Instructions to the Field

Changes in EAS Staffing as a Result of the Automated SWC

Process
October 28, 2010

NAPS Headquarters has been working with the Postal Service to provide a timeline
for NAPS branches at the local level to review the results of SWC’s calculations that
result in the excessing of supervisors from Customer Service operations.

As a result of automated SWC calculations, and the desire of local management to

make immediate moves of EAS employees, our members, in certain situations, are
being required to make decisions about applying for new positions in less than a
week.

NAPS has objected to postal headquarters about the speed at which the process has
been employed and the negative impact that this process has had on our members
who are being impacted.

The Postal Service has agreed to a NAPS proposal to provide a 30 day review
period where SWC’s calculations result in the loss of a supervisor position in
stations/branches and post offices.

In a letter to the field, from Deputy Postmaster General Pat Donahoe (see attached),
when a SWC’s calculation results in the reduction of an EAS position the impacted
EAS employee cannot be moved out of the assignment in less than 30 days from
the date of notification.

What should our members do when they are notified that their position has been
impacted by a SWC completed on their office?

When one of our members is notified that their position has been impacted, they
should immediately contact their local NAPS branch president to report the Postal
Service’s actions.

• The branch president should request a copy of the SWC evaluation that was
completed by the Postal Service and work with the postmaster or
station/branch manager to complete a manual SWC form (this form is
available on the NAPS website or through contact with your respective NAPS
Area Vice President).
 • A local branch officer, with the assistance of the postmaster, station/branch
manager and/or supervisor of the impacted office, completes the manual
SWC form to ensure that all craft positions for the office are identified and
reported in the SWC matrix.

• You must pay particular attention to vacant positions and the evaluation of
clerks with financial responsibilities as the SWC calculations for clerks with
financial duties have a higher value in the SWC process.

• Once the manual SWC worksheet is completed, a comparison between the

automated SWC that was generated by the Postal Service and the Manual
SWC worksheet developed by NAPS and the local management of the
impacted office should be completed.

• If there are differences between the USPS SWC data and the manual SWC
data that was prepared at the local office indicate that the office has been
evaluated improperly and the impacted EAS supervisor position should
remain in the office, immediately contact local postal officials (POOM,
Manager, Operations Program Support, etc) of the findings of your review.

• Should you be unable to resolve the discrepancies that you have found
between the automated SWC generated by the Postal Service and your local
manual SWC worksheet, the next step is to contact your respective NAPS
Area Vice President and advise them of the situation you have.

• Due to the time frame of 30 days that was provided by the Postal Service
prior to the impacted EAS supervisor being relocated, it is critical that
everyone involved remain mindful of the time period provided so that our
SWC review and any rebuttals so not wait until the last minute to surface.

The ultimate objective of this NAPS’ plan is to conduct a timely review of the SWC
process within the 30 day timeframe established through negotiations with the
Postal Service.

If there are no discrepancies between the automated SWC and your manual SWC
the process of reducing the EAS complement in the office can proceed after the 30
day period has expired.

If you have any questions about this process, and/or if the Postal Service is
disputing the data that is developed by NAPS local officials, please contact your
NAPS Area Vice President.

NAPS Headquarters