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PROJECT QUALITY PLAN (PQP)

LOCATION : DECOUPLING PROJECT, VANILLA


JL. Lintas Timur Pangkalan Kerinci, kabupaten pelalawan, riau

PREPARED BY REVIEWED BY PT. REVIEWED BY PT. APPROVED PT.


REV. NO DATE DESCRIPTION
PT.RLE RLE APRIL APRIL
A0 21 Nov 18 Issued For Project Use OPD JKM

A1 20 Des 18 Issued For Project Use OPD JKM ES

Project Title:
DECOUPLING PROJECT
Contractor

PT. RISTA LAMTAMA ENGINEERING


Client / Owner:

PT. ANUGRAH KERTAS UTAMA


Doc. No. Rev :
RLE/AKU/PQP/II/14/03 A1
PO. No. : Status Doc.:
P1124_ON - PE1074 rev 0 FOR APPROVAL

Prepared By : Reviewed By : Approved By:


AKU/APRIL Elect. Dept. Head AKU/APRIL QA/QC Head

PT. Rista Lamtama Engineering


RLE/APRIL/PQP/II/14/03
PROJECT QUALITY PLAN (PQP)
Rev. A
DECOUPLING PROJECT
APRIL – PANGKALAN KERINCI - SUMATERA Page 2 of 27

REVISION CONTROL SHEET


LATEST
DATE ISSUED REV’D BY COMMENTS
REV.

A1 20/12/18 OPD Approval


RLE/APRIL/PQP/II/14/03
PROJECT QUALITY PLAN (PQP)
Rev. A
DECOUPLING PROJECT
APRIL – PANGKALAN KERINCI - SUMATERA Page 3 of 27

TABLE OF CONTENT

1. Purpose of Project Quality Plan ……………………………………………………………………………...5


1.0. Purpose ............................................................................................................................................... 5
1.1. Description of the Project Quality Plan ........................................................................................... 5
1.1.0 Description ................................................................................................................................ 5
1.1.1 Relization .................................................................................................................................. 5
2. CONTRACTOR SCOPE OF WORK ......................................................................................................... 6
2.0 Contractor ................................................................................................................................ 6
2.1 Scope of Work .......................................................................................................................... 6
2.1.0. Material Receving ....................................................................................................... 7
2.1.0.1. Storage and Preservation ......................................................................... 7
2.1.1. Fabrication, Construction/ Installation Scope ........................................................ 7
2.1.2. Instalation .................................................................................................................. 8
2.1.3. Inspection and Test ................................................................................................... 8
2.1.4. Punch List NCR .......................................................................................................... 9
2.1.5. Commissioning ........................................................................................................... 9
2.1.6. Start Up ...................................................................................................................... 9

3. WORK MANAGEMENT PLAN ................................................................................................................ 9


3.0 Project Organization ................................................................................................................ 9
3.1 Project Execution Plan .......................................................................................................... 10

4. EXECUTION PROCESS PLAN ............................................................................................................... 13


4.0 RLE Project Organization Chart ........................................................................................... 13
4.1 Detailed Execution Strategy ................................................................................................. 17
4.2 Preparation Phase ................................................................................................................. 18
4.3 Construction Phase ............................................................................................................... 20
4.4 Connection and Testing Phase ............................................................................................ 20

5. PROJECT SCHEDULE ........................................................................................................................... 21

6. FABRICATION PROCESS .................................................................................................................... 21

7. DOCUMENTATION ............................................................................................................................... 24

8. PROJECT CLOSE OUT ...................................................................................................................... 25


9.0 Completion Report ................................................................................................................ 25
9.1 Completion Certificate .......................................................................................................... 25
9.2 Final Close Out ...................................................................................................................... 25
9.3 Quality Records ..................................................................................................................... 26
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APRIL – PANGKALAN KERINCI - SUMATERA Page 4 of 27

Abbreviations

CONTRACTOR PT. RISTA LAMTAMA ENGINEERING ( RLE )


CLIENT AKU ( Anugrah Kertas Utama )
APRIL ( Asia Pasific Resources International Limited )
SSOW Safe System of Work
HSSE Health Safety Security Environment
ERIP Emergency Response Improvement Project
SIM Site Installation Manager
AA Area Authority
PA Performing Authority
PHSER Project HSE Review
QA/QC Quality Assurance & Quality Control
HC Handover Certification
CSMS Contractor Safety Management System
AFC Approved for Construction
IFC Issue For Construction
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APRIL – PANGKALAN KERINCI - SUMATERA Page 5 of 27

1 Project Quality Plan


1.0 Purpose
This Project Quality Plan (PQP) has been prepared as a management for all quality related to
required activities for Electrical installation and test of DECOUPLING Project, The policy for
this Project Quality Plan (PQP) is to comply with the quality management system of APRIL and
the project requirement.
This Project Quality Plan (PQP) sets out the management and Quality system it’s resources, and
sequence of activities relevant for the project and were customized the specific requrements of
the Electrical Job.

1.1 Description of The Project Quality Plan


1.1.0 Description
Project Quality Plan (PQP) and it’s contents setting out the Organization, activities and
resources together with the QA-QC program that specify the specific QA Requirments of the
Electrical contractor for DECOUPLING Project.
The PQP adopted includes all those activities contributing to wards quality wheater
designated as such or not and is written to APRILwith the Quality Assurance (QA) for the
project and the principles of ISO 9001
The quality fuction endeavours to secure that all the specific quality in the contract is
achieved within all levels of the project team and is conducted by:
- Ensure that the Electrical installation and test requirement stipulated in the contract
are realized
- Ensure the construction & installation requirement stipulated in the contract are
realized (refer to International Code & Project specification)

1.1.1 Realization
QA/QC Head of APRIL will review and agree the proposed specific project quality plan
(PQP). The Project Quality Plan (PQP) together with the associated procedure manual (PM)
and Electrical contract. These 3 elements (PQP, ITP, Inspection form) and through their
implementation as well as proper use the quality objectives on the project are assumed.
The various responsibility on the Quality activities related to their description from the scope
of work in the project of PT. Rista Lamtama Engineering (RLE), site organization chart
clearly defines these responsibility for work execution.
The Project team and their performance according to the PQP will be subject to an
independent reviewed by QA/QC department of APRIL this review shall include evaluation
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of the Project Quality Assurance Plan together with audit repost assessments and shall be
performed of strategy time during the project to ensure compliance with the overral
objectives of the contract installation and test quality system and it’s policy.

2. CONTRACTOR SCOPE OF WORK


2.0 Contractor
Contractor main scope system covered by this specification shall consist of the complete
installation of all Electrical equipment supplied by APRIL, the owner or other equipment
suppliers, as listed on accompanying documentation, except where specifically excluded by this
specification. It shall include all device shown or listed on any one of the drawing or document as
all device may not be identified on every document type.
The scope of work of CONTRACTOR as follows:
 Develop detail and Construction Engineering, includes interface with APRIL vendor
(Electrical Equipment Installation etc.).
 Fabrication of Base Trainee, Tray Support, and related Item due to DECOUPLING
Project
 Construction/ installation, pre-commissioning, commissioning Assistance work as
follows:
1. Installation of new Electrical Equipment All area DECOUPLING
2. All material required for fabrication of Electrical stands, brackets, support, to be
completed
3. Installation of Electrical Panels, Switchgear, Switchboards shall be as per project
spesification
4. Instalation of cable tray, conduit, conduit fitting shall be as per project spesification
5. Installation of new cables, multi & single pair signal cable, cable connectors and
gland shall be as per project spesification
6. Installation of new Wire marker, wire lug, nuts, bolts, washer, fastener, gasket shall
be as per project spesification
7. Testing and verification. Install new inst if failure
8. Preparation Work and completion are executed by contractor

2.1 Scope of Work


The scope of work is split into Material Receiving, Fabrication, Installation, Inspection &
Test Report, Assistance Commissioning as detailed in the Contract Document DECOUPLING
Project.
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APRIL – PANGKALAN KERINCI - SUMATERA Page 7 of 27

2.1.0 Material Receiving


APRIL or its appointed representative will have free access during normal working hours
to all parts of Vendor's/Sub- PT. RLE’s facilities associated with the manufacturing and
testing of any system or equipment associated with the Project.
Such a system and procedures will include provisions for:
 Receipt, identification, quality checking, damage assessment and quality of
materials and equipment at the work site, issue the status of equipment and materials
to construction team and maintain records.
 Initiation of claims for defective and damaged items and shortages of equipment,
and materials and the handling of such claims.
 Material reconciliation and handling of surplus material on completion of the
Project.

2.1.0.1. Storage and Preservation


 Implementation of material management plan and logistic – good
arrangement of material delivery.
 Sufficient quantity of tools to deliver and storage all received material such as
Jack Drum cable, safety cable roller, etch
 All material which have been recived or handed over to RLE Whare house
Shall be storage in accordance, with material storage procedure
 The received material to be stored and implement good preservation during
those material still haven’t been handed over to site.
 When Material are release to site and installed, related equipment shall be
preserved accordingly before handed over

2.1.1 Fabrication, Construction/ Installation Scope


Contractor
 Perform all Installation work necessary to complete the requirements in accordance with
this Contract. Manage to maximize the amount of Works, which could be performed at
fabrication storage in order to minimize the impact of the Works at site
 Carry out the fabrication and painting of all electrical work, which scope of work shall
include but not limited to, the following:
1. All support for cable tray.
2. Fabrication of all base frame
3. Fabrication of all steel work supports.
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 Develop work package and Job Card’s


 PHSSER and Pre-Job Safety Meeting close out prior Site mobilization.
 Manage work execution, materials including APRIL supplied items, equipment
including APRIL supplied Electrical spread above, tools, and other resources for
installation activities, medical equipment and medicine on board.
 Pre-Installation work related to panel installation and Electrical Equipment. Relocation
of some existing facilities contain installation inst equip, etc.
 Perform pre-commissioning for new installed system, conformity of equipment item,
Continuity check, Loop check and Loop test, Insulation Resistance Test, Calibration,
and Functional Test

2.1.2 Installation
2.1.2.0. Electrical Work
The Contractor of Electrical Work for this project are from detail engineering for
fabrication, installation, testing, and supporting to commissioning in accordance with
APRIL specification Electrical. Contractor will combine all of information from c l i e n t
v e n d o r / equipment supplier data into detailed design. Contractor will create, review,
analysis, verify, revise and submit for APRIL approval documents/drawings, it will be
consist of:
 Provide the update of dismantling and modification s k e t c h drawings (as
required)
 Completing all electrical installation based on revised drawings of APRIL
supplied and documents (data sheets, list, report, MTO, etc.)
 Provide the Electrical Installation plans, layout, wiring/ Electrical cable
and cable tray/ cable ladder

2.1.3 Inspection and Test


PT. RLE QC team conduct all internal inspection and required test include material receiving
inspection, to ensure all Electrical work have been done in accordance with the specification
as defined in engineering procedure or project specification.
Based on RLE inspection team satisfaction Joint official inspection can be carried out with
APRIL Electrical. APRIL construction team will verify and RLE QA/QC representative shall
be invited to witness every official inspection. This official joint inspection shall be carried
out based on engineering procedure and project specification.
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2.1.4 Punch List Non Confermance Report (NCR)


2.1.4. Punch List
 In execution Inspection activity RLE QC Team will generate punch list for any finding
deviation work that against engineering standartd or project specification.
 All punch list which heve been issued by RLE QC Team and client QA/QC
representative to be close out of and be followed up and cleared immediately.
2.1.5. Non Confermance Report (NCR)
 PT. RLE responsible to follow up and completing all NCR which are issued by client
representatives and be closed immediately

2.1.5 Commissioning
 Perform Commissioning assistance New DECOUPLING Project System as per Contract
Document
 Manage commissioning Tools, equipment, material, and consumables based on contrcact
document

2.1.6 Start-Up
 Manage personnels, tools, equipment, material, and consumables, when required based on
contract
 Assist to perform start up accordance with contract

3 WORK MANAGEMENT PLAN


3.0 Project Organization
PT. Rista Lamtama Engineering will have Organization Team for this DECOUPLING Project.
PT Rista Lamtama Engineering will ensure member of the organization is competence and
have Quality and good safety behavior.
Effective communication and have sense of identify and solving problem will be implemented
on the organization to made this project safely smooth and have high value in quality and meet
the project schedule.
APRIL involves many parties to execute the completion DECOUPLING Project. Below is
the draft between the Contractors concern in the project. This corresponds with the
Installation Organization Chart in APPENDIX 1
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APRIL – PANGKALAN KERINCI - SUMATERA Page 10 of 27

3.1 Project Execution Plan


After contactor confirms order, PT RLE and AKU/APRIL will conduct Kick off Meeting
(KOM) to ensure all requirement and action needed.
There are five-stage processes for this project at execution phase:
a. Stage 1 Fabrication
b. Stage 2 Constructions/ Installation
c. Stage 3 Inspection
d. Stage 4 Pre-Commissioning
e. Stage 5 Commissioning

Stage 1 (one) Fabrication


Contractor will focus to fabricate all Required Steel support, Base frame. Contractor will plan to
install mentioned item during the scaffolding erection. During these stage contractor will prepare
personnel for mobilization.
Stage 2 (two) Construction/ Installation
Contractor will focus to install All Required Steel, other support, and panel support which not
required scaffolding. The scaffolding activities will prioritize to DECOUPLING System which
required many scaffolding to install Tray and Cable. After the activities Cable and Tray
Installation at Site done (Set by set cable and tray runway),
 HSSE at Site; In order to ensure that NO LOSS TIME INCIDENT (LTI) occur at work site the
following item will be implemented at site:
1. Contractor will ensure Safety Behavior and Technical Competency (SBTC) that all
personnel working at site have adequate competency and experience as per work
requirements and follow HSSE induction and HSSE basic knowledge prior mobilization.
2. Contractor HSSE Coordinator will regularly visit to site during Electrical work period to
ensure the implementation of HSSE program at site in accordance with the HSSE plan.
3. The HSSE follow up and reporting will be issued regularly during Electrical work
execution (daily, weekly, and monthly basis).
4. Contractor will conduct daily HSSE tool box meeting at the Site before the work start
attended by all personnel
5. All personnel working site will be equipped with proper and sufficient Personnel
Protective Equipment (PPE) as per HSSE Plan.
6. Proper Permit to Work (PTW) shall be implemented for all works iFmplementation at job
sites. Procedures will be issued and reviewed for some critical works (L2RA) such as:
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Working at Height, Scaffolding Installation, Lifting or Transfer of big or heavy part/


package material.
7. Regular inspection and audit will be implemented as per HSSE plan.
8. Safety awareness and reward program will be implemented during site work period as per
HSSE plan.
 QC at site: In order to QA/QC (Quality Assurance/ Quality Control) with an acceptable level
quality, the following item will be implemented at site such as:
1. Contractor will provide QA/QC inspector during Electrical work period to ensure the
implementation Project Quality Plan
2. All site work, tools, and equipment will be inspect by competent QC inspector.
3. Punch List can be raised by personel who involves and related to the project and issued
and confirmed by QC. All issued Puch List will be record/ track by QA/QC database, to be
followed up.
4. All FCP prepared shall be approved by APRIL Reps.
5. Handover Certification Implementation, Contractor and APRIL will be define Data Input
Sheet (DIS), detail the minimum inspection test requirement. Once system handover limits
and associated DIS/ I&T plans have been defined and approved, the Handover
Certification Pack may be compiled.
6. Regular daily coordination meeting will be conducted at site to review the progress works
and follow up the QC issues.
 Site Work Limitation
Due to Electrical had a space limitation Contractor will use the strategy focus on each scope of
work. The lifting for panel, scaffolding, and cable drums will be using Steel basket, Contractor
will provide the steel basket and consult with APRIL for the size due to Electrical limitation.
Contractor will measure the APRIL supplied material to ensure the size e.g.: panels and cable
drum.
 Develop Plan and Work pack
Contractor will prepare Site Construction Plan (Work Pack) in accordance with specification and
requirement the Contract scope. These work pack will be developed and will ensure the
continuity of the work by scheduling network method.

Stage 3 (three) Inspection


Safe Electric regularly inspects the electrical works carried out by RLE in order to ensure that the
installation and the RLE, comply with QC/QA Inspector APRIL. Contractor QC Inspector completes
an Application Inspection Request Form and submits it to QC Inspector APRIL with copies of the
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relevant test record sheets. The Inspector then arranges an appointment for inspection. For the
Application Inspection you need to present an electrical installation work. In case you are not able to
present an electrical installation work for inspection within the given timeframe. During the
inspection the following main items will be checked where possible:

 Supply Interface,
 Earthing and Bonding,
 Earth Arrangements,
 Supplementary / Extraneous,
 Distribution boards and protection devices,
 Wiring systems,
 Accessories, Fittings & Equipment, and
 Outcome of random sample testing.

Stage 4 Pre-Commissioning
RLE must verify that the performance of the installed equipment/systems meet with the specified
design intent through a series of tests and adjustments. For the avoidance of doubt, depending on the
specific demands of individual installation, APRIL may require additional or substitute Pre-
Commissioning works in regard to any elements in the installation other than those indicated in this
Procedure. Check individual components, e.g. key switches, control equipment, circuit breaker
status, etc. for proper position and settings for completeness of installation.

Stage 5 Commissioning
Before an electrical installation is introduced to use, a commissioning inspection must be performed,
and commissioning inspection record prepared. The person performing the commissioning
inspection must be a professional electrician.

The commissioning inspection consists of a visual inspection as well as various tests and
measurements. As the installation work progresses, sensory inspections are carried out to ensure the
safety and appropriateness of sections that remain within the structure.

There is no specific format set for the commissioning inspection record, but the following should be
included:
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 identifying information: what has been done and where

 name and contact information of the constructor of the electrical installations and the supervisor
of electrical works

 report on the electrical installations conformity with provisions and regulations

 applied standards

 general description of the inspection methods used

 results of inspections and tests

 signature of the inspector.

The commissioning inspection report is handed over to the customer who commissioned the
electrical work. Commissioning inspection report is not required for minor work, such as
replacement or adding of a single installation fitting. However, inspection results must be handed
over to the customer, if requested.

4 EXECUTION PROCESS
Compliance for execution the project will started by RLE with the scope of work mentioned in the
Contract document with project organization team. RLE will coordinate for the execution
process, good coordination and team work with APRIL and other Contractors in the project as
given in Installation Organization Chart.

4.0 RLE Project Organization Chart


RLE project organization shown on the Organization chart (refer to document
ORGANIZATION CHART). RLE will supply competent personnel on Competency. APRIL
has the right to check personnel competency for some critical position. The key personnel
primary duties described by the following position b y qualifications.
The responsibilities of APRIL and Contractor and each team member will be stated clearly and
accountable.
Team member on PT Rista Lamtama Engineering organization is as follows:
1. Site Manager
2. Supervisor
3. QA/QC Inspectors
4. Safety Officer
5. Logistic / Material Coordinator
6. Document Control
Organization chart ( APPENDIX )
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Site Manager
Person who have responsibility for delivering project and manage for execution the work contain
the planning, coordinating, scheduling, and cost control of the project including setting of the
priorities and allocation of manpower. Site Manager is a single point contact for all official
communication with all section in charge in this project and coordination with APRIL Project
Leader. The site manager must be have a good reputation in project and have permanent of staff in
RLE, he have to long experience of managing this project and will report to RLE project
sponsor. P rimary duties of site manager are consist of the following:
 the representative of RLE in all contractual matter
 reports to RLE General Manager as project sponsor as per require (budget control,
weekly/monthly report, contract follow-up).
 responsible for writing the specific Project Execution Plan of the project.
 reports the project status to the APRIL project sponsor based on condition the project
during execution of work.
 selects project team personnel, in cooperation with RLE Engineering leader and
Construction Manager
 Coordination with the Project Team including for the administrative management and
procurement services.
 comply the progress to ensure conformance of the scope, cost, and schedule
 make sure t h e a v a i l a b i l i t y o f human, tools and material resources as required by
the Project.
 make sure all regulation of the contract conditions are closely followed
 Organize and coordinate PHSER and pre-Mob Safety meeting prior mobilization to
site together with APRIL Project Leader.
 prepares with the assistance of the project team, the change order requests and
negotiates them with the APRIL.

Document Control
 Assign internal and external document & drawing register in document management
system software based on approved document register.
 Responsible to receive, record, expedite, register, archive and distribute all internal and
external engineering document APRIL, vendor and partner document).
 Responsible to circulate of engineering document
 Responsible to issue document for approval to APRIL and its distribution including
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official transmittal letter via Project Manager.


 Responsible to keep all master documents received and issue.
 Create document/drawing status report of vendor document progress on weekly basis.
 Support Lead Designer and Engineering Leader to assign engineering electronic folder
system
 Support Project and engineering team to preparation of final documentation of project.

QA/QC Inspector
Person who provides to assist site manager w o r k for the QA/QC plan and QA/QC issues and
controlling the management of project on all activities engineering, procurement, and construction
during the project in proceed. The d u t i e s o f QA/QC Inspector consist of :
 Generate all quality system covering all activities
 Create the Inspection and Testing Plan.
 coordination on supervising work to make sure fulfillment with quality assurance program.
 Detects and notifies any no-conformance or discrepancy.
 Confirm the follow-up documents are fulfilled.
 coordination with document control to ensure for all documents in a good order.
 Attend in the internal regular meeting, and also coordination the various of crafts work.
 Generate and implement the quality system covering its activities
 Performing the inspection and testing (ITP) as per ITP approved drawing and project
specification.
 Generate and handling o n over document as per requirement of APRIL
 Reports to Site Manager
 Monitoring and administering the QA/QC Plan or Programme and ensuring incorporated
materials on construction projects are in compliance with the plans and specifications.
 Assuring that the work is performed as required by the contract and meets or exceeds the
required qualities.
 Assuring the acceptable quality of materials, processes, and workmanship in the project work.
 Assisting Quality Assurance and Quality Control Engineer doing reinforcement checking
same as in construction drawing.
 Issue materials receiving report for the delivered materials.
 Doing Internal Inspection Prior to Invite Client Representative to Perform join Official
Inspection
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 Maintain standards of Electrical Instalation & Test safety and comply with Company’s
Health, Safety and Environment Management System requirements.
 Follow and maintain Company standards of Quality in accordance with Company Quality
System requirements.
 Generate punch list for any find deviation of work and guide Construction team to improve
the workmanship
 Close out and follow up all NCR or other observation list wich are issued by client

HSE Coordinator
He/she who directly re port to HSE Manager and support the HSE Manager to make sure the
project activities are in safe attitude so as to keep away the injuries to personnel and damage to
the APRIL facilities, RLE’s equipment and environment. The duties of HSE Coordinator primary
consist of:
 Follow to the approved HSSE plan and program for all activities during site fabrication
and Electrical works.
 Generate specification of project HSSE plan and program, targets and index performance
gather engineering, fabrication, and Electrical construction, include HSE and Project
Risks Assessment and Emergency Response Plan (ERP).
 Support Project Manager to organize PHSER and pre-Mob Safety meeting the previous
mobilization to site.
 Proceed the audit and inspection plan during construction in HSE conditional
 Arranging and coordination for HSE Training and Induction program, such as SSOW
training, Sea survival, Medical check up, First Aid, Fire Fighting, Lifting, etc.
 Support HSE Manager for PHSER’s coordinate with the dedicated persons in charge
related to RLE action.
 Create and prepare HSE performance statistic and report.
 Support HSE Manager to coordinate and maintain communication with the APRIL for
any HSE activities.
 Create an emergency response team.
 Support Project Manager and Construction Manager to ensure the safety procedures are
applied for any activity in the project.
 Support the Construction Manager for site administration for all workers in relation of
HSE matters.
 Supervise, monitoring and control onshore and site Safety Officer.
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Supervisor
Person who liable for support Fabrication & Site Manager as RLE representative at the work site.
He has responsibility for supervising and executing the Electrical work such that it is
accomplished with the highest quality and in the most safe. His duties t o organizing the
sequence of installation, setting priorities, allocation of manpower, equipment and materials. The
duties of site Superintendent consist of:
 Support Site Manager coordinate with Construction team to create detailed construction
plans and reviews t h e contract data.
 Participate in generate site Project Schedule, TRA, and Work Permit,
 Create requirements and schedules the Site works equipment and tools in coordination
with Construction team,
 Confirm that construction procedure includes all information needed to perform the
construction work,
 The authorize pre commissioning work activities at site,
 Assign daily, and weekly meetings to coordinate the various crafts and make sure the
availability of material, manpower and equipment,
 Make sure and coordination with area supervisors related with RLE personnel and
activities at working platforms.

Material Coordinator
He liable for transferring and collecting material at (APRIL warehouse) Site warehouse, contain
material loading and un-loading, maintain suffice storage, handling and transport to site. He a l s o
liable to make sure all surplus material that issued to the site and to be return to APRIL warehouse.
The duties of Material / Logistic Coordinator consist of:
 Coordination procurement activities with Procurement Engineer to generate all purchasing
document to make sure that goods meet requirement
 Coordinate with APRIL inventory Management that related to service provided such as
Quantity On ex i st Parts, Condition parts, Material movement.
 Coordinate/ c o r r e s p o n d with the APRIL warehouse and logistic team.
 Provide inventory analysis report from the above assessment
 Coordinate and report the status for all repair activities.
 Support and coordinate with Site Manager for mobilization and demobilization of personnel
and material at Site and make sure all procedure and regulation are followed.
 Make a report to the Site Manager.
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4.1 Detail Execution Strategy


The execution process will need installation procedures as follows but not limited to:
1. Fabrication
2. Scaffolding Erection
3. Cable Tray Installation
4. Cable Pulling Installation
5. Junction Box Installation
6. Cable Gland Installation
7. Conduiting Installation

4.2 Preparation Phase


HSSE preparation
The HSE Coordinator together with QA/QC Inspector will inspect the construction team before
departure to site, during execution until end of construction. The inspect is needed to confirm
all resources requirement (man power, tools, AFC drawings, procedures, logistic, PPE and
material) are available, well condition, fulfill the HSE standard and ready to be assigned to
site. All personnel whose work at Electrical will have HSE passport as PHE standard, trainings
and induction.
There will be Pre Mob Safety meeting to commence the Electrical work mobilization that will
be conducted by Contractor with the primary objectives to communicate work
implementation including to review the work plan, all potential Hazards, and HSSE issues
as follow:
 To examine processes of the project integrity management including competence of
engineering and quality controls are adequate to deliver plant integrity.
 To confirm the site change control procedure is being applied.
 To confirm that construction workforce training and competence assessment
arrangements are in place
 To verify that an HSSE management system including a construction HSSE plan is in
place, is being implemented, and will assure HSSE performance during construction
 To review project plans for pre-commissioning, commissioning, and pre-start up, and
progress on training and development or update of operating procedure. Review
progress on the site HSSE management system, HSSE procedures and development/update
of the HSSE compliance matrix.
 This meeting or workshop shall implicate Contractor’s and APRIL’s key personnel and
other parties who will in charge for the site work execution or during work in progress.
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Mobilization (personnel and logistic)


The Personnel are allowed mobilize to site only whose having completed Medical Check Up
(MCU), police clearance certificate (SKCK), and HSE induction. All personnel in site
implicated for activities in the Electrical shall be registered APRIL HSE Departement get ID
Badge and shall be present to Safety Induction conducted by RLE site safety officer.
All tools for Electrical activities shall be spark free, and no electric tools are permitted. Safety
officer has to check all personnel tools before depart to site. For APRIL approval, RLE will
plan the logistic management including the mobilization of the required tools and material due
the limited space on the utility boat and accommodation.

Work pack of Construction


Contractor will prepare on Site Construction Plan (Work Pack) in accordance with
specification and requirement the Contract scope.
The content of the Work pack shall include:
 Job Summary and Detail Work Plan and Schedule
 List of CONTRACTOR’s Personnel. Site Manpower loading and team grouping for
all stages of the work to identifying all key personnel.
 HSSE Section: Risk Assessment and Control Measure
 Engineering section: Sketch Drawing, Lay Out drawing, Installation detail, specification,
certificates, and drawings, facilities, equipment, and tools that will be used in
performing Electrical work.
 Procedure of execution, detail lifting and rigging plan for large size of cable drums,
panels, ducting, piping, support, scaffoldings, etc.
 Detail of storage and accessibility to handle all construction material at site.
 Process Section: ICC, L2RA, etc. (if applicable)

Work Permit
To have an efficiency work during execution, the team of construction has to make a working
permits c/w Task Risk Assessment (TRA) during Project Execution period for reviewing by
APRIL’s VANILLA. The review of working permits will be then verified and approved during
Project Execution period for a day in advance to get approval from the APRIL’s VANILLA Area
Authority. During working on the DECOUPLING Project, All worksites have to operate by
Permit to Work (PTW) to achieve a Safe system of Work (SSOW). The PTW prepared by
Performing Authorities (PA) whose passed the SSOW training program. Contractor will provide
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PA (Foreman & Supervisor level) which suitable with the site workload plan for following the
three days SSOW training program that the man hours and cost to the training will be under
Contractor cost.

4.3 Construction Phase


Site Construction Work will be executed at VANILLA DECOUPLING Project. In the
preparation stage the Electrical work has been defined on work package and the work package
defied into Job Card. The Construction team which has been defined will responsible to the
assign work package. Site Construction Work at VANILLA DECOUPLING Project is planned
to start in 01 Feb, 2018 and complete in 30 june 2018.
. During Construction Stage, there would be Simultaneous Operation with other Activities.
Construction Team will closely coordinate with Area Authority on duty, especially when
the activities may occur on the same Area. All relevant Permits to Work must be checked
and ensured that it has been cross-referenced with each other. Thus, AA on duty will be
able to control and monitor all related activities safely. To anticipate potential bad weather
and other parallel activities which may disturb overall progress of construction work, PT.
RLE will do some extra effort by allowing over time work and night shift work under
coordination with APRIL Reps and Operation Team (AA & OIM on duty) not withstanding
Safety first. The detail site work will be on Area Installation section.

4.4 Connection and Testing Phase


Pre-Commissioning
Contractor performs or Assist the pre-commissioning work based on contract the approved
procedures and pre- commissioning report form shall use APRIL form.
Drawings will be marked up base on correction carry out and or actual condition. Final
Dossier “ready for commissioning” will be file and documented.

Commissioning
Contractor will responsible to manage personnel include based on contract Vendor, equipment,
Schedule of works, manpower qualification/quantity, and tools.

Construction Constraint’s/ Site Work Limitation


In the event several activities or works are anticipated to take place at the same time APRIL will
decide the priorities and the order in which the respective parts of the work shall be carried out.
CONTRACTOR shall adjust and align its project schedule to mitigate impact of such
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prioritization.
In the event of simultaneous operations (SIMOPS), CONTRACTOR shall participate in hazard
assessments and shall be responsible for managing interfaces with other APRIL’s contractors.
All access to Client platform will be strictly under the control of the APRIL’s Permit to Work
(PTW) system.

5. PROJECT SCHEDULE AND PLANNING


CONTRACTOR will perform the Work in strict accordance with the requirements of the Contract.
Work will be progressed in accordance with the priorities and schedule set forth in“Performance
Schedule” and reporting will conform to the requirements of Doc “Project Control Requirements”.
From the Work Management Plan, Contractor plan to divide the work become 7 (Seven) stage. For
detail Project Schedule please refer to Appendix 3
During Engineering periods, CONTRACTOR will submit weekly progress report to APRIL.
During Construction (Fabrication and Installation at site) periods, CONTRACTOR will submit
daily progress report to APRIL. Format daily report progress shall follow to APRIL’s standard.
CONTRACTOR ensure at all times that in preparing the Work Plan and Schedule, CONTRACTOR
will give full consideration of any know APRIL activities or requirements potentially affecting
CONTRACTOR’s ability to accomplish timely completion of the Work. CONTRACTOR will
actively request for confirmation and clarification from APRIL for any plan activities which may
affect the performance of the works and, if any, bring to APRIL’s attentions for resolution. All
personenel of CONTRACTOR, APRIL and other APRIL’s subcontractor shall cooperate to attain
the optional working efficiency.

6. FABRICATION PROCESS
The fabrication activities will be performed in C ontractor Workshop. The Fabrication Plan
shall refer to the Project Schedule and procedures. PT. RLE will prepare a detailed Fabrication
manual and submit it to APRIL for review and comment not less than one week prior to the start
of fabrication.
PT. RLE will assign a Fabrication Leader to perform the following works:
 Follow-up fabrication and painting as per APRIL’s Specifications.
 Provide fabrication status report and schedule for APRIL review and approval
 Safety and health program for the fabrication site
Certificate for gantry crane to be used (if any) at fabrication workshop will be provided
by Contractor
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Fabrication Procedure
Objective: To achieve maximum result of product as per technical specification, drawing
and APRIL requirement.
Scope of works All of minor fabrication will be done in the RLE workshop.
Responsibility

Fabrication Leader and Supervisor


 Supervise and coordinate all of sequence of fabrication.
 Control process of fabrication.
 Prepare and itemize tools for fabrication

QA/QC Inspector
 Make a proper plan of quality by released Inspection Test Plan.
 Control, coordinate QA/QC Staff and QA/QC Inspector on every steps of
fabrication.
Procedure
 Workshop Leader receive Work Order from Engineering Department completed with the
following attachment :
a. Drawing initialled “For Construction” and approved by APRIL
b. List Material
 Workshop Leader has the responsibility to check and review work order prior to
fabrication. Once he found any non conformance, he has to inform it to Engineering
leader for some revision.
 Workshop Leader will distribute Work Order to this following personals :
a. Fabrication Supervisor
b. QA/QC
c. Material Keeper
 Fabrication Leader will prepare schedule man power refer to the Schedule
attachment on each Work Order. Supervisor has full authority to request new worker for
speed up the jobs if required.
 Operator will start to work refer to the instruction of Fabrication Supervisor, Operator
shall be communicate to QA/QC for identify materials within passed QA/QC
Inspection. Prior to fabrication , operator shall be filled form material issued. Operator for
specific works shall possess the valid license from government body, ie. Welding,
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Forklift, lifting equipments, NDT, etc.


 Marking, cutting and fit-up executed by operator as per AFC Drawing, under control by
Fabrication supervisor and inspected by QA/QC Inspector.
 Fabrication Supervisor prepares Daily Fabrication Report and and submits to Workshop
Superintendent.
 QC will inspect all sequences of fabrication as per Inspection and Test Plan, approved
drawing and project specification
 All progress fabrication will be record in Workshop Progress Control
 Workshop Leader prepare Workshop Daily Activity Report including daily report,
consumable take off, Radiographic Test and volume of man power involved in
fabrication.
 Tagging of each fabrication product as per job number and drawings
 Workshop Administration will identify and record all of the work order as per :
1. Work Title
2. Start date
3. Stop date
4. Delivery date
5. The above information noted in form List Project
 If the schedule of fabrication elapsed (over schedule), WS Leader will take an action and
released over schedule action plan

Material, Consumables, and Tools.


 Implementation of material management plan and logistic – good arrangement of
material delivery.
 Sufficient quantity of tools to deriver and storage all received material such as Jack Drum
cable, safety cable roller, etch

Rigging works
1. Lifting equipment and devices has to comply to APRIL standard.
2. The usage of Site Crane will be on APRIL’s direction.
3. Competency
 All operators shall be licensed to operate crane.
 Provide competence Rigging team, and pass APRIL assessments.
 Crane operator shall posses valid Disnaker certification, and pass APRIL’s assessments.
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7. DOCUMENTATION
Document Control Procedure
Document Control Procedure is necessary for the overall control of the documents.
Documents shall be distributed through the document control system via a Document
Controller. The Document Control system necessary register and audit trail through the
identification, collection, indexing, registration, filing, control, status reporting, distribution,
storage and archiving of the following project document :
 APRIL Supplied Design documents
 Engineering Documentation / Specifications / Drawings
 Partner Documentation/Drawings
 Vendor Data and Sub-Contractor Documentation/Drawings
 Imte Register
 AFIRegister
 Inpection
 Punchlist Record
 NCR Record

Document Identification
The document numbering system for drawings, specifications, data sheets, calculations,
etc. shall be in accordance with Document Identification Procedure.

Correspondence with APRIL


The correspondence from Engineering and Design Department to APRIL and vice versa shall
be through the Site Manager, as originator lead engineer will raise the communication to
Project Manager and following the memo Site Manager will raise letter to APRIL. There is
no single communication memo or letter issued by engineering people to APRIL
Representative directly and vice versa. Informal correspondences can be done trough e-mail.

Progress Reporting
Engineering progress report shall be issued by Engineering Leader and Project Scheduling &
Control Engineer every week ending. The report shall be available on project server,
engineering directory and notified by mail notes to Site Manager / Project Manager and Project
Engineer. Updated drawing list status report shall be generated certain day each week, which
contained the following information:
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 Drawing / document number, title and latest revision / status


 Plan issued date and actual issued date
 Individual progress percentage measurement
 Sub total progress percentage of internal engineering or discipline document
 Sub total progress percentage of vendor document
 Total document and drawing progress percentage
The Engineering Progress Report shall be the basis of Project Progress Report prepared by
Project Manager to be submitted to APRIL.

Final Documentation
 Provide the final documentation after Electrical work are completed and have been approved
with accept inspection by client presentative.
 format and including Operating Maintenance and Safety Manual, Mechanical catalogues
and
 Manufacturing data report
 Provide all VENDORS' final documentation dossiers in electronic format
 Proceed with all documentation control and distribution
 QA/AC Report

8. PROJECT CLOSE OUT


8.1 Completion Report
The Document Controller shall file the Completion Report in the Contract file for the
project.

8.2 Completion Certificate


On contracts, which require the issue of a Completion Certificate, the Project manager shall
be responsible for ensuring that any outstanding APRIL actions required after completion
are carried out with respect to obtaining the Certificate and filing in the APRIL Contract file.

8.3 Final close-out


Upon fulfilment of the above actions client QA/QC and Project Manager shall sign the
final section of the "Project Completion" form.
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8.4 Quality Records


The following are deemed to be Quality Records and shall be retained, maintained and
disposed of in accordance with Quality Records Procedure.
 Completion Reports
 Completion Certificate
 Project Completion Form
 Retention Payment (evidence of)
 IMTE Record
 WPS
 AFI Register
 Inspection and Test Record
 PQP
 ITP
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APPENDIX
(Organization Chart)