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Quick Reference Guide

S T A RL IG H T E D U CA TI O N EXCEL 2013 – ADVANCED FUNCTIONS

ABSOLUTE CELL SUM CELLS IN NON-GROUPED TEXT FUNCTIONS ONE TOUCH PASTE SPECIAL
REFERENCING WORKSHEETS Function Description In some instances it is easier to execute
Absolute cell reference always refers to 1. Place a cell value in any cell of CLEAN Removes all nonprintable a normal paste then use the smart tag

EXCEL2010 – FUNCTIONS & FORMULAS


the same cell, regardless of where the sheet1:sheet3. characters from text menu that activates in Excel 2010.
formula is copied. The $ in a formula 2. Insert a 4th worksheet and click in a 1. Copy the source data.
CONCATENATE Joins several text items
indicates an absolute reference. A cell cell. 2. Complete a standard paste (Ctrl+V)
into one text item
address cn also be part relative and part 3. Type an Equal sign (=) followed by where desired.
absolute. TRIM Converts text to 3. Excel 2010 will activate a smart tag
SUM and an open parentheses. uppercase
Address Type Action 4. Click on the tab for sheet1, click on that allows you to expand a small
A2 Relative column and row the cell containing the target value LEFT Returns the leftmost menu of Paste Special commands.
may change followed by a comma. characters from a text 4. Click the target command.
$A$2 Absolute columns and row 5. Repeat the above, targeting the cells value 5. You can also use Hot Keys to
cannot change MID Returns a specific execute these Paste Special
on sheet2 and sheet3.
$A2 Mixed column remains commands.
6. Depress Enter and Excel will number of characters
constant but the
row may change complete the formula with the sum from a text string starting
displayed in the selected cell on at the position you WATCH WINDOW
sheet4. specify The Watch Window shows you the
CREATING AN ABSOLUTE
Example: PROPER Capitalizes the first letter result of the cells being tracked, without
CELL REFERENCE having to switch to the sheet where the
Select the target cell and depress F4. in each word of a text
value formula is to check its result.
INSERT A FUNCTION TRACE PRECEDENTS & RIGHT Returns the rightmost
The Watch Window button can be found
DEPENDENTS characters from a text
Select the target cell and click the fx on the Formula tab|Formula Audition
Excel’s Tracing Precedents and Tracking value
(Insert Function button) on the group|Watch Window.
Formula/Edit Bar. Dependents feature will allow you to view LOWER Converts text to
the Precedents, the data field used for lowercase Select the cell that you want to watch
DATES AND TIMES evaluating the formulas/functions and and click on the Add button to close the
Excel stores dates and times as a Dependents, the data field on which it dialog window.
number representing the number of days depends. LEN Returns the number of
1. Open a spreadsheet containing a sum
since 1900-Jan-0, plus a fractional
formula.
characters in a text string CONDITIONAL FORMATTING
portion of a 24 hour day: ddddd.tttttt . UPPER Converts text to 1. Select the target cells.
This is called a serial date, or serial date- 2. Select Formula tab|Formula Auditing
uppercase 2. Select Home|Styles
time. Group|Trace Precedents.
group|Conditional Formatting.
WYSIWYG PASTE SPECIAL 3. Choose the formatting scheme and
ENTERING 2 DIGIT YEARS In Excel 2010, when you copy a range and set the conditions.
Entering a date with two digits in the 3. To display the Dependents, repeat
the above, selecting on the Trace right click anywhere in the spreadsheet,
year, Excel uses 29/30 as the "cutoff you get a right-click menu that shows you
point" between 1900 and 2000. For Dependents entry. Compliments of
the Paste Special icons.
example, entering a year between 30 and STARLIGHT EDUCATION
99 causes Excel to treat the year as 1930 Hovering over these, you can see a live Contact us at
- 1999. Entering a year between 00 and preview of what the each Paste Special Starlighted@earthlink.net
29 causes Excel to treat the year as 2000 DISPLAYING FORMULAS command will do to your data.
- 2029. Depress the Ctrl key|tilde key (~).