Comments: please refer to appendix E for the title page (naa sa capstone manual)

N.L. RECORD AND RENTAL

SYSTEM

A Capstone Project

In Partial Fulfillment of the Requirements for the degree of Bachelor of

Science in Information Technology

By

Glice Aliponga

Hanie Maluya

Regeneil Ocana

Mrs. Christine Joy Tomol

Adviser

MARCH 2019
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Comments: pls check the manuscript format details

Pagination is upper right hand corner and pls set the margins
and be consistent with verdana 12 as well as the spacing which
is 1.8 lines
For the organizational chart, you only need to include the org
chart sa nardos boarding house.

Chapter 1
INTRODUCTION
Rationale
Boarding Houses provides a low-cost accommodations to some of
the most marginal and disadvantage members of our community
including Argao where there are college students who came from far
places. As their temporary home, they are also expecting most of the
facilities they are enjoying in their respective home places. In the
continuum of housing security, managing tenant’s information in
boarding houses is an insecure and commonly inadequate to use the
current manual system.
Advances in information technology and changes in laws,
institutions and regulations in some countries have encourage the
emergence of computer based information system has change the world
a great deal (Jantz, 2001). Both large and small value of processing
arrangement and time critical payment as well as the documentation of
record system have adopted the new methodology by the use of
personal computer that enable easier manipulation of the input process
and output to fulfill several roles in the production of information
system.
The focus of this research project is basically managing the record
and processing rental payments with the increasing number of tenants
in Nardo’s Boarding Houses to help in the difficulties that the landlord is
facing. These difficulties are the following; losing huge money through
tenants who evade rent, storing and keeping in tangible files may cost
higher damage leading to data loss. The researchers decide to develop
a reliable system that will serve an accurate and efficient service for
rental managers in restoring and keeping record of tenant files properly
and with confidentiality.
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Theoretical Background
Both practitioners and researchers have a strong interest in
understanding why people accept information technology so that
methods for designing, evaluating and predicting how users will respond
to a new technology can be developed. Although practically intertwined,
design and evaluation are logically independent issues, noted by Dillon,
and it remains an open question in many instances how to translate
usability evaluation results to specific interface design improvements.
Acceptance theory seeks to extend the traditional model of user-
centered design espoused in usability engineering (e.g., Nielsen) from
question of interface improvement towards predictions of likely usage.
Lack of user acceptance is a significant impediment to the success
of new information system (Gould et al; Nickerson). In fact, users are
often unwilling to use information systems which, if use, would result in
impressive performance gains (Alavi Henderson; Swanson, 1998).
Therefore, user acceptance has been viewed as the pivotal factor in
determining the success or failure of any information system project
(Davis, 1993).
N.L. Record and Rental System of Lamacan Argao in which
tenants’ record is currently collected manually, and to achieve the
objectives given in this study, the researcher has plan to apply the
Technology Acceptance Model (TAM Theory)(Davis,1989).
The goal of TAM is to predict information system acceptance and
diagnose design problems before users have experience with a system.
TAM predicts user acceptance of any technology is determined by two
factors: perceived usefulness and perceived ease of use.
Within TAM, perceived usefulness (U) is defined as the degree to
which a user believes that using the system will enhance his or her
performance. Perceived ease of use (EOU) is defined as the degree to
which the user believes that using the system will be free from effort.
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Both U and EOU are specific perceptions and are anchored to specific
beliefs users hold about the system. Thus, attitude is a general construct
not tied to any specific beliefs about the technology. Behavioral
intentions to use the system (BI) are modeled as a function of A and U.
Behavioral intentions (BI) then determines actual use. Research has a
consistently shown that BI is the strongest predictor of actual use (Davis
et al., Taylor Todd).

Acceptance Theory

Perceived usefulness (U) Perceived ease of use (EOU)

N.L. RECORD AND RENTAL SYSTEM

Figure1: A Schema of the theoretical framework of the Study

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Comment: for this framework, use arrows for better view of its
direction or where its heading to

Review of Related Literature and Studies

These studies done by other people similar with the researchers. These
may offer great help for the study through more comprehensive ideas
and any other keys for its development.

Comments: you need to include a related system and describe the

software you have researched from the net

NL Record and Rental System (this is overview of the existing system

not a related study, you can place this one after the review of related lit
and studies)
Boarding House plays an integral role in the provision of housing
facilities to individuals, most particularly who come from remote
provinces and city outskirts. With vast improvement of technology, a
boarding house without an accurate, reliable and comprehensive tenant
record and rental system can be in a serious risk. Pressure to manage
paper registry works from the new file to the old files of the tenants,
overwhelming pressures on the segregating the rental documents,
diminishing landlords profit, strict administrative policy institution and
serious concern on the aspect on legal liabilities leave an insufficient
dedicated time in entertaining tenants with best quality accommodation
they deserve.
The Nardos’ Boarding Houses in Argao up until today is still observed to
have been using paper-based system for keeping tenant’s records and
rental payments transactions.

Automated Record Management System (ARMS) A Case Study of

Ahmadu Bello University Sick-Bay
With the advent of computers and its related technology in which
everything needs to be done efficiently and effectively the existence of
a system become necessary (Alfa Mahfooz Ahmed, 2015). In every
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payment transactions, possibly there could be a series of instances

especially regarding to keeping of records. One may either find it hard
or easy depending on their system implemented. In order to obtain a
more productive and maintain a vigorous storing of data, one of the
most efficient way is developing a computer-based system.
The main objective of his research work is to design a computer base
program that will cover all aspects of management and operations. The
program will enable the registration process and this features used for
proper handling of records and related information the boarding house.
This will be stored in a database that can be accessed easily within the
short span and yet securely stored in an appropriate and stress free
manner.
The Problem
Statement of the Problem
The primary purpose of this study is to develop a system that
will maintain and manage the tenant’s record and rental information
through N.L Record and Rental System.

This study seeks to answer the following questions:

1. What is the performance level of the current record manual

system in terms of:

1.1 Speed;
1.2 Security;
1.3 Efficiency?

2. What are the problems encountered in using the current manual

record in terms of:

2.1 Speed;
2.2 Efficiency;
2.3 Accessibility?

3. Based on the problems encountered what should be the

functionalities of the proposed system?
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Scope and Limitations of the Study

This study is basically intended for Nardos’ Boarding Houses. It
aims to help the owner/manager to improve the efficiency of the
procedures in keeping records and managing its rental payments
information.
The scope of this study is the development of a computer-based
program that allows the user to view customer’s data as well as houses
record. It will include only tenant’s registrations and rental payment that
allows the users to add, edit, search and delete data from the relational
database in Java NetBeans as the programming language tool. The
program will also generate a report about which month has the most
rental made and payment cancelled either by the tenants or terminated
by the system. (pls rephrase, you do not need to include the java
netbeans since you will explain this in the technological background)
In program limitations, the program will not include a central
accounting system. It will not also include tenants’ requests from the
central administration to the managers, boarding house maintenance
services as plumbers, windows, insects, etc., building maintenance and
contract management. This program will not be suitable for computer
illiterate.

Significance of the Study

The overall output of this study can be of great help to the owner of the
Nardos’ Boarding Houses in controlling the rental payment of the
tenants.
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Specifically, the results of the study would benefit the following:

Tenants. The tenants are the primary of the study and they are directly
beneficial on this study.
Landlords. The findings of this study are great help to the landlord to
monitor the record of the system easily and tenant’s payment.
Researchers. The implementation of this study will enable them to
showcase all their skills, capabilities and programming prowess.
Future Researchers. The system will serve as a good and reliable
research material who wishes to develop similar system and require
background information in furthering their research.

Research Methodology

Project Environment (Locale of the Study)

This study will be conducted at Lamacan, Argao, Cebu specifically

at the Nardos Boarding Houses. This is located at Barangay Lamacan,
Argao, Cebu. This Boarding House aims to provide safety homes for the
tenants for double purposes.(pls rephrase)
This Boarding Houses are known not only here in Argao but whole
province of Cebu. The researchers concentrated only the NL Record and
Rental Payment at Lamacan, Argao, Cebu.
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Figure 2: Location Map of the Research Environment

Organizational Chart

Glice Aliponga
IT Manager

Regeneil Ocaña Hanie Maluya

Programmer Technical Staff

Figure 2: Organizational Chart for the CTU-AC IT Department

The IT Department is there to help maintain and computerize the

tenant’s record of Nardo’s Boarding House. The IT Department is
located at CTU-AC.

CTU Researchers
Colleges

IT Department
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Figure 3: Organizational Chart for the Nardo

The IT Department is there to help maintain and computerize the

tenant’s record of Nardo’s Boarding House. The IT Department is
located at CTU-AC.

Requirement Specifications
List of Modules
1. User Login
1.1 Verify username and password
1.2 Display message
2. Displays the Dashboard
2.1 Display the Menu
2.2 Log out
3. Register Tenants
3.1 Display Registration Form
Fill up the Form
3.2 Add New Record
3.3 Delete Tenant
3.4 Update Tenant
3.5 View Tenant
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4. Rental Payment
4.1 Display all the data in the table
4.2 Click a Data in the table and displays it to the form
4.3 Generate Payment
4.5 Save the Record
4.5 Generate Receipt
4.6 Print Receipt

Schedule Feasibility (set the margins so that you can adjust the
figures)

1/5/2019 5/5/2019

1/5/2019 2/20/2019 3/31/2019 5/20/2019

ID Task Name Start Finish Duration

January January 13d. 0h

1 Requirements 5,2019 18,2019
Specification
January February 39d .0h
2 Analysis 18,2019 25,2019
February March 36d. 0h
3 Design 25,2019 31,2019
March May 42d.0h
4 Development 31,2019 11,2019
May May 5d. 0h
5 Tasking 11,2019 16,2019
May May 19 3d. 0h
6 Development 16,2019 ,2019
and
Implementation
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Figure 4: Gantt Chart

The Gantt chart Shows the proponent’s productive timeline and
management of deliverables to be submitted. With a short and limited
time available, the proponents had to be quick and efficient in handling
the systems progression.

Requirements Modeling

INPUT Preparing of the survey Questionnaire:

Status of the Lamacan Argao Cebu

Existing Lamacan Argao of NL Record and Payment System

Problems in the Existing Record and Payment System

Processing of data through

PROCESS  Data Gathering from survey questionnaire
 Interpretation of data
 Planning
 Analysis
 Design
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OUTPUT
NL RECORD AND PAYMENT SYSTEM

Figure 5: Input Process Output Diagram

Use Case Diagram

Actors are external entities that interact with the system. Actor initiates
system activities for the purpose of completing some task.
So actors in this project are as follows:
 Administrator/ Landlord:-Super user, manages tenant’s data
information in the system.
 Tenant – user who are evaluated and can view reports.
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Landlord
Tenant

Figure 6: Overall Use Case Diagram

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Class Diagram

Figure 7: Class Diagram for NL Record and Rental System

The Figure above shows the interaction of different classes within the
system. Most of the classes interact with the Admin class for it to work
properly.
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Design
Outputs and User Interface Design

Figure 8: User Log in

This screen, admin enter his/her username and password to be able to
use N.L. Record and Rental System. This page is to provide the security of the
system. Therefore, in wrong password entries system shall warn the user with
pop-up window.

Figure 9: Administrator Controls

This administrator can choose to register and to view tenant’s
information.
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Figure 10: Tenant Registration

The Admin will register the tenants through his/her corresponding

information.

Figure 11: Rental Payments

The Admin will search the tenant id and the rental amount, balance,
and total of all payments displays.
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Data Design

Figure 12: Entity Relationship Diagram

Above are the tables and the relationship that the proposed system
utilizes. Database implementation is made possible by Java Netbeans
and MySQL.
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System Architecture (are you sure this is available in Nardos

Boarding house. )
Network Topology

Figure 13: Hybrid Topology

The system utilizes topology networking method is a combination of
the star (multiple PC to Switch) and bus (linear switch to server) this
workstation accesses the system through a switch, which is connected
to the server, which stores the physical system itself.
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Development
Hardware Specifications

The hardware needs of the N.L Record and Rental System are as follows:

Server PC of the Boarding House Management System:

1. Processor: Penti
2. RAM: 2 Gigabytes
3. Hard Disk Drive: 100 Gigabytes
Software Speciations

1. Java Netbeans
2. XAMPP web server.

Program Specifications
One of the constraints that the N.L Record and Rental System may
encounter is the operation intervention in a way that the operation of
testing the system may be affected due to the malfunctioning of the
hardware and software of the system.
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Testing

The testing for the N.L Record and Rental System will consist of Unit,
System/Integration (combined) and Acceptance test levels. Mainly the
proponent will be the one to do all the tests except for the part where
the participants will evaluate the event. The proponent will request other
persons to serve as participants in the conduct of the said test.

UNIT Testing will be done by the proponent and will be approved by

the adviser and a panel of experts.

SYSTEM/INTEGRATION Testing will be performed by the adviser and

a panel of experts and with assistance from the program developer as
required. No specific test tools are available for this project. A program
may have up to two Major defects as long as they do not impede testing
of the program.

ACCEPTANCE Testing will be performed by the actual end users with

the assistance of the program developer. Programs will enter into
Acceptance test after all critical and major defects have been corrected.
A program may have one major defect as long as it does not impede
testing of the program.
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Definitions of Terms

Admin The super user of the system, capable of creating,

editing deleting and viewing results of the system

Boarders/Lodgers The user who will be the admin

NL Record and The java application.

Rental System

SPMP This Software Project Management Plan

Java Java is the main programming language used in

developing the system

product Refers to this system.

MySQL The database used in this system.

SQL Structured Query Language, the query language

used to store, update and delete records in the
database.

users It may refer to the admin

XAMPP The web server used in this system.

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