tender
More than 10 30% of amount put to tender or Rs. 5 Cr,
whichever is more
The definition of work of similar nature shall be unambiguous
c) Important items to be executed involved in the proposed work shall be
identified. The contractor shall have experience of executing such items
wherein he should have executed at least 30% of quantities of such items
during any one of the preceding 5 years.
127. The Earnest Money Deposit (EMD) to be deposited with the tender shall be
at the following rates.
Sr. No. Estimated amount of work put to Earnest Money Deposit expressed
tender as % of column (2)
1. Upton Rs. 1 crore 1
2. Above Rs. 1 crore but less than 3/4 % subject to minimum of
Rs. 3 crores Rs. 1 lakh.
registered as contractors fail to pay the security deposit, they shall be debarred
from tendering in future and steps shall be taken to cancel their registration.
129. The lowest amongst the responsive (i.e. which satisfy the sti pulated
requirements in respect of documents in envelope 1) tenders shall be accepted.
Negotiations to reduce the offer (when the offer is above threshold value of
workability), shall be carried out with the lowest bidder, in writing, only by
tender accepting authority.
130. Specific provision shall be made in the tender documents that right to
reject any or all tenders without assigning any reason is reserved.
131. In the cases, where it is proposed to accept tenders other than the lowest
or by negotiations, the decision should not be taken by an individual officer, but
by the tender committee mentioned in Appendix 8.
Note-1. The above provisions do not apply to: -
i) Works to be given out to labour co-operative societies or unemployed civil engineers
registered as contractors, on the basis of recommendation of work allotment
committee, vide paragraph 132.
ii) Works carried out in emergencies such as danger of breach in canals etc.
Note-2. In the following cases reference to the tender committee is not
necessary: -
a. When tenders are invited publicly but even the lowest tender cannot be
accepted due to high rates and negotiations are carried out, in writing, only by
tender accepting authority with the lowest tenderer and his rates are got
reduced.
b. When only one tender is received for a particular work which is got reduced by
negotiations.
c. When the lowest tender, after acceptance of tender and before issuing work
order, becomes invalid for violation of any stipulated condition, e.g. for non-
payment of initial security deposit, non-completion of tender documents within
the stipulated time-limit, etc., such a tender does not hold good and
automatically stands rejected with the forfeiture of the earnest-money deposit
and the second lowest tender becomes the lowest for being considered for
acceptance. If the second lowest tenderer agrees to execute the work at the
rate quoted by the lowest tenderer, the approval of the tender committee is not
necessary.
132. Procedure for allotment of works estimated to cost less than Rs.15
lakhs: Individual works (except emergency works) estimated to cost less than
rupees 15 lakhs shall be allotted in the following proportion: one third of the
works shall be allotted to labour cooperative societies, one third of works shall
be allotted to unemployed Civil engineers registered as contractors and the
remaining one third shall be allotted by inviting open competitive tenders. The
above proportion shall be maintained by allotment of works by rotation amongst
these three categories (i.e. if the first work is allotted to labour cooperative
societies, second shall be allotted to registered contractors by competitive
bidding and the third to unemployed Civil engineers. This sequence shall be
repeated when number of works is more than three.)
133. The procedure for allotting earmarked works to labour cooperative
societies and unemployed Civil engineers shall be as follows:
a) Works costing up to Rs. 3 Lakh:
These works shall be awarded at estimated rates to labour cooperative societies
& unemployment Civil engineers registered as contractors on the
insure the material handed over to him for carting, with the Government
Insurance Fund, for its full value.
139. SECURITY FOR PERFORMANCE OF CONTRACTS
Security should, in all cases, be taken for due performance of the contract. The
security (initial and balance) shall be by way of: -
1. Initial Security Deposit shall be 50 % of total security deposit as specified in
paragraph 139.3 below. This may be deposited in one or more ways as
mentioned below-
(i) Demand Draft drawn in the name of EE and payable at the location
mentioned in the detailed tender notice
(ii) By adjustment of amount deposited as Earnest Money Deposit as
mentioned in paragraph 133.
(iii) Irrevocable Bank Guarantee bond in the prescribed Form on behalf
of contractor, executed by branch of nationalized / scheduled banks,
situated in Maharashtra State.
The Bank Guarantee shall be valid for the period of 28 days beyond defects
liability period. It shall be the responsibility of the Divisional Accounts
Officer of the concerned division to verify in writing from concerned Bank,
the authenticity of the bank guarantee, by deputing a responsible
employee of the division. Work order shall be issued only after such
verification.
Provision shall be made in the Special Condition and detailed tender
notice of contract that; the validity of the Security Deposit shall be
extended where necessary till the expiry of the period of 28 days beyond
defects liability period if & when the contract period is extended.
Provision shall be made in the Special Condition that, the Executive
Engineer reserves the right to encash the bank guarantee, in the event of
breach of any of the terms and conditions of the contract and failure to
perform as per contract conditions.
In cases where the validity of the Bank guarantee needs to be extended,
the contractor shall be asked to extend the validity of the guarantee to
the extent required, well in time. If the contractor fails to extend the
validity of Bank Guarantee in time, the Executive Engineer and DAO shall
be held responsible, if they fail to encash Bank Guarantee, before its
expiry.
(iv) Interest bearing securities, (as mentioned in paragraph 15.2.2 of
Maharashtra Public Works Accounts Code), which shall be, without any
encumbrance, in the name of contractor (if contractor is a firm / company
it shall be the in the name of the concerned firm / company and not in
the name of partners or any other persons) and pledged in the name of
concerned Executive Engineer.
Note: Some of the securities mentioned in paragraph 15.2.2 which cannot
be pledged shall not be accepted.
2. Balance 50 % Security Deposit shall be recovered from the bills of work done
by way of percentage deduction. The percentage at which the deduction is to
be made shall be so specified that the whole of security deposit is recovered
by the time 50 % of the work by value is completed.
3. Total Security Deposit (SD) to be deposited by the contractor shall be at the
following rates-
1. In case of headworks clubbing of works as mentioned in i), ii) and iii) below
shall be done for tender purpose –
i) Following (a) to (d) shall be clubbed in one tender:
a) Earthen dam –including envelope junctions etc. from C.O.T. foundation
to T.B.L.
b) Gravity dam (in colgrout masonry/concrete/Roller Compacted Concrete
etc.) Entire length including overflow, non-overflow portion and EDA,
from foundation level to top of dam level.
c) All Head Regulators
d) Approach and tail channel.
ii) Headworks of Barrage / KT Weir / Storage Tank (including earth work, head
regulators, EDA, approach & tail channel etc., if any)
iii) Lift Irrigation (LI) Schemes:
The following three items shall be clubbed in one tender, which will be
invited and the contract management of which, shall be done by the
Electrical wing-
1) Electrical equipments in control rooms, inside and outside of pump-house
including works related to bus duct.
2) Switchyard complete, including Civ il Works
3) Transmission lines
2. In case of main canal and branch canals clubbing of works, as mentioned in a),
b) below, may be done for tender purpose with the prior approval of Chief
Engineer-
a) For Design Discharge >0.5 cumec: Earthwork, including structures and
lining (where provided) in not more than 5 km long stretch.
b) For Design Discharge ≤ 0.5 cumec: single tender for entire length for
earthwork, structure and lining (where provided).
3. In case of distribution networks clubbing of works as mentioned in a), b) below
may be done for tender purpose with the prior approval of Chief Engineer-
a) For Design Discharge of distributary at head> 0.5 cumec: Earthwork,
including structures and lining (where provided) in not more than 10 km
long stretch including minors, sub-minors, outlets etc.
b) For Design Discharge of distributary at head ≤ 0.5 cumec: Single tender
for entire length for earthwork, structures and lining (where provided)
including minors, sub-minors, outlets etc.
143. Splitting of Works for Tender Purpose:
No OM&R work shall be split up for the purpose of tendering. Also, no original
work (covered in one technical sanction as a unit as mentioned in paragraph 64
above) shall normally be split up for the purpose of inviting tender. However, if
it is considered essential to split up the original work for valid reasons such as-
i. portions of earthwork of canal adjacent to structures, non-availability of land
for carrying out certain portion of work (e.g. if the estimate of canal of km say
20 is sanctioned and if land for carrying out the canal earthwork in the portion
of chainage 19/300 to 19/500 is not available due to say litigation, it will be
permissible to call for the tenders for the portion of 19/000 to 19/300, provided
that the storage is created and command between chainage 0 to 19/300 can be
irrigated. It shall be noted that it will not be permissible to take up the work
between chainage 19/500 to 20/000),
The concerned Executive Engineer shall obtain prior approval to the proposal
along with working estimate of each of the parts of the work proposed to be split
up. The Chief Engineer may approve the same after satisfying himself that
sufficient reasons exist for splitting of the work.
The tenders for the remaining split up part shall not be invited till the reasons
for the splitting are sorted out.
Note: Investigation of cases of splitting up of works for the purpose of tenders
shall be made during technical audit of a project.
144. Any work involving financial implication shall not be undertaken without
written orders (either on paper or by email) of the competent authority.
145. Before calling tenders for any work, it shall be ensured that the land
required for proposed work is in possession (either by (i) after registered sale
deed in the case of direct purchase or (ii) declaration of award under land
acquisition Act or (iii) written consent of owner) of the department and also
statutory clearances to the project have been obtained. If the land is in
possession by the written consent of owner, the work on such land shall not be
started unless preliminary notification under Section 11 of The Right to Fair
Compensation and Transparency in Land Acquisition, Rehabilitation and
Resettlement Act, 2013 (L.A. Act, 2013) is published.
146. In case of doubt about the delineation of the boundaries of land in
possession, on which the work is to be started, the Executive Engineer may get
the boundaries of the land demarcated from the Superintendent of Land Records
concerned and obtain from him an authentic site plan signed by him. The lineout
shall be given by the Deputy Engineer in-charge of the work only thereafter.
147. In the case of bridges, CD Works, weirs, headworks, Deputy Engineer shall
verify observed High Flood Level (HFL) after thorough enquiry with the local
people vis-à-vis one assumed in design. He shall report to the competent
authority for review of design if observed HFL is more than that assumed in
design. The work shall be started only after decision of competent authority is
obtained.
148. The concerned Deputy Engineer and Junior Engineer shall ensure that the
following requirements are fulfilled before starting and at during execution of
works:
a) Certified copies of approved design, drawings and accepted tender of
work are available with the Engineer of contractor, construction Engineer
and quality control Engineer on site. They should be aware of
specifications of every item, design parameters of earth work, proportion
of various ingredients of various grades of concrete as per approved
concrete mix design etc.
b) Work is being executed as per approved drawings and specifications of
works included in the tender
c) OK card system is being followed
d) Tests to assure the quality are being taken.
e) Hidden measurements are recorded / 100% checked by Dy.Engr. and
proper checks are exercised before making payments
f) Video recording of progress of work shall be done by Contractor, in
presence and as per direction of representative of engineer in charge.
g) Record drawings of hidden part are completed before covering such work
160. For any work got executed, measurements of the works shall be recorded
and checked in authorized measurement books, by the competent officers of the
department, as soon as the work is executed and before the work done gets
hidden. As regards initial ground levels, these shall be recorded as final by the
competent officer before starting the excavation because these ground levels
will not be susceptible for checking. The measurement books in paper form shall
be used till the system of e-Measurement Books is introduced. Payment for the
work done has to be based on these measurements. In view of the sanctity of
the measurement books, the rules for issue, review of the measurement books
and for recording and checking the measurements shall be followed scrupulously
as per the provisions of Appendix 10 (Rules for Taking Measurements and
Keeping Measurement Books) and Appendix 11 (Rules in Connection with the
Review of Measurement Books).
P. Enforcement of terms of contract
161. Executive Engineers and their subordinates are responsible that the terms
of contract are strictly enforced, and that no act is done tending to nullify or
vitiate a contract.
Before starting the work, the Executive Engineer and his subordinate shall ensure
fulfillment of pre-requisites such as-
a) Approved drawings and tender documents are available at site.
b) Requisite No Objection Certificates (NOC) are received (e.g. labour licenses,
blasting permissions, etc.)
c) Contractor has mobilized all manpower and machinery required for work.
d) Contractor has established required quality control field laboratory along with
required testing equipments and adequate technicians. It shall also be ensured
that the quality control laboratory of contractor is approved by the Executive
Engineer (Quality Control).
e) Work is insured.
f) Quality assurance mechanism (such as plot register, concrete placement
register, mix design, ice plant etc.) is ready.
g) All safety measures mentioned in tender documents are taken.
h) Material Quarries are opened and adequacy & suitability of material is
ascertained.
Cases involving commitments of appreciable extra expenditure in respect
of provisions of contract agreement which are not explicit shall be referred to
Government or shall be got approved from the competent authority. Also, where
there is some sort of ambiguity about the interpretation, it shall invariably be
got clarified from competent authority before taking action, by Executive
Engineer.
Note: Please see Appendix 32 for the powers of the officers to sanction rates in
excess of tendered rates.
162. Though the Superintending Engineer is the final authority as per clause 2
of the B-1 contract, prior approval of Chief Engineer shall be obtained before
levying compensation on contractors whose contract has been accepted by the
Chief Engineer. The decision to levy compensation or grant extension of time is
an executive decision and not that of an arbitrator.
Note 1: The guidelines for levying compensation and granting time extension are
elaborated in Appendix 12.
Note 2: Guidelines for taking action under clause 3 of B-1 / clause 34 of C
contract are elaborated in Appendix 13.
163. The Executive Engineer may grant extension of time to contractors under
relevant clause of the contract, after obtaining prior approval of the authority
which has accepted the tender. No extension shall be granted to contractors if
the progress of work is found to be inadequate, because of his fault. The cases
in which progress is inadequate due to the fault of contractor, shall be processed
for levy of compensation as per the forgoing paragraph.
164. Clause 30 of the B-1 contract lays down that the decision of the
Superintending Engineer, in certain matters relating to the contract, shall be
final. This clause is not an arbitration clause but dispute resolution clause by an
executive and hence, the contractor is not entitled to claim relief under Section
8 of the Arbitration Act. In the case of any dispute or claim, the contractor shall
address his grievances to the tender accepting authority and shall endorse copies
to the Executive Engineer and Superintending Engineer. In case the Executive
Engineer is the tender accepting authority and if he fails to give his decision
within 30 days of receipt of grievance or if the decision is not acceptable to the
contractor, he shall approach to the Superintending Engineer and this process
shall be repeated, if necessary, till final decision is given by Executive Director
in the case of works pertaining to the IDC and by the Chief Engineer in the case
of works pertaining to Government. If the tender accepting authority is
Superintending Engineer or Chief Engineer, the time limit for giving decision shall
be 60 days and 90 days respectively. The decision given by the Executive Director
in the case of works pertaining to the IDC and by the Chief Engineer in the case
of works pertaining to Government shall be final and binding on the contractor.
165. The Executive Engineer may pay only one intermediate bill (to cover all
clear payments) after the permitted period of the tender, including extension
already approved, is over, provided an amount (inclusive of security deposit) as
may be sufficient to cover the whole of the compensation which shall be
estimated by the Executive Engineer, is kept back. In determining compensation,
the Executive Engineer should fix such amount as to secure Government interest
under the contract, in case the extension of time-limit asked for is not granted.
Q. RULES FOR THE EXECUTION OF WORKS:
166. In the execution of works, every care should be taken that the safety and
convenience of the public are ensured and that all operations (e.g. batching
plants, workshops etc.) are carried on in such a manner as to interfere, as little
as possible, with the vehicular and / or pedestrian traffic. As far as possible,
construction of temporary roads and bridges should not be taken up when the
crops are standing on private land which is to be used for construction. Quarry
excavation and borrow pits, should not be taken close to the inhabited part of
any property.
167. No religious edifice should be destroyed or damaged in execution of works
without the full and free consent of the persons interested in it, nor without the
concurrence of the local revenue authority, else shall the orders of the
Government be obtained.
168. When excavation of foundations, etc., for any work disclose anything
likely to be of archaeological interest, e.g., tools, utensils etc., of ancient
civilizations, the Executive Engineer should immediately inform this fact to the
local office of Archaeological Survey of India.
169. The programme of works should be so arranged as to bring them to a safe
stage before monsoon and not to allow any damage to be caused to any part of
the work during monsoon.
170. All interruptions of more than 7 days duration in progress of works shall
be immediately reported by the Executive Engineer to the Superintending
Engineer & Chief Engineer along with the causes and probable duration of such
interruptions being duly explained.
171. All unusual losses in the manufacture of materials must on their
occurrence, be reported to the Superintending Engineer.
172. In carrying out public works departmentally, local labor should, as far as
possible, be utilized for the purposes of unskilled work. When such works are to
be carried out through the agency of contractors, the employment of such labor
of unskilled work should be insisted upon by making provision in the contract.
173. No person who is under the age of fourteen years shall be employed on
works carried out departmentally. In the case of works given out on contract a
condition to this effect should be prescribed in all contracts.
174. The employment of female labourers on works in the neighborhood of
soldiers’ barracks should be avoided as far as possible.
175. The Deputy Engineer and Junior Engineer should see that the provisions
of various labor legislations such as Industrial Disputes Act, Minimum Wages Act,
Factory Act, etc., are complied with while dealing with labor under their control.
Condition in this respect shall be prescribed in all contracts.
176. All safety measures so as to avoid accidents and harm to workers and staff
at site shall be insisted upon in the case of works given out on contract by
inserting a suitable clause in the tender document under special conditions or in
the specifications, as the case may be.
177. Any fatal accidents at work site should be reported to the Superintending
Engineer, Chief Engineer, Executive Director and Government by Executive
Engineer. Executive Engineers shall also intimate same to the concerned
Collector and local Police station. The local officers concerned should also call
on the nearest relatives of the deceased and express sympathies on behalf of
Government.
In the case of serious bodily injury or fatal accident, Executive Engineer shall
report the matter to labour commissioner. Also if distresses to works causing
disruption to public communication facilities, damage to private properties,
emergency incidences (e.g. breach of embankment which is used for public
communication etc.) shall be reported to Superintending Engineer and Chief
Engineer by Executive Engineer.
Note: In the event of injury caused to the worker and staff employed by the
department and included in the definition of the term ‘workmen’ as given
in Workmen’s Compensation Act, 1923 by accident arising out of and in
the course of their employment, relevant provisions of that Act should be
strictly complied with. The notice of fatal accidents should invariably be
given to the proper authorities within the prescribed period as required
by section 10 (b) of the Act.
178. With a view to avoid its use, the rejected as well as the defective material
should not be allowed to remain on site of works. In this respect, suitable clause
in the tender document under special conditions shall be inserted.
179. In the case of damage to a work, a joint inspection along with the
contractor should, at once, be held and specimens of bad work where possible
should be collected in presence of contractor and got tested. When it is not
possible to collect specimen, indirect method of testing (e.g. Non-destructive
tests etc.) shall be resorted to in order to ascertain the quality of work in the
presence of contractor. The Executive Engineer shall inform the contractor in
writing pointing out to rectify the damage at his cost where damages are
attributable to bad quality of work or fault of contractor. In this respect, suitable
clause in the tender document under special conditions shall be inserted.
180. When the help of military personnel and equipment as well as help from
other departments is taken for any work, the charges thereof shall be paid by
the concerned officer of the department.
181. When petrol/diesel pump is required to be installed at project site or in
workshop etc. license shall be obtained from the competent authority (i.e.
Inspector of Explosives, Western Circle, Mumbai). Executive Engineer shall
ensure that license shall be renewed as and when required. Devices for
measuring petrol/diesel/oil etc., shall be got calibrated from time to time from
competent authority (Inspector of Weights and Measures).
182. When magazine for storing explosives is required to be constructed at or
nearby project site, approval to the site shall be obtained from the concerned
District Magistrate. Thereafter licenses for construction of magazine and storage
of explosives shall be obtained from the competent authority (i.e. Chief
Inspector of Explosives). When specially designed vans are to be used for
transport of explosives, the design of the van (i.e. portable magazine) shall be
got approved from Chief Inspector of Explosives and license thereof shall also be
obtained. The concerned Executive Engineer shall ensure that all licenses shall
be renewed as and when required.
Note: When the construction of petrol/diesel pump, construction of magazine
building, use of specially design van is made by the contractor he shall
comply with the requirements mentioned in paragraph 181 and 182 above.
In this respect, suitable clause in the tender document under special
conditions shall be inserted.
183. Unless otherwise permitted no payments shall be made for work done or
services rendered for any work of the department without recording
measurements of the works done / services rendered.
184. Review of measurement books shall be taken periodically by the Divisional
Accounts Officer and Executive Engineer as laid down in Appendix 11 (Rules in
connection with the review of measurement books)
185. When machinery of the Mechanical Organisation is used on Departmental
works, charges for such use shall be payable to the Mechanical Organization as
per the machinery use rates approved by Government. The terms and conditions
and machinery use rates as approved shall apply to such use.
186. Hiring of Machinery & Equipment in emergency: Superintending Engineers
may, when abnormal conditions prevail or emergency necessitates temporarily
take on hire Machinery & Equipment from local bodies, contractors and others,
subject to the following conditions-
(i) that the rate of rent to be paid for such machinery does not exceed the
machinery use rates approved by Government.
(ii) That the Superintending Engineers are satisfied, to the extent possible that
the required machinery and equipment cannot be mobilized within the
required time by Mechanical Organization.
187. Lending of Machinery of Mechanical Organization to contractors:
While lending the machinery following procedure shall be followed:
The contractor shall submit the requirement to the Mechanical Organization
through the concerned Civil Executive Engineer. Contractor shall execute the
agreement in the prescribed form of Mechanical Organization and shall fulfill
other requirements of the Mechanical Organization. The charges to be paid by
the contractor for the use of machinery shall be as per terms and conditions
mentioned below:
C1- The basic charges payable for such use shall be as per the machinery use
rates approved by the Government. In addition, 10% supervision charges of the
basic rate shall be payable. Additional 10% shall be payable on the total of basic
and supervision charges.
C2-In addition to C1 above, charges on account of following shall be payable.
4.1) Transportation of machinery to the work site & back.
4.3) Transportation of fuel, lubricants, spares, tools, OMR staff etc. from
sub divisional headquarters to work site.
4.4) Transportation of machinery for carrying out major repairs to the nearest
workshop.
4.5) The charges of watchman to be provided for the machines working at
isolated places.
4.6) If the machines are required for period less than a working season the daily
allowance of crew will be charged extra.
4.7) Temporary housing arrangement for mechanical staff & workers & shades
for parking & repairs to machinery & for stores be provided.
C-3. Minimum period for hire shall be one month. Machinery running charges
shall be for minimum 5 hours per day provided the machinery is in working
condition. If the machine works for more than 5 hours in a day, the contractor
will be charged for actual number of hours of use. Any fraction of an hour above
5 hours will be counted as one full hour.
C-4. In respect of vehicles such as trucks, tippers & water tankers the contractor
or piece worker will be charged for minimum 5 hours utilization or 96 Kms. Any
fraction above 5hrs/96kms will be counted as one full hour / km.
188. Engagement of prison labour on works: When there is demand from jail
authorities for engaging prison labour on department works and when it is
considered feasible to engage these labors, the labors can be engaged with prior
permission of the Government. The payment to such labour shall be made on
task basis.
189. Hiring of open space for storing of construction material: When
construction material such as pipes for rising main are procured departmentally,
and when it is necessary to store the material till its use on works, barren open
shall form an integral part of the contract for the work. When any work is
executed departmentally, all responsibility for the sanitation of labor camps
shall rest with the concerned Deputy Engineer / Junior Engineer.
In the case of contract works, the officers concerned should include necessary
condition in the contract in the light of the orders contained in clause 54 to 56.
U. INFORMATION TO BE GIVEN TO THE SURVEY DEPARTMENT:
200. Information / details regarding all completed works (dam line,
submergence, main canal line, barrage line and similar features) shall be
supplied to local office at Pune of Survey of India, to enable the map of India to
be brought up to date.
V. INCIDENCE OF LAW CHARGES ON CIVIL SUITS IN CONNECTION WITH THE
EXECUTION OF GOVERNMENT WORKS:
201. These charges may be divided into three categories, namely-
i) The amount of the claim for which a decree is given;
ii) The amount of the incidental law charges incurred by the executing
department in connection with a work financed from its own
departmental heads of expenditure, e. g., when this department carries
out a work chargeable to the public works heads of expenditure; and
iii) The amount of incidental law charges incurred by the executing
department when acting as an agent in connection with a work financed
from a different head of expenditure; for instance, when this department
executes a work, the cost of which is debitable to a head other than the
public works heads of expenditure.
202. The decretal amount of the claim, vide (i) above, should be debited in all
cases to the work concerned, and the charges, referred to in item (ii) to the sub-
head ‘Establishment-contingencies’ of the executing department. As regards (iii)
the amount should generally be borne by the department on whose behalf the
work is undertaken, on the ground that the action of the executing department
acting as agent which is the cause of suit, is normally taken in the interest of
the work;
203. When it is established that the law -suit has been caused by a deliberate
act of an employee of the department for his personal gain, the charges should
be adjusted by recovery from the individual concerned. Where this is not possible
the matter shall be referred to Government for orders, with recommendation
and accompanied by a full statement of the case in question. In the case of
contribution works, the law charges should also be debited to the work
concerned.
W. PAYMENT OF COMPENSATION TO WORKERS EMPLOYED BY CONTRACTORS
204. In the case of accidents involving workers employed by contractors the
information regarding addresses of the injured workers / dependents of the
deceased workers should be obtained from the contractor immediately. The
injured worker or the dependents of the deceased worker, as the case may be,
should be advised to make an application to the Commissioner for Workmen’s
Compensation or his subordinate officer for the particular district, if the parties
concerned desire to claim compensation.
205. The amount of compensation likely to be payable should be kept under
‘deposit’ by withholding that amount from the security deposit of or bills payable
to the contractor. The amount to be so withheld should be fixed by making a
reference to schedule IV to the Workmen’s Compensation Act, after taking into
account the monthly wages of the worker, and in cases of injury, the duration
work or alteration of an existing work for approval and record by the Executive
Engineer Completion plans, consisting of copies of the record plans of more
important works and alterations, should, if required to elucidate the report or if
otherwise so directed by the Superintending Engineer, be prepared in the
Executive Engineer's office to accompany the completion report. Record
drawings for works which are not technically sanctioned by the Executive
Engineer should be submitted to the Superintending Engineer for scrutiny and
return. Rules for the preparation, scrutiny, etc., of record drawing given in
Appendix 18 shall be followed.
DD. OFFICE OF RECORD
218. On the completion of any work in respect of which a completion report or
statement is required under paragraph 216.1 such a report or statement should
be forwarded by the Executive Engineer to the Audit Officer who sh ould, after
verification of the figures, transmit it to the Superintending Engineer. That
officer should forward it to Government if he is not himself empowered to deal
with the excess. After disposal by the authority concerned it should be returned
to the divisional office.
219. Completion plans, if any, should not be sent to the audit office but should
be forwarded direct to the Superintending Engineer who should attach those to
the completion report on its receipt.
220. Completion certificates, which should not be submitted to audit, should
ordinarily be retained in the divisional office, but in the event of unfavorable
remarks having been recorded upon such a certificate by any civil or military
officer, it should be submitted for the orders of the Superintending Engineer
with the explanation of the Executive Engineer and an account of any action he
may have taken.
EE. MISCELLANEOUS
221. The construction of religious edifices such as temples, mosques, tombs or
churches on Government land within the Government premises, compounds of
Government buildings and Government buildings should not be permitted.
Complete lists of such existing structures supplemented by block plans and plinth
dimensions should be maintained in each division and sub-divisional Officer
should see that no further erection or extension of such structures take place.
Such structures should not be maintained from Government funds and they
should not be brought on the register of buildings.
222. Where leases of land in charge of the department are granted for the
purpose of tourism, water sports etc., the construction and maintenance, etc.,
of approaches thereto, where such are necessary, should be left to the lessees.
This condition shall be incorporated in the lease agreement.
223. Form of agreement to be executed in connection with permission (a) to
lay underground cables, (b) to erect poles, stay rods, stay rails for overhead
cables and (c) to lay underground water main pipes is given in Appendix 19.
Agreement in connection with permission to construct approach roads with /
without culverts on drains between farm land / house and canals or by the side
of canal in the charge of the department should be executed in appropriate form.
224. Executive Engineer is empowered to issue No Objection Certificate for
running the ferry service in the reservoir and notified rivers, if referred by
District Collector.
225. In the case of ferries in the charge of the department, the Executive
Engineers concerned should arrange for their inspection. Ferries in the charge of
the local bodies should be got inspected by the officer of that body where one
has been appointed with the approval of the State Government.
226. As regards the powers to accord sanction to applications received from
electric supply and telephone companies, private individuals, municipalities,
local bodies, etc., for permission to lay water mains, underground cables,
overhead distribution wires, drainage lines, etc., though, on or over Government
lands including roads, canals, in the charge of this department, see Appendix 32.
The forms of agreements to be executed are given in Appendix 19.
227. in case of road / rail crossings to the canals or diversion in case of
submergence, the cost of construction / diversion shall be borne by concerned
department as follows-
i. Existing road / rail way: Water Resources Department shall bear entire cost
of restoration of connectivity for road / rail to the existing standard. During
restoration, if concerned department proposes to upgrade rail / road
standard, then additional cost for up-gradation shall be borne by concerned
department.
ii. Existing canal / reservoir: Concerned department shall bear entire cost
228. Whenever loss to Government property is involved due to disturbances,
act of miscreants, agitations etc., the fact should be reported immediately by
Executive Engineer to Government followed by detailed report within one month
of the date of the notice of damage to the Commissioner of Police, if such loss
causing disturbances occurs in the jurisdiction of Police commissioner and in
other cases to District Magistrate and Collector of district.
FF. ACQUISITION OF LAND
229. Land may be acquired by any of the following two ways,
a) Compulsory acquisition as per Right to fair Compensation & Transparency in Land
Acquisition, Rehabilitation & Resettlement Act, 2013 (henceforth referred to as
L.A. Act, 2013) & prescribed procedure thereunder.
b) Direct Purchase with prior approval of IDC.
1. Procedure for Compulsory Acquisition as Per L.A. Act, 2013:
i) The concerned Executive Engineer, after the details of land to be acquired
are available shall send the proposal to the Collector for starting the
procedure as per the L.A. Act, 2013. After publication of Section 11
notification, Joint Measurement of the land required shall be carried out
in the presence of JE /Deputy Engineer and representatives of Deputy
Superintendent of Land Records, Land acquisition officer, and land owner
or his representatives. Joint Measurement Sheet and Joint Measurement
Plan shall be signed by all the concerned and certified copies of these
documents shall be obtained by the Deputy Engineer and preserved in the
Division office.
ii) Cost Estimate for the land to be acquired shall be prepared based on Joint
Measurement Report and procedure mentioned in Section 26 to 30 of L.A.
Act, 2013. This estimate shall be sanctioned by competent authority.
iii. Partial payment of the probable land compensation shall be made, as per the
prevailing rules at the stage of notification under Section-19 of L.A. Act,
2013.
iv. Unless incurring of expenditure on the project is not permissible for want of
receipt of Revised Administrative Approval, balance payment of
Note- Capital Expenditure includes: (1) direct charges, i.e. cost of works and
establishment, tools and plant and pensionary charges, suspense and receipts on
capital accounts, (2) indirect charges, i.e. capitalized value of abatement of
land revenue occupied by works and audit charges. (3) Charges for maintenance
on components of works (e.g. canals) not put to service. (4) For buildings and
roads the expenditure on M&R will be charged to Capital Account till project
completion. (5) Charges on account of restoration of damage caused by
casualties such as flood, fire etc.
Generally, Capital Expenditure is classified as ‘Plan’ expenditure and revenue
expenditure is classified as ‘non-plan’. However, some of the expenditure which
may not be of the nature of capital expenditure is also classified as plan
expenditure, when it is committed.
Certain works e.g. Survey & Investigation works for establishing the techno
economic feasibility of water resources projects are undertaken which may lead
to creation of assets. Hence the expenditure on such works is classified as ‘Plan’
expenditure. However, since the techno economic feasibility of the projects is
not initially established such expenditure although of the nature of ‘Plan’
expenditure is classified under ‘Revenue’ head of account. Similarly certain
works such as Soil Survey investigation are taken up with the intension of
improving the performance of projects and thus reducing the expenditure on
assets belongs to ‘Plan’ expenditure, but the exact efficacy of such survey is not
initially known and hence it is classified under revenue head of account.
The debt charges for which the Government is liable including interest, sinking
fund charges, redemption charges and other expenditure relating to the raising
of loans and the service and redemption of debt and any sums required to satisfy
any judgment, decree or award of any court or arbitral tribunal are classified as
‘Charged’ expenditure in the budget and all other expenses are required to be
voted by the legislature.
In case, where expenditure has to be incurred, immediately on items for which
no budget provision exists is required to be met temporarily from the
Contingency fund of the state, by following the procedure mentioned in
Maharashtra Budget Manual, 1977 which needs to be approved by legislature in
subsequent budget session by making suitable budget provision.
241. The works for which capital accounts are kept and works for which no
capital accounts kept are divided to show (A) Irrigation and (B) Hydro-electric
Works (C) Flood Protection and (D) Drainage Works separately. In the case of
works for which capital accounts are kept each of the above divisions is sub-
divided into (1) Productive and (2) Unproductive works. There will be no sub-
division like productive or unproductive for works for which revenue accounts
are kept.
242. Productive works are works of a remunerative character undertaken for
development of the country. They are expected to yield socio-economic return
(Economic Internal Rate of Return (EIRR)) of at least 10 percent.
243. Unproductive works are those which do not directly yield socio-economic
return (EIRR) of 10 percent or more, but which are undertaken for the general
development or to guard against probable future expenditure. As drainage
schemes are protective in nature, they shall be treated as un-productive.
244. Every work classified in accordance with clause 3 and 4 above will retain
the classification unchanged.
245. For the purpose of determining the productivity of remodeled works, only
expenditure incurred on remodeling shall be regarded as the capital.
B. CAPITAL AND REVENUE ACCOUNTS
246. Work wise and sub head wise Capital and revenue accounts shall be kept
for all works, except for M & R Works. Sanctioned estimate wise accounts shall
be kept for M & R works of a project, where cost of all works taken together in
a years is more than Rs.1 Crore.
C. PRINCIPLES FOR DETERMINING WHAT EXPENDITURE IS CHARGEABLE TO CAPITAL
AND WHAT TO REVENUE
247. Works, the expenditure on which under the foregoing paragraph is
chargeable to the capital account, will be classified under the minor head
‘Works’ of the respective major heads as ordered by Government. Some of the
existing major heads are mentioned below -
4701, Capital outlay on major and medium irrigation
4702, Capital Outlay On Minor Irrigation
4711, Capital Outlay on Flood Control Project
4801, Capital Outlay on Power Projects
Works, the expenditure on which under the foregoing paragraph is chargeable to
the revenue account, will be classified under the minor head ‘Works’ of the
respective major heads as ordered by Government. Some of the existing major
heads are mentioned below-
2701, Major and Medium Irrigation
2702, Minor Irrigation
2801, Power Projects
2711 Flood control
248. The expenditure on M&R of buildings which are occupied by Management
staff shall be classified under 2701, Major and Medium Irrigation.
D. SURVEY WORKS FOR PROJECTS
249. Estimate for survey works for new water resources projects shall,
irrespective of their estimated cost, be classified under the head ‘2701, Major
And Medium Irrigation–80-General—005 Survey and Investigation’, or ‘2711,
Flood Control and Drainage 03, Drainage’ or ‘2702, Minor Irrigation’ or ‘2801 for
hydro-electric project’.
250. Estimates for survey works undertaken after the completion of a
sanctioned project for the Improvement of that particular project shall be
classified under head ‘2701, major and Medium Irrigation Other Expenditure (01)
Discretionary Grants (Extension and Improvement)’ or ‘2702, Minor Irrigation
Other Expenditure (01) Discretionary Grants (Extension and Improvement)’ and
charged to the revenue account of the project.
251. Estimates for survey and investigation works required, if any, after
project is approved shall be charged to the capital account of the respective
project. i.e. ‘4701, Capital Outlay on Major and Medium Irrigation’ or ‘4711,
Capital Outlay on Flood Control and Drainage’, or ‘4702, Capital Outlay on Minor
Irrigation’ or ‘4801 Capital Outlay on hydro-electric project’ and charged to the
Capital account of the project.
E. COMPLETION REPORTS AND OPEN CAPITAL ACCOUNT EXPENDITURE
252. It is not possible to define exactly the time at which the construction
estimates of water resources work for which capital accounts are kept shall be
closed; but unless specially ordered otherwise, it shall be closed as soon as the
project is practically in full operation, although there may be some works
remaining to be executed, as envisaged in latest approved project report.
253. Where part of an irrigation project is physically completed and put into
use while the remaining items are still in progress, the accounts of such works
shall be provisionally closed and the necessary completion report thereof in the
form prescribed shall invariably be submitted, to the authority who has
sanctioned the original project as mentioned in Chapter 3 ‘Works’. The
maintenance and repair charges of such irrigation projects shall be met from the
ordinary repair grants under the head ‘2701, Capital Outlay Major and Medium
Irrigation’.
254. It is however, necessary to make provision for expenditure debitable to
capital after the closing of the construction estimate of an irrigation project.
Executive Engineer and Divisional Accountant will be responsible for any
expenditure incurred after date of stopping incurring of expenditure against the
project estimate, without the approval of competent financial authority and
technical sanction by competent authority.
iv) Broken or fused lamps in all Government buildings should be replaced by the
concerned office in charge, from their contingent grant.
The duties of the maintenance sub division in connection with the maintenance of the
electric installations in Government buildings are-
a) To test the electric installations in each building periodically and carry out
rewiring or any other special repairs as may be necessary.
b) To attend to all breakdowns, such as- lifts, motors, fans, etc. based on
complaints received or observed during the routine inspection.
256.3 Fixtures & Furniture
Every building should be provided with all necessary fixtures and furniture
as per Note below. All repairs to fixtures should be carried out & charged to
repair estimate of the building.
Procurement and Repairs of furniture of office shall be carried out by the
concerned occupying office. For procurement of Furniture, provisions of
Maharashtra Contingent Expenditure Rules shall be followed.
In case of Govt. rest houses, inspection bungalows etc., the furniture,
crockery, etc. (as per Note below) shall be procured by the Executive Engineer
in charge of maintenance of these buildings.
Officers of the department of the rank of Deputy Engineer and above may
keep articles of government furniture at their residence for doing office work
(as per Note below).
Note: The furniture to be provided in Section, Sub Division, Division, Circle,
Region and ED/DG office and at the residence of officers should be as
per scale laid down in Appendix 24. The power to sanction estimates for
supply of furniture to offices shall be as per Appendix 32 of this manual,
related to administrative and financial powers of the officers. The
furniture/crockery etc. to be supplied to inspection bungalow / Rest
houses should be as per scale laid down in Appendix 25.
256.4 Rules for Occupation of Government Rest Houses And Irrigation
Bungalows.
The rules for occupation of Government rest houses and irrigation
bungalows are enclosed as Appendix 26.
The officer-in-charge of rest house/irrigation bungalow should maintain
two registers for making entries of occupation and recovery of occupation fees.
One of these registers should be kept in the rest house/irrigation bungalow and
the other should be sent to the Sub-Divisional office for checking after the
expiry of each month, when the second register should be brought into use. The
register sent to the Sub-Divisional Office should be returned to the rest
house/irrigation bungalow after checking the fees and its remittance, by th e
20th of each month so that it can be brought into use from the next month when
the second register is sent to the Sub-Divisional office and so forth.
256.5 Allocation And Occupation Of Government Buildings
The residential / non-residential Buildings are constructed in the
irrigation colonies at site / Taluka places / District places. The occupation of
government buildings as residences is regulated by the rules in BCSR Volume I.
Various types of buildings are normally constructed having different
carpet areas. Normally the buildings shall be allotted as per norms fixed. But if
higher grade quarter is vacant & the employee is ready to pay the rent as
applicable to that type of quarter, it may be let out with a condition to vacate
the same if required for allocation to the respective grade officer.
If the quarters in colony are lying vacant and if there is no waiting list for
allotment for these quarters then, these tenements shall be temporarily
transferred to general pool of Government residential accommodations. In-spite
of this if any quarter remains vacant and if servant / officer of the department
in occupation of that quarter, who has been transferred out of that head
quarter, wishes to retain his allotted quarter for his family, he may be allowed
to retain the same. In such case, standard license fee shall be charged for first
three months after his relieving & double the standard license fee shall be
charged till the quarter is vacated. The Government servant shall vacate such
quarter within one month of notice for vacation. From the date of expiry of
notice period economic rent shall be charged, till the quarter is repossessed by
the department.
In case of mid-session transfer, the employee having family members
taking school/college education may be allowed to retain the quarter allotted
to him till the end of education session, with the permission of Superintending
Engineer, having jurisdiction over the colony. The license fee as applicable to
employee under transfer shall be payable in such cases.
In cases of retiring employees, provisions prevailing at the time of
retirement shall be applicable.
The monthly rent (whether based on economic rent, standard rent, etc.)
should be fixed in whole rupees rounded to next ten rupees. Rent for period less
than one month should be rounded as below.
a) Less than or equal to 15 days – Rent for half month.
b) More than 15 days – Rent for full month.
The allotment of tenements shall be made on the basis of applications,
except when the residential buildings are assigned to specific posts. The Division
/ sub-division office having control over the the colony shall keep the record of
applications received for residential quarters and allotment of quarters. The
Division / subdivision office shall keep a waiting list in case of non-availability of
quarters and allotment shall be done on first come first serve basis. This
procedure shall be monitored and regulated by an "Allotment Committee" to be
constituted at district level by the Chief Engineer, WRD, concerned, and at other
places by concerned SE.
256.6 Inspection of Buildings
Every building should be inspected at least once in a year by Junior
Engineer, looking after the maintenance of the buildings. Concerned Deputy
Engineer shall also inspect the buildings such that each building is inspected at
least once in 5 years and minimum of 20% buildings every year. He shall be
responsible that all defects which cannot be remedied through provisions for
ordinary repairs are at once brought to the notice of the Executive Engineer for
the latter’s inspection, and submission of proposal for special repairs.
256.7 Maintenance and repairs
The Executive Engineer shall assign to a Junior Engineer the duty of
maintenance and repairs of each building/colony. The Junior Engineer shall be
primarily responsible for maintenance of these buildings as well as surrounding
in the colony i.e. compound wall, fencing, gates, internal roads/ paths, etc.
The produce, if any, from the colony premises, such as sale of trees,
fruits, grass, etc. should be disposed of by the in-charge engineer of colony
maintenance by competitive bidding with wide publicity, wherever necessary.
256.8 Watch and ward
Proper watch and ward arrangement of the colony premises / office shall
be ensured by the office in-charge. This arrangement may be aided by electronic
Surveillance in the case of non-residential buildings.
The fire safety measures including fire audit, as prescribed in the
Maharashtra Fire Prevention and Life Safety Measures Act, 2006 and Rules
including amendments thereunder shall be adopted.
256.9 Payment of Taxes:
Provision for Payment of municipal or any other taxes that are payable on
buildings shall be made in the annual repair estimate and timely payment of the
same shall be ensured.
256.10 Renting of Buildings to Government Offices / Local Bodies
When a building is not required in near future by the Department and is
vacant, it should be leased only to the offices of other department of State
Government, Central Government, State and Central Government Undertakings
and local self-governments by the Executive Engineer, on conditions that,
Municipal and all other taxes, all current and special repairs shall be carried out
by lessee at their own cost and the building shall be maintained in good
condition and the lease agreement shall be got executed by the concerned
Executive Engineer before the building is actually leased out.
A lease may be given with the sanction of the competent authority as per
Appendix 32 related to administrative and financial powers of the officers. A
clause in the agreement should be added, to enable the Executive Engineer,
when necessary, to terminate the lease at short notice in case the building is
required by the department.
Buildings leased to above mentioned entities should not be altered or
enlarged at the expense of WRD to suit the tenant, and entities occupying
buildings on rent are prohibited from making any alterations even at their own
expense, except with the written permission of the Executive Engineer. The fact
of any additions or alterations being made by the tenant shall confer no right of
ownership on the buildings, nor the fact of the occupant having made additions
or alterations at their own expense be considered as giving them any claim to a
set-off against, or diminution of rent. These conditions should be entered in the
agreement of lease.
The lease rent shall be finalized in consultation with Executive Engineer,
Public Works Department.
256.11 Hire of Office Accommodation
When no suitable Government building is available for office
accommodation, which shall be ascertained from concerned Executive Engineer
of PWD, private building may be hired by the Executive Engineer, entire ly for
use as office accommodation subject to the conditions mentioned in Appendix
30 of MPW Manual. The rent & accompanied taxes being paid as laid down in
rules of Maharashtra Contingent Expenditure Rules.
The powers of authorities to sanction office accommodation are regulated
by the Manual of Delegation of Financial Powers. The powers delegated to the
officers of the department in this respect are detailed in Appendix 32 related
to administrative and financial powers of the officers.
256.12 Surplus buildings
Every Deputy Engineer shall take a review every year of all buildings under
his jurisdiction and identify the buildings which have become surplus due to
various reasons such as- shifting of offices, reduction in staff strength,
completion of project, etc. He shall immediately submit the report of such
surplus buildings to the Division office. Executive Engineer shall in-turn take a
such a review and submit the proposal to Chief Engineer through Superintending
Engineer. Decision about declaring the building as surplus shall be taken by
Executive Director in case of IDC and Chief Engineer in other cases. The entries
of the surplus building(s) shall be taken on record in a separate register by the
concerned division and sub division. Further steps regarding disposal of such
surplus building(s) should be initiated by division office as per relevant
paragraph of ‘Works’ chapter of this manual.
256.13 Purchase and sale of Government Buildings
No building shall be purchased for public purpose without the orders of
Government.
Buildings which are not surplus but are in dilapidated condition, shall
not be sold or dismantled, except under, the orders of Government, in the case
of Permanent buildings and under the orders of Superintending Engineer, in the
case of temporary buildings.
After obtaining such approval, sale or dismantling may be conducted by
sub-ordinate authorities up to the limit and on the conditions as stipulated in
Appendix 32 related to administrative and financial powers of the officers.
257 Activities related to Lands
Activities related to Management of lands comprise the following:
257.1 Registers and Records:
Every Executive Engineer shall take a review of all lands under his
jurisdiction and identify the surplus land(s) and submit the proposal for further
disposal of the surplus lands to the concerned Chief Engineer through
Superintending Engineer. The concerned Chief Engineer shall take review of all
such excess lands for projects in his jurisdiction & shall ascertain the
requirement of such lands for other projects. After carrying out such exercise,
if the land cannot be used for any other project, he shall decide such lands to
be surplus. (Approval for considering the land as surplus shall be accorded by
Executive Director, in case of IDC). Entries of the surplus lands shall be taken in
a separate register by the concerned division and sub-division. Further steps
regarding disposal of such surplus lands should be taken by the concerned
Executive Engineer(s) as per relevant paragraph of chapter ‘Works’ of this
manual.
258 Estate management Unit
An officer of the rank of Deputy Engineer shall be entrusted exclusively with the
task of monitoring the work of estate management and shall be designated as
‘Estate Manager’. Estate Manager shall be functional in every division office, where
these assets are vested.
The unit for estate management shall be headed by deputy engineer, and same
shall be attached to the division office.
The unit shall consist of -
i. One Deputy Engineer
ii. One Assistant draftsman
iii. One Junior Clerk / typist
Executive Engineer shall provide inspection vehicle to the unit for the purpose
of inspection, whenever required.
The unit shall periodically call for the information to be entered and updated in
the registers mentioned above from respective sub division. It shall be the duty of
concerned Deputy Engineer to submit the information related to lands and buildings
e.g. copies of awards, record of right, record drawings, etc. to the estate
management unit on bi-monthly basis.
The unit shall process the bills of various taxes for payment and take entries of
payment in the respective register and send certified copies of paid bills / receipts,
etc. to Sub division office for taking entry in the register of expenditure.
259 Duties of estate manager
Following shall be the duties of estate manager
a) He shall cause to keep up-to-date records of the lands, buildings in the register.
He shall also bring to the notice of the Executive engineer, the findings of reports
received for subordinate offices such as, encroachments, defects, damages, and
lands in possession but yet to be acquired, etc.
b) He shall monitor that, all lands / buildings are transferred in the name of the
Water Resources Department.
c) He shall ensure timely payment of all taxes, fees, etc. to concerned authority.
d) He shall monitor the execution and timely renewal of lease agreements.
e) He shall carry out test check of assets, as directed by Executive Engineer and
bring to the notice of Executive Engineer, any encroachments, defects, damages,
change in approved purpose, in case of leased lands / buildings, etc.
f) He shall regularly review and take follow up actions for removal of
encroachments on lands or buildings till desired result is achieved
g) He shall monitor the progress of land acquisition cases.
Chapter 6 STORES
A - GENERAL
260 The department requires store materials for works, including manufacture, etc.
The departmental officers entrusted with the care, use or consumption of the
stores are responsible for maintaining correct records and preparing and
submitting correct returns in respect of the stores entrusted to them. They shall
also be responsible for keeping them in proper custody and in good order. Any
loss of or damage to the stores should be reported by them forthwith to their
immediate superior.
process for writing off the loss on stock for such stock article shall be initiated by
the concerned division.
D - RESERVE STOCK
283 The Executive Engineer in Mechanical Organization shall maintain stock of fast
consumable parts required for a working season and for diesel / oil for three
months for the works undertaken by his division, subject to reserve stock limit.
284 The Executive Engineer shall submit the proposal for reserve stock limit to
Superintending Engineer for onward submission to Chief Engineer.
285 Superintending Engineer (Mechanical) may sanction reserve stock limit up to 10%
of OMR budget grants of the divisions under him. If the proposed reserve Stock
limit is beyond 10% but less than 20% of OMR budget grants then, Chief Engineer,
Mechanical may sanction reserve stock limit. This limit shall not be applicable for
articles on stock which have been declared obsolete/surplus by Chief Engineer
(Mechanical).
E – TOOLS AND PLANTS (T&P)
a) General:
286 All the offices which require T & P articles for use shall maintain account of these
articles in the prescribed proformae.
b) Accounts:
287 The accounts relating to T&P including special T&P (machinery and equipments)
shall be kept in the prescribed Forms (presently form no. 33, 34, 35 & 36 of MPW
Account Code) by the in-charge of Store Branch in each office. i.e. Section, sub-
division, division, circle, region and corporate office. As regards workshops,
accounts in the above forms shall be maintained in the concerned subdivision by
the concerned junior engineer. All these forms shall be posted immediately after
every transaction. The accounts of the sections shall be incorporated in the sub
divisional accounts and consolidated account shall be submitted to division office
every month. These accounts shall be checked by the Deputy Executive Engineer
with the assistance of store branch.
288 The consolidated account of the division shall be prepared by the store branch in
Form 37 and checked by Divisional Accounts Officer. In the case of higher offices,
preparation of consolidated account and its monthly checking shall be arranged
to be done by head of office.
c) Physical Verification
i) By Departmental Offices
289 The rules regarding verification of stock apply also to verification of tools and
plant.
290 In the matter of annual check of tools and plant, the Executive Engineers shall
ensure that the arrangements are made for the cent percent cross checking of
stores at the divisional head quarters, sub-divisional head quarters and other
stores. Test check to the extent of at least 10 percent shall be carried out by the
Executive Engineer. In case of higher offices, this verification including test check
shall be arranged to be done by head of the office.
291 As a result of verification, if any articles are found short, recovery therefor shall
be effected from the employee entrusted with the custody of article.
ii) By Store Verification Unit of Finance Department
292 The Store Verification Unit of Finance Department conducts physical verification
of stocks and stores held by divisions. The Store Verification unit carries out visit
without prior intimation. In addition to physical verification of stores, it also
scrutinizes purchase accounts of few months. Therefore all items of stores
including material at site (for which advance is paid by department), stock and
items of dead stock should be made available for physical verification.
293 To reconcile the stock and stores and to point out discrepancy, if any, in a time
bound manner, services of concerned staff should be made available to the unit.
Similarly, all related accounts, vouchers, files and registers should be furnished
to them without delay. Non furnishing or concealing such records shall be liable
for disciplinary action.
294 Outstanding paragraphs of previous inspection reports as well as paragraphs which
were accepted subject to subsequent verification, should be got complied by
furnishing relevant records and Unit should be requested to close the objections.
295 Discrepancies or irregularities pointed out during the current verification visit
should be complied as far as possible during visit period by furnishing the record.
296 Superintending Engineers shall ensure compliance of objections raised by Unit
and adopt remedial measure to avoid irregularities and anomalies.
297 Higher authorities of department shall review the action taken by Executive
Engineer on the observations of Stores Verification Unit from time to time and
especially during the administrative inspection.
d) Inspection of Machinery:
298 The Engineer in charge of site should maintain record of periodical maintenance
schedule of each machine at site. The register of periodical maintenance of
machines as prescribed by CWC guidelines, PWD handbook Chapter 32 and as
prescribed by Original Equipment Manufacturer (OEM) should be kept & updated
regularly by engineer in-charge of machinery.
299 The machines working at site should be inspected by (i) concerned Junior
Engineer every week, or more frequently, if possible, as per the prescribed pro -
forma, (ii) by Deputy Engineer fortnightly, or more frequently, if possible, by
observing the working of each machine and recording the defects noticed as well
as recording the instructions for rectifying the defects.
During the site visit, the Executive Engineer shall inspect by observing the
working of each production machine (e.g. excavator, loader, dozer, scraper,
etc.) and recording the defects noticed and the instructions for rectifyi ng the
defects.
During the site visit, Superintending Engineer shall inspect at least one of
the production machines. The Deputy Engineer, EE and SE should also inspect
the registers, charts, etc. to verify that those are maintained and updated as
required. The Executive Engineer & Superintending Engineer should issue
inspection note after their visit at site, stating condition and performance of
machinery.
300 With a view to ensuring proper use and maintenance of the machinery and
keeping full records of plant history and operation, separate log sheets should be
kept for the cost and details of main repairs to such machinery in addition to the
history sheets.
e) Transfer of Machinery and Equipments:
301 When machinery and equipments are to be transferred from one division to
another, related spare parts of machines shall be accepted along with the
machines on transfer and the transferor should clearly indicate beforehand the
extent of spares proposed for transfer along with the machines.
302 Procedure for transfer and utilization of special tools & plants (machinery &
equipments) which are found to be surplus in the overall review in a region is
given in Appendix 28.
F – DISPOSAL OF STORES
303 Unless specially authorized to write off finally the irrecoverable value of stores
etc., Executive Engineers should, in case of any robbery, loss or destruction by
fire or otherwise, of public stores, submit a report to the Superintending
Engineer, who will, if necessary, report the matter to Government for orders.
Note:- 1. The loss of fuel due to evaporation will be considered as per oil
company’s recommendations and shall be strictly followed.
Note:- 2. As regards the powers of officers of the department, to write off
irrecoverable value of stores, see Chapter related to Powers.
304 Losses on stores shall be reported immediately to the Audit officer as laid down
in the Bombay Financial Rules, 1959 and Manual of Financial Powers, 1978, as
revised from time to time.
305 An immediate complaint of the loss of stores due to theft shall be lodged with
the Police. When an inquiry is started either by the police authorities or by the
department, the Executive Engineer must, in cases where he is not himself
authorized to write off the value of the property, obtain and forward, as soon as
possible, to the Superintending Engineer, a copy of the proceedings.
306 At the end of each financial year lists of surplus stores should be prepared by
Divisions and shall be sent to regional purchase advisory committees and divisions
in the region and in addition to this it shall be published on website of WRD.
G - SURVEY REPORT OF UNSERVICEABLE ARTICLES
307 When stores (including tools and plant) of any kind become unserviceable, a
report thereof must be made in the form prescribed (Form 32 of MPW Account
Code) for survey report, on the basis of depreciated value by adopting the rates
mentioned below. This should be done at once on discovery of the fact, as it is
desirable to avoid keeping worthless materials on stock. In the report full
explanations must be given, the period during which the articles have been in
store or in use, the cause of deterioration stated Following rates of depreciation
of various articles shall be adopted.
foundry, if suitable and economical, taking into account the quantity and the
likely cost of transport etc. If such a course is not economical these articles along
with others (including those of wrought iron and steel) should be disposed of by
sale, by e-auction or auction by tender as per procedure mentioned in Appendix
29.
309 In the case of articles disposed of by sale, by auction or otherwise the relevant
credit should be indicated. Minimum salvage value shall be 15 percent of original
cost for machinery and 10 percent for other items.
310 The articles of Tools and Plants (including machinery) which in the opinion of the
Executive Engineer are unserviceable and the survey report of which is not within
the power of sanction of Executive Engineer, shall be proposed for approval of
the Superintending Engineer. In the case of articles ordered by Superintendi ng
Engineer to be preserved for repairs, etc. such articles should not be written off
and these shall be got repaired. Unserviceable articles ordered to be disposed off
by sale, auction or otherwise in the survey reports sanctioned by competent
authority must on no account be accumulated but should be disposed off
forthwith. The auctioning / disposing authority shall furnish the certificate of sale
/ disposal to the office maintaining the accounts of Tools and Plants. Only after
receipt of such certificate, such articles shall be removed from the accounts.
H - STORES ACCOUNTS
311 Stores accounts at the end of the financial year for incorporation in the
appropriation accounts should be prepared in form Gen-238 and furnished to the
Accountant General every year latest by 1st of September. The officers concerned
should scrutinize carefully the amount shown against the item “Stores considered
surplus to requirement” in order to satisfy themselves that the stores are, in fact,
surplus to requirement. They should also state invariably, as to how they propose
to dispose off, or have since actually disposed off these stores.
I - SCIENTIFIC, ELECTRONIC AND MATHEMATICAL (SEM) INSTRUMENTS
312 Each Office in-charge shall keep a stock of scientific, electronic and
mathematical instruments to meet the requirements of his office, as per rules
mentioned in Appendix 30.
313 New instruments, which are not available with the office and which cannot be
borrowed or obtained from other offices, shall be procured through the Purchase
Advisory Committee ‘B’ (as mentioned in Appendix 27). Instruments requiring
repairs shall, as for as possible, be got repaired from Government Engineering
Colleges, Polytechnics, MERI Nashik or such other Gov ernment institutes carrying
out such repairs.
314 SEM instruments should not be stocked in excess of requirements, list of surplus
instruments shall be sent to the Purchase Advisory Committee “B” and also to all
the Chief Engineer Offices. The list shall be updated every year by the Officer
having such surplus instruments.
J - STORE KEEPERS / ASSISTANT STORE KEEPERS
315 Storekeeper / assistant store keepers in each division shall be in charge of stores
in the division office. In the case of subdivisions having extensive stores and Tools
and Plants the Assistant Storekeeper in the subdivision shall carry out the duties
of store keeper. He shall perform the duties for accounting, submission of regular
returns and compliance of store verification paras as detailed in the
‘Storekeepers′ Manual’. He will also arrange for the receipt and issue of stores
and materials indented for the works in the division. He shall record the
measurements to the extent of powers delegated to him, of the stores as are
received by him on behalf of the Executive Engineer.
CHAPTER-7 POWERS
320 The execution of works of the Department shall be done only after obtaining
necessary approvals, sanctions etc. In the interest of execution of these works,
powers and responsibilities in respect of taking decisions have been delegated by
the Government to various officers of the Department. The technical and
financial powers shall be exercised as per the powers mentioned in Appendix 32
(‘A’ and ‘B’ respectively). In addition, such powers which are not mentioned in
this Appendix, but vested as per the (i) Acts, (ii) Rules, (iii) Compendium of
administrative, financial and statutory powers of the officers of the Department
published separately shall be exercised by the officers of the Department.
321 These powers shall be exercised judiciously after recording the justification for
exercising the powers. The approvals / sanctions shall be in writing and the
reference to the authority (viz. the serial number of the relevant paragraph /
appendix as per which the powers are vested) shall be invariably given in the
order in which the approval is accorded / sanction is granted.
322 Introduction
The level of master PBM should be checked by Deputy Engineer with reference
to GTS at 3 years interval. The levels of other PBM with the master PBM shall also
be checked by Deputy Engineer with reference to Master PBM at 3 years interval.
329 Triangulation Station:
The details of triangulation stations established by SoI shall be collected by the
nodal EE and same shall be recorded in the register, proforma of which is given in
Appendix 34.
330 Security of Records concerning BM & Triangulation stations:
Considering the security of dams and structures, the records related to BM &
triangulation stations shall be considered as secret documents and shall not be made
available to any private person.
The TA can be classified also on the basis of the stage at which it is conducted
viz.:
331.3.1 Pre- audit
c) The plans and estimates for the preliminary survey and investigation,
prepared as per relevant IS or PWD handbook are approved by the competent
authority.
d) The PIR of the project is prepared on the basis of the preliminary survey and
investigation, as per approved plans and estimates and data collected from
various agencies.
e) The PIR of the project containing report plans and estimates are checked by
the offices of the authority, competent to approve and also by the offices
subordinate to this authority.
f) If the project is found to be techno-economically feasible, the PIR shall be
approved by the competent authority.
g) In case of lift irrigation schemes having command area more than 2000 Ha,
Government’s approval is obtained.
332.2 Preparation of Proposal for Administrative Approval
332.2.1 Estimates for Detailed Survey and Investigation:
a) Whether PIR is prepared and approved by the competent authority.
b) All items of survey and investigation are as per Government directives, issued
from time to time.
c) Modern techniques of survey and investigation like GPS survey, data available
with the Department and other agencies of GoI and GoM is used while
preparing the estimate.
332.2.2 Approval to the DPR
a) The plans and estimates for the detailed survey are approved by competent
authority.
b) The DPR is prepared on the basis of the detailed survey, investigation and
designs, approved by the competent authority.
c) Initially report is prepared, (excluding the estimates) containing chapters on
design, drawing, water planning, etc. On acceptance of these chapters to the
competent authority, (or to the authority superior to the office, preparing
DPR) the plans and estimates based on that are prepared and included in the
DPR. This will avoid revising estimates and economical /financial statements
again and again.
d) The plans and estimates of the project are checked by the offices of the
authority, competent to approve the DPR and also by the offices subordinate
to this authority.
e) Water availability certificate is obtained from competent authority.
f) All sub surface investigations especially required for Cut Off Trench (COT)
and sub-surface seepage control are carried out as per the Government
directives, issued from time to time
g) Bearing capacity test of foundation strata of important structures is carried
out as per provisions of relevant IS or PWD handbook.
h) Survey and data collection for construction material is done.
i) Material testing for required design parameters is done as prescribed in
Central Designs Organization (CDO) guidelines.
j) All ground surveys are carried out from PBM established at site as per
Standard guideline and TBMs carried from this PBM.
k) Alternative sites for location of various components are studied and techno-
economically suitable alternative locations are suggested.
l) Data for existing cropping pattern is collected and proposed cropping pattern
is recommended by the competent authority of Agriculture Department.
m) The Command Area, canal alignment and disnet Survey, to the extent as
mentioned in the Government directives is carried out, for major and medium
Projects. For minor projects, 100% Command Area, canal alignment and
disnet Survey is done.
n) Design flood for spillway / waste weir design is got approved from the
competent authority.
o) Construction schedule is properly planned from technical considerations.
p) Rate analysis / lead statement / controlled blasting / chiseling / Non-DSR
items / lining, etc. are approved by the competent authority.
q) CSR of different departments (WRD, PWD and MJP) are used properly for
respective works.
r) NOC’s from various central / state Government departments are obtained.
s) Certificate of 100% arithmetical check in division office is attached.
t) Economic and financial statements are checked thoroughly.
u) Clearance for project is obtained from SLTAC & MWRRA.
v) Correctness of provision for area to be acquired.
w) Correctness of forest land required and appropriateness of the provision for
the Net Present Value (NPV) & compensatory afforestation with reference to
the prescribed norms.
x) Adequate provision is made for Environmental Impact Assessment (EIA) &
Environmental Mitigation Plan (EMP), Catchment Area Treatment (CAT) Plan,
provision for shifting of Utility lines (like, HT/LT lines, water supply lines,
etc.) in submergence area / canal area, provision for roads, wells and fruit
bearing trees in submergence area
y) Provisions for Resettlement and Rehabilitation (R&R), are as per prevailing
rules, if rehabilitation is involved.
z) Power availability certificate in case of LIS & Pump Storage Scheme (PSS).
332.3 Pre-Construction Stage
332.3.1 Procurement Plan:
b) Pre bid conference, if required as per norms, is conducted and any of the
conditions accepted are circulated to all bidders and those are included as
part of tender documents.
c) Opening of tender is done properly. In the case of single tender, whether
extension of time limit for submission of tenders has been duly granted.
d) Evaluation of tender is done properly.
e) Excess over the cost put to tender is accepted by competent authority.
333 External Audit:
The External audit shall be conducted at following stages.
1) Audit for AA & RAA proposals:
2) Audit at Construction Stage
3) Audit at Post construction stage:
333.1 Audit for AA & RAA proposals: -
The audit of draft project report (DPR) (original or renovation works
(involving change in scope of original sanctioned AA), etc.) before obtaining
AA/RAA shall be covered in this type of audit.
333.1.1 Scope:
This TA shall be conducted for all the proposals before according AA /
RAA, under the supervision of the State Level Technical Advisory Committee
(SLTAC).
333.1.2 Organization:
There are two State Level Technical Advisory Committees set up in the
State for conducting pre-audit of reports, designs, drawings and estimates
including Rate Analysis (DPR) of all original and repair and renovation works of
projects, proposed for AA/RAA.
(i) SLTAC under Director General (DTHRS), Nashik assisted by
Superintending and Member Secretary with three civil units, one mechanical
and one electrical unit.
(ii) SLTAC under Director General, WALMI, Aurangabad assisted by
Superintending and Member Secretary with two civil units.
Note: The mechanical and electrical units with SLTAC under Director General
(DTHRS) will also work for SLTAC under Director General, WALMI.
Each unit shall have following staff:
1) Executive Engineer (SLTAC) = 1
2) Deputy Engineer = 3
3) Typist cum clerk = 1
4) Peon = 1
In addition, 1 steno-typist, 1 senior clerk, 2 junior clerk, 2 driver and 2
peon shall be made available for SE & Director, SLTAC.
333.1.3 Methodology:-
The concerned officers (project planning officers including officers of
Mechanical and Electrical organizations, in the case of original AA and the
project construction officers in the case of RAA) shall send a proposal to SE,
SLTAC. After scrutiny the comments of SE will be communicated to the
concerned officers and after compliance of these comments, the observations
of SE, SLTAC will be presented to the SLTAC for their consideration and
recommendation. The scrutiny by the SE, SLTAC will include following points-
Appropriateness of the Designs, estimates including rate analysis (leads
for canal earthwork need to be decided by assuming that the borrow area land
will be acquired by the side of the canal (and should be ascertained whether or
not the material from the borrow area is suitable for canal earthwork)), and
increase (in case of RAA) in the cost of project and acceptability of its
justification, reasonableness of construction programme, water availability
certificate, water planning and storage planning, Irrigation planning, Benefit
Cost Ratio (BCR), Internal Rate of Return (IRR), change in scope of work,
availability of statutory clearances for RAA, etc.
The scrutiny by the electrical staff will include following points-
(i) Appropriateness of the Designs such as power house, switchyard
layouts, technical specifications of the equipments used in hydro -electric
project such as main plant and its auxiliaries, transformers, switchyard
equipments, cables, cranes, etc. (ii) Appropriateness of the designs, technical
specifications of the electrical equipment used in LIS and other electrical
installations.
333.2 Audit at Construction stage:
333.2.1 Objective:
At this stage, audit of Technical sanction, Procurement Plan, Procurement
Procedure, execution of works, (including inspection reports, results of tests
conducted at factories as well as at site, of machinery and equipment, Audit of
equipment/machine performance and to ascertain the degree of compliance of
provisions in the Indian Electricity Act, 2003 standards, rules, Government orders
and procedures etc.), excess over the tendered quantity and extra items cropped
up during execution of the work shall be conducted.
333.2.2 Organization:
This audit shall be conducted by the following organization-
Chief Auditor
Water & Irrigation
(A) Superintending Engineer (B) Superintending Engineer
Water & Irrigation Management Audit Construction Audit
i) Executive Engineer, i) Executive Engineer,
Water Audit Unit-1 Construction Audit Unit-1
ii) Executive Engineer, ii) Executive Engineer,
Water Audit Unit-2 Construction Audit Unit-2
iii) Executive Engineer, iii) Executive Engineer,
Water Audit Unit-3 Construction Audit Unit-3
iv) Executive Engineer, iv) Executive Engineer,
Irrigation Management Audit Unit-1 Construction Audit Unit-4
v) Executive Engineer, v) Executive Engineer,
Irrigation Management Audit Unit-2 Construction Audit Unit-5
vi) Executive Engineer, vi) Executive Engineer,
Irrigation Management Audit Unit-3 Construction Audit Unit-6
vii) Executive Engineer,
Mechanical Audit Unit
viii) Executive Engineer,
Electrical Audit Unit
Superintending Engineer, Construction Audit, under Chief Auditor, Water
& Irrigation, Aurangabad and having six civil units, 1 mechanical and 1
electrical unit shall conduct the external audit of projects under construction,
supported by the following staff for each unit-
1)Executive Engineer= 1,
2)Deputy Engineer = 3
Yearly Inspection of Divisions, Sub division and Section offices shall also
be done by visiting these offices and the site. The water audit unit shall prepare
yearly inspection programs for divisions in their jurisdiction, and communicate
the same to respective offices after approval of Chief Auditor, Water &
Irrigation.
Chief Auditor, Water & Irrigation shall submit one consolidated copy of
the same to Government.
333.4.2.1 Audit during Inspection:
333.4.3.1 Scope
To conduct technical audit by test checks, of all offices in management
wing (Region, circle, division, sub-division and section) to ascertain various
points of compliances.
333.4.3.2 Organization:
The establishment ‘(A)’ indicated in paragraph 333.2.2 will conduct this audit.
333.4.3.3 Methodology
The audit units will ascertain by scrutiny of records in the offices and also
by inspection of site, the following things-
a) Whether all required records as mentioned in chapter related to
Irrigation Management are maintained in the office under inspection.
b) Whether instructions issued in Chapter 12 are followed. Wherever
checking of the data in the registers is referred to, the registers shall
be inspected by the audit staff to ensure the compliance of
instructions and also concerned register shall be signed in token of
such verification. Following points should be checked-
i. Proper and regular recording of data of gauges and instruments
installed on dams and canals
ii. Ascertain the status in respect of all dams and canals, of
compliance of the deficiencies pointed out during Pre and post
monsoon inspections.
iii. Reservoir capacities, ROS & GOS are verified and revised
periodically.
month and the next higher officer (other than Government) will also furnish
the comments to Chief Auditor, Water & Irrigation within further period of 1
month. If Chief Auditor, Water & Irrigation is not satisfied with the say of
project officers, he shall submit the audit objections to Government under
intimation to the concerned CE, SE & EE. The annual water account report
and annual audit para report prepared by the Chief Auditor, Water &
Irrigation will be submitted to Government for further action.
b. Whether there is any unauthorized use of water during the rotation by test
check?
c. Whether all measuring devices are duly calibrated as per norms?
He should record his findings in his inspection note with instructions regarding
corrective measures.
340.2 Duties and responsibilities of the field staff working in WM shall be as follows:
340.2.1 Canal Inspector (CI)
1) To keep over all watch on the assets of WRD in his jurisdiction and inform the
sectional officer in the event of -
(i) Any damage to canal earthwork or canal structures
(ii) Any seepage through canal earthwork or canal structures
(iii) Encroachment on WRD’s land
(iv) Any theft,
(v) Any emergency.
2) To prepare PIP of his beat and submit the same to Sectional officer before
each season before the date as prescribed.
3) To prepare a Pali Patrak and to get it approved from the Sectional Officer for
each minor before the irrigation season starts.
4) To submit to the Sectional Officer at least 4 days in advance of the ensuing
rotation, indent for supply of water in that rotation at the head of each
distributing channel in his beat.
5) To ensure that water is supplied for irrigation in his beat, according to
approved PaIi Patrak.
6) Where no assistant is available, he should
(a) Open and close the gates of the outlet channels as per approved rotation
programme / pali patrak.
(b) Operate the gates of cross regulator, if any in his beat, as per the instructions
of sectional officer.
(c) Operate gates of escape, if any in his beat, in case of emergency as per the
instructions of his higher officers.
In case of emergency, if it is not possible to contact sectional officer / Dy.
Engineer he may open gates of CR and escape, on his own, to minimize the
damage to public and / or private property.
7) To inspect day to day field irrigation viz. he should check, every day in
the rotation period, the areas have been supplied with the planned quantity of
water on the assigned days (i.e. for which dates of water supply was given on
water passes) if water is not supplied as planned, reasons (such as khurapani,
rains etc.) for not irrigating or partly irrigating the fields shall be recorded on
the irrigators' pass and duplicate shall be kept with him.
8) To bring on record any type of misuse or waste of water, or detectable
excess irrigation, as soon as it is noticed and to take further action by adopting
the prescribed procedure viz. to give immediately intimation to the Sectional
Officer where such misuse or waste of water in any individual case involves an
area of 1 ha or more. Up to 1 ha irrigated area he himself should conduct the
panchnama.
However, even after issuing such notification, the WRD shall obtain approvals in
respect of various aspects such as sectoral allocations, entitlements etc. from
the appropriate authorities.
342.2 The extent of river / nalla notification shall be as follows
a) The main river / nalla shall be notified right from the origin or from the end
point up to which the river / nalla is notified earlier and up to the location of the
downstream most dam / weir / barrage constructed or under construction, on that
river/ nalla.
b) Part of river on the downstream side of ‘a’ above and up to the point of the
confluence with the main river / nalla of the last tributary forming boundary of the
command area of the project.
c) The tributaries on both the banks of the main river/ nalla mentioned in ‘a)’
above, (i.e. the location where downstream most project is constructed /is under
construction) shall be notified from their origin or from the end point up to which
the tributary is notified earlier and up to the confluence with the main river / nalla.
d) The tributaries of the main river / nalla joining it on the downstream side within
the boundary of the command area shall be notified from the point these cross the
canal to the point these meet the main river / nalla. In case of ridge canal the rivers
and nallas shall be notified from origin up to confluence with the main and / or
other river/nalla. (mainly in case of Lift Irrigation Schemes).
342.3 The draft of the notification of river / nalla shall be as per the Appendix 38.
The objectives of publishing this notification are as follows-
(i) To modify the project planning, if necessary, to cater to the authorized
established uses of water.
(ii) Not to allow use of water, which will adversely affect the project planning.
(iii) To empower Government authorities in respect of Sr. No.(ii) above.
Hence, after the authorized established uses are ascertained as a result of
notification issued by the Collector under Section 80 of MI Act, 1976, the project
planning shall be modified, if necessary, before taking up the works of the project.
The following guidelines shall be followed while detailing the draft of the
notification.
1. If no notification is issued prior to the present notification, the third paragraph
of the draft notification, and also the schedule-1 shall not be included.
2. The names of villages, talukas and districts mentioned in Schedule-1 in columns
6, 7 and 8 shall be mentioned in column 3, 4 & 5 of Schedule-2 in respect of river /
tributary already notified.
3. In respect of rivers/ tributaries which are not previously notified, such rivers /
tributaries shall be added in schedule-2. The length of the river / tributaries shall
start from the point of source to the confluence of the river / tributary with the
main river on which the project planned now shall be included in schedule -2.
4. Points on the rivers / tributaries such as source of river / tributary shall be
appropriately defined if it cannot be defined by village, taluka and district. e.g. in
case of forest land, range of the forest and compartment number shall be
mentioned.
5. The portion of the river and of the concerned tributaries on the downstream side
of the planned project shall also be mentioned in schedule-2. The portion of the
river and concerned tributaries (upto the boundary of the command of the planned
project) from canal upto confluence with the main river shall be covered. In the
case of ridge canals the portion of natural drainages, to be included in schedule-2,
shall be from their origins which pass through the command area of the canal, upto
the confluence of such drainages with some main nalla / river.
6. Write the name of the district instead of survey number in respect of the river to
be notified.
7. The notification number shall be mentioned in the draft notification. For this
purpose a register showing all the notifications issued from time to time shall be
maintained in the office of the River Basin Agency, in the following proforma.
Sr. No. of Date of No. of dams Names of Remarks
Notification Publication covered by dams covered
in the the by the
Gazette notification notification
1 2 3 4 5
This register shall have one section for each sub basin and the names of sub basins
shall be as per those adopted in the respective River Basin Plan, or else as per the
names mentioned in the award of the tribunal. All the notifications previously issued
shall first be entered in this register under the appropriate sub basin. Monthly
abstract of the notifications issued, in the following proforma shall be prepared in
the first few pages of the register.
Particulars April May Total
etc. for
the
year
Sub basin………………….
Number (s) /
cumulative
number of
notifications
issued during
the month
Number (s) /
Cumulative
number of
dams covered
in the
notification
The notification number to be mentioned in the draft notification shall
start with the abbreviated name of the sub basin / abbreviated name of the project
and serial number as per the register e.g. when notification for Chaskaman Project
is to be issued the notification number shall be ‘SBK-5/Chask/1’.
The Superintending Engineer shall ensure that all the details in this draft
notification shall be furnished and then submit the same to Government for
publication of the notification. The proposal shall also include-
i) The index map showing all relevant details.
ii) The river / nalla / tributary to be notified shall be shown on the village map(s)
in one colour. On this map(s), the river / nalla / tributary already notified shall be
shown in different colour. To identify different tributaries these should be
numbered and flow directions thereof be shown on the map. The survey / gut
number (a) where it enters or originates, (b) through which it flows and (c) in which
it meets the main river shall be clearly shown on the map.
343 Government shall publish the notification in both Marathi and English, in the
official Gazette, at least three months prior to the date of applying water from
the project. The proposal for notification shall include map prominently showing
the rivers and nallas on village maps including Gut Numbers. Different
components shall be clearly shown in different colours. It should be ascertained
that no part of river/ nalla proposed to be notified is included in any other earlier
notification. The proposal shall be 100 percent checked at division and circle
office level.
344 After the publication of a notification in the official Gazette, the concerned
Collector(s) shall cause public notice as per the section 80 of the MIA 1976, with
a view to invite claims, if any, from the parties which are likely to be affected by
the notification u/s. 11 of this act. The claims of the affected parties which are
found to be acceptable shall be catered for suitably in the project planning
(project review in respect of projects which are already completed).
345 Command area notification
Canal officer not below the rank of Executive Engineer shall declare the land which
is likely to be in the command area of the project, as belonging to the command
area of the project by notification in the official Gazette, as per the provisions of
the section 3(1) and 3(2) of the MI Act, 1976. Such lands may include which are
irrigated from the canal within the meaning of section 55 of MI Act, 1976. Canal
officer not below the rank of EE with the prior permission of canal officer not below
the rank of SE, may declare any land as ‘non commanded’ if in his opinion it is not
techno-economical feasible.
346 Supply of water for various uses
346.1 General
A)Water is supplied from the irrigation projects for one or more of the following
uses
a. Drinking & domestic water supply
b. Irrigation
c. Water for other developmental activities like industries, hydropower generation,
d. Fisheries, tourism, environment, navigation, recreation and cultural activities.
B) The integrated water plan of the basin/sub basin shall be prepared with the help
of all the concerned department and consultation of the stakeholder, considering
requirement of all the categories of water and priority given to each type of use.
B.1) The planning of supply of water stored in a dam shall be made in the
following stages.
year 2016 -17 for above example) when the percentage mentioned in the original
agreement differs from the percentages worked out from the breakup provided by
the user entity. However the billing already done for the previous year shall not be
revised based on this breakup. Such condition must be included in the original
agreement.
The rates which are going to be charged to the user entity with mention of purpose
of use of water, sanctioned quota and present rate with incentive and disincentive
(subject to its revision by the department from time to time), shall be specified.
The water drawn by the user entity during rainy season from the source where the
Department has not released the water, concessional rate as decided by the
Department shall be charged. (Wherever applicable)
PROFORMA
Name of Division:
Name of water user entity:
Source of water:
Sr Approved entitlement MCum (as Last year’s use(MCum) Whether
N per original agreement + any
o. supplementary agreement, if modificat
any) ion is
required
Domes Commerci tot Domes Commerci Tot
in current
tic al/ al tic al/ al agreeme
industrial industrial
nt
( yes/no)
1 2 3 4 5 6 7 8
Note-1: The concerned user entity should submit information in this proforma to
concerned Executive Engineer by 15th May every year.
Note-2: If the water user entity does not submit the information in the above
proforma, on or before 15th May, 5% penalty shall be levied and water will not be
supplied to such entity during next year.
F) On the similar lines of measurement books for works, assessment book (AB) shall
be maintained and quantity of water use shall be decided on the basis of gauge
readings recorded jointly by representatives of WRD and user entity. Rules for
recording and keeping Assessment Book (AB) and Guage Book (GB) are given in
Appendix 39.
Water charges shall be assessed at the agreed rate for the entire quantity of
water supplied, irrespective of quantity used by the entity or returned part or whole
of it to the source of supply.(i.e. river, tank etc.) The Entity shall recycle and reuse
it for which no separate charges shall be assessed (This condition shall also be
applicable in case of water supply to the condensers of the sugar factories.) The
concerned Canal Officer shall bring to the notice of the Pollution Control Board for
taking action, any breach of terms of the agreement related to water quality.
If there is no alternate source other than the existing reservoirs/canals of the
department for non-irrigation use and if water is required to be allocated for non-
irrigation use, prior approval of Government shall be obtained. If such reallocation
results in reduction in irrigation potential of the project by more than 10%, prior
approval of MWRRA shall be obtained prior to referring the matter to Government.
When there is reduction in planned irrigation area due to diversion of water from
irrigation purpose to non-irrigation purpose, the cost of restoration of irrigation
area, at the prevailing rate, shall be recovered from the entity while entering into
an agreement with the entity unless such payment is exempted by the Government.
The amount so collected shall be used for restoration of the area of the project by
appropriate measures such as undertaking pipe distribution, lining canal etc.
A quarterly review shall be taken at Division level, to ascertain that the
assessment of water charges is done as per category of use and as per the original
agreement (or as per the supplementary agreement, if any). A certificate about
such review shall be submitted annually to the Superintending Engineer. The
Superintending Engineer should review all non-irrigation agreements once in three
years.
346.2 Domestic use including livestock
A) The Department may approve, after ensuring that the water use entity
demanding water has explored all perennial sources including ground water before
submitting its demand to the Department, the supply of bulk waterto local bodies
(i.e. Grampanchayat, Municipality, Municipal Corporation), Maharashtra Jeevan
Pradhikaran, Maharashtra Industrial Development Corporation, Townships etc. for
domestic use including livestock, from reservoirs / notified rivers / nallas based on
prevailing guidelines. All new water supply schemes shall envisage conveyance of
water directly from reservoir through dedicated pipelines (instead of open canal) to
avoid losses and contamination of water.
Existing water supply schemes, which are not taking water directly from reservoir
through pipeline, shall do so in a phased manner.
B) Supply of water for non-irrigation use from canal shall be permitted only in
exceptional cases and that too for domestic use subject to the conditio n that
reservation is made in appropriate storage.
If in exceptional cases permission is granted to supply water from canal/non
Perennial River the user entity should construct balancing tank of the following
capacity -
Sr. Source of water supply scheme Capacity of balancing
No. tank
1 Perennial canal Equal to 2 months
requirement.
2 Eight monthly canal Equal to 5 months
requirement
3 River in which water is released Equal to 1 months
for perennial irrigation requirement.
D) The intake structure for the water supply schemes shall be approved by the
concerned Superintending Engineer. The work within the departments land or work
within 35m, from the intake structure (whichever is more) shall be done by the
department for which the concerned entity shall deposit the entire amount required
for such construction with concerned Executive Engineer in advance. The entity
shall execute the required agreement, in the prescribed form, for supply of water
before starting any work.
An agreement, in the prescribed form, (vide Appendix 40) shall be executed
with the concerned agency at Executive Engineer's level.
The following guidelines shall be followed while preparing the text of the
agreement-
(i) Amount of security deposit shall be calculated on the basis of the sanctioned
entitlement even though the water supply will be made in more than one stage.
(ii) Rehabilitation and restoration charges shall be recovered, if applicable, as per
Government orders.
(iii) Payment of proportionate capital cost is optional and not a pre requisite
for executing the agreement. Payment of proportionate capital cost by a water user
entity entitles it for concessional rates. The fact about payment of this cost shall
be considered while prescribing the water rates (i.e. whether concessional or
otherwise). If this payment is done in installments, the concessional water rates
shall be applicable on at the last stage.
The stamp duty for such agreement shall be borne by the entity and shall be as
per the prevailing Government orders. However registration of agreement is not
necessary.
When water supplied by department is to be used for more than one purpose,
the proportions/percentages of water use for each purpose e.g. domestic and
industrial /commercial shall invariably be mentioned in the agreement and
accordingly water charges shall be levied.
346.3 Agricultural use
Major quantum of water is used for irrigation sector. Hence it shall be ensured
by Departmental staff and the users, that water is used in most efficient and
economical manner to increase water use efficiency and extend the benefits to
larger area. For achieving this, measures such as, i) monitoring and reducing losses
in conveyance system, ii) use of mulching in farms, iii) use of drip, sprinkler, iv)
promotion to participatory irrigation management, v) making conjunctive use of
surface and ground water etc. shall be adopted. WUA shall be encouraged to use
ground water and adopt micro irrigation to save water.
For the projects where MMISF Act, 2005, is made applicable water for irrigation shall
be supplied to WUA only and not to individuals. Hence water shall be supplied for
irrigation purpose under Maharashtra Irrigation Act, 1976, by methods A, B, D and E
mentioned below, only on projects other than those notified under MMISF Act, 2005.
Water for irrigation shall be supplied by any one of following methods
A. To individual on area basis on seasonal or yearly demand
B. Supply on crop block basis which envisages sanction for specific group of crops
in specific portion of command area.
C. To Water Users' Associations on Volumetric basis
(c) Issuing public notice for each season declaring contents of sub-paragraph (b)
above and also conditions of supply, period for making applications by users etc.
(d) Applications to be made within prescribed period by users about the area of any
one or more of the permitted crops.
(e) Sanctioning of the water applications
(The elaboration of contents of sub-paragraph (a) to (e) is given in following
paragraphs.)
ii) Water supply in an irrigation season shall be limited to number of rotations /
waterings, declared in the notice for that season or up-to the maturity of the
sanctioned crop(s) whichever is earlier.
iii) The water supply to any entity which is entitled to such supply shall not be
stopped except in circumstances given in paragraph 49 of M. I. Act, 1976 e.g. for
executing works of emergency repairs, in the case of default by the user (such as
non-maintenance of field channels, wastage of water, unauthorized crop etc.) etc.
iv) Water shall be supplied only to the crops declared by the competent canal officer
by public notice.
352.3 Supply of water on an application
a. In response to the notice issued by the competent canal officer, demand for
water shall be submitted by the beneficiaries in the command, in the prescribed
form, which shall be acknowledged by the canal officer receiving it. The competent
canal officer, after clearing dues, if any, of water charges by the applicants, shall
sanction the demand within 15 days from last date of receipt of the applications
(subject to payment of dues), for the part or full area, based on approved PIP. The
canal officer shall display his decision on the notice boards at the specified places,
within15 days from last date of accepting the application, otherwise the application
shall be deemed to be approved.
b. The water charges shall be levied on the basis of irrigation season, type of crop
and area irrigated as per crop measurement.
c. Area under sugarcane shall not be sanctioned as seasonal crop (on Form-7) unless
the soils in the area are suitable for sugarcane and the area is within X-limit
sanctioned by the competent authority.
352.4 Supply of water on Volumetric basis
The provisions under Chapter II of part VI of MI Act, 1976 for supply of water on
volumetric basis are applicable also to the WUA registered under Maharashtra Co -
operative Societies Act, 1960.
352.5 Supply of water under irrigation agreements
352.5.1 Block system
This system of irrigation which came into practice in pursuance of
recommendation of Sir Vishvesvarayya involves long-term approval for taking
specified crops and it is meant for beneficiaries for whom crop block is
sanctioned. The system of sanctioning fresh Irrigation blocks is now discontinued
by the Govt. This system envisages execution of agreement by individual user
entity with competent canal officer, for a single crop or different types of crops
incorporated in the different blocks. No block shall be sanctioned in respect of
the command areas in which WUA are formed under MMISF Act, 2005. Sanction
for blocks shall not be renewed after the term of the existing blocks is over, if
WUA are formed in such areas.
Provisions applicable for this system
In this system water charges are levied on the basis of irrigation season, type of
crop and area irrigated as per crop measurement.
352.5.2 Irrigation Agreement System
If the permanent holders occupying not less than 2/3 rd of the irrigable lands or
95% of the total number of permanent holders of the irrigable lands in a village
or a specified area apply for the water supply or give consent to supply water
from a canal system to one or more specified crops, (mostly rice and or wheat),
in a particular season (mostly Kharif or rabi season) an agreement shall be
executed for a specified period (normally 3 to 5 years) in accordance with the
provisions of the Maharashtra Irrigation Act, 1976 and rules made thereunder.
Such agreement shall be called as ‘Irrigation Agreement’. Once such agreement
is executed, it shall be applicable to all the occupiers and holders of land in that
particular area or village.
It is renewable on the same terms and conditions or 'with the changes as may be
necessary due to consolidation of holdings or change in the water rates as may be
prescribed by Government. The rate at which the water supply is made under the
agreement is known as 'Agreement Rate' and shall be as fixed by the Government
for crop/crops under agreement. The holders and occupiers of the land will have
to pay the water charges for the agreement area whether the land is sown or not
and irrigated or not. However they shall be entitled to remission if the crop yield
Aanewari is below 50%.
The lands a) irrigated by private wells/tanks (known as 'Wet Lands') and b) which
are not in command but can be irrigated by lifting water, shall be included in the
agreement, if the owners of such land so desire, shall be charged at 50% of the
agreement rate. This reduced rate shall be applicable for one crop only.
352.5.3 Under a scheme
This system envisages, when the irrigable area is not exceeding 200 ha., (i)
preparing draft scheme by competent Canal Officer, (ii) formation of Water
Committee, (iii) handing over the management of the canal and distribution of
water therefrom to this committee and (iv) application of provisions of MI Act,
1976, Section 72 to 74 and rules made thereunder (regarding e.g. area of scheme,
water rate, period of water supply, crops permitted, amount to be paid by the
canal officer to the Water Committee for management of canal, etc.).
352.5.4 Water Supply to Supplement Village Tanks
During the period of acute water stress (when it is likely to lead to desertion of
village) the Executive Engineer, when water is available, may supply water to
supplement village tanks, if so decided by the district level committee or the
regional Authority in case of projects having benefitted areas spanning in more than
one district. Water shall be supplied on volumetric basis only after the concerned
local body executes an agreement for such supply of water with the concerned EE.
Such agreement shall incorporate payment of water charges for the water when
released.
353 Water supply to Water Users’ Associations (WUA)
353.1 General
The Association may also engage into any activity of common interest of the
members in the command area related to irrigation and agriculture, such as
introduction of drip and sprinkler system for optimizing the use of water; developing
farm ponds and community projects for exploiting groundwater; procurement and
distribution of seeds, fertilizers and pesticides; procurement and renting of
agricultural implements; marketing and processing agricultural produce from the
command area and supplementary business like dairy and fisheries cultivating galper
land, etc.
The provisions of MMISF Act, 2005, and of the rules made there under (i.e.
Maharashtra Management of Irrigation Systems by Farmers Rules, 2006) (MMISF
Rules) shall be followed both by the WUA at minor level and higher level Associations
and the Canal Officers of the Department. The important provisions of the MI Act,
1976 and MMISF Act, 2005 are given in Appendix 42. Some of the important powers
of canal officers as per MI Act 1976 are given in Appendix 49.
353.4 Agreement with WUA:
Appropriate formats shall be used to execute agreement between (i) Canal
Officers and WUA at minor level, (ii) WUA at one level and WUA at higher level,
if any. The agreement shall cover the points mentioned in Section 29 (2) of the
MMISF Act, 2005 and Rule 12 of MMISF Rules, 2006.
353.5 Water charges:
WUA shall be charged for water supply on volumetric basis, whereas the WUA in
turn may charge the users on area basis. The WUA may decide their own rates.
WUA may be permitted to use ground water, free of charge, in their jurisdiction
conjunctively.
353.6 Management Committee:
There shall be a management committee for WUA at every level. Number of
members in management committee shall be decided as per the provisions in
MMISF Act, 2005 and MMISF Rules, 2006.
353.7 Maintenance & Repairs:
The WUA shall carry out all the functions required for efficient working of the
system handed over to them. For efficient working of the system, WUA shall
carry regular inspection and timely repairs to the system in their jurisdiction.
For M&R of distribution network the percentage of amount of the total water
charges minus local cess shall be given by the Govt. to WUA, as maintenance
grants, as follows:
Share of water users’ association at various level
Fundam Higher level association
ental
Total
associat
Project percent
ion
age
Minor Distribut Canal Project
level ary level level level
WUA WUA WUA WUA
Minor 75% Nil Nil Nil #75%
project
Each WUA shall get its accounts for a financial year audited by an Auditor
empanelled by the concerned Superintending Engineer, in the case of minor level
WUA and by Chartered Accountant in other cases, within three months from the
close of the financial year and furnish a certified copy of the report to the Sectional
Officer. Each WUA shall also furnish the compliance report of the Audit Report
within one month from the date of receipt of the Audit Report, to the auditor and
also to the Sectional Officer. Any financial irregularity pointed out by the Auditor
shall be brought to the notice of Executive Engineer by the concerned Sectional
Officer.
When complaints about the working of the WUA in respect of financial matters
are received by the empowered Canal Officer, he shall conduct enquiry in the
matter and take further necessary action.
353.12 Motivation of WUA:
Success of Participatory Irrigation Management depends on efficiency and self-
sustainability of WUA. As a part of inculcating these objectives, the State shall
take steps for evaluation of performance using various techniques such as
Benchmarking, arranging periodical workshops, publication of success stories,
awarding region wise/ State wide prizes for better performance, etc.
353.13 Committees for water use planning
The following committees shall decide the water use planning at the appropriate
times.
1. District Level Committee
2. Canal Advisory Committee
353.13.1 District Level Committee
The composition of this committee shall be as follows-
1 Guardian Minister for the District Chairman
2 Executive Engineer, Irrigation Division Member
3 Chief Executive Officer, Zilla Parishad Member
4 Superintending Engineer Maharashtra Jeevan Member
Pradhikaran
5 Commissioners of Municipal Corporations in the Member
District
6 District Collector Member
Secretary
The committee shall decide the reservation of reservoir water for domestic
purposes. In the years in which the water stored in the reservoir as on 15 th of October
is as per the project planning, the committee shall consider the requirement of
water for domestic use as per the norms of consumption. However, during the year
of scarcity, the norms applicable in scarcity conditions shall be considered while
deciding the reservation for domestic use. Also other guidelines issued by
Government from time to time shall be considered by the committee while deciding
the reservation and while recommending the allocation for other purposes.
The Committee shall meet any time between 15 to 31 October and shall reserve
quantity of water required for drinking purpose till 15 July of next year. Quantity
once reserved shall not be altered thereafter so that the Rabi irrigation can be
planned easily.
The concerned Grampanchayat, Municipality, Municipal Corporation or officers
of Maharashtra Jeevan Pradhikaran shall deposit advance 50% water charges with
the Water Resources Department. The reservation shall automatically stand
cancelled in case the deposit is not paid by the concerned within 15 days of meeting.
The responsible officers for payment of water charges shall be as follows;
Sr. Organisation Responsible Officer
No.
1 Gram Panchayat Chief Executive Officer,
Zilla Parishad
2 Municipality/Council Chief Officer
3 Municipal Corporation Municipal Commissioner
4 Maharashtra Jeevan Pradhikaran Executive Engineer
5 Maharashtra Industrial Development Executive Engineer
Corporation
(ii) For major projects having command area less than 1 Lakh ha.-
Chairman Minister, WRD (in his absence Minister of State WRD) if the
command area is spread over more than one district and
Guardian Minister of the District if the command area is
within a District.
Member Superintending Engineer in charge of the irrigation
Secretary management of the project.
Official 1 All Ministers and State Ministers of Central & State
members Government having constituencies in command area
2 Concerned Chief Engineer, Superintending
Engineer(s) and Executive Engineers
3 Collector(s) and Chief Executive Officer(s) having
jurisdiction over the District(s) in command area.
4 Superintending Engineer / Executive Engineers of the
MIDC which is a water user entity of the project.
5 Superintending Agriculture Officer of the concerned
Districts
6 Municipal Commissioner(s) and Chief Officer(s), of the
Municipal Corporation(s) and Municipal Council(s)
respectively which are water user entities of the
project.
be observed by the DIRD staff once in pre monsoon period and once in post
monsoon period. This data shall be used for planning of conjunctive use and
while planning PIP. Cognizance of water that can be provided from well shall
be taken into account.
The water users shall be asked to use ground water, where possible, during the
closure period of canal for the crops for which supply of water is a sensitive
factor. Ground water from wells (dug wells as well as bore wells) shall be used
to supplement the irrigation water supply.
When the land in command area becomes waterlogged the water table shall be
lowered down by extracting GW by cultivators, which can be done by using it
in alternate rotations or entirely irrigating from this source, as per availability
of Ground Water.
355 Irrigation Seasons
In Maharashtra, Kharif, Rabi and Hot Weather are the three Irrigation seasons for
cropping. The period of irrigation seasons shall be as follows;
Season Period (for Rest of Period (for Konkan and
Maharashtra) Vidarbha)
Kharif 1st July to 14th October 1st July to 14th
November
Rabi 15th October to 28th 15th November to 31st
February March
Hot 1st March to 30th June 1st April to 30th June
Weather
The periods of these seasons shall be considered for various purposes such as
preparation of PIP, assessment of water charges, recovery of irrigation dues
etc.
356 Preliminary Irrigation Programme (PIP)
356.1 General
Project planning envisages irrigation in Kharif, and Rabi season and also in Hot
Weather season on some major and medium projects as per approved cropping
pattern with prescribed no. of w atering and certain amount of delta. For irrigation
there are some long term commitments (such as under block systems, agreement
system, lifts on reservoirs etc.) and some seasonal demands. Also there are non
irrigation commitments like Domestic water supply, water for hydro and thermal
power generation industries etc. However the availability of water for irrigation
changes every year and every season depending on monsoon and post monsoon rains.
Hence for the proper planning and utilization of the water in normal year as well as
deficit rainfall year and to maximize the irrigated area, PIP shall be prepared and
got approved from the competent authority well in advance of the beginning of the
season. The situation in Konkan and Eastern Vidarbha is different from rest of
Maharashtra. Hence, while preparing PIP, points related to these regions shall be
considered as explained in paragraph 357 below.
The PIP shall be prepared in stages namely: (i) for Kharif season, (ii) for combined
rabi and hot weather season, (iii) modified for hot weather season.
Note: The PIP sanctioned shall be modified, if necessary, as and when required by
considering the decisions of District Level Committee and recommendatio ns of
Canal Advisory Committee.
356.2 Common provisions for PIP for different seasons
Sanction to the above mentioned PIPs from the competent authority shall be
obtained before giving wide publicity to PIP for rabi season at the first instance. At
the end of rabi season PIP for hot weather season shall be reviewed and modified
and revised sanction shall be obtained, if required. This revised PIP shall be
published before commencement of hot weather season. While preparing PIP
following points shall be considered:
A) Water use on reservoir lifts.
B) Post monsoon inflow.
C) Evaporation losses of reservoir water.
D) Commitments in following order.
a) Reservations by district level committee for domestic water supply and
livestock till 15th July of next year.
b) Supply to thermal power stations
c) Industrial water supply
d) Area sanctioned for Government institutes like Agricultural colleges,
Agriculture research centers
e) Long term irrigation sanctions which may include
i) Sanctions under block system
ii) LIS water requirement sanctions on reservoir and canals.
iii)Volumetric water supply sanctioned to WUA
iv) Standing sanctioned perennial crops.
E) Transit losses from past experience or 0.90 lt/1000 sq. m for lined canal and 4.5
lt/th.sq.m. for unlined canal.
F) The use of water for all purposes other than domestic use should be limited to
approved quota only. (i. e. extra demand, if any, shall not be considered)
G) Carry over storage wherever provided.
Illustrative example of typical PIP is enclosed at Appendix 43.
356.3 Competent authority for approval of PIP
Competent authority shall be as follows-
Sr.No. Category of Authority Remarks
Project
1 Major Superintending When irrigation
Engineer management of one
project is looked after
2 Medium Executive Engineer
by more than one
3 Minor Deputy Engineer officer, the PIP shall be
approved by next higher
officer.
Chief Engineer shall monitor that the competent authority approves the PIP of
every project in every irrigation season in time.
357 PIP in normal year of rainfall
357.1 Kharif Season
Since number of waterings and its period cannot be decided in advance, the
programme shall be prepared on the basis of (i) past experience and (ii) assumptions
in approved Project Report, considering that the water for irrigation and non
irrigation will be available from run of the river.
The PIP for this season shall be sanctioned before 31 st May. Apart from the points
mentioned in paragraph 356.2 above, filling of tail tanks (which are included in
project planning) and seasonal area proposed to be sanctioned on Form-7 shall also
be considered while deciding PIP for this season. However, priority shall be given
for sanctioned standing two seasonal and perennial crops over seasonal crops on
Form-7 and filling of tail tanks (which are included in project planning).
Also lifting water from canal for perennial crops shall not be allowed. In case of
flow irrigation also the permission for sugarcane crop shall be within X-limit and R-
limit in respect of reclaimed area.
357.2 Rabi and Hot Weather
In a normal rainfall year it is assumed that reservoir will be full at the beginning of
the Rabi season. While preparing and sanctioning the PIP all the points mentione d
in 2.1 above shall be considered. PIP shall be sanctioned by the competent authority
before 5th October. Applications on Form-7 for supply of water shall be invited by
public notice and sanctioned well before start of first rotation in each season.
357.3 PIP for Eastern Vidarbha and Konkan Region
The provision for supply of water shall be considered on the basis of past experience
for -
a. Area under irrigation Agreement
b. For two waterings for other crops on Form-7.
PIP for Rabi/Hot Weather/Konkan season shall be sanctioned before 5th
November, and applications for supply of water shall be invited by public notice and
sanctioned before start of first rotation in each season.
358 Implementation of PIP during water deficit year
If the actual rainfall data during June and July and yield received in the reservoir
indicate that the year may be a water deficit year, the following action shall be
taken.
358.1 In Kharif season
1. No water shall be supplied to seasonal crops on form no.7 though these are
included in already approved PIP for Kharif season, till action as per ‘5.’
below is taken.
2. Water shall be first reserved for domestic supply including livestock
requirement upto 15th July of next year.
3. Then the requirement of standing sanctioned crops of
a) WUAs/ Kharif crops under block system / Kharif crop on agreement system
in eastern Vidarbha
b. The WUA shall have freedom to grow crops of their choice within the approved
quota of water and subject to supply of water as per the rotations decided by
the Canal Officer.
c. In respect of irrigation envisaged in the agreement system, the farmers shal l
have to grow any one or more of the crops mutually decided and mentioned in
the agreement.
d. As regards irrigation by block system, the farmers shall have to grow the crops
sanctioned in the block.
362 Lifts on Reservoirs, Canals & notified rivers/ nallas
Lifts on Reservoirs, Canals & notified rivers/ nallas shall be permitted, subject
to availability of water. The detailed guidelines and conditions for giving permission
shall be as follows-
Sr. Project component/ Permissible area in % of Percentage of
No. location of lifting water projected irrigable water permissible
command area (ICA) to lift, to that of
water available
for irrigation at
the head of main
canal.
1 Reservoir and it’s u/s
river/nalla portion –
A)
A) A)
From reservoir of i) 6.00 % for flow i) 3.6 %
projects where canals irrigation and
are directly from ii)14% for drip/sprinkler ii) 5.65 %
dam/barrage /weir irrigation.
discharge shall be gradually increased in three stages giving at least 2 hours gap
between two stages. He should ensure that the off-takes (i.e. outlets/sub- minors/
minors) in head reaches are closed till the required discharge reach to the tail end.
Gradually head reach off-takes shall be opened as per the operation programme (on–
off of minors and distributary) for that particular rotation. While closing the canal
the discharge should be reduced gradually in the same manner as mentioned above
to avoid sudden draw down condition in canal. To maintain the required depth of
water in the parent canal/distributary cross regulators shall be operated suitably.
To regulate the discharge in the distributary /minor, outlet gates shall be operated
suitably. Proper guarding of the cross regulator and out let gate of major off-takes,
shall be ensured by deputing gaurds at such locations. The obstructions, if any, put
in the canal by the farmers shall be immediately removed. Any deviation or non-
observance of its turn by any entity shall be treated as irregularity and shall be
treated by the Canal Officer in the manner prescribed in Paragraph 368
(Unauthorized Irrigation and its Panchanama) of this chapter. Flying squads shall
also visit and inspect irrigation areas from time to time as a part of vigilance.
Within the beat the canal inspector shall operate the outlets and manage the
irrigation with the help of departmental labourers.
II) When entire command area is under more than one section:- In this case the
Dy. Engineer shall appoint the Sectional Officer, in-charge of head works, to co-
ordinate with all other Sections. At the beginning of each rotation all concerned
Sectional Officer should send the indent for water in proforma IA to the sub division.
The sub division office shall approve it, as it is or with modifications, if necessary,
and order the Sectional Officer in-charge of head works, in writing/by e-mail, to
release the required discharge. He shall ensure that all the instructions, mentioned
in paragraph 363.2.1 above, are followed by the Section Officers in their respective
sections. He should see that required discharge is available to each section as per
rotation programme. He should also see that the tail section gets water first. The
coordinating Sectional Officer shall see that required discharge is available to each
section as approved by the Dy. Engineer at the head of their jurisdiction. Within the
jurisdiction of each section, the Sectional Officer shall operate and manage the
irrigation as mentioned above. There may be change in requirement of discharge in
the jurisdiction of particular section, due to some emergency, local situations or
rainfall etc. In such circumstances the Sectional Officer may intimate the
coordinating Sectional Officer to modify the releases, at the head of his jurisdiction.
Such modification shall be done by the coordinating Sectional Officer along with any
other Sectional Officers at head reaches, if they are also involved. The Dy. Engineer
shall monitor the overall operation and ensure that there is proper coordination
among all the sections and tail sections are getting water first.
III) When entire command area is under more than one sub division: In this case
the Executive Engineer shall appoint the Dy. Engineer in-charge of head works sub
division to coordinate among all the other concerned sub divisions. At the beginning
of each rotation all the Dy. Engineers concerned, after compiling the requirement
of all the Sectional Officer under them, should send the indent for water in proforma
II to the head works sub division with a copy to the division office. The coordinating
Dy. Engineer shall see that required discharge is available to each sub division as
per rotation programme at the head of their jurisdiction. Within the jurisdiction of
the sub division the Dy. Engineer concerned shall monitor and manage the irrigation.
He should ensure that tail sections are getting water first and there is no wastage
issued by the Authority as per the provisions of MWRRA Act, 2005.On the basis of
Unit water use entitlement and delineated area of the Project Level Association /
Canal Level Association / Distributary Level Association / Water Users Association
the water will be supplied at the head of the highest level association. To distribute
the water either to lower level WUA or the members of the WUA shall be the
responsibility of the immediate higher level association. The management staff of
the department shall guide WUA, in efficient management of irrigation in its area
of operation.
WUAs at minor level shall have freedom of taking crops in its area of its
operation. Water will be supplied to WUA on volumetric basis, as per the quota for
the season. WUA shall distribute water to their members on area basis.
For every area of operation of WUA a proper measuring device(s) at the head of
supply of water shall be provided and its proper working shall be ensured from time
to time. It should also be calibrated periodically. Gauge readings shall be recorded
twice a day and at more times if the fluctuations in the supply of discharge are
more. Gauge readings shall be taken jointly by representatives of department and
WUA and recorded in the register, in the prescribed proforma. Mode of arriving at
the volume of water supplied from the gauge readings and mode of ascertaining the
volume of water for a period in which measuring device is out of order shall be
mentioned in the agreement w ith WUA.
Independent regulators shall be appointed by the MWRRA to monitor the supply
of water to the WUA as per their entitlement and monitor their internal distribution
of water as per entitlement of individual farmer. These regulators shall be of the
rank of deputy engineers for major projects and of the rank of junior engineer for
medium and minor projects. They shall work independently as far as their role of
regulator is concerned. Regulators shall perform following functions.
1. Regulators shall act as supervisors on behalf of Authority.
2. Whether or not the scheduled rotation period is communicated to Water
Users' Association.
3. Whether Water Users' Association is following the principle of supply of
water from tail to head.
4. Whether members, including those at tail end are receiving water as per
their entitlement.
5. Report of rotation wise performance to the Authority directly with a copy
to concerned Executive Engineer.
364 Water supply for non-irrigation purpose:
Generally water for non-irrigation purpose shall not be supplied from canal.
However if it is permitted, condition of construction of balancing tank having water
storage capacity equal to two months water requirement for supply from perennial
canal and five months for supply from non-perennial canal shall be included in the
agreement. In such cases it should be planned to supply water for filling balancing
tank during the regular, one or more irrigation rotation period, to minimize the
conveyance losses. If it is not possible to supply during rush period of irrigation
rotation due to constraint of canal discharging capacity, it may be supplied during
last phase of rotation or in continuation of rotation period. As far as possible,
running of canal only for non-irrigation use may be avoided.
(v) Over application of water by farmers (as revealed by flow of water in nallas
and drains in the command)
(vi) Pat-Mot relation (direct mixing of well water and canal water)
(vii) Whether the water meters / measuring devices are in working condition and
duly calibrated
(viii) Whether separate pipelines for different types of uses (industrial, domestic
etc.) exist and whether each pipeline is fitted with independent water meter.
(ix) The squad shall verify the areas of unauthorised irrigation of any type.
(x) Whether these unauthorized uses are included in panchnamas already
conducted by the concerned management staff and whether water supply is
discontinued in respect of such unauthorized use if so ordered by the
Executive Engineer.
The vigilance squad shall submit, after every visit within 3 days (including
holidays), the report of its findings to concerned Superintending Engineer.
368 Unauthorised Irrigation and its Panchnama
Following actions of the user entities shall be considered as unauthorized use of
water.
(1) Using water without application / sanction
(2) Out of turn use of water
(3) Illegal use: It includes following acts of the farmers
a. Open outlet gate without permission or cause obstruction to flow of water
in the canal
b. Use water through field channel/outlet other than the sanctioned one
c. Tampering with the outlet lock, gate, etc.
d. Use common field channel for canal and well water
e. Bunds of sugarcane block are not of specified height of 0.5 m
f. Grow crops other than sanctioned ones
g. Grow sugarcane more than thrice in the same plot in five years
(4) Use of water for irrigating the crops more than once in the same rotation.
(5) Wastage of water
(6) Adopting method of application of water other than sanctioned (e.g. sanctioned
for drip irrigation and actually using for flow irrigation)
The procedure and rules regarding framing the Panchanama are given in Appendix
44.
369 Emergencies on dams / canals
A) In case of any emergency at head works site, immediate action shall be taken as
per the Emergency Action Plan as mentioned in Chapter 12.
B) If any such emergency occurs on canals, the field officer present at site should
immediately inform the situation to his higher officers, co-ordinating staff/sectional
officers of the upper reach/s sections and in-charge of the head-works concerned.
The Chairmen of the concerned Water Users' Associations and higher level Water
Users' Associations shall also be informed.
Apart from water charges, there are other sources of revenue as mentioned
below:
375.1 Leasing tank bed lands (Galper lands)
Lands submerged during monsoon are available for use in Rabi and Hot Weather
season. These lands shall be given out on lease for cultivation of seasonal crops.
The rules for leasing/auctioning such lands are given in Appendix 45.
375.2 Fisheries
Leasing /auctioning of the tanks /reservoirs for pisciculture is done by the fisheries
department and 50% of the revenue so earned shall be transferred to the WRD. The
concerned Executive Engineer shall ensure that all the tanks in his jurisdiction are
auctioned by fisheries department and share of the revenue, so earned, is
transferred to WRD. The sectional officer in charge of the head works shall take
care that activities related to fishing do not affect the safety of the dam.
375.3 Tourism
Tourism activities shall be promoted in and around the reservoirs. For this
purpose agencies shall be fixed by e-auctioning as per prescribed procedure.
376 Dispute Resolution, appeals and compensations
Water is supplied to Irrigation and non-irrigation water users as per the provisions
of MI Act, 1976 or MMISF Act, 2005. There can arise dispute/ disputes between i)
the WRD officers and irrigation/ non-irrigation water users (including WUA) or ii)
among water users themselves. Any such dispute between them and appeals shall
be resolved under the provisions of A) Section 63 and 64 of MMISF Act, 2005 and ii)
Section 21 of MWRRA Act, 2005 and rules and regulations made thereunder, as
applicable. And decision on compensation, if any, shall be taken in accordance of
the Section 75 of MIA Act, 1976.
The State Government shall by a general or special order appoint, for each River
Basin, Primary Dispute Resolution Officer(s) (PDRO) authorized to resolve the
disputes with regard to issuance or delivery of Water Entitlement under the MWRRA
Act.
A complaint resolution unit headed by the Deputy Executive Engineer shall be
established in every irrigation management division office, to solve the complaints
of the water user entities regarding water distribution and water charges recovery
and penalties.
377 Repair and Maintenance of the Projects
377.1 Principles
Following principles generally be observed for maintenance and repairs.
i. Keeping all the components of the system in efficient working
condition by incurring minimum expenditure.
ii. Annual maintenance should be so planned, that water service delivery
is not hampered.
iii. Special repairs, renovation,improvement and modernization works
shall be planned in phased manner.
iv. Emergency repairs should be taken up immediately and executed in
minimum possible time to restore water service delivery.
1. The Executive Engineer shall grant permission for these activities, with the prior
approval of the Chief Engineer in case of major and medium projects and
Superintending Engineer in case of minor projects.
2. In case of projects providing drinking water supplies, special care shall be taken
by agency to prevent pollution and /or deteriorating of quality of water, due to
these activities.
3. e-auction procedure shall be followed for deciding the agency.
4. Besides the standard clauses of the agreement and site specific special
conditions, the conditions mentioned in Appendix 46 shall be incorporated in the
offer documents.
378 Norms for safe distance from dam for development works
a. The land to be used for construction activities shall be 500 metres away from
full reservoir level contour and 200 metres from dam line in case of construction
activity upstream of the dam.
b. No construction/excavation shall be permitted on downstream of dam within 200
metres or a distance of 20 times the dam height, from dam or ancillary works.
c. No construction shall be permitted within a distance, where flood line of river
plus 1 m, touches the ground.
d. The Agency shall obtain clearance to land use pattern from concerned SE.
379 Flood management and Flood forecasting system
Basin wise coordinating officers for flood management are designated by the
Government for management of floods during monsoon.
380 Flood forecasting system
The data gathered and generated by the Chief Engineer (Hydrology Project)
Nashik is used for flood forecasting and flood management by the designated basin
flood management officers.
Habitation and economic activities of permanent nature in flood prone zones,
are controlled by marking Red and Blue lines.
Activities related to flood management shall be implemented as mentioned in
Chapter 12.
381 Irrigation
In order to increase the efficiency of irrigation, following micro irrigation
methods are adopted:
i. Drip Irrigation
ii. Sprinkler Irrigation
iii. Diffuser Irrigation
Perennial crops especially water intensive crops in the command area of projects
shall be brought under any one of above methods. Use of micro irrigation shall be a
pre requisite for sanctioning permissions for new area or while renewing existing
permissions under water intensive perennial crops.
382 Water logging & Saline area in command and its reclamation & prevention
After commencement of irrigation, the annual survey shall be taken-up for
checking the health of soil in the command areas of projects by DIRD. Preventive
measures like proper maintenance of water delivery system, avoiding excessive use
of water, rotation of crops, adoption of micro irrigation methods etc., shall be taken
Note1: The term ‘project’ as used in context to handing over of projects applies to
one or more components of dams, canals, distribution systems, land development
works, hydro electric projects, lift irrigation schemes, barrages, KT weirs, buildings &
roads under the jurisdiction of Water Resources Department.
Note2: ‘Construction wing’ means all the relevant officers and staff engaged in all
the activities of construction of the project.
Note3: ‘Management wing’ means all the relevant officers and staff engaged in all the
activities of operation, management and maintenance of the project.
Note-4: In case of HEP to be handed over to MSPGCL –‘Management wing’ means all
the relevant officers and staff of Maharashtra State Power Generation Company
Limited engaged in all the activities of operation, management and maintenance of
the project.
1. Unit of Project Components for handing over:
Sr. Project Unit of Project Components eligible for handing over
No.
1) Major At first (A) + (B)(a) then (B)(a) and at last (B)(b), as
mentioned below, shall form the unit for handing over.
(A) Entire Head Works
(B) Canal and distribution system or distribution
system including all structures, creating additional
Irrigation potential of
a) not less than 4000 Ha (This should be
achieved even after postponement of canal lining), or
Note1 - The concerned ED shall accord the permission to hand over the Medium and
Minor irrigation project also, if the CEs of construction & management wings are
different.
390 Preparing for handing over:
390.1 Prior to handing over the project, or the project unit the construction wing
shall maintain and operate the project or project unit for one year. This year
will be treated as trial year for testing the project or project unit.
390.2 During this trial period construction wing should run the system with design
discharge (after considering the departure from the project planning, e.g.
postponement of canal lining as per GR dated 17/3/1994) and remove/rectify
all shortcomings. Defects found, if any during this trial period shall be
rectified by the Construction Wing before handing over.
390.3 After fulfilment of requirements mentioned in paragraph 439 & 440,
Construction Wing shall intimate management wing and start process of
handing over the project, at least six months prior to start of the irrigation
year (i.e.1’st of July).
391 Handing over process-
Handing over of project shall consist of-
a) Handing over of physical system
b) Handing over of records
c) Transfer of offices &/or staff and
Note 3-Discharge measuring devices shall be checked very carefully and it’s accuracy
within permissible limit shall be assured.
Note 4-All canals/distributaries/minors should be tested for Design Discharge. (After
considering the departure from the project planning, for e.g. postponement of canal
lining)
iv. Distribution system-
Dy. Engineer shall jointly inspect all the distributaries and minors having design
discharge more than 0.3 cumecs and up to 3.0 cumecs and SOs shall jointly inspect all
distributaries and minors having design discharge less than 0.3 cumecs. The joint
inspection shall cover earthwork, structures, lining and land boundary.
Note - Above note number 2, 3 and 4 shall be applicable mutatis mutandis.
v. Land development works-
The concerned SOs and the Chairman/representative of concerned WUAs shall, jointly
inspect all LD works including structures, and shall sign the report. Joint inspection
shall also include inspection of field drains and tailing of distributaries/minors i n nallas.
All field channels shall be tested up to last chak.
vi. Lift irrigation schemes- (LIS)
EEs of construction and management wing shall jointly inspect all LIS. EEs from
Mechanical and electrical wing shall also participate in joint inspection, with al l
relevant records, to handover components concerned with them. However the
operation and maintenance of the machineries installed in pump house and switchyard
shall be with them, till the completion of trial running period guaranteed by the
manufacturer is over.
vii. Roads & Buildings-
1. Roads:
The construction wing shall hand over roads, temporarily transferred from other
department during the construction period, back to the concerned department.
However roads, which are permanently transferred to WRD or constructed by the
construction wing, shall be handed over to management wing.
Dy. Engineers shall inspect jointly all ODR & above standard roads, whereas, SO shall
inspect all other roads such as colony & project site roads. However note 1 below Para
444. a.iii also apply to road works.
2. Building Works
DyE shall inspect all residential and nonresidential buildings having multistoried
structure and SOs shall jointly inspect all single storied buildings.
b) Handing over of Records-
All the records, henceforth be maintained in physical as well as digital form. Also Video
recording of important construction activities and hidden parts (such as cut off trench,
foundation details, reinforcement details, embedded parts etc.) shall be recorded and
its CDs/Pen-drives shall also be handed over to the management wing. Required
numbers of hard copies of all the records, shall be signed by the respective officers of
both the wings and kept on record.
i. Documents / copies of documents mentioned in Appendix 47
Part(A) shall be handed over by the construction wing to the
management wing
394 Definitions:-
394.1.1 Information and Communication Technology (ICT): It is defined as diverse
set of electronic and digital technological tools and resources used to
communicate, and to create, disseminate, store and manage information,
e.g. computers, internet, broadcasting technologies (radio and television),
satellites, telephony, mobiles etc.
394.1.2 Government Process Re-engineering (GPR): It is the process, resulting
from innovative thinking, which envisages improvisation of existing working
methods and / or to evolve new processes to bring about better service
delivery and / or for effecting savings in time, cost and man power.
394.1.3 Technical Architecture: A minimal set of rules governing the arrangement,
interaction, and interdependence of the parts or elements the purpose of
which is to ensure that the application satisfies a specified set of
requirements.
394.1.4 Quality Cost Based Selection (QCBS): It is process of evaluation among
short-listed agencies that takes into account the quality of the proposal and
also the cost of the services in the selection of the successful agency.
394.1.5 Change Request: It is the intimation given to the agency developing an
ICT application to incorporate change(s) during the process of development
or after the deployment (but during the currency of the contract) of the
software application, with the objective of achieving the desired results
which were not contemplated at the time of finalizing the scope of work to
be executed by the agency.
394.1.6 Hosting: Hosting is a type of Internet service that allows individuals and
organizations to make their website accessible via the World Wide Web and
which ensure data storage, data management and its security.
394.1.7 Data Center: It is a facility used to house computer systems and associated
components, such as telecommunications and storage systems for storing the
data.
394.1.8 Functional Requirement Specifications (FRS): It is a document containing
specifications evolved with the objective of fulfilling the requirements of the
applications to be developed such that it will carry out the desired functions
which are also defined in this document.
394.1.9 Software Requirement Specifications (SRS): It is a description of a
software system to be developed and it lays down functional and non-
functional requirements, and may include a set of use cases that describe
user interactions that the software must provide. It is a document detailing
the process of development of application including requirements of
hardware, software and telecommunication to fulfil the objectives of FRS.
394.1.10 User Acceptance Testing (UAT): This is the testing of the developed
application, envisaging hands on experience of selected end users to
ascertain the suitability of the application from the point of view of (i)
conformity of the output with the desired output and (ii) user friendliness.
394.1.11 Request for Proposal (RFP): This is a detailed notice issued by facilitator
organisation inviting proposals from eligible developers who would be
396.4 e-Jalhami:
This website is meant for seeking and obtaining services of WRD which are
covered under Right to Services Act, 2015, by beneficiaries of the services.
Presently the following notified services of WRD are included in this website -
i) Sanction of water entitlement to Water User Association (WUA)
ii) Providing bill of arrears of water charges to WUA
iii) Providing bill of arrears of non-irrigation use of water
iv) Decision on complaints regarding bill of water charges
v) Issue of Command Area Certificate
vi) Permission for Domestic Water use by local bodies e.g.
Grampanchayat, Zilla Parishad, Nagar Palika, Nagar Panchayat,
Nagar Parishad, Cantonment Board, etc.
vii) Permission for Domestic and / or industrial Water use to Municpal
Corporations, Private Developers / Builders, Special Urban
Development projects
viii) Permission for industrial Water use
ix) Providing certificate of distance from notified River / Reservoir
x) Permission to irrigate by lift
The website can be accessed at: www.wrd.mahaonline.gov.in
396.6 e-TIMES:
e-TIMES i.e. e-Training Information Management and Evaluation System is
being developed for preparation of Lecturers’ Database, preparation of
Annual Training Programme, online Nomination for Training from field
offices, Selection of Participants, Course Planning, Hostel Management,
Registration of Trainees, Certificate generation, accounting and Evaluation
etc. This system is accessible to training institutes, all officers (Executive
Engineer and above) and all employees of WRD.
The officers and staff of the department, who are end users of ICT
application(s), are expected to be conversant with the use of computers and
other electronic devices and use of developed softwares that are required to be
used while performing their day to day duties. They shall attend the training
programmes specially designed and run by the organizations related to
development of ICT.
Following shall be the duties of each end user with reference to ICT-
a) He shall attend the trainings, understand the system and use it for intended
use.
b) He shall enter validated data as per instructions and keep system up to date.
c) He shall use the data available in the system for decision making and day to
day working in the department.
d) He shall keep authentications such as Login ID and Password etc. safe and
secured. He shall change password as frequently as prescribed. He shall not
share these details with any person.
e) He shall inform the issues / difficulties experienced by him while using the
ICT applications immediately to the concerned Chief Engineer.
The subjects which are not dealt with by Hydrology Project, Nashik and
Resource Engineering Centre, Nashik shall be dealt by this unit.
The posts in the IT pool for these offices may also be manned by borrowing
the services on deputation of suitable persons from other departments or from
organizations / Company / Corporation / Board / Institute etc. of State or
Central Government.
(*) Note: Add more sub columns if number of revisions is more than 1
Details of Change Requests executed
Sr CR Particulars Approving Approved Date of Date of
No. No. of Change Authority Cost Approval Deployment
1
2
3
4
403. DEFINITIONS
a) Reservoir Operation Schedule: Reservoir Operation Schedule is the schedule
prepared to serve the purpose of building up the conservation storage
efficiently without involving any risk of man-made flood in the area on the
downstream.
b) Gate Operation Schedule: Gate Operation Schedule is the sequence and stages
of operation of various gates corresponding to various lake levels and the flood
situations.
c) Guide Curves: Guide curves will show the limits to which the reservoir levels
should be normally raised at the end of specified periods for achieving the
normal planned storage of the reservoir while availing of the flood absorption
capacity to the greater possible extent during the specified periods.
d) Trigger Mechanism: Trigger mechanism is the plan to indicate the level of
disaster, the type of response, communication sequence and actions of officers.
dam1
(H)
(m)
1 2 3 4 5 6 7 8 9
1 Large More More More Gated SE (1) CE shall
Dam than than 60 than spillwa Regional conduct
(Category 30 3000 y CE inspection of
-I) (2) D.S.O, Dams having
Nashik. Height more
than 60 m or
storage
capacity more
than 1000
MCum or
spillway
capacity more
than 10,000
cumec. Such
that all the
dams shall be
inspected
within the
period of three
years.
2 Large 15 to 15 to 60 2000 to Ungate EE (1)SE and
Dam 30 3000 d (2)D.S.O,
(Category spillwa
-II) y
3 Large 10 to 1 to 15 2000 to Ungate Dy Engr (1)SE and Dams between
Dam 15 3000 d (2)EE 10 to 15 m. in
(Category spillwa height shall
-III) y also be
inspected by
Executive
Engineer,
having length
of waste weir
more than 200
m. such that all
the dams shall
be inspected
within the
period of three
years.
4 Small less less less Ungate Dy. Engr. (1)SE and
Dam than than 1 than d Or can be (2)EE
10 m. 2000 outsource
d through
approved
empanele
d retired
DE, if in
the
opinion of
the SE is
not
1Height of the dam shall be from deepest foundation level / stripped level to top of dam for masonry / concrete dams
and earthen dam respectively.
feasible
for DE to
conduct
the
inspectio
n.
404.2 Time Schedule of Inspections and submission of report:
Periodical Inspection of gates of dam shall also be carried out by the officers of
mechanical organization as given in Table (3)
Table (3) Competent Authority and Norms for Inspection of Gates of dams &
Barrages
Type of Inspecting Inspection norms and Inspection report
Dam / Authority periodicity to be sent to
Barrage
Dams of CE (Mech.) ● On pre and post monsoon 1 CE(civil)
National along with basis, such that all the dams concerned
Importanc concerned CE shall be inspected within the 2 SE (civil)
e3 and (Civil) period of three years. concerned
Specific ● Dams specially requested 3 DSO
Category I by CE(civil) 4.EE (civil)
Dam Concerned
3
National Importance Dams are the dams having height more than 100 meters or storage capacity more than 1000
million cubic meters
The dates for pre and post monsoon inspection of gates and submission of their reports
shall be as mentioned in above Table (2).
405. Inspections reports:
The inspections and preparation of reports shall be done in the prescribed
pro-forma/ questionnaire for appropriate category of dam. The proformae for
inspection of Large Dams (Category I), Large Dams (Category II and III), Small
Dams and various types of Gates on Dams are appended at Appendix 48. Special
attention shall be paid to the general instructions mentioned in the respective
pro-forma.
406. Remedial measures:
The concerned EE (Civil) shall be responsible for initiating immediate necessary
action in respect of appropriate remedial measures for all the deficiencies
pointed out in inspection report. The actions taken and the efficacy of the
remedial measures taken shall also be reported.
407. Inspections of Dams by Dam Safety Organisation (DSO):
DSO shall carry out every year, inspection of 100 selected dams following the criteria
as under-
1. All dams of National Importance (at present 5 dams viz. Koyna, Jayakwadi,
Ujjani, Totaldoh and Isapur).
2. Dams suggested by the regional CEs to the DSO and mutually agreed
3. All century old dams (all such dams shall be inspected once in three
years).
4. All the dams where imminent failure is anticipated by the DSO on the basis
of previous health status report.
5. Selected dams where major deficiencies requiring immediate attention on
the basis of previous health status report.
In addition to this, DSO & Mechanical organization shall also conduct pre & post
monsoon inspections of dams owned by private agencies by charging prescribed fee for
civil and mechanical components respectively.
After inspection of dams owned by WRD, DSO shall communicate significant and
important deficiencies to concerned project authorities i.e. concerned CE, SE, and EE.
Concerned EE shall initiate appropriate remedial measures. DSO shall monitor the
remedial actions taken by project authorities and include the deficiencies as well as
actions taken, in annual Health Status Report (HSR) of dams. In respect of privately
owned dams, the inspection reports shall be sent to the concerned private agency for
taking appropriate remedial actions and reporting to the DSO.
HSR shall be published every year by April end as per the procedure and
format approved by the Government.
409.2 HSR for Large dams (Category III) and small dams:
4
Documents specified by N.C.D.S.- G.O.S. / R.O.S., E.A.P., Completion Report, Data Book, Record
Drawings O & M Mannual
The regional Chief Engineers shall prepare the HSR of Large dams
(Category III) and small dams in their region on the basis of pre & post monsoon
inspection reports of the inspecting authority. These HSR shall be prepared on
similar lines as those for large dams of (Category I & II) and the same shall be
published every year by April end.
DSO shall also prepare separate HSR of century old dams. The Report shall
be prepared once in three years.
(2) DSO
a. Procurement, Installation and Commissioning of all Special
instruments including imported instruments.
b. Annual Inspection, Checking and Calibration of Instruments
and furnishing Calibration details to field officers.
c. Imparting training to field officers and staff regarding proper
upkeep, maintenance and operation of instruments and methods of taking
correct observations.
d. Analysis and interpretation of instrumentation data and
monitoring the behavior and status of safety of specified dams.
e. Periodical Inspection of working of instrumentation and
methods of taking and recording the observations and monitoring the
deficiencies noticed by the field officers and DSO.
f. Suggesting additional instrumentation in consultation with
CDO in existing dams wherever necessary.
g. Evolving standard methodology regarding recording of
instrumentation data, presentation and their periodical review.
h. Advising the field officers regarding proper collection and
upkeep of data and records.
414 Records to be maintained for completed dams for watching safety aspects
For all dams the, record of investigations, designs, construction, operation &
maintenance shall be carefully maintained as permanent record so that the same is
readily available for any future reference. Such record is helpful for-
i. Evolving efficient O&M procedures for the dam
ii. Periodical review of design approach and O&M procedures,
iii. Deciding the nature and significance of any unusual phenomenon, signs of
distress, emergency situations, inadequacies observed in performance of dam,
deciding remedial measures, etc.
iv. Strengthening or modifications when need arises.
The SOP shall also include ROS, Communication protocols for Government Projects,
Non-Government Projects, Interstate projects, preparedness checklists for SE & EE,
Action chart, etc.
420.3 Approval to SOP:
SOP shall be approved by the Chief Engineer (Basin flood control officer).
421 Reporting of Important Events:
Reporting of the important events related to flood control shall be as follows-
423 Following procedure and norms shall be adopted in respect of inspection of canal
and distribution system.
All the structures on canal shall be inspected as above and the register of
canal structures and details of inspection shall be entered in the prescribed
Proforma A and Proforma B given in Appendix 48. Register of inspection shall
be maintained properly and produced at the time of inspection by higher
authorities. The Superintending Engineers and other higher authorities shall
carry out such inspections at random, some time during their tours and record
their remarks in the register. Dy. Engr. and Sectional Officer shall invariably
inspect at least once in a year all CD works as prescribed above in monsoon and
canal structures as prescribed above during irrigation rotation period to observe
hydraulic functioning and seepage through these structures and details of
inspection shall be entered in the prescribed Proforma A and Proforma B given
in Appendix 48.
424.2Details of Inspection
The details of inspection of embankments shall be entered in register of
canal structures and in the prescribed Proforma A and Proforma C given in
Annual inspection of the civil structures of the LIS viz. Approach channel,
fore-bay, pump house, booster pump houses, ground and elevated reservoirs,
rising mains, delivery chambers etc. shall be carried out every year by the
concerned Executive Engineer.
The records of inspection of every year carried out for switchyard shall be
kept in electronic form and hard copy. The next due date for inspection of
switchyard shall be clearly marked in such formats. Compliance report of the
inspection carried out shall be furnished to Chief Engineer (Elect).
431.2 Transmission Lines:
The overhead transmission lines shall be inspected periodically for
maintenance purposes to detect any faults which may lead to breakdown of
electric supply. Transmission line shall be patrolled usually before monsoon i.e
in the month of May and after monsoon i.e. in the month of October every year
by the concerned Engineer-in -charge. Also transmission line shall be patrolled
after long outages.
437. Safety aspects of Private Hydro Projects and Hydro Projects developed and
operated by Private Developers:
The responsibility shall rest with private developer in respect of (1) safety
aspects of hydro projects developed and operated by it (2) getting statutory
inspections carried out for these projects by Factory Inspector/ Electrical
Inspector, and complying with the inspection reports. (3) Conducting safety
audits. (4) Keeping watch and ward of powerhouse and switchyard. (5)
Maintenance of Power house. (6) Civil structures including dam and related allied
structures which are handed over to the developer.
Inspecting authority shall conduct annual inspection to ascertain whether
safety aspects mentioned above are looked after properly by developer as per the
checklist for inspection and maintenance given in Appendix 48 for private
projects and BOT projects respectively. Annual inspection Report be sent to the
private developer for carrying out remedial measures.
438. Inspection of Hydro Power stations, Switch yard and Transmission lines
438.1 Hydro Power Stations and Switch yard:
shall write the inspection notes and prepare report with remedial measures. He
shall forward it to division office for approval and further processing. EE should
also inspect critical locations of transmission lines. He shall take further remedial
action as per Indian Electricity Rules. The check list for ground patrolling of the
transmission lines is enclosed in Appendix 48.
Maintenance and cleaning of various equipment fittings, accessories,
primary instruments and sensors shall be carried out when they are de-energized
during the shut-down of main equipment so as to minimize shutdown time. The
records of all maintenance carried out for each transmission line shall be kept in
table formats in electronic form and hard copy. The next due date for
maintenance of each item of work shall be clearly marked in such tables and
formats.
Compliance report of the patrolling/maintenance carried out would be
furnished to division office. Breakdown maintenance team shall always be kept
ready with necessary tools to tackle so as to minimize the breakdown time. All
the planned maintenance would be completed in day time. Every person involved
in operation and maintenance of transmission lines shall be trained at the
induction level and at least once in a year.
Inspecting authority and frequency for inspection of Transmission Lines shall
be as given below-
Indian Electricity Rules, 1956 / 2005 & as amended from time to time shall be
followed during inspection of electrical and mechanical equipments.
Organizational setup for DSO to look after safety aspects of various Water Resources
Projects shall be as under-
* Existing Divisions
@ Additional Divisions to take care of safety aspects of LIS and Hydro Projects.
SE,
DSO
EE,
EE, Hydro
EE, EE,
EE, EE, EE, Instrument LIS Safety Projects
Canal ation Divn Safety Divn
Dam Safety Dam Safety Dam Safety
Divn. 1* Divn. 2* Divn. 3* Safety Research (Headed by (Headed by
Divn* Divn* EE(Mech)) EE
@ (Electrical))
@
446 General:
Quality assurance is meant for ensuring that every work (Civil, Mechanical and
Electrical) is being executed to the desired quality standards and workmanship
duly conforming to technical specifications and execution procedures for long
term durability and reliability of service. Quality assurance involves considerable
attention to control process of execution of works, testing and inspection at
various stages namely, input, process and output for further improvement.
Quality of work primarily depends upon material, methodology and workmanship.
The quality needs to be assured through system of internal appraisal (which is
responsibility of the construction engineer) and external appraisal (which is to be
done by the agency other than the construction engineer).
Suitable clauses shall be incorporated in the contract document to pin point
the responsibility of contractor in relation to the quality assurance. However, the
primary and over-all responsibility for the execution of work as per specifications,
performance and safety of the work shall rest with the Construction Engineer.
The Construction Engineers shall finally certify that the works are carried out as
per the design, drawings & specifications and that they are of good workmanship.
447. Quality Assurance System:
448. Trainings
i) The organizations for external quality appraisal are henceforth termed as Quality
Control (QC) organizations.
ii) In respect of execution of Civil works, all the Quality Control Circles shall externally
appraise the quality of works which are within their scope.
iii) As regards Mechanical / Electrical works, a dedicated division under direct control
of the concerned Chief Engineer shall perform such appraisal. This division shall
have one sub division for each construction circle of Mechanical / Electrical
organizations.
Quality control organizations shall independently inspect the works and carry out
test checks for exercising quality control with reference to the certified copy of
contract documents supplied by Executive Engineer of the construction division.
Copy of work order shall also be supplied by construction Executive Engineer to
the quality control organization. In the case of departmental works, the copies of
approved drawings & specifications shall be provided by the construction engineer
to the quality control organization. Also the date of start of work shall be
intimated and the program of execution of work shall be provided by the
construction engineer to the quality control organization.
Quality control organization shall point out the deficiencies and shortfalls in all
aspects of construction to construction engineer. In the case of Electrical and
Mechanical components, the QC organization shall ensure, by witnessing factory
tests along with construction engineer that the testing of the supplied items is
done as specified in the contract document and test results indicate the
fulfillment of acceptance criteria.
It shall monitor that all the requirements are fulfilled before the start of work
as well as during execution. It shall be ensured that field laboratories are
established at the work site and all arrangements for carrying out routine tests in
such field laboratories are duly made. The equipments in the laboratory as well
as at work site shall be periodically calibrated. In the case of civil works, the QC
Organization shall establish and maintain testing laboratories of the desired
classes, at suitable places.
Where inter-disciplinary (Civil / Mechanical / Electrical) works are carried out
by one single organization, the compliance of the quality assurance plan shall be
ensured by the quality control organization of the concerned wing.
451. Assurance regarding compliance of specifications:
of each component, required for execution purpose are also available. It shall
also be ensured that the work is being executed as per these drawings.
ii) It shall be ensured that the specifications incorporated in the contract document
are always available with the supervisory staff and they are well conversant with
the specifications.
iii) The suitability of input material shall be ascertained beforehand by appropriate
testing as specified (in respect of frequency, sampling, method of testing, etc).
iv) During execution of work, necessary specified tests shall be carried out.
v) The record of procurement and consumption of all important construction
material e.g. cement, steel, etc. shall be kept at work site. The consumption of
material shall be cross checked based on quantity of work executed.
vi) It shall be ensured that mix design is prepared by QC organization and approved
by Construction Superintending Engineer, for different items of concrete works.
vii) It shall be ensured that the finished product fulfills the requirements as per
specifications.
viii) Special tests or tests of specific materials, for which testing facility is not
available with Quality Control or MERI, Nashik, shall be got done from the
standard laboratories suggested by MERI, Nashik where such facilities are
available and the reports be obtained in addition to test reports, obtained from
the supplier. For this, such testing laboratories shall be identified in advance,
prior to taking up works. (e.g. Tests on Elastomeric Bearing Pads, Neoprene
material for joints, sealants, epoxy compounds, PVC pipes, M.S. Pipes, RCC Pipes,
PVC water stoppers, etc.)
452. Documentation of test results:
Register(s) of all the tests carried out on input materials as well as during
execution shall be maintained. Analysis and interpretation of test results shall be
done systematically and properly, by using statistical methods at the end of every
month. The deficit in the number of tests carried out as revealed by the analysis
shall be taken into consideration while carrying out the tests in the future
execution. Also the implications of the deficit in the number of tests shall be
assessed. Also departure from the specified parameters (e.g. strength,
permeability, etc.) as revealed by the analysis shall be considered and suitable
measures (e.g. review of design mix, taking up grouting works, dismantling the
structures, etc.) shall be taken at appropriate time.
In addition to daily testing, record tests as specified in contract (as
specified in IS if the work is carried out by department) shall also be carried out
in laboratory. The results of such record tests shall also be documented properly.
453. Internal work clearance register
materials explored at the time of project design, the design of the concerned
component shall be reviewed before proceeding with the execution of that
component.
455. Interaction between construction organization and quality co ntrol
organization:
Construction engineers & Quality Control Engineers shall visit the work site
regularly. On every visit, the engineer shall issue an inspection note, which shall
include the observations (including the remark about good or poor quality as
noticed during the inspection) on quality aspects & instructions to improve the
same. They shall arrange to conduct field tests and point out the deficiencies in
execution of work, if any.
When the works are in progress, following monthly frequency of site visits
shall be maintained by the respective officers of construction organization.
S
r
. Site visits per Month
Designation
N (In days)
o
.
ii. Physical examination of the material upon receipt at site to check for conditions
and damage if any occurred during transit shall be conducted by the construction
in-charge, who shall take appropriate actions where deemed necessary.
iii. Safe and proper storage of Electrical & mechanical Materials/ equipments after
receipt at site and before erection shall be ensured by periodic inspection during
storage by the construction in-charge.
b. Testing of Materials used for execution of works and Testing to be done
related to Workmanship:
i. Testing of materials:
a. Special Tests:
Special Tests (e.g. Percentage elongation in case of rubber seals, Bearing
pressure in case of bushings, etc.) or tests of specific materials (e.g. Rubber Seal,
Bearing/Bush), for which testing facility is not available with the department,
shall be got done by the construction engineer from the standard laboratories, as
selected by Chief Engineer, Mechanical/Electrical where such facilities are
available and the reports obtained.
b. Tests to be conducted with the help of facilities available with the
department:
Necessary tests of materials as per relevant IS specifications shall be carried
out in respect of departmentally executed works.
ii. Testing related to Workmanship
a. Special Test:
The facility for testing of workmanship of casting of cast steel used for trunion
shoe etc. being not available with the department shall be carried out through
standard laboratories as selected by Chief Engineer, Mechanical.
b. Tests to be conducted with the help of facilities available with the department:
Wherever required (e.g. Welded Joints, Cast steel), Non Destructive Testing
(NDT) shall be carried out by Quality Control Organization to ensure that the
executed work meets the requirements specified.
c. Physical Inspection-
The construction engineer shall physically inspect the materials (e.g. Steel
Plates) to be used for the works to ensure that the same is free from rust and the
surface finish is acceptable. The construction engineer shall also check the
dimensions of the parts. All the critical dimensions shall be checked by the
construction engineer and also by quality control engineer.
The construction engineer shall also check the performance of the pump,
motors & electro mechanical components of LIS from the point of view of rise in
temperature of oil and cooling water after specified hours of working of pump,
motors & electro mechanical components of LIS.
d. Quality assurance for workmanship:
All relevant tests (including load tests of pump, motors & electro
mechanical components of LIS) carried out by the contractor, as per contract
conditions, required as per quality assurance plan approved by authority
competent to accept the tender, shall be witnessed by the Quality Control
Engineer along with the engineer in-charge. The deficiencies noticed, if any, shall
be got rectified by the above said inspecting officers after getting the repeat
tests conducted. After satisfying that, work (including material, equipment,
apparatus, etc.) is acceptable in terms of contract specifications; recording that
the test results are satisfactory shall be done in the test inspection register by
the engineer in-charge and countersigned by the Quality Control Engineer.
As regards tests to be conducted by the Quality Control Engineer, the same
shall be witnessed by the engineer in-charge in presence of contractor. The
quality control engineer shall satisfy himself that the deficiencies, if any are
rectified by getting the repeat tests done. Further procedure regarding recording
of test results shall be same as mentioned above.
Some of the tests (e.g. hydraulic pressure test, turbine acceptance test, etc.)
shall be necessarily witnessed by the Quality Control engineer.
As regards tests which may not be conducted in presence of the quality control
engineer, the quality control engineer shall verify that the necessary entries
regarding satisfactory outcome of tests are taken in the test inspection register.
He shall point out the omissions, if any, to all concerned.
The Quality Control Engineer shall verify that all necessary entries regarding
clearance given by electrical / civil / Mechanical Deputy Engineers are recorded
in the Interface Clearance register maintained for this purpose (e.g. clearance
of electrical wing shall be obtained in respect of blockouts, trenches,
embedment, etc. before concreting, etc.). He shall point out the omissions, if
any, to all concerned.
g. Quality Assurance in respect of workmanship:
The Quality Control engineer shall exercise checks during his inspections about
the workmanship by visual inspection (e.g.: adequate welding at appropriate
places) and also by actual testing (e.g. tightness of nuts, screws, etc.).
h. Special provisions for Electrical Works:
In addition to this, special provisions for electrical works are mentioned below -
a. It shall also be ensured by the construction in-charge that clearances are obtained
at the appropriate stages of the execution of the works from various authorities
like (i) the evacuating agency (for e.g. MAHAGENCO / MSETCL) (ii) Factory
Inspectors and (iii) Electrical Inspectors.
b. It shall be ensured by the construction engineer that the E&M equipment are
provided with adequate earthing arrangement satisfying the standard provisions.
c. A system of obtaining clearances from electrical wing for taking up the concreting
works by the civil wing shall be enforced. Interface Clearance register shall be
maintained for this purpose, entries in which shall be signed by the concerned
Deputy Engineers of electrical and civil wing.
d. It shall be ensured by the construction engineer that suitable arrangement for
terminating high voltage incoming & outgoing lines, as per contract specification
is made.
e. Third Party Inspection: To ensure quality of the equipments during manufacturing
and testing, provision of Third Party Inspection shall be made in the tender papers
for major items of E&M equipments like EOT Crane, Transformers, stator, rotor,
etc. especially when manufacture and supply of these equipments is from foreign
countries. The names of acceptable Third Party Inspection Agencies shall be
indicated in the tender papers. The manufacturer / supplier shall appoint Third
party Inspection Agency with the approval of the Chief Engineer (Electrical). A
tripartite agreement shall be executed between (a) manufacturer / supplier (b)
Third party agency (c) representative of Chief Engineer (Electrical). The scope of
work of third party inspecting agency, inter-alia shall be specified in this
agreement, which shall include vetting of drawings, checking quality of
manufacturing at various stages by witnessing tests and also during carrying out
performance tests at construction site.
13. To do all such other things & perform such acts as may be necessary for, or
incidental or conducive to any matters which are necessary for furtherance of the
objectives for which the Corporation is established.
14. To undertake and perform any duty, obligation or activities entrusted by the state
government in furtherance of the objectives for which Corporation is established.
15. The Corporation may carry out all or any other function and exercise all or any
of the powers under various Acts & Rules of the Government related to Water
Resources Management (e.g. Maharashtra Irrigation Act, 1976, Bombay Canal
Rules, 1934, MMISF Act, 2005, MMISF Rules, 2006, MWRRA Act, 2005, etc).
16. Corporation shall apply water charges for irrigation as well as non-irrigation use
in the jurisdiction of the Corporation, as fixed by the Government, from time to
time.
Total D 35 29
E Legal Cell
Legal Advisor (Retired Judge, not
1 1 1
below the rank of District Judge)
2 Deputy engineer 1 1
Higher Grade Steno/ Lower Grade
3 1 1
Steno/ Steno typist
4 Sr. clerk 2 1
5 Jr. clerk cum typist 4 3
Total E 9 7
F Accounts branch
Chief Account & Finance Officer (of
1 the rank of Director Accounts & 1 1
Treasuries)
Sr. Accounts Officer (from cadre of
2 Asst. Director Accounts and 1 1
Treasuries)
Accounts Officer (From the cadre of
3 Maharashtra Accounts and Finance 3 2
Service, Group-B)
Asst. Accounts Officer (From the
cadre of Maharashtra Accounts and
4 6 4
Finance Service, Group-B-Non
Gazetted)
5 Jr. clerk cum typist 3 1
Total F 14 9
Grand Total 77 57
463. The remuneration and allowances of the official & non-official members of
the Corporation:
a. Constitution of GC:
As mentioned in paragraph 460 of this Chapter.
b. Functions of GC:
a) To approve the draft master plan for utilization of allotted share of water in the
river basin / basins for submission to the State Water Board through the
Government.
b) To approve the annual budget plan and re-appropriation proposal, if any, for
submission to the Government.
h. To approve the proposal for construction of Dam, Bandhara, Weir, etc. by any
agency other than Govt. deptt. or local bodies in the jurisdiction of the
Corporation, by any person, subject to the water availability as per master plan
of the basin.
i. To approve lease rights for water sports, other recreational activities related to
use of reservoir & its surrounding & reservoir water
j. To approve appointment of suitable consultant or person having special
knowledge or skill to assist the Corporation in the performance of its functions
k. To approve the appointment of internal auditors.
l. To approve proposal to establish, maintain and operate labs, experimental and
research stations and farms for conducting experiments and research.
m. To finalize the budget estimate (annual financial statement and programme of
works) for the next financial year of the Corporation as well as re-appropriation
proposal, if any.
n. To approve the annual accounts audited by the auditor appointed by Corporation.
o. To approve the Separate Audit Report (SAR) by AG on the annual accounts of the
Corporation and action taken report on the same.
p. To approve the Annual Report of activities during previous financial year of the
Corporation.
q. To finalize the proposal for delegation of any powers under the act to any officer
of State government or to any of its officers & to permit them to re-delegate
specific powers to their subordinates of the Corporation.
r. To approve proposal for appointment of legal advisor and, when necessary, panel
of counsels, senior counsels, etc. including terms of appointment.
s. To approve policy of investment of surplus funds.
t. To approve the bank (s) for keeping current and deposit account of the
Corporation.
465. Meetings of GC
a. Convening of meeting :
a) The meeting shall be held at least once in two months.
b) Meeting of the GC shall be held on such date and place as may be decided by the
chairman. The member secretary of the GC shall issue the notice of the meetings
on the directions of the Chairman.
c) The Chairman of GC may invite any officer of the Central Govt, State Govt, Local
authority to attend its meeting or meetings as Special invitee for the purpose of
assisting or advising it on any matter(s). The person so invited may take part in
proceeding but shall have no right to vote.
b. Notice of meeting
a) A minimum of fifteen days’ notice shall be given before every meeting specifying
the place, date, time of the meeting along with statement of business (agenda
items) to be transacted at such meeting. The agenda note(s) shall be given to all
members of GC by post or by hand delivery or by email at their respective
addresses registered with the Corporation. Provided that a meeting may be called
at shorter notice with the permission of Chairman, for period not less than 3 days
to transact urgent business. Agenda note shall include sufficient details along
with financial implications, if any, of each agenda item.
b) Business of each meeting shall invariably include following items-
i. Confirmation of minutes of previous meeting
ii. Review of action taken on minutes of earlier meetings.
The quorum of the meeting shall be two third of its total strength of the appointed
members of the GC. No representative shall be allowed to participate in the
meeting. Where a meeting of GC could not be held for want of quorum, then such
meeting shall stand cancelled.
Note: For the purpose of quorum, fraction shall be rounded off to next higher
number.
e. Business of the meeting
a) All members (including Chairman, Vice Chairman & Member Secretary) shall have
power to vote in the meetings of GC
b) No business shall be transacted at any meeting other than the business specified
in the notice issued, provided that the Chairman may bring before the GC of his
own or at the instance of any member present any business not speci fied in the
notice & which in his opinion is urgent.
c) The opinion of the presiding authority on the question whether or not the business
is urgent shall be final.
d) A member, who may be directly or indirectly concerned or interested in any
contract, loan, arrangement or proposal entered into or proposed to be entered
into, by or on behalf of Corporation, shall, at the earliest possible opportunity,
disclose the nature of his interest to the Corporation, and shall not be present at
any meeting of the Corporation when any such contract, loan, arrangement or
proposal is discussed, unless his presence is required by the other members for
the purpose of eliciting information, but no member so required to be present
shall vote on any such contract, loan, arrangement or proposal. Provided that,
member shall not be deemed to be concerned or interested as aforesaid by reason
only of his being a shareholder of a company concerned in any such contract,
loan, arrangement or proposal.
e) The order in which business shall be transacted at any meeting shall be
determined by the presiding authority.
f) Minutes of the proceedings of every meeting shall be drafted by the member
secretary, finalized by MD and approved by the Chairman and then it shall be
circulated to all the members within 15 days of the meetings.
g) Proceedings of the meetings shall be authenticated by member secretary &
Chairman of the meeting by signing on each page of the minutes. Members may
offer their comments within 15 days of receipt of minutes of meeting.
h) If member who was absent in the meeting, doesn’t give his comments on minutes
of meeting in the said period, he shall be deemed to have agreed with the
decisions taken in the meeting. If any comments are received from any member,
the same shall be enclosed with the agenda note of next meeting for deliberation.
i) Member secretary shall place before the GC the minutes of previous meeting and
comments received thereon, if any, at its next meeting & the minutes shall be
confirmed with or without amendments.
j) If there is difference of opinion on any agenda point decision on such points shall
be taken by majority, by voice vote of the members. The Chairman shall have
casting (i.e. additional) vote in case of a tie. While drafting the minutes of
meeting, the specific mention of disagreement with the decision shall be made
and name(s) of such members shall be mentioned in the minutes.
k) The GC may, from time to time, constitute committee or committees, related to
specific issue(s), out of its members consisting of such members of them as it may
think proper for the submission of their report for consideration of GC.
466. Executive Committee:
a. Composition of Committee:
e) Managing Director shall finalize the budget estimate (annual financial statement
and programme of works) for the next financial year of the Corporation as well
as re-appropriation proposal, if any, for approval of GC.
f) Managing Director shall submit the annual accounts audited by the auditor
appointed by Corporation for approval ofGC.
g) Managing Director shall submit the Separate Audit Report (SAR) by AG on the
annual accounts of the Corporation and action taken report on the same to the
GC for approval.
h) Managing Director shall submit the Annual Report of activities during previous
financial year of the Corporation to the GC for approval.
i) Managing Director shall finalize the proposal for delegation of any powers under
the Act to any officer of State Government or to any of its officers & to permit
them to re-delegate specific powers to their subordinates of the Corporation and
submit the same to the GC for approval.
468. The responsibilities & duties of the Executive Director (ED)
a) Executive Director shall be responsible for day to day functioning of all offices
directly under his control.
b) He shall be responsible mainly for physical / technical and financial planning of
various stages of a project.
c) He shall obtain clearance to the proposals for AA and RAA from SLTAC and MWRRA
as applicable.
d) He shall cause to implement the decisions taken by GC and Executive Committee
of the Corporation.
e) He shall obtain the approval from GC for appointment of legal advisor and when
necessary, panel of counsels, senior counsels, etc. including terms of
appointment.
f) All orders and instruments of the Corporation shall be authenticated by the ED or
any person authorized to do so by him.
g) He shall get prepared the draft agenda notes and draft proceedings of the GC.
h) He shall get prepared the budget estimate (annual financial statement and
programme of works) for the next financial year of the Corporation as well as re-
appropriation proposal, if any.
i) He shall get the annual accounts prepared and audited by the auditor appointed
by Corporation.
j) He shall get prepared action taken report on Separate Audit Report (SAR) by AG
on the annual accounts of the Corporation.
k) He shall get prepared Annual Report of activities of the Corporation during
previous financial year.
l) He shall prepare the proposal for delegation of any powers under the Act to any
officer of state government or to any of its officers & to permit them to re -
delegate specific powers to their subordinates of the Corporation.
m) He shall monitor key areas of progress at quarterly intervals or more frequently
in critical cases and take steps to rectify slippages in order to adhere to the
intended time schedule.
n) He shall take timely review of creation of storage and irrigation potential, actual
irrigation utilization, formation of WUA, handing over of projects to Management
Organization & WUA and ensure monitoring of this aspect.
o) He shall see to it that all financial proposals are processed and funds are released
after obtaining the written comments thereon of the Chief Accounts and Finance
Officer (CAFO)
p) To submit to GC the Annual Implementation Plan of execution of the projects
consistent with approved budget outlay for that year.
q) To approve Procurement Schedule consistent with the above annual
implementation plan.
r) Approval to Regional Schedule of Rates (RSR).
469. Responsibilities & duties of the Chief Accounts and Finance Officer (CAFO)
a) The Chief Accounts and Finance Officer shall exercise overall financial control on
the activities of Corporation.
b) He shall implement the decisions involving financial & accounting implications,
taken by GC and Executive Committee of the Corporation.
c) He shall opine on the budget estimate (annual financial statement and
programme of works) for the next financial year of the Corporation.
d) He shall prepare the annual accounts and get audited by the auditor appointed
by Corporation.
e) He shall send the audited annual accounts approved by GC to AG.
f) He shall prepare action taken report on Separate Audit Report (SAR) by AG on the
annual accounts of the Corporation.
g) He shall suggest and or opine the proposal for delegation of any powers under the
Act to any officer of state government or to any of its officers & to permit them
to re-delegate specific powers to their subordinates of the Corporation.
h) He shall propose the distribution of appropriations received for projects.
i) He shall ensure keeping proper accounts of the money spent on each item of
expenditure & receipt.
j) He shall devise suitable and effective means for accounting, compile various
accounts forms required for Management Information System (MIS).
k) He shall establish effective internal audit mechanism to ensure that proper
financial discipline is followed at local level.
l) He shall be responsible for effective cash flow of funds received by Corporation.
m) He shall examine and offer his comments on the proposals involving financial
implication, including tenders.
n) He shall propose policy of investment of surplus funds for obtaining approval of
GC and implement the approved policy
o) He shall propose the bank (s) for keeping current and deposit account of the
Corporation for obtaining approval of GC.
470. Additional Charge of CAFO:
If Chief Accounts & Finance Officer is not available for his duties, then in that
case the Finance Department shall be requested to make alternative arrangement
to officiate on the post of CAFO. In the meantime, Executive Director shall resort
to options in the following order-
i) With the approval of MD, the CAFO of another IDC may be asked to hold additional
charge or
ii) As per the standing arrangement approved by the Principal Secretary (Accounts
and Treasuries), Finance Department an officer from Maharashtra Accounts and
Finance Services holding equivalent post in other department shall be asked to
hold additional charge of CAFO or
iii) Assign the duties of CAFO to senior most officers in the Corporation office.
471. Powers of officers:
Powers for all the officers of Corporation shall be as given in Appendix 32.
472. Financial management
The sources of fund for the Corporations shall be (i) budget allocation from
Government, (ii) revenues generated by Corporation, such as, lease rent, sale of
perishable goods, interest on investment etc.
After the approval of annual budget provisions in the state legislature these
approved budget provisions are communicated to the respective Corporations.
The ED of the Corporation after receipt of the same shall get prepared a project
wise, item wise (i.e. pending liabilities, land acquisition, works, resettlement,
gate manufacturing etc.) annual implementation plan consistent with approved
budget outlay. This annual plan shall be placed before the GC for approval. After
obtaining approval of GC to this plan, the ED of the Corporation shall approve a
detailed project wise procurement schedule consistent with this annual plan. The
annual implementation plan shall not exceed1.5 times the annual budget.
It will be the responsibility of the ED to see that financial management for
the year is in line with this annual implementation plan. The ED of the Corporation
shall have the powers to make minor modifications in this schedule as long as
project wise/activity wise allocations of this schedule remain unchanged.
473. Distribution of Budget Grants:
The budget grants received by the Corporation for various projects shall be
kept in a Personal Ledger Account (PLA) of the Corporation with treasury. No
money shall be drawn from the PLA unless it is required for immediate
disbursement. The Superintending Engineers and Executive Engineers shall be
informed about the quarterly grants available for a project. Executive Engineers
shall submit to the Corporation, the demand for funds, limited to the district wise
and project wise allocation, based on passed bills, within their allocation, through
Superintending Engineer fortnightly and within the time slots, as may be
prescribed by the Corporation. Normally disbursement of grants by the
Corporation shall be as per the demands. In case of any variation in actual release
with reference to demand, Executive Director shall record the reasons for such
variation. The funds demanded shall be immediately transferred by Corporation
to the bank account of division, under intimation to Superintending Engineer.
The Executive Director, in consultation with all the Superintending Engineers
concerned, shall submit the proposals of re-appropriation, for obtaining
recommendation of GC and for obtaining approval of Government. The Executive
Director may approve the re-appropriation of funds, on the basis of proposal from
all the Superintending Engineers, when Executive Director is authorized to do the
same by Government.
The Chief Engineer and Superintending Engineer shall demand to the
Corporation monthly funds required to meet establishment and office expense up
to 20th date of each month. The Executive Engineer shall demand through
Superintending Engineer to the Corporation monthly funds required to meet
establishment and office expenses up to 20th date of each month.
474. Accounting Procedure of Corporation:
a. Maintenance of Accounts
All cash transactions (both receipt and expenses) pertaining to the working of
the DDOs shall be entered in the cash book of the concerned DDO. Account for
the month detailing the amounts received and spent along with details of unspent
balances in the forms prescribed by the Corporation shall be submitted by DDOs
to the Corporation by 7th of succeeding month.
Project wise and work wise account shall be maintained by Division. A
combined account showing all transactions, pertaining to establishment and
works shall be submitted by the division office to the Corporation.
The accounts shall clearly show the recoveries and remittances on account of
various heads of revenue, including those pertaining to Central Government. The
pay and allowances of Converted Regular Temporary establishment shall be
directly charged to concerned project works.
Every division and circle shall submit to the Corporation, along with the
monthly account, pro-rata apportionment of expenditure on establishment and T
& P during the month to various projects.
c. Accounts of the Corporation as a whole:-
The annual accounts of the Corporation shall comprise (i) Income and
Expenditure account and (ii) Balance sheet.
Both these shall be prepared based on the monthly accounts compiled by the
Corporation as prescribed under Companies Act 2013, unless otherwise specified
by Government. The Corporation shall strive to use the latest available
technology in accounting procedures. The apportioned amount of establishment
expenditure and tools and plants expenditure of divisions and circles shall be
added on pro-rata basis. The establishment and tools and plant expenditure of
Chief Engineer’s office and corporate office shall be distributed pro-rata to all
the projects.
The annual accounts and supporting schedules shall be got examined by the
auditor appointed by the Corporation on behalf of Government under the
Corporation Act. The audited annual accounts shall then be submitted by the ED
to MD for finalization. The finalized account shall be submitted to GC for
approval. After approval, a copy of the same shall be sent to the Accountant
General with a request to audit the accounts.
The Separate Audit Report, received from AG and its compliance shall be
submitted to GC for approval. After approval, a copy of the same shall be sent to
the Government.
475 Audit of Annual Account of Corporation:
The Corporation shall get its accounts audited by (i) Concurrent audit (ii)
Internal Auditor (iii) By statutory auditor including (a) Audit conducted by CA
appointed by Corporation for audit purpose (b) Test Audit by AG and (c) Separate
Audit of Balance sheet by AG
a. Concurrent audit:
The concurrent audit mechanism by way of pre audit of all vouchers by
divisional accounts officer (i.e. representative of AG) at division shall be
followed.
b. Internal Audit:
The concerned accounts officer / assistant accounts officer of the corporate
office shall conduct audit of the divisions, at least once in 6 months, to verify
that (i) the demands of funds were based on passed bills (ii) the funds released
by the Corporation are immediately disbursed to the agencies for whom they were
released, (iii) the revenues and receipts of the divisions have been properly
classified and promptly transmitted to the Corporation accounts, (iv) the
Executive Engineer has not made investment at his level (v) cash book of division
is properly maintained timely (vi) timely remittance is done of various taxes
deducted at source.
c. Statutory Audit:
a. The Corporation shall appoint, on behalf of Government, a Charted Accountant
(CA), for statutory audit from panel of CAs maintained by CAG.
b. All the offices of the Corporation shall be got audited from the Accountant
General.
c. The Separate Audit Report shall be obtained from AG, after submitting
annual account to him, as per paragraph 528.3.
476. Annual report of the Corporation
5) Works under PMKSY, National projects, and other GoI sponsored schemes and
schemes under NABARD program:- GOI funding, GOM’s matching contribution,
actual expenditure, details of project wise works planned and executed etc.
6) Financial Aspects: Project wise, budget head wise approved budget outlay &
expenditure.
7) CAD Activities: GoI funding, GoM funding, details of project wise works executed.
8) Non Irrigation Water supply permissions: The new water supply permissions for
industrial and domestic water supply given along with their quantum.
9) Flood control: The report of the flood control activities executed in the year.
10) Benefits given to drought prone areas: the details of water let out to overcome
the drought prone situations in the areas of operation of the Corporation.
11) Rehabilitation and Resettlement Activities: details of villages and amenities
provided.
12) Inter-state/ Inter-Corporation issues: - Details about progress achieved towards
reaching understanding and monitoring of joint projects with other states,
implementation of directives of Tribunal/MWRRA.
13) Policy decisions taken: Description of important decisions taken during the year.
14) Resource Generation: The resources generated through a) permission for the
navigation, b) permissions in respect of tourism activities, c) Permissions for
leasing Corporation’s land / buildings which are vacant for the time being d) The
resources generated through any other sources
15) Deposit and other Works: The deposit works undertaken by the Corporation, the
works carried out by the Corporation for other departments, the consultancy
works undertaken in the year etc.
16) Legal matters: The overall statistical information of pending legal cases in the
Corporation, the progress made in resolving these cases in the year along with
their financial implication
17) New initiatives: planned and implemented for speedy progress and achievement
of Corporation objectives
477. Disposal & Leasing of lands & buildings
a. Disposal
Lands/Buildings which are no more required by the Corporation shall first be
identified & be declared as ‘Surplus’ with the approval of the ED. The
Corporation shall go for auction of such Lands/Buildings. The offset value shall be
decided based on ready reckoner rate or valuation (to be got done by Town
Planning department for land and PWD for buildings), whichever is more.
b. Leasing of lands & Building:
Lands / buildings which are not surplus, but not required for Corporation in
near future, can be leased to private parties for a maximum period of 3 years at
a time with the prior approval of GC. However, lease period for SHP, tourism,
fishery, PPP, solar power generation can be extended up-to 30 years, as per
requirements with the prior approval of GC.
Following conditions / procedure shall be followed, while leasing of lands and
building.
c. Conditions
i. Land / building shall be leased only for the activities, for which Corporation has
been formed or for Central or State Government purpose.
ii. Any construction on leased land may be carried out only after obtaining prior
permission from the competent authority of Corporation. At the end of lease
period, lessee shall demolish such construction at his own cost, failing which,
Corporation shall have the right to demolish such a construction at the cost of
leassee.
iii. Minimum annual Lease rent (Base rent) for land shall be based on the cost of land
as per ready reckoner rates in those areas. The annual lease rent shall be worked
out by applying prevailing prime lending rate of State Bank of India, to such cost
of land. In case of building, lease rent shall be got fixed in consultation with
Executive Engineer, PWD.
iv. Earnest Money deposit for bid shall be equal to base rent for one month to be
rounded in thousand.
v. The Security deposit shall be equal to lease rent for three months to be rounded
in thousand.
vi. The use of leased Lands/Buildings shall be made only for the purpose that has
been specifically mentioned in the agreement.
d. Procedure
i) Competitive e-bids shall be invited for leasing of land / building by giving wide
publicity (except for Centre / State Government purpose).
ii) The Lease agreement shall be in the prevalent format as approved by GoM and
possession of Lands / Buildings shall be given only after the execution of this
agreement.
iii) Advance one year lease rent shall be paid.
iv) Competent authority for leasing of land and buildings shall be GC.
e. Tank Bed Land:
The tank bed lands in the Corporation areas can be given on lease for a season
for cultivation purpose as per procedure mentioned in the Chapter 10 on ‘Water
Management of Irrigation Projects under WRD’.
478. Legal matters
For the matters which are not covered above, the Rules and Regulations
made under the IDC Act and amended from time to time shall be applicable.