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EVALUATION FORM

SECTION IV

LIBRARY AND AUDIO-VISUAL CENTER

Contents

INTRODUCTION

A. LIBRARY AND AUDIO-VISUAL CENTER PERSONNEL


B. FINANCIAL SUPPORT AND ACCOUNTABILITY
C. LIBRARY AND AUDIO-VISUAL RESOURCES
1. Selection
2. Holdings
3. Organization of Holdings
4. Care and Maintenance of Holdings and Equipment
D. SERVICES
1. Services for Faculty and Administrators
2. Services for students
E. ACCESSIBILITY OF THE LIBRARY AND AUDIO-VISUAL CENTER
SERVICES
F. PHYSICAL FACILITIES

Name of School : ____________________________

Analysis made by : ____________________________

____________________________

____________________________

Evaluation made by : ____________________________

____________________________

____________________________

Date completed : ____________________________

LIBRARY - 1
INTRODUCTION

The library and audio-visual center consist of print


resources and the audio-visual or multi-sensory resources. This
area is sometimes referred to as Learning Resource Center (LRC),
Educational Media Center (EMC), Instructional Materials Center
(IMC) or simply Media Center. It contains materials that are
especially prepared, selected, organized and administered by
competent librarians and staff specifically for the purpose of
instruction and is not mere storage area.

"The school media center is central to the instructional


program of a school. Its main purpose is to provide service to
the faculty, students and administration in accessing information,
developing research strategies, and in the utilization of media.
The media center program strengthens and improves the instruction
in the school by developing in students’ lifelong learning skills
and a love for reading." (Betty J. Morris, 1992. Administering
the School Library Media Center.)

OBJECTIVES

1. To provide a wide and updated collection of print and non-


print instructional materials in all subject areas that are
appropriate to the needs of the faculty and suited to the
interests and learning abilities of the students.

2. To prepare, select, organize and administer the materials


that will make them easily available and accessible to
faculty, students and administrators.

3. To assist the faculty in the selection and effective use of


various instructional materials to make the teaching-learning
process more interesting and meaningful.

4. To train faculty and students in the use and proper care of


print and non-print materials and equipment.

5. To provide technical and special assistance to faculty and


students on the use of various materials and equipment.

6. To encourage the faculty and students to develop a love of


learning by spending more time reading books, periodicals and
other printed materials and by maximizing the use of audio-
visual or non-print materials in the teaching-learning
process.

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7. To motivate, stimulate and improve the reading habits of the
students so that they may grow in critical judgment and
appreciation.

8. To meet the research needs of the students according to


their level of maturity.

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Criteria

The following criteria are for a completely developed library


and audio-visual center. It would be ideal to be able to meet all
of the criteria given, especially for audio-visual services.

A. LIBRARY AND AUDIO-VISUAL CENTER PERSONNEL - The library and


audio-visual center should be administered by qualified and
competent professional staff with clerical assistants
adequate in number as the educational program and enrolment
of the school may require.

The school should have competent, full-time librarians who


are graduates of Library Science. The professional
librarians should spend most of their time in educational
activities such as reference service, instruction in the use
of the library, book advisory service, and book selection.

The professional librarians should be placed on the same


salary schedule as other teachers and given the same status
with respect to tenure, retirement and other fringe
benefits. They should serve on faculty committees,
participate in faculty meetings, and enjoy the same
opportunities for advancement as other faculty members.

B. FINANCIAL SUPPORT AND ACCOUNTABILITY - An adequate budget


should be set aside exclusively for the acquisition of print
and non-print instructional materials and for the proper
implementation of the school media program. While it is the
responsibility of the school administration to provide
adequate budget for the library and audio-visual center,
accountability for program results is the duty of the library
and audio-visual personnel.

C. LIBRARY AND AUDIO-VISUAL RESOURCES – The selection of


materials and making them easily accessible for teaching and
learning are necessary for:(1)the provision of materials of
good quality; (2) optimum use of these materials; and (3)
their functional and efficient organization.

Basic policies for the selection of print and non-print


materials should be clearly formulated. Furthermore, the
selection should be done through the use of recommended
lists and standard bibliographic tools.

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It is imperative that materials be organized and arranged so
that users of the library and audio-visual center can obtain
materials of all kinds quickly and easily. The arrangement
of materials should follow some approved classification
scheme. Rigid adherence to the numerical sequence of the
classification scheme is not necessary if another grouping
of resources makes the materials more easily used, more
accessible, or more inviting for exploration. The system
used, however, must be consistent.

The print and non-print materials should be adequate to meet


the curricular, instructional, and recreational needs of the
school community.

Provision should be made for regular acquisition of up-to-


date books in various fields suited to school needs, as well
as of worthwhile fiction.

Subscription to newspapers, current periodicals, and other


useful magazines should be made according to the needs of
teachers and students. Periodicals of permanent value should
be bound.

D. SERVICES - The professional staff should be available to


provide adequate and efficient services to its clientele at
all hours that the library and audio-visual center are open.
Services include continuous instruction and advice in the use
of the library and audio-visual center, information retrieval
and assistance in obtaining necessary reference materials.

E. ACCESSIBILITY OF THE LIBRARY AND AUDIO-VISUAL CENTER


SERVICES- The resources, services and professional staff
members are available whenever needed by teachers and
students to facilitate the optimum use of the library and
audio-visual center.

Use is also facilitated if the library and the audio-visual


center are open at all times of the school day, and also
before and after school. The library should not be used for
functions which interfere with its use by the students.
Circulation and loan regulations permit students and
teachers to obtain materials easily for use in school and at
home. Only in very exceptional cases should materials be
barred from loan outside the library. Loan regulations
should be generous and flexible, with lengths of loan easily
renewable unless there is reasonable justification for
limitations.
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F. PHYSICAL FACILITIES - The school should provide an easily
accessible space for the exclusive use of the library and
audio-visual center. It should be well-lighted and
ventilated, adequately furnished and equipped, and provided
with sufficient space for the collections, equipment and
staff work areas. Ample storage space should be provided.

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Explanation

The purpose of the survey is to ascertain to what extent the


library and audio-visual center used by the school fulfills this
general description of a good library and audio-visual center
through the six functions summarized in the Evaluative Criteria.

The items listed and the questions asked in this Evaluation


Form focus on a library and audio-visual center used by the basic
education students and faculty. If it should happen, however,
that the school shares library facilities with a college, it
should be indicated in the spaces provided in Section VI
(Physical Facilities) and the members of the Survey Staff should
take special care to evaluate the library and audio visual center
on its usefulness and effectiveness for the good of the Basic
Education Department itself.

ANALYSIS

The purpose of the analysis is to provide the factual bases


for evaluations. Therefore they should be checked completely and
accurately. The analysis consists of an enumeration of the
characteristics of a good school.

In the parentheses ( ) to be found to the left of the items


listed, the following symbols should be placed:

E - provision or condition is made extensively

S - provision or condition is made to some extent

L - provision or condition is very limited

M - provision or condition is missing but needed

NA - provision or condition is missing but not essential

In order to correctly use the symbols M or NA, the survey


team must be aware of the philosophy, vision, mission and
objectives of this school.

EVALUATION

Evaluation measures the degree to which the provisions or


conditions presented in the analysis are functioning.
The rating scale below is used in the evaluation:
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5 - Excellent:

the provisions or conditions are extensive and


are functioning excellently.

4 ­ Very Good: 

the   provisions   or   conditions   are   moderately


extensive and are functioning well

  3 ­ Good:

the   provisions   or   conditions   are   met   and


functioning adequately.

2 ­ Fair: 

the provisions or conditions are limited and


functioning minimally.

1 - Poor:

the provisions or conditions are limited and are


functioning poorly.

M - Missing:

the provisions or conditions are missing but


needed.

NA – Not Applicable:

the provisions or conditions are missing but do


not apply or are not desirable.

COMMENTS

In the space allotted for Comments, the self-survey team


should make any remarks concerning matters not sufficiently
treated in the preceding Analysis and Evaluations and which
should be taken into consideration in the overall evaluation of
the Library and Audio-Visual Center. Where there is need, the
self-survey team should use this space for an explanation of the
use of the symbols M or NA in the Analyses and Evaluations just
made. The self-survey team should always remember that the

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Library and Audio-Visual Center should be adequate for the
attainment of the philosophy, vision, mission and objectives of
the school.

BEST FEATURES

In the space provided, list briefly the strengths of the


school/program in the particular area.

RECOMMENDATIONS

In the space provided, indicate proposed changes or plans to


further improve the area.

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A. LIBRARY AND AUDIO-VISUAL CENTER PERSONNEL

ANALYSIS

1. Give the following information concerning each


personnel of the library and audio-visual center.

a. Name – John Reinier Sison

b. Educational qualification – Bachelor of Library


and Information Science - PNU

c. Professional experience – N/A

d. Special training/expertise – N/A

e. Faculty rank or status – English Teacher Rank 1

f. Amount of time devoted exclusively to the


library and/or audio-visual center – Whole day

g. Salary and other compensations

h. Duties (job description)

The Librarian is expected to:


1. Select of books and magazines for subscriptions;
2. Keep all the book receipts purchased by the Library for
records
3. Encode all the incoming new books and magazines;
4. Label the books using the Dewey Decimal Classification
System, call numbers, and Cutter numbers
5. Shelve the books once a week;
6. Make minor repairs to books and materials as needed.
7. Weed out of books yearly;
8. Update the Library cards of the students on a yearly basis.
9. Charge and collect overdue fines for the books and lost
books;
10. Monthly deposit the Library funds and submit a monthly
report to the Finance;
11. Prepare reports and proposals to be submitted to the
Supervisor/Principal;
12. Prepare bulletin boards (if any);
13. Introduce the Library database to students;
14. Discuss the rules and regulations of the library to
students;
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15. Assist the students every time they take the SRC
(Scholastic Reading Center) quiz.
16. Perform any other such duties as may be required by the
position in accordance with the instructions and guidelines
of the Principal

( E ) 2. The library is administered by a qualified and


licensed librarian.

( M ) 3. There is provision for clerical assistance.

( M ) 4. The number of librarians and clerical assistants is


adequate.

( E ) 5. The librarian has faculty status.

( E ) 6. The librarian participates regularly in faculty


meetings and other faculty committee meetings.

( M ) 7. Provision is made for the professional growth of the


Library and AV personnel.

( M ) 8. The audio-visual or non-print resources are


administered by trained audio-visual personnel.

( M ) 9. The number of clerical/technical assistants is


adequate.

EVALUATION

( 3 ) a. How adequate is the professional preparation of the


librarians and the audio-visual personnel?

( 3 ) b. To what extent do the librarians and audio-visual


personnel update themselves professionally?

( 1 ) c. How adequate is the number of librarians and/or


staff?

( M ) d. How adequate is the number of audio-visual personnel


and/or staff?

(M ) e. How satisfactory is the participation of the library


and audio-visual center personnel in the development
of the educational program?

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COMMENTS

A. LIBRARY AND AUDIO VISUAL CENTER PERSONNEL
COMMENTS:
The Library is administered by a qualified and 
licensed librarian but there are assigned teachers to 
assist in the library especially if the librarian is 
absent. There is no clerical assistant
The librarian has no teaching load but he participates
regularly in faculty meeting and other faculty 
committee meetings
the librarian attended series of seminars for growth 
as librarian
No personnel was assigned for the audio­visual or non­
print resources 
The librarian has full knowledge as a professional 
librarian but has limited seminars
The library has inadequate personnel and staff.  There
is also no audio­visual personnel and staff
The librarian should have time to inform the students 
on how to use the library resources and should tie up 
to the subject areas
B. PHYSICAL FACILITIES:
COMMENTS:
The library and Audio Visual center are accessible to 
the clientelle, well lighted, properly ventilated and 
also provided with the work area
The library is lack of space for reading, studying and
viewing purposes and there is a separate space for the
collection of professional books and materials for 
faculty
Our library needs to have instructional materials for 
preview. It should also have furniture and equipment. 
The control and security measures are inadequate
 The library has computer units, stools, tables and 
chairs of suitable sizes, and office desks
The library has adequate shelves and newspapers
The following things should be seen in the library and
it is really needed: picture books, dictionary stand, 
atlas stand, circulation desks with the filing trays, 
book cards and the section for returned books, card 
catalog cabinets, vertical­file cabinets, book trucks,
filing cabinets, type writers, glass exhibit cases, 
bulletin board and display areas, attractive and 

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comfortable furnishings, cabinet cases, shelves or 
racks for storage of materials such as recordings, 
large posters, prints, films, filmstrips, slides, 
tapes and realia, portable tables on which to rest and
transportequipment
There are no provisions for storage of print and non­
print materials
We have excellent location of the library 
The library has good space to meet the reading and 
viewing needs of the library clientelle
The library and Audio Visual Center is not furnished 
and equipped but need to put up to make it pleasant 
and inviting to the clientelle
Print and non print materials should be added to the 
library and should complete all the missing materials 
especially all the audio collections. 

B. FINANCIAL SUPPORT AND ACCOUNTABILITY

ANALYSIS

1. Indicate the library fee charged per level ________

2. Indicate the audio-visual fee charged per level (if


any) ________

( S ) 3. The school formulates a well-prepared budget for the


library and AV center.

( M ) 4. The librarian participates in the preparation and


management of the budget.

( S ) 5. There is a systematic record-keeping procedure for


the library and AV center.

EVALUATION

( 4 ) a. How adequate are the funds provided by the school for


the library and audio-visual center?

( M ) b. To what extent do the librarians and audio-visual


personnel participate in the budget preparation?
( 4 ) c. To what extent does the library and audio-visual
personnel practice the responsibility of managing the
budget?
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COMMENTS

Comments (Analysis)
The PIQC Library doesn’t have a clearly defined library fee.
This due to the fact that there no clear breakdown of the budget
that should include the library fee. Also, there are no audio-
visual fee that is charge per level since an Audio-Visual Center
inside the school is not evident.
Instead of the school, the library is the one who formulates
the budget but it is only for the library. The budget plan that
has been made by the library for the past 3 years are somewhat
experimental. This because of the absence of a library fee which
is beneficial in making a library budget plan. As far as the
library is concern, there are no instances that a budget meeting
was held. That makes the library unable to participate in a budget
preparation of the school.
There is record-keeping procedure for the receipts and
invoices in the library. These documents are duly stored and kept
in a private place and some of its contents are also documented in
our library system.

Comments (Evaluation)
The budget provided by the school for the library is enough
to the extent that it can acquire what it extensively needs but
doesn’t have the luxury to acquire additional materials that makes
its collection comprehensive. Since there no meeting with regards
with budget preparation, the library personnel aren’t
participating in any budget preparation.
The library personnel practice the responsibility of managing
the budget by carefully following certain policies and criteria
for selection that makes the process of acquisition uncomplicated.
Also, the library personnel practice an acquisition flow that
helps them in properly managing their budget.

APPENDICES

1. Income from library fees. P _____________

2. Income from audio-visual fees. P _____________

3. Budget expenditures for the past three years:

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Budget Budget Budget
Expenditures Expenditures Expenditures
___ - ___ ___ - ___ ___ - ____
Books/General
References
Newspapers/Journals/
Pamphlets
Professional
Materials
Audio-Visual
Materials
Audio-Visual
Equipment
Supplies
Binding
Maintenance of AV
equipment
Memberships
Furnishings
Others (pls. specify)

C. LIBRARY AND AUDIO-VISUAL RESOURCES

1. SELECTION

ANALYSIS

( S ) 1. There is an existing library/audio-visual program for


the school.

( S ) 2. There are basic tools and policies for the selection


and purchase of print and non-print materials.

( E ) 3. Selection of print and non-print materials is based


on the philosophy, vision, mission objectives and
curriculum of the school and standard bibliographies.

( L ) 4. Criteria for selection of print and non-print


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materials consider the abilities, needs, interests
and maturity levels of the students.

( L ) 5. The criteria for selection of print and non-print


materials are established cooperatively among
administrators, faculty and the librarians.

( L ) 6. Print and non-print holdings are well-balanced.

( L ) 7. Collection of print and non-print materials is


evaluated regularly.

( S ) 8. There is administrative support in the acquisition of


print and non-print materials.

EVALUATION

( 3 ) a. How adequate are the policies for the selection and


evaluation of print and non-print materials?

( 3 ) b. To what extent have these policies been implemented?

( 5 ) c. How adequate is the involvement of the


administration, faculty and the librarians in the
selection and evaluation of the print and non-print
materials?

COMMENTS

 There is an existing library and library program. There is no


audio-visual room but the program is not limited in having a
designated room in the school. Basic tools and policies for
the selection and purchase of print and non-print materials
are also existing. These are based on the philosophy, vision,
mission objectives and curriculum of the school and standard
bibliographies. The acquisition of print and non-print
materials is supported by the administration.
 On the other hand, the criteria for selection of print and
non-print materials are established cooperatively among
administrators, faculty and librarians is limited because the
involvement is just between the librarian and the faculty.
Also, print and non-print holdings are not well balanced
because print materials are greater in number than the non-
print ones.
 Collection of print and non-print materials are limited
because it is evaluated yearly and not every semester.

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 Policies for the selection and evaluation of print and non-
print materials are met and functioning adequately but the
implementation depends on the needs of the people who
evaluates it.
 The involvement of the administration, faculty and the
librarians in the selection and evaluation of print and non-
print materials are functioning well because everybody is
approached and given information regarding this matter.

2. HOLDINGS

I. PRINT - Books

ANALYSIS

1. The total number of books in the collection is


_________.

2. Accomplish the following table:

NUMBER OF
NUMBER OF TITLES
NUMBER OF
CLASSIFICATION DIFFERENT COPYRIGHTED
VOLUMES
TITLES WITHIN THE LAST
5 YEARS
000 GENERAL WORKS
100 PHILOSOPHY
200 RELIGION
300 SOCIAL SCIENCE
400 LANGUAGE
500 SCIENCE
600 APPLIED SCIENCE
700 FINE ARTS
800 LITERATURE
900 HISTORY/
GEOGRAPHY/
BIOGRAPHY/
FICTION

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EASY BOOKS;
PICTURE BOOKS
FILIPINIANA
TOTAL

( E )3. Regular announcements of new acquisitions are made.

( S) 4. There is evidence of an efficient policy of acquisition.

EVALUATION

( 3 ) a. How adequate is the collection of reference books?

( 3 ) b. How adequate is the collection in the particular


fields covered by the curriculum?

( 4 ) c. How adequate is the collection for the general


interest of the students and faculty?

( 3 ) d. How well is the collection kept up-to-date?

( 5 ) e. To what extent are faculty and administrators


informed of the book collection?

COMMENTS
 Regular announcements of new acquisitions are always on time
and functioning well. Efficient policy of acquisition is met
to some extent because of the different criteria of the
evaluators.
 The collection of reference books, the collection in
particular fields covered by the curriculum and the general
interest collection are adequate because it is enough for the
needs of the students but based on the standards is still not
enough.
 Faculty and administrators are always informed about the book
collection.

II. PRINT - Newspapers and Periodicals

ANALYSIS

1. Fill in data:

a. Newspapers

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Total number of titles __________________________

List titles in the appropriate column:

LOCAL NATIONAL
SUBSCRIPTIONS SUBSCRIPTIONS

b. Periodical Journals

Total Number of Titles _____________________________

List titles in the appropriate column:

LOCAL NATIONAL FOREIGN


SUBSCRIPTIONS SUBSCRIPTIONS SUBSCRIPTIONS

c. Bound Periodicals

1. Total number of bound titles (if any) ___________

( S ) 2. Periodical journals and newspapers are provided to


keep teachers and students aware of national and
international events.

( S ) 3. Periodical journals are provided to supplement the


needs of the curriculum.

( M ) 4. Professional journals are available to meet the needs


of the faculty.

( S ) 5. Periodical journals and newspapers meet the interests


and needs of the students
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( M ) 6. A selected number of general and professional
periodicals are indexed and a periodical index is
available to users.

( S ) 7. Current issues of periodical journals are


conveniently displayed.

( M ) 8. A collection of pamphlets, vertical file and other


ephemeral materials is available.

EVALUATION

( 4 ) a. How adequate are the subscriptions to newspapers?

( M ) b. How adequate are the subscriptions to periodical


journals?

( M ) c. To what extent do the professional journals meet the


needs of the faculty?

( 5 ) d. To what extent do the periodicals meet the needs and


interests of the students?

( M ) e. To what extent are the faculty and administrators


informed of the subscriptions to newspapers and
periodical journals?

COMMENTS

Comments (Analysis)
 The PIQC Library has a three (3) newspaper titles. These are
the following: Manila Bulletin, Philippine Daily Inquirer, 
and Philippine Star. These newspapers are local and 
delivered to school every day. Also, the library has two (2)
journal subscription to the following: National Geographic 
and Time Magazine. 
 There are periodicals and journals that are provided to keep
the teachers and students aware of national and 
international events. These materials also address the 
interests of the students. Also, there are some journals 
provided to supplements the needs of the curriculum. These 
journals include the subject Math, Science, Filipino, Social
Studies and English. Unfortunately, there are no available 
journals or periodicals that meet the needs of the faculty.
 Though there are a few numbers of general periodicals, none 
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of those materials are indexed and there is no periodical 
index available to the clients. Also, pamphlets and vertical
files are not present in the library. But the library always
displays their current issues of periodical journals 
whenever it is available.

Comments (Evaluation)
 The subscription of the library in terms newspapers are 
adequate but if there is an opportunity to acquire 
additional, it will definitely support the stand of the 
library to provide information to students. But in terms of 
periodical journals, much is needed because these materials 
are meant to aid the students and teachers to acquire 
additional knowledge coming from experts in different 
subject matter. Aside from these, the faculty also needs to 
be provided a sufficient number of periodical journals to 
further develop their professional skills.
 The periodicals that resides in the library meet the needs 
and interests of the students because it covers a wide range
of information and it also keeps them aware to new 
knowledge. But since there are no periodicals dedicated to 
the faculty, there are no parameters to informed them of the
library’s subscriptions.

III. NON-PRINT MATERIALS

ANALYSIS

1. Fill in the following table:

NUMBER NUMBER OF TITLES


OF RENTED
TYPE OF TITLES OR BORROWED FROM OTHER
MATERIALS OWNED SOURCES DURING THE
BY THE YEAR
SCHOOL SY__-__ SY__-__
Pictures 0
Charts 0
Graphs 0
Posters 0
Realia/Models 0
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Globes 0
Maps 0
Modules/Programmed Instruction 0
Transparencies 0
Filmstrips 0
Slides 0
Tape and CD Recordings 0
Films 0
Video Tapes/Discs 10
Computer-assisted learning 20
materials
Additional Items (if any) 0

EVALUATION

( M ) a. How adequate is the collection of non-print


materials?
( M ) b. How adequate is the collection in the particular
fields covered by the curriculum?

( M ) c. How well is the non-print collection kept up-to-date?

( M ) d. To what extent are faculty and administrators


informed of the collection of non-print materials?

COMMENTS

 Comments (Analysis)
 In terms of non­print materials, the PIQC Library has 
only two (2) globes, three (3) maps, ten (10) video tapes 
and twenty (20) computer­assisted learning materials. These 
materials are inadequate and needed to be sufficient in 
order to address the needs and interests of the students and
the faculty. 
 As said above, the collection is indeed inadequate. From
the collection of non­print materials to non­print materials
that covers a particular field in the curriculum. Also, in 
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line with these, there are no process on how keep the non­
print collection up­to­date and a tool in informing the 
faculty of the said collection because there is a lack of 
these materials.

IV. AUDIO-VISUAL EQUIPMENT

ANALYSIS

1. Fill in the requested data:

TYPE OF EQUIPMENT NUMBER OF UNITS


Radio/AM-FM 0
Cassette /CD/DVD players/Recorders 0
T.V. Monitors 0
Overhead Projector 0
Filmstrip Projector 0
Slide Projector 0
Multi-media projectors/LCDs 0
Computer/s 7
Screens 0
Camera ( video cam, digital etc) 0
Others (Please specify) 0

EVALUATION

( M ) a. How adequate and functional are the audio-visual


equipment to support instruction?

( M ) b. To what extent are faculty and administrators


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informed and trained to use the equipment?

COMMENTS

 The library utilizes seven (7) desktop computers that are


used for research purposes. There is also no audio-visual
equipment that supports instructions aside from the use of
computers. Also, there are no way to inform and train the
faculty and administrators in handling this equipment. This
is an evidence that there is a need to acquire audio-visual
equipment that will serve the community in providing
information outside the four-walls of the classroom.

3. ORGANIZATION OF HOLDINGS

ANALYSIS

( S ) 1. A cataloguing system is followed to organize the


collection of print and non-print materials.

a. Indicate the system used in the organization of


print materials. ______________________________

b. Indicate the system used in the organization of


non- print materials. _________________________

c. Indicate the organizational arrangement of loose


and bound periodicals. ________________________

( S ) 2. Books and non-print materials are organized to


facilitate efficient retrieval.

( S ) 3. Periodicals, newspapers, journals, pamphlets,


vertical file and other ephemeral materials are
organized and arranged for easy retrieval of
information.

( NA ) 4. Library materials kept in classrooms and/or offices


are accessioned and organized centrally.

( E ) 5. A card catalogue and/or OPAC is provided.

( E ) 6. Records of acquisition are listed in an accession


book or its equivalent.

( M ) 7. A shelf list card or its equivalent is maintained and


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kept up-to-date.

( M ) 8. Audio-visual equipment are recorded in an accession


book or its equivalent.
EVALUATION

( 4 ) a. How effectively are books organized for use?

( 4 ) b. How effectively are the periodicals, newspapers,


journals and materials organized for use?

( M ) c. How effectively are non-print materials organized for


use?
( M ) d. How effectively are audio-visual equipment organized
for use?

e. How accurate and up-to-date are the following


records:

( 5 ) 1. accession books

( 5 ) 2. card catalog

( M ) 3. shelf list file

( M ) 4. indexes (if any)

COMMENTS
 A catalogue system is followed in organizing the collection 
of print and non­print materials using My RDA+ Plus system 
which is a local library system. This is used to easily 
facilitate efficient retrieval of different materials such 
as periodicals, newspapers, journals, pamphlets etc.
 All library materials are accessioned and organized in the 
library only because there are no existing library materials
in the classrooms.
 A card catalogue or OPAC is present including acquisition 
records listed in an accession book.
 A shelf list card is missing but needed because this will 
serve as an alternative for finding books specially when 
there are cases that the internet of the school got 
problems.
 An audio­visual is missing but needed because there is still
a need of physical materials rather than just the presence 
of media.

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 Books, periodicals, newspapers, journals and materials are 
organized properly for easy retrieval.
 Non­print materials are limited and still needs to meet the 
standards of a library, also audio­visual equipment are 
missing but needed to suffice other need in teaching and 
learning.
 Maintaining accession books and card catalog is up to date 
is in excellent condition as it is done regularly. Shelf 
List file and indexes are missing but needed because of lack
of space inside the library.

4. CARE AND MAINTENANCE OF HOLDINGS AND EQUIPMENT

ANALYSIS

( S ) 1. Print and non-print materials are properly shelved.

( S ) 2. Print and non-print materials are properly bound and


re-bound and/or repaired.

( S ) 3. Print and non-print materials and their storage are


regularly checked and cleaned.

( M ) 4. There are policies for weeding worn-out and obsolete


print and non-print materials as well as damaged
equipment.

( S ) 5. Provisions to protect print materials are provided.

( M ) 6. Audio-visual equipment are regularly checked and


maintained.

( M ) 7. Each equipment is tagged and serial numbers are


recorded.

( M ) 8. Records of the use of non-print materials and


equipment are maintained.

( M ) 9. Students and teachers are taught care and maintenance


of all instructional materials.

(M ) 10. Storage facilities are available to meet particular


conditions, such as those of temperature and
humidity required by certain audio-visual materials
and equipment.

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EVALUATIONS

( 4 ) a. How adequate are the provisions for the care and


maintenance of print materials?

( M ) b. How adequate are the provisions for the care and


maintenance of non-print materials and equipment?

COMMENTS

 Print and Non­print materials are properly shelved by 
checking and cleaning it regularly, bound, protected or 
repaired when needed by providing the materials needed.
 There are policies regarding the worn­out and obsolete print
and non­print materials or damaged equipment but are not yet
officially approved by the administration.
 The school lacks audio­visual equipment that need to be 
checked regularly.
 Equipment and non­print materials are limited and even does 
not exist that is why it is missing and needed.
 The care and maintenance of print materials are adequate 
because it is regularly done while it is inadequate for the 
care and maintenance of non­print materials and equipment 
because of the absence of the said materials.

D. SERVICES

1. SERVICES FOR FACULTY AND ADMINISTRATORS

ANALYSIS

The library and AV Center personnel:

( M ) 1. give orientation activities to new members of the


faculty.

( S ) 2. keep the faculty and administrators informed about


new and professional acquisitions of print and non-
print materials and equipment.

( E ) 3. make resources available to the faculty and


administrators.

( S ) 4. circulate print and non-print materials.


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( M ) 5. provide reference service (eg. bibliographies,
indexes) for print and non-print materials.

( M ) 6. provide training and support to faculty when new


technology is acquired.

( M ) 7. provide guidance in the use and care of materials and


equipment.

( M ) 8. provide feedback on students’ use of the library and


audio-visual center.

( S ) 9. assist the faculty and administrators in the proper


use of the library and audio-visual center.

( M ) 10. assist the faculty in the prouction and utilization


of instructional materials.

( M ) 11. assist the faculty and administrators in accessing


information outside the library and audio-visual
center.

EVALUATION

( 3 ) a. How effective is the information service of the


library and the audio-visual center?

(3 ) b. To what extent does the library and audio-visual


center personnel meet the needs of the administrators
and faculty?

( 3  ) c. How   extensively  do   faculty  members   use  the   library


and   audio­visual   center   for   their   professional
growth? 

COMMENTS

Faculty members can freely access the library at all times. Though
there are no orientations for new faculty members, the library is
easy enough to be navigated.

2. SERVICES FOR STUDENTS


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ANALYSIS

The library and audio-visual center personnel:

( M ) 1. schedule and give orientation sessions and library


and audio-visual instruction to students.

( E ) 2. keep students informed of new acquisitions of print


and non-print materials.

( E ) 3. guide students in the selection of print, non-print


materials and on-line references based on their
needs, interests, abilities and maturity level.

( E ) 4. assist the students in the proper use of the library


and audio-visual center through written rules and
regulations.

(E ) 5. help students develop desirable attitudes in the


care of books, materials and equipment.

EVALUATION

( 5 ) a. How well-informed are the students about the services


of the library and audio-visual center?

( 5 ) b. How effectively does the library and audio-visual


center personnel work with students?

( 5 ) c. How adequate are the programs for students in


encouraging reading, enhancing research and study
skills?

COMMENTS

Students are free to use the library during their free hours.

E. ACCESSIBILITY OF THE LIBRARY AND AUDIO-VISUAL CENTER SERVICES

ANALYSIS

( E ) 1. The library and audio-visual center is open to


teachers and students before and after class sessions
and continuously throughout the school day.
( M ) 2. The policies of the library and audio-visual center
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facilitate and support the utilization of their
materials and resources.

( E ) 3. The open shelf system is used.

( M ) 4. There are sufficient audio-visual equipment


available.

EVALUATION

(5 ) a. How satisfactory are the library hours for students


and teachers?

(3 ) b. To what extent do the students make use of the


library and audio-visual center?

(5 ) c. How accessible are the print and audio-visual


materials, equipment, and facilities?

(5 ) d. How satisfactory is the loan system of the library


and audio-visual center?

COMMENTS

The Philippine Institute of Quezon City aims to equip its people


with guaranteed satisfaction in acquisition of information and
facilitation of learning through technology.

The PIQC library is open to teachers and students before and


after class sessions and continuously throughout the school day.
From 8:00 am to 6:00 pm, the teachers and the students can come on
their free time. The teachers avail of the materials and resources
they can use for teaching their lessons. The students explore more
ideas from a variety of books most of which are displayed in open
shelves and just some in glass windowed cabinets. The students,
especially in the lower grade levels would take time out at recess
time and even at lunchtime to visit the library, return the books
read and borrow new ones for reading enjoyment and/or completion
of requirement purposes.

The school’s librarian, Mr. John Reinier Sison welcomes and


gladly assists them of his ‘service with a smile’, whether
browsing through print materials or searching through the
computer. As these are evidently happening quite satisfactorily,
more and better service accommodations would be realistically
achievable if another able hand could accompany Sir JR, the

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librarian. It could be aptly said “Two heads are better than one.”

‘It’s more fun’ in the library that an audio-visual center


could enliven and advance the enthusiastic exploration of
information in which students as well as teachers could access
from.
Audio-visual equipment such as the following could make the
description “It’s more fun in the library” a dream come true
reality: AM-FM Radio, Cassette Tape/CD/DVD Players/Recorders,
Filmstrip Projector, Slide Projector, Overhead Projector, Multi-
media Projectors/LCDs, Screens, TV Monitors, Digital/Video Camera.
Just as the Audio-Video Center was once existent a decade ago, a
‘come back’ possibility is looked forward with this thought: “That
will be the day.”

APPENDICES

1. Schedule of library and audio-visual center hours of service.

2. Information on the users of the library:

a. Number of students currently enrolled 500

b. Number of faculty members and administrators __________

c. Others __________

3. Average daily attendance:

a. Students - ___________
b. Faculty - ___________
c. Others - ___________

4. Average daily visits to the library and AV Center:

a. Students - ___________
b. Faculty - ___________
c. Others - ___________

5. Average daily circulation of non-print materials to:

a. Students - ___________
b. Faculty - ___________
c. Others - ___________

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6. Average daily circulation of equipment for classroom use:

a. Students - ___________
b. Faculty - ___________
c. Others - ___________

7. Average daily use of the projection rooms: ___________

F. PHYSICAL FACILITIES

ANALYSIS

( E ) 1. The library and audio-visual center are accessible to


the clientele.

( S ) 2. The library and audio-visual center are large enough


for good reading, study and viewing purposes.

( E ) 3. The library and audio-visual center are well lighted


and properly ventilated.

( S ) 4. Separate space for the collection of professional


books and materials for faculty is provided.

( E ) 5. The librarian is provided with a work area.

( M ) 6. The staff is provided with a work area.

( M ) 7. Provision is made for the preview of instructional


materials.

( M ) 8. The arrangement of the furniture and equipment is


functional.

( M ) 9. Control and security measures are adequate.

( M ) 10. The library is provided with the following: (please


check)

( S ) a. adequate shelves

b. specific shelves for:

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( M ) 1) picture books

( M ) 2) magazines

( S ) 3) newspapers

( M ) c. dictionary stands

( M ) d. atlas stands

( M ) e. circulation desk with filing trays, book cards


and a section for returned books

( M ) f. card catalog cabinets

( M ) g. vertical file cabinets

( M ) h. book trucks

( M ) i. filing cabinets

( E ) j. computer units

( M ) k. typewriters

( E ) l. office desks

( M ) m. glass exhibit cases

( M ) n. bulletin boards and display areas

( E ) o. stools

( E ) p. tables and chairs of suitable sizes

( M ) q. attractive and comfortable furnishings

( M ) r. cabinets, cases, shelves, or racks for storage of


materials such as recordings, large posters,
prints, films, filmstrips, slides, tapes and
realia

( M ) s. portable tables on which to rest and transport


equipment

( ) t. others (pls. specify) __________________________

( M ) 11. There are provisions for storage of print and non-

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print materials.

12. Special features of the library and audio visual


center:
___________________________________________________
___________________________________________________
_____________________________________________________

EVALUATION

( 5 ) a. How satisfactory is the location of the library and


audio-visual center?

( 3 ) b. How adequate are the space provisions to meet the


reading and viewing needs of the library and audio
visual center clientele?

( M ) c. How adequately are the library and audio visual


center furnished and equipped?

( M ) d. To what extent do furnishings and equipment make the


library and audio visual center pleasant and
inviting?

COMMENTS

BEST FEATURES

RECOMMENDATIONS

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