JAIPURIA INSTITUTE OF MANAGEMENT STUDIES

VASUNDHARA , GHAZIABAD

GUIDELINES FOR PREPARATION AND PRESENTATION OF TRAINING REPORT

OBJECTIVE OF SUMMER TRAINING

SUMMER TRAINING is an integral part of the curriculum and forms a vital aspect of overall
development of management students. It allows the students to experience and learn the corporate
culture, first hand. Towards the end of the first year of PGDM, the students are required to
undergo a corporate training of duration of 8-10 weeks. The specific objectives are as follows:

• To provide an exposure to the students on real life organizational problems and to

provide an opportunity to work on them intensively.
• To enable the students to understand the organization structure and processes in the
practical setting.
• To provide an opportunity to the students to analyze real life problems and apply the
concepts and theories learnt in the class room.

The following steps are essential for proper preparation of report and its submission.

1. INTERACTION WITH THE SUPERVISOR

.
You have been allotted an internal supervisor, who will help you in developing your
project report. You are required to provide the name, contact number and e-mail id of your
guide in the company to your internal supervisor.

It is recommended that the students must meet their supervisor regularly during the course of
the project. It is mandatory to meet the supervisor personally once in a fortnight. Students
undergoing training in far off places will contact the supervisors telephonically or through
mail on regular intervals.

Details of contacts made with the supervisor/guide from the industry/others in connection with
the training should be maintained and provided in the report. It should be presented in a
tabular form indicating name, designation, company name, phone number and e-mail id etc.
The attendance with the internal supervisor and the company guide is mandatory.
Notwithstanding the involvement of the supervisors, guide or other people, the final
responsibility for producing a good quality and error-free report lies with you, and not
with anybody else.

2. PREPARATION OF REPORT

a) Bond paper of white color (A4 size) should be used for the preparation of the project report.
b) The main body of the report containing contents listed in the table of contents should be of
minimum 80 pages. The matter should be typed on one side of the paper with font size of 12 in
Times New Roman. One and half line spacing shall be provided through out the report.
c) The recommended margins are 25 mm (1 inch) for top, bottom, right and left with an extra
13 mm (0.5 inch) for binding on the left.
d) Fresh paragraph should commence after 2 line spaces.
e) All pages, including figures and tables, should be numbered. The page numbers should
appear at the bottom-middle of the page. The actual page numbering will commence from the first
page of chapter 1.
f) Students should not underline the heading / subheadings and should not put colons ( : ) in
headings or subheadings.
g) The heading should be in bold and subheading in italics + bold.
h) Headings in the chapter should be structured as 1, 2, etc. Subheadings in the chapter should
be as 1.2, 1.3, 1.4 etc. Sub-Sub headings should be as 1.1 (a), 1.1(b), 1.2 (a), 1.2 (b).so on and so
forth.
i) In bibliography the order of citation should be first books, then Journals & Magazines and
at last websites.

Books citation way: Kevin S, “Portfolio Management”, Prentice Hall of India, 2nd ed, New
Delhi, 2008

Journals & Magazines citation way: Ritter, Jay R., and Ivo Welch, 2002, “A
review of IPO activity, pricing, and allocations”, Journal of Finance, Vol.
No. x, Pg. No. 57-60

2.1 Main Pages

a) It is mandatory that you divide the table of content into chapters each of which
may be structured into sections as Chapter 1, Chapter 2 etc. Sub sections of the
content page should be as 1.1, 1.2, 2.1, and 2.2, 2.3...so on.
b) Every new chapter should start from a new page.
c) Each chapter should commence with a chapter number and title. The text
should begin on the same page with 3 blank lines after the last line of the chapter title.
Keep 1 blank line between the chapter number and the title. Adjust the chapter number
and the title to fall in the center of the page and use bold, but no upper case fonts.
d) Figures should be numbered sequentially with respect to each chapter. For
instance, Fig. 3.2 will be the second figure of the third chapter. A similar numbering
style should be adopted for tables.
e) Annexure should be numbered as Annexure I, Annexure II etc.
f) Figures and tables should be complete in all respects (legends, number,
caption/title etc)
g) Please maintain consistent tense in your report. Do not keep flipping between
past and present tense. It has been the norm to use the passive voice ("was done"). Pay
attention to detail and accuracy. Be clear, but concise!
h) Please make a sincere effort to weed out typographical errors -Remember that
these mistakes will cost you marks and may even earn you a re-submission
i) Support your report with photographs, pictures, articles and latest updates
about the company.

2.2 The material should be placed and bound in the following order:

1. Top Sheet of plastic: may be opaque or transparent

2. White Sheet (Blank)
3. Preliminary Pages –
 Title Page

Certificate from Company Guide

Certificate from institute Supervisor cum Student Declaration

Acknowledgement

Executive Summary

Table of Content- Sample enclosed for the table of content.

4. Chapters (Main material)

5. White Sheet (Blank)
6. Back Sheet of plastic: may be opaque or transparent

3. BINDING

a) The dissertation shall be properly bound. Hard bound to be done using Rexene of Tan
color.
b) The bound front cover should be in embossed letter in golden color – Sample enclosed for
the content of the front cover.
c) One blank paper should be provided at the beginning and at the end of the report.
d) A separate page mentioning the heading of the following chapter should be present before
the main chapter. This page should be unnumbered.
e) Number of copies to be submitted: 2 (1 Hard Bound and 1 Spiral), one additional copy
properly bound and signed should be kept by the student for himself.
f) The recommended margins are 25 mm (1 inch) for top, bottom, right and left with an extra
13 mm (0.5 inch) for binding on the left.

4. REPORT SUBMISSION

You should submit report drafts and final report according to the schedule mentioned below:

a) First draft of the report to be submitted after 20 days of start of the training.
b) Second draft of the report to be submitted after 20 days of the submission of the
first draft.
c) Final draft of report to be submitted after 30 days of joining back the institute after
training.
d) The report should be submitted with the O/O the DD(A).

 The acceptance certificate in your report should be signed by your guide

from the company and your internal supervisor before you make the final
submission of the report.
 Signature of the student on acknowledgement and institute supervisor certificate
cum declaration is a must.
 PROJECT REPORT WOULD BE COLLECTED ONLY ON WORKING DAYS
AND FROM 09:00 am to 05:00 pm

ALL THE BEST !!!

ENCLOSURES

Table of Contents Page No.

• Introduction
• Profile of the organization
• Profile of the Study
• Literature Review
• Objectives of the study
• Research Methodology
• Research Design
• Sampling and sampling Design
• Hypothesis
• Data Collection
• Analytical and statistical tools
• Results & Discussions/Findings
• Recommendations, Policy Implications
• Limitations of the study
• Bibliography (as per citation)
• Annexures

MODULES

General guidelines for different Areas would be as follows:

FINANCE: Students who will be doing their trainings in Finance must study the
following of the organization:
I. Financial position of the Organization
II. Accounting tools / Practices
III. Growth/Turnover
IV. Company assests/definition of Assest
 MARKETING: Students who will be doing their trainings in marketing must study the
following of the organization:
I. Marketing System,Marketing Strategies
II. Market Share & Market Potential
III. Market Segmentation Practices
IV. Advertisement Policy
V. Public Relations

HUMAN RESOURCE MANAGEMENT: Students who will be doing their trainings in

HR must study the following of the organization:
I. HR Policy of the organization
II. Work culture
III. Change Management
IV. Career Development Opportunities

Note: Deviations from the norms and rules mentioned above may be taken seriously and
may invite suitable penal action.

CERTIFICATE

I hereby certify that the work which is being presented in this training report entitled

“________________________” , in partial fulfillment of the requirements for the

award of Post Graduation Diploma in Management of Jaipuria Institute of

Management Studies, Vasundhra is an authentic record of my own work carried

under the supervision of “__________, Faculty, PGDM” and

“____________________” (name and designation of guide of company)

Name of student

Roll No. of student

This is to certify that the above statement made by the student is correct to the best of

my knowledge. I recommend submission of the report for the purpose of evaluation.

Name of Supervisor

Faculty, PGDM