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SSS . SSL — ORGANIZING a After planning the tasks and devising the most efficient and cost-effective methods for getting them done, it is then y ip to the manager to establish a formal structure to provide for the coordination of resources to accomplish the objectives of the group. e The manager then becomes an organizer. Unless he organizes the work of his subordinates, they will be getting into one another’s way and stepping on one another’s toes. The way he organizes the work affects even the effort his team members put into their job. This will in turn affect the delivery of health service. Organization is one of the steps in the nursing management process. In fact, it is the backbone of management. A manager cannot do without organization and there can be no management without organization. THE ORGANIZATION There are current definitions of organization but basically the way it was phrased at the time it was formally studied still holds true. Some of these definitions are as follows. ~ DEFINITIONS 1. Organization is the form of every human association for the attainment of a common purpose (Mooney, 1939). 2. It is also an act of putting into systematic relationships those elements and activities essential to the satisfaction of the purpose. Organization serves as a facilitating agency in the achievement of a purpose (Moehlman, 1940). 175 Organizing determines what tasks are to be done, who is to do these, how the tasks are to be grouped, who reports to whom, and what decisions are to be made. 4. Organization is a form of identifying roles and relationships of each Staff in order to delineate specific tasks or functions that will carry out organizational plans and objectives. S. It is the process of identifying and grouping the work to be performed, defining and delegating responsibility and authority, and establishing relationships for the Purpose of enabling the people to work most effectively together in accomplishing objectives (Allen, 1998). Organization, then, is both a function and a framework or a Process and structure. It is both a human activity and at the same time, it is a group of People. It is deliberately designed and exists because of an objective which is geared towards efficient and effective goal attainment. As a process, it refers to the building of a structure that will provide for the separation of activities to be performed, and for the arrangement of these activities in a framework which indicates their hierarchical importahce and functional association. The organization process is a logical process. It is one by which the manager brings order out of chaos, removes conflicts between people over work responsibility, and establishes an environment suitable for teamwork. The process involves: 1. Identification and definition of basic tasks such as staffing and creation of job descriptions; 2. Delegation of authority and assignment of responsibility for the accomplishment of activities; and 3. Establishing relationships by providing a system of vertical and horizontal communications through authority relationships to bind and coordinate the groupings. 176 Organizing | 2009 As a structure, it is borne out of the Process. It is deliberately constructed. It evolves out of the logical process. The organization of a group does not happen by accident; it is designed. As in engineering or architecture, So it is in management, form follows function, The organization must be built around the basic activities of the nursing Practice. It must reflect the: 1. Objectives and plans, 2. Centers of authority, 3. Environment within which it is to function, and 4. Quality of available manpower to run it. ‘ CATEGORIES OF ORGANIZATION There are two major categories of organization: the formal organization and the informal organization. The first is the result of the logical process and the second is borne out of consideration of behavioral patterns. . 1, Formal Organization The formal organization is a system of well- defined jobs, each with a, measure of authority and responsibility and accountability. The | whole consciously designed to enable the people of the enterprise to work most effectively together in accomplishing its objectives. The formal organization is well-defined, bounded by delegation and relatively stable. The formal organization is derived from the set of factors considered vital by scientific management. It is governed by the set of principles crystallized by Taylor, Fayol and Gantt among others. Sound organization facilitates administration, facilitates growth and diversification, optimizes the use of technological resources, 177