Ctrl+A Select entire document

Ctrl+B To change the message into Bold

Ctrl+C Copy the select message

Ctrl+I Italic – Formulas select text; make text italic or remove italic

Ctrl+S Save the message in different location

Ctrl+N Create a new document

Ctrl+P Print the active file ,also gives the opportunity to change print
options
Alt+f4 Exit – closes Microsoft Word

Ctrl+U Formats selected text ; make text underline or remove

underline
Ctrl+O Open a previously saved document

Ctrl+X Cut (ie) Removes the selection from the active document and
place it on the clipboard
Ctrl+W Closes the active window but does not Exit word

Ctrl+V Paste – inserts the contents of the clipboard at the insertion

point or whatever is selected
Ctrl+Z Undo the last action. This selection can be repeated several
times
Ctrl+Y Redo – After an action has been undone , it can be reinstated in
the document
Commonly used keyboard combination:
 START & CREATE DOCUMENT IN MICROSOFT WORD

AIM:
Start and create document in Microsoft word

ALGORITHEM:

Step1:
Go to start  Microsoft office  Microsoft word
Step2:
Create a new document (ctrl+N) or file  new
Step3:
Start typing the information in the document
Step4:
Save the information with file name in various location also
Step5:
Finally close the file
OUTPUT

Creating word document and saving the document:

Ctrl+N is used to create new documents:

Saving the document in another location:

Opening the document :

 PRINT PREVIEW AND PRINT DIALOG BOX

AIM:

Print preview option help the user to check the page setting

ALGORTHIM:

Step1:
Select the file
Step2:
From file printprint preview is used to preview the multiple
page
Step3:
Go to fileprint
Step4:
Numbers of copies are mentioned
Step5:
Scall of paper size are selected (such as legal, A4 etc)
Step6:
Press ok button will help to take the printout
Step7:
Finally file will be closed
Print a document and print preview dialog box:

Print dialog box:

 ENHANCING THE TEXT USING FONT DIALOG BOX

AIM:

Font dialog box will help the user to make the page in a attractive
way

ALGORITHM:

Step1:
Select the text form a file
Step2:
 Right click the text a popup menu will appear. Select the font
option
Step3:
Font size, color, style effect are selected
Step4:
Press ok button, changes will appear in the document
Step5:
Close the file

OUTPUT:
Font:
 ALIGNMENT IN THE DOCUMENT

AIM:
Alignment can be done in the document

ALGORITHM:

Step1:
 Select the file to make the alignment
Step2:
Use anyone of the Alignment
Ctrl+R Right Alignment
Ctrl+LLeft Alignment
Ctrl+JJustify
Ctrl+CCenter Alignment
Step3:
Four icons are available in toolbar
Step4:
Select it and changes are available in the document
Step5:
Save & close the file

OUTPUT:

Work with word document:

Align the text left: Ctrl+L

I am a B.COM CA final year student of NPR Arts and Science
College doing my survey on consumer satisfactions to-wards Shri Kannan
Departmental Store in Dindugul and I would like to know your valuable
opinion and suggestion.

Align the text right:Ctrl+R

I am a B.COM CA final year student of NPR Arts and Science

College doing my survey on consumer satisfactions to-wards Shri Kannan
Departmental Store in Dindugul and I would like to know your valuable
opinion and suggestion.

Align the text center: Ctrl+E

I am a B.COM CA final year student of NPR Arts and Science College
doing my survey on consumer satisfactions to-wards Shri Kannan
Departmental Store in Dindugul and I would like to know your valuable
opinion and suggestion.

Align the text justify:( Ctrl+J)

I am a B.COM CA final year student of NPR Arts and Science
College doing my survey on consumer satisfactions to-wards Shri Kannan
Departmental Store in Dindugul and I would like to know your valuable
opinion and suggestion.

CREATEING TABLE

AIM:

To create the table using Microsoft word

ALGORITHM:
Step1:
Start All programsMicrosoft officeMicrosoft word
Step2:
Open new word document
Step3:
Select inserttable and insert the 4 rows 4 columns in the table
Step4:
The table can be insert extra rows and columns column width
height, row height, width change
Step5:
Save and close it

OUTPUT:
Creating a table :
Types of Alignment in the table:
Left alignment (Ctrl+L)
Regno Name Marks Join in which college Candid
scored/Caste ate sign
B2123641 Sathya.R 197/200-MBC IG-Trichy R.Sa…
B2123890 Prame 199/200-BC NPR-Natham A.pr…
kumar.A

Right alignment (Ctrl+R)

Regno Name Marks Join in which college Candidat
scored/Caste e sign
B2123641 Sathya.R 197/200-MBC IG-Trichy R.Sa…
B2123890 Prame 199/200-BC NPR-Natham A.pr…
kumar.A
Center Alignment(Ctrl+E)

Regno Name Marks Join in which Candidate

scored/Caste college sign
B2123641 Sathya.R 197/200-MBC IG-Trichy R.Sa…
B2123890 Prame 199/200-BC NPR-Natham A.pr…
kumar.A

Justify Alignment(Ctrl+J)

Regno Name Marks Join in which college C

scored/Caste an
di
da
te
si
gn
B2123641 Sathya.R 197/200-MBC IG-Trichy R.
Sa
…
B2123890 Prame 199/200-BC NPR-Natham A.
kumar.A pr
…

Merge the Cell:

Select the first row→right click->merge cells
Student details
Regno Name Marks Join in which college Can
scored/Caste did
ate
sign
B2123641 Sathya.R 197/200-MBC IG-Trichy R.S
a…
B2123890 Prame 199/200-BC NPR-Natham A.p
kumar.A r…

HEADER AND FOOTER

AIM:
To creating a header and footer in word document

ALGORITHM:

Step1:
 Start all programs  Microsoft office  Microsoft word
Step2:
Open new word document
Step3:
Type the any text selecting to any field and give the content in top
of one page
Step4:
Then insertheader and footer option to all
Step5:
Save and close it

Create Header and Footer:

 INSERT PICTURE

AIM:
To insert picture in the document

ALGORITHM:

Step1:
Select the file and location
Step2:
Use insert picture ,select the picture
Step3:
Click ok button
Step4:
Finally the picture will be appear in the word document
Step5:
Save and close the file
Inserting picture:

Go to menu  picture
 WORD ART

AIM:

To design a different types of word art using Microsoft word

ALGORITHM:

Step1:
Start All programsMicrosoft officeMicrosoft word
Step2:
Open one new document
Step3:
Select insertword art option
Step4:
Select and give a different types of word art option and apply to
text
Step5:
Save and close it

Word art:
Press ok button:
 NEWS PAPER FORMAT

AIM
To display the usage of newspaper format using ms-word

ALGORITHM:
Step1:
Create a new document
Step 2:
Goto format and click the title document.
Step2:
Select the particular box to enter the text
Step 3:
Save the document
New Delhi Aug’s:
Stung by the :pesticides report”
on colas by center for science
and environment leading soft
drinks manufacture pepsi today
field a writpettion in the Delhi
high court seeking to restrain
the NGO from publishing the
report while asking for
which the same was perfected
independent evaluation of the
damaging report.It has also
rquested thar government
should immediately up a
committee of experts and
refers the issue to determine
the correcteness and veracity
of the CSE report and the
mode in
 MAIL MERGE

AIM:
To create a mail merge using word

ALGORITHM:

Step1:
StartAll ProgramsMicrosoft officeMicrosoft word
Step2:
Open new word document
Step3:
Type the from address and body of the letter
Step4:
Then select the toolsmail merge option then choose (next)
option ,click wanted field
Step5:
Edit individual letters and paste it
Step6:
Finally save and close it
OUTPUT
Shortcut keys used in Microsoft excel:

Shortcut keys Description

F2 Edit the selected cell
F5 Go to a specific cell. For example ,c6
F7 Spell check selected text or document
F11 Create chart
Ctrl+shift+; Enter the current time
Ctrl+; Enter the current date
Alt+shift+f1 Insert new worksheet
Shift+f3 Open the excel formula window
Shift+f5 Bring up search box
Ctrl+A Select all contents of the work sheet
Ctrl+B Bold highlighted selection
Ctrl+I Italic highlighted selection
Ctrl+K Insert link
Ctrl+U Underline highlighted selection
Ctrl+5 Strikethough highlighted selection
Ctrl+P Bring up the print dialog box to begin
printing
Ctrl+Z Undo last action
Ctrl+F9 Minimize current window
Ctrl+F10 Maximize currently selected window
Ctrl+F6 Switch between open workbooks or
windows
Ctrl+page up Move between excel work sheets in the
same excel document

TEXT FUNCTION
AIM :

To generate the text function in the Excel sheet.

ALGORITHM :

Step 1 :
Select the frace in Excel sheet.
Step 2 :
Go to Insert – Function.
Step 3 :
Select the cell Replace Option is used.
Step 4 :
New text is text that will replace a character in old text.
Step 5 :
The formula bar shows as follows :
1. Old Text
2. Starting Normal
3. Number of character
4. New text are given in the function argument

Step 6 :
Click ok button
Step 7 :
New text will appear in the selected cell
Step 8 :
Save & Close it.
OUTPUT:
Replace

Output:
Concatenate:

Output:
 LENGTH FUNCTION

AIM :

To count the number of characters in the text box

ALGORITHM :

Step 1 :
Go to Insert – Function
Step 2 :
Select the text function – Len
Step 3 :
Type the texts in the text box as
Spaces are added for counting.
Step 4 :
It returns the number of characters in the text string.
Step 5 :
Click Ok button
Step 6 :
Save and Close it.
OUTPUT
Len Function:

Output:
 UPPERCASE AND LOWERCASE

AIM :

To change the text in Uppercase & Lowercase.

ALGORITHM :

Step 1 :
Go to Insert – Function
Step 2 :
Select the Uppercase and type as (Student ) in a cell.
Step 3 :
Use formula bar as = Upper (B10)
Step 4 :
Press ok button the output will appear in the select text.
Step 5 :
Finally drug for rest of cell.
Step 6 :
All the text will be modified into Uppercase.
Step 7 :
Save and Close it.
OUTPUT:
uppercase

Lowercase:
 MATH AND TRIGGER FUNCTION

AIM :

To calculate COS functions and returns the cosine of an angle.

ALGORITHM :

Step 1 :
Go to Insert – Function
Step 2 :
Select the COS Function and enter the value in textbox as 123
Step 3 :
Number is the angle in Radians for which we want the cosine.
Step 4 :
The Result will appear as -0.88797
Step 5 :
Press ok button the output will appear in the selected cell.
Step 6 :
Save and Close the Program.
OUTPUT:
1.COS function:

Output:

FACT FUNCTION
AIM :

To Calculate fact function and returns the factorial of an angle.

ALGORITHM :

Step 1 :
Go to Insert – Function.
Step 2 :
Select the fact function and enter value in text box as
Step 3 :
Number is the angle in radians for which we want the fact
1x2x3x4x5
Step 4 :
The Result will appear us 120.
Step 5 :
Press ok button the output will appear in the selected cell.
Step 6 :
Save and Close the Program.

OUTPUT:
Fact function:

Output:
 POWER FUNCTION

AIM :

To Generate Power Function.

ALGORITHM :

Step 1 :
Select anyone cell.
Step 2 ;
Go to Insert – Function – Make function.
Step 3 :
Power (4,2) are entered within cell and It will be appear in the
Formula Bar.
Step 4 :
It will return is result of a number reused to (42) = 16.
Step 5 :
Finally ok button will pressed to got the output.
OUT PUT:
Power

Output:
 SQRT FUNCTION

AIM :

To Generate SQRT Function.

ALGORITHM :

Step 1 :
Select Anyone cell.
Step 2 :
Go to Insert – Function – Make
Step 3 :
SQRT (225) are entered within cell and it will appear in the
formula SQRT (225) are typed in the formula Bar.
Step 4 :
It returns in square root of a number.
Step 5 :
Formula result will give the output of the program.
Step 6 :
Finally ok button will be pressed.
OUTPUT:

SQRT FUNCTION:

OUTPUT:
 ASCENDING AND DESCENDING ORDER

AIM :
To create a ascending and descending orders for numbers using
Ms-Word.

ALGORITHM :

Step 1 :
Start – All Programs – Microsoft Office – Microsoft Word.
Step 2 ;
Open new word document.
Step 3 :
Type the any data in the table.
Step 4 :
Arrange the data’s in ascending and descending orders.
Step 5 :
Save and Close it.
Output
Using if condition:

Ascending order
Descending order:
 Power point shortcut keys
Action Power point shortcut keys
Bold Ctrl+B
Close Ctrl+W
Close Ctrl+F4
Copy Ctrl+C
Find Ctrl+F
Italics Ctrl+I
Menu bar F10
New slide Ctrl+N
Next slide Ctrl+F6
Open Ctrl+O
Paste Ctrl+V
Print Ctrl+P
Repeat Find Shift+F4
Repeat /Redo Ctrl+Y
Replace Ctrl+H
Save Ctrl+S
Slide show:Begin F5
Slide Show:Black screen show /hide B
Slide Show:End Esc
Slide show:Erase annotations E
Slide show:Go To next hidden slide H
Slide Show:Hide pointer and button always Ctrl+l
Slide Show: Hide pointer and button temporarily Ctrl+H
Slide Show:Mouse pointer to arrow Ctrl+A
Slide Show:Mouse pointer to pen Ctrl+P
Slide Show:Next slide N
Slide Show:previous slide P
 CREATING A NEW SLIDE IN POWER POINT

AIM :
To Creating a new slide in PowerPoint.

ALGORITHM :

Step 1 :
Start – All Programs – Ms Office – Ms PowerPoint.
Step 2 :
Go to file – New
Step 3 :
Empty slide will appear.
Step 4 :
Type the file and content in the first slide.
Step 5 :
Ctrl + N is used to create second slide.
Step 6 :
Go to insert – function for selecting pictures and inserting in the slide.
Step 7 :
Go to insert – Table
Step 8 :
Type the data in the cell create table.
Step 9 :
Save and Close the slide.
Creating a new slide:
 NUMBERING THE SLIDE

AIM :
To Create the Numbers in slide using Ms-PowerPoint.

ALGORITHM :

Step 1 :
Select the file.
Step 2 :
Go to Insert – Page No.
Step 3 :
Page No will appear in the slides.
Step 4 :
Save and close the slide.
Numbering the slide:
 SLIDE SORTER
AIM :
To Create the slide sorter using PowerPoint.

ALGORITHM :

Step 1 :
Select the file.
Step 2 :
Go to View – Slide Sorter.
Step 3 :
All Slides are arrange in a row.
Step 4 :
Save and Close it.
Slid sorter:
 SLIDE TRANSITION
AIM :
To create the slide transition using the Ms-PowerPoint
.
ALGORITHM :

Step 1 :
Select the file.
Step 2 :
Go to slide show – slide transition
Step 3 :
Select the anyone of the option such as box in Box Out, Cover Down,
Cover Left, Cover Right, Cover Up.
Step 4 :
Click the apply to all slide.
Step 5 :
Save and Close it.
Slide transition:
 SLIDE ANIMATION

AIM :
To Create the slide Animation for all slides.

ALGORITHM :
Step 1 :
Select the file.
Step 2 :
Go to slide show – Slide Animation.
Step 3 :
Select the anyone of the option such as fade in all fade in wipe No
Animation faded zoom flash bulb.
Step 4 :
Click the apply to all slide.
Step 5 :
Save and Close it.
Slide animation: