General - Complete the pre-work sheets before the workshop.

Instructions - The content of Workshops 1 to 3 will be filled out during the workshops in the
ConPlan
- The attachment sheets contain information that schools should already have. It's
attached as a reference.

Worksheets Instructions
Historical Data Historical Data
- This should be completed as pre-work before the Contingency Planning
- Historical Data is taken from RADaR Reports and Past Recorded incidents from
Division/LGU Records

Baseline Data Baseline Data

- This should be completed as pre-work before the Contingency Planning
- Baseline Data of Schools can be found in EBEIS
- Use Hazard Maps taken from other Government Agencies as reference for the
"Hazards Present" Column

Workshop 1 Capacities and Vulnerabilities

- Existing Capacities and Vulnerabilities in your school
- Brainstorm and create a timeline of measures to address the gaps in C & V
Workshop 2 Resource Mapping
- Resources are categorized into Human Resources and Equipment
- Add rows as necessary

Workshop 3 Action Response

- Action Responses are categorized into Rapid Onset and Slow Onset
- Indicate only actions that the school will do when the hazard occurs
- Add rows as necessary

Attachment 1 School DRRM Teams

- Sample format
- Existing SDRRMT information, roles and responsibilities may be used
Attachment 2 Partners
- Sample format
- Existing Partner information and roles may be used
Historical Data

School: _____________________________

Name of the DISASTER
Damages
Partially Damaged Classrooms
Schools affected Affected Population
Totally Damaged Classrooms
Year Classrooms with Major Damages Classrooms with Minor Damages Total Cost Other effects/damages

No. of No. of No. of

School ID School Name No. of Learners No. of Personnel Cost of Damages Cost of Damages Cost of Damages
Classrooms Classrooms Classrooms

Remarks: Data is based on historical RADaR reports

Page 1
Baseline Data 2017-2018

School:___________________

Number of Personnel
Number of Classrooms Number of Learners (SY 2017 – 2018)
School
(SY 2017-2018) (SY 2017 – 2018)
DCP Furniture
Number of School Teaching Personnel Non-Teaching Personnel Remarks
(e.g. need riprap,
Hazards Exposed To Buildings damaged drainage,
(SY 2017-2018) No. of No. of PWD fencing)
Instructional rooms Non-instructional No. of PWD No. of Arm Teacher’ Teacher’ PWD Non-
School ID School
(Acad/Non-acad) rooms
Male Female Total
learners
Desk Chair Male Female Total
Teaching
Male Female Total
Teaching
Units Chair s Table s Chair
Personnel Personnel

Remarks: Data is based on EBEIS (SY 2017-2018)

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WS 1 - C & V

School: _____________________________

Key Areas for

Preparedness Details Capacities Gaps/Vulnerabilities
Risk 1. Understanding of Hazards
Understanding 2. Conduct of Risk Assessment
Contingency Plan 1. Contingency Plan
and Dissemination 2. IEC

Communication 1. Understanding of advisory

including warning signals
2. Understanding and
implementation of DO 21 s.2015
3. Equipment
Coordination 1. Division Office
2. P/M/CDRRMC
3. LGUs
4. Partners
5. DepEd CO
Monitoring 1. Monitoring of
preparedness/contingency
plan of school

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Monitoring

WS 1 - C & V

2. Monitoring of hazard
situation, including
communicating with
school officials, district/division
office and LGU
3. Monitoring RADaR
completion, validation and
submission to Central
Office
4. Monitoring of
implementation of support
for learning continuity
5. Transportation
Convergence 1. Interface among offices within
the school
2. Existence of SDRRM Team
3. Command System
4. Twinning with other schools
Support for 1. Implement and monitor
Learning Temporary Learning Spaces
Continuity (TLS)
2. Buffer stocks for learning
materials
3. Alternative Delivery Modes
4. Psychosocial Support
5. Emergency School Feeding
6. Learner's Kits
7. Teacher's Kits
8. Hygiengs kits
Drills 1. Regular conduct of drills

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WS 1 - C & V
Drills
2. Existence of protocols –
command system, evacuation
route, safe place, family
reunification
3. Coordination with and
participation of parents, relevant
agencies and partners during
drills
Fund Sources

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WS 1 - C & V

Measures to strengthen
capacities or address
gaps/vulnerabilities Timeline

Page 6
WS 1 - C & V

Page 7
WS 1 - C & V

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 Workshop 3_1

Workshop 3

Prepositioned Learner Materials

Grade/Year
Level Titles Quantity

Prepositioned Equipment (include transportation;

TLS if you have)

Equipment Description Quantity

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 WS 2- Resource M&P
Workshop 2 - Resource Mapping & Planning

School: _____________________________
Hazard: _____________________________

Human Resources

Projected Needs Possible sources of

No. of (e.g. training needs) funding
Human Resources Capacity staff/persons Write N/A if not needed Timeline
(certifications, skills, etc.) (MOOE, SEF, Local
available DRRM Fund, Partners,
No. of staff needing etc)
Cost for Training
training
Internal
(e.g. GCs, Teachers, Staff, etc.)

External Resources
(e.g. Partners, PNP, BFA etc.)

Equipment
Possible sources of
Equipment/Supplies Condition Units Projected Needs funding
(e.g. fire extinguishers, body (e.g.fully functional, nearing expiry, (MOOE, SEF, Local Timeline
board, siren, comms radio) etc.) available
DRRM Fund, Partners,
Units Needed Unit Cost etc)

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WS 3 - Action Response

Workshop 3 - Action Response

Guide Notes on Before During After ** Ma'am parang nagaalangan ako

1. Analyze/prioritize top hazards based on your historical and baseline identifying -Tropical Storms before
data. hazard-specific entering PAR
timing -When HRW, GFA and/or
2. Cluster hazards that connect with each other. (e.g. typhoon +
flooding + landslides; earthquakes + fires + tsunami) Yellow Alerts are issued
3. Do this worksheet for each of the clustered hazards, prioritizing the
one the school is at most risk of.
-Entrance of Tropical Storms in
PAR
- When Orange and/or Red
Alerts are issued
-After TS exits PAR sa "After TS exits PAR" kasi pwede
- 24 hours after onset of floods
namang wala na sa area na
nasalanta pero nasa PAR pa rin.

School: _____________________________
Hazard: _____________________________

Timeline Response Actions

Before
During
After
0-24 hours
24-48 hours
72 hours
96 hours

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Attachment 1 - School DRRM Team

Workshop 4 – School DRRM Team

School: _____________________________

Committee/Cluster Objectives Overall Responsibilities Composition

Lead Members

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Attachment 2 - Partners

SPECIFIC ROLE/SUPPORT OF
PARTNERS LOCATION CONTACT PERSON/NUMBER
PARTNER

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Attachment 2 - Partners

REMARKS

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