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Theatre Touring Budget Template Rd 2 2016/Advance Planning 2017

Applicant's name
ARN
Name of tour

INSTRUCTIONS
- Please fill in only white cells or orange cells. Not every cell needs to be filled ─ fill only those that are relevant to your proposal.
- DO NOT fill in yellow highlighted cells ─ these are sums, and will fill in automatically.
- Fill in the orange cells with costs directly related to touring. Apportion these as best you can, where appropriate ─
for example, in cases where a cost is shared across home and touring performances.
- DO NOT insert new rows or columns, as this will prevent the worksheet from calculating correctly.
- Feel free to explain budgets in more detail in your supporting material if you need to.
- If you make a mistake in a number cell, be sure to enter '0' rather than 'Delete', otherwise a sum may be deleted accidentally.
- Please fill in both worksheets.

NUMBERS
Number of cast/performers 0
Number of stage management personnel This refers to stage management who will be with the show in performance each night, as
distinct from technical and stage crew paid on a fee basis 0
Number of freelance creative personnel This refers to creative personnel other than cast (producer, director, designer, etc.) employed on
the proposal who do not normally work with the applicant organisation on a salaried basis 0
Number of weeks' rehearsal 0
Number of performance weeks at home Enter "0" if you are proposing to tour only and not to perform in the location where your
company is based 0
Number of performance weeks on tour This should be the total number of calendar weeks on tour; a split week would still count as one
week 0
Total number of performances at home 0
Total number of performances on tour 0
Total number of overnights on tour This is the total number of nights that the company will be spending overnight, away from home on
tour (Note: the total combined number, NOT bed nights per person) 0

INCOME
UNEARNED INCOME
Arts Council (or Arts Council of Northern Ireland) funding other than for touring that you are committing to the touring project
€ -
Local authority/other public funding that you propose to commit directly to the touring project € -
International funding, including funding from Culture Ireland or other international agencies that you propose to commit directly to the
touring project € -
Production partners Contributions of monetary value from organisations or entities supporting your application € -
Sponsorship/fundraising € -
Guarantees or fees € -
Other cash income (please specify) € -

In-kind income (please specify)

all in-kind income must be evidenced as part of supporting
documentation, and must balance with in-kind
expenditure
€ -
TOTAL UNEARNED INCOME € -

EARNED INCOME
Audience target, where relevant
Fill in the columns to the right to calculate box-office Venue capacity
target. (NOTE: this is to help the assessor understand how (Give the average if Number of Overall audience
your box-office target has been arrived at) more than one) performances Attendance (%) target
- 0% -
Box-office
Fill in the average ticket yield to calculate gross box-office Average ticket
income price
€ - € -
Programme sales
Fill in the four columns to the right to calculate Average venue
programme sales income Item cost capacity % purchased
€ - - 0% € -
Other income (please specify) € -
TOTAL EARNED INCOME € -

Cost of sales
Venue rental and/or box-office split with receiving venues € -
Royalties € -
Credit card commission and/or box-office system costs (where relevant) € -
Other costs (please specify) € -

TOTAL NET INCOME Enter this figure in section 3.2 of the

(Unearned income plus earned income minus cost of sales) application form
€ -

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Theatre Touring Budget Template Rd 2 2016/Advance Planning 2017

Applicant's name 0
ARN 0
Name of tour 0

EXPENDITURE
Home Touring
PRODUCTION COSTS performances performances
Creative team fees
Producer's fee € - € -
Director's fee € - € -
Set designer's fee (if the set and costume designer are the same person, give the total fee here) € - € -
Costume designer's fee € - € -
Lighting designer's fee € - € -
Sound designer's fee € - € -
Composer/musical director's fee € - € -
Video/stage visuals design fee € - € -
Voice coach's fee € - € -
Choreographer/movement/fight director's fee € - € -
Assistant director's fee € - € -
Production manager's fee (if not salaried) € - € -
Other (please specify) € - € -
VAT (where relevant) € - € -
Total creative team fees € - € -

Rehearsals / Home Touring

Cast and stage management wages Per week development performances performances
Cast wages (average) € - € - € - € -
Stage director's wages € - € - € - € -
Stage manager's wages € - € - € - € -
ASM's wages € - € - € - € -
Production manager's wages (if salaried) € - € - € - € -
Other (please specify) € - € - € - € -
Overtime € - € - € - € -
Holiday pay/Employer's PRSI Percentage
Holiday pay @8%
Enter "0" here if holiday pay is not being included 8.00% € - € - € -

Employer's PRSI contribution @10.75%

Enter "0" here if you are paying fees and not paying an employer's PRSI
contribution 10.75% € - € - € -
Total wages € - € -

Home Touring
Technical costs performances performances
Rehearsal venue cost € - € -
Set materials and paint € - € -
Construction/carpentry fees € - € -
Set painting fees € - € -
Stage crew fees € - € -
Get-in/get-out costs € - € -
Costume purchase/hire € - € -
Costume construction/fitting fees € - € -
Props purchase/hire € - € -
Stage management expenses € - € -
Production transport € - € -
Hair and make-up € - € -
Lighting hire € - € -
Sound hire € - € -
A/V equipment hire € - € -
Lighting and sound technician fees € - € -
Mobile phone/communications expenses € - € -
Weekly wardrobe costs per week € - € - € -
Production weekly running costs
This should include petty cash for props buying, maintenance and repairs per week € - € - € -
Other (please specify) € - € -
Total technical costs € - € -

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Theatre Touring Budget Template Rd 2 2016/Advance Planning 2017

Applicant's name 0
ARN 0
Name of tour 0

Home Touring
Promotion and publicity
performances performances
Design promotional artwork € - € -
Print: flyers, posters, PR materials € - € -
Layout and print programme € - € -
Billboards/advertising sites € - € -
Photography € - € -
Press advertising € - € -
Radio/TV advertising € - € -
Web advertising/maintenance € - € -
Hospitality € - € -
PR/consultancy costs € - € -
Other (please specify) € - € -
Total promotion and publicity € - € -

Administration costs Home Touring

performances performances
Administrator fees/wages including any in-kind contribution being provided € - € -
Rights/commissioning of play
Usually an advance payment to a writer or writer's agent for the licence or rights to a play. € - € -

Travel (director, designers, cast)

Costs of bringing personnel to where the production is rehearsing if it is other than where they normally reside. It is not
a touring cost. € -
Accommodation costs (not touring)
Costs of accommodating personnel associated with the project who do not normally live where it is rehearsing. € -
Scripts purchase/copying € - € -
Auditions/casting expenses € - € -
Administration costs/expenses € - € -
Insurance € - € -
Phone charges € - € -
Travel (for administration purposes) € - € -
Digital documentation/video of show € - € -
Miscellaneous costs/petty cash € - € -
Audit fees € - € -
Other (please specify) € - € -
Total administration costs € - € -

TOTAL PRODUCTION COSTS (relating to rehearsals/development and home performances) € -

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Theatre Touring Budget Template Rd 2 2016/Advance Planning 2017

Applicant's name 0
ARN 0
Name of tour 0

TOURING COSTS
Fees, salaries and costs (tour)
Creative team fees € -
Cast and stage management wages € -
Technical costs € -
Promotion and publicity € -
Administration costs € -
Total: fees, wages and costs (tour) € -

Subsistence and travel (tour) Totals

Cast and stage management: subsistence rate

Combined overnight accommodation and per diem: average rate per person nightly rate: € - € -
Cast and stage management travel per person per week weekly rate: € - € -
Technical crew: accommodation and per diems Total for tour € -
Technical crew: travel costs (total for tour) € -
Production team: accommodation (total for tour) € -
Production team: per diems (total for tour) € -
Production team: travel costs (total for tour) € -
Other (please Specify) € -
Total: subsistence and travel (tour) € -

TOTAL TOURING COSTS Fees, salaries and costs (tour) plus Subsistence and travel (tour) € -

Subtotal: Production Costs plus Touring Costs € -

Contingency usually calculated as a percentage of the overall budget. Enter the percentage here: 0.0% € -

Enter this figure in section 3.1 of the

TOTAL EXPENDITURE application form
€ -

AMOUNT REQUESTED FROM THE ARTS COUNCIL Enter this figure in section 3.3 of the
TOTAL EXPENDITURE minus TOTAL INCOME application form € -

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 Arts Council Touring Application Note: In filling out and submitting this template, you are certifying that you have agreed the target audience
and financial details here detailed with partner venues, and that you have a suitable and achievable audience
marketing plan in place to achieve the targets set out.
Summary of venue agreements
Fill out white cells only. Yellow cells are sums and will be calculated automatically.

Applicant's name 0
ARN 0 Total income to tour producer/applicant € -
Name of tour 0 Total income to venue € -

Minimum
payment to Royalty Rental/cost
producer payment to venue of
Total target
Target box Average (agreed with (enter '0' if presenting Agreed share to Agreed share to
Number of audience Target
office total ticket price venues) none) work Outcome producer venue Balance
perform- Venue Total (agreed with percentage
From (date) Venue name ances capacity capacity venues) of capacity € € € € € € % € % € €

0 0% 0.00 0 0 0 0

0 0% 0.00 0 0 0 0

0 0% 0.00 0 0 0 0

0 0% 0.00 0 0 0 0

0 0% 0.00 0 0 0 0

0 0% 0.00 0 0 0 0

0 0% 0.00 0 0 0 0

0 0% 0.00 0 0 0 0

0 0% 0.00 0 0 0 0

0 0% 0.00 0 0 0 0

0 0% 0.00 0 0 0 0

0 0% 0.00 0 0 0 0

0 0% 0.00 0 0 0 0

0 0% 0.00 0 0 0 0

0 0% 0.00 0 0 0 0

TOTALS 0 0 0 0% 0 0 0 0 0 0 0