Communication Type Objective of Communication Medium

Present project deliverables,

Project Review gather feedback, and discuss Face to Face
next steps

Introduce the project and the

project team
Kickoff Meeting Face to Face
Review project objectives and
management approach
Review status of the project
Project Team Meetings Face to Face
with the team
Inform the participants about
Project Announcement Email
project details
Report the status of the project Face to Face
Project Status Report including activities, progress, Email
and issues

Share progress made on project Face to Face

Task Progress Updates Conference
task Call
Assess what worked and what
Post-mortem meeting did not work, and discuss Face to Face
actionable takeaways
 Frequency Audience

At milestones Project team

Project sponsor
Once Stakeholders

As needed Project team

Monthly Participants

Project team
Biweeekly Project sponsor

Weekly Project team

Project team
At the end of Project sponsor
project Stakeholders
 Category Project Risks Impact Probability

Executives fail to support the

Executive Support The project is canceled High
project

Overly-optimistic schedules High

Time Management
Participants are not able to
Participants are not available participate in the project
Medium
within the specified time range
Cost Management Cost forecasts are inaccurate Financial crisis Medium

Resource Not enough resources assigned There is no direct

supervisor or mentors that Low
Management to the project assess the participants

Stakeholders set high

Stakeholders have inaccurate expectation towards the Medium
expectations participant's work
Project
Communication
Management
Under communication to the The project scope is not Low
stakeholders well conveyed
 Severity Mitigation
Research and determine the
High particulars
Finalize the project concept

High
Survey about participant's
time preference
High
High

Select the internship

coordinator
Announce the direct
Medium supervisors/mentors no
longer than a month before
the project realization

Deliver the project objective

Set expectation between the
Medium project team and
stakeholders

Ensure that all the scope are

delivered
High Hold face-to-face meetings
with the stakeholders
Scope Statement

At the end of the project, the XL Future

Leaders awardee will gain the real-work
experience, learn about the work
environment of the telecommunications
Project Objectives company and the management structure
of PT. XL Axiata Tbk, as well as expanding
knowledge based on the participant's
competencies

Intern performance evaluation

Project Deliverables Short-term project/assignment done by
the participants
New knowledge and experience

• The project is completed on budget

• Project delivered all items within the
Project Success agreed scope
Criteria • The project meets the objectives
• Project satisfied the stakeholders

·     Let the participants work less/more

than 2 weeks
Project Exculsions Provide work that is not in accordance
with the objectives and scope of the
project