1.1 Overview
Estimate updation module has been developed as part-I of Indian Railways Works & Contract
Management System. It is a Web-based application that allows Online filling of various
already sanctioned estimates of any work upto the level of sub-estimate, major sub head
wise. It covers –
a. Authorisation of users competent to fill and confirm estimate details
b. Confirmation of auto populated Abstract estimate details
c. Updation of Part-Detailed Estimate, Detailed Estimate, Revision of Part-Detailed
Estimate, Revision of Detailed Estimate etc.
d. Entry of Allocation wise cost upto the level of Sub-Estimates.
e. Entry of sub head wise Cash & Stores cost.
f. Generation of Estimate-Ids
g. Allocation of accounting units of IPAS authorized to make expenditures in the
estimate
h. Allocating sanctioned work to executives authorized to book expenditure in the
project
i. Link to IREPS for making requisition or tender schedules
Note-
1. Users are requested to populate IRPSM with those estimates only which have been
sanctioned by competent authority.
2. The logic of user authorized to use estimate filling and confirming is enclosed as
annexure-I.
3. Estimates once confirmed shall be pushed to IPAS and IREPS and can’t be edited
subsequently.
4. Part detailed estimate can be added till the final Detailed Estimate has not been
updated. Once Detailed estimate has been updated then no further Part Detailed
Estimate can be added.
Page 1
Estimate Updation
After logging into the application by existing user credentials, the user is taken to Home Page
as shown below:
Page 2
Estimate Updation
User need to click upon link “Estimate Updation Module” to start the entry of sanctioned
estimate details. A new screen opens namely “Fill Estimate Details” as under:
1.4 Fill Estimate Screen
This screen is used to list all the sanctioned works along with their Project-Ids. To list all the
sanctioned works, user has to select Railway, Division, Plan Head, Sanctioning Authority,
Sanction Year and press upon “GO” button . After this sanctioned works as per filter
criteria will be listed as under:
Along-side each work a button has been provided under column “Fill/View Estimate”.
This link shall be accessible to the authorised user. The authorized user to fill the estimates is
deciding by system based on the logic enclosed as annexure-I. Any alteration in the user
authorized for filling estimate details in any work as per local requirements is possible by
CE/P&D at zonal railway/PU level.
Upon clicking this button a new window “Abstract Estimate Details” opens as under
Page 3
Estimate Updation
The Allocation wise Abstract estimate cost as available in IRPSM is displayed on this page. By
clicking “Edit” button, user is directed to a new page for modification of Abstract Estimate
details as per requirement and confirmation of the same as under:
Once Abstract estimate is confirmed, it is given unique id with last two digit “00” and user is
directed to new page namely “List of Estimates” opens as under.
Page 4
Estimate Updation
Upon clicking the “Estimate Details” button, a new screen namely “Estimate Details” opens, as
under:
1.7 Estimate Details Screen
Page 5
Estimate Updation
Once all the fields are filled properly and saved, “Estimate Details” page is modified as under
to fill sub estimate wise details through view/ edit button, as under:
Click upon the View/Edit button corresponding to the Sub-estimates to fill the details of Sub-
estimate, a new screen namely “Sub-Estimates Details” opens as under :
Page 6
Estimate Updation
In this screen user has to fill allocation wise cost breakup (name of allocation is auto
populated as per allocations available in the pink book) and Sub-Head wise cost breakup
against Cash & Store details of Sub-estimate and save the details. Saved estimate/ Sub-
estimate data can be edited or revised or reframed till confirmation of the concerned
estimate.
Once main estimate and all sub-estimates are updated, user is required to confirm the
estimate on IRPSM. For confirmation of the estimate “Fill Estimate Details” page opens and
user has to provide the estimate sanction letter number & date and upload the pdf copy of
covering letter of sanctioned estimate o in following screen:
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Estimate Updation
After confirming the estimate, unique ID of estimate and their all sub-estimates gets
generated and updated in “Sub-Estimates Details” as under:
Unique Works Identity (UWID) = 12 digits of IRPSM Project-Id of works (excluding 2 digits
of Executing Agency) detailed at annexure-II.
Estimate Id = UWID + 2 digit sequence number for serial number of the sanctioned
estimate in that work
Once estimate is confirmed, no further changes can be made. After Confirming the Estimate,
updated “List of Estimates” careen appears with multiple options, as under:
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Estimate Updation
Note-
1. Users are requested to populate IRPSM with those estimates only which have been
sanctioned by competent authority.
2. Estimates once confirmed shall be pushed to IPAS and IREPS and can’t be edited
subsequently.
3. Part detailed estimate can be added till the final Detailed Estimate has not been
updated. Once Detailed estimate has been updated then no further Part Detailed
Estimate can be added.
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Estimate Updation
Annexure-I
1. For all the sanctioned works, by default, Executing Agency of the work is main
executive authority for creation/ updation/ confirmation of estimates. These
authorized users can further assign creation/ updation /confirmation responsibility
to their subordinate users up to one level.
2. At executing agency’s login, following screen opens up upon clicking the link
“Delegation of Estimate Creation Authority”.
A button is available against each work with name “edit”. Executing agency has to
click upon button “edit”, to further delegate the authority.
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Estimate Updation
3. Following screen opens up when button “edit” is clicked. Executing agency can select
single/multiple authority against each work.
4. After assigning the Authorities, the corresponding Authorities of work will be able to
fill the Estimates against each work using Fill Estimate option.
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Estimate Updation
Annexure-II
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