Electronic ledger

accounting statements 1.1

– Mexico (AX 2012)
Updated: March 10, 2015

This article explains how you can set up and generate the general ledger XML files, version 1.1, that are required
by the Mexican tax authority (SAT) in accordance with Annex 24 of Miscellaneous resolution of 2015. This
functionality is available if you have installed hotfixes 3035346 and 3046166 for Mexico (MEX).

You can generate the XML files required by SAT per company:

 Chart of account
 Monthly trial balance
 Journal transactions with the related subledger transactions (CFDI, CFD, and other operations)
 Auxiliary ledger account

Note: The additional auxiliary XML file (folios) that is required by the government and that details all fiscal
documents (CFDI, CFD, and others) is not included in the current feature, because this information is detailed in
the journal transactions XML file, as expressed in chapter 2.8, section 2.8.1.3 of Miscellaneous resolution of 2015
(second section) from December 30, 2014.

Link: http://www.sat.gob.mx/fichas_tematicas/buzon_tributario/Documents/extracto_reglas.pdf

The following illustration shows how to use the electronic ledger accounting statement feature in Microsoft
Dynamics AX.
 Setup
Assign parent account level Indentify Total account
Chart of account types

Setup
Create Consolidation Assign main account to SAT
SAT account group account group for SAT group and level accounts

Setup
Assign SAT method of
Method of payments payments

Electronic ledger
Select the specified Generate and Submit
accounting statements parameters XML files
Business processes
This table describes the business processes that are affected by this functionality and how the processes have
changed. You can also use this information to see which forms or reports are most affected by the changes.

Business process
Set up chart of account
How this process changed Read more about the changes
You can now assign the previous (MEX) Chart of account
account level of a ledger account
by using a new Parent account field
that was added for this purpose.
In addition, a new STU field is
available for Mexico, where you
can assign the SAT group account
code that is established by the
Mexican tax authorities.

Forms that are most affected

Main account
Electronic ledger accounting More information about electronic (MEX) Electronic ledger accounting
statements general ledger statement reports is statements
included.

Forms that are most affected

Electronic ledger accounting
statement

Reports
This table lists the reports that have been added or changed by this functionality. You can also see a description
of the change and where to find the reports.

Report New or changed Description Where to find the report

Chart of account New Contains information General ledger > Reports
about the ledger account > External > Electronic
that is registered. The ledger accounting
report represents the XML statement
file in accordance with
the layout that is
established in Annex 24 of
Miscellaneous resolution
of 2015.
Trial balance New Contains information General ledger > Reports
about the balance of the > External > Electronic
ledger accounts. The ledger accounting
report information statement > Trial balance
includes opening
balances, debits, credits,
and the resulting
balances for a given
period. The report
represents the XML file in
accordance with the
layout that is established
in Annex 24 of
Miscellaneous resolution
of 2015.
Report New or changed Description Where to find the report
Ledger entries New Contains information General ledger > Reports
about ledger transactions > External > Electronic
and their related source ledger accounting
documents, such as statement > Ledger
invoices, collections, and entries check box
payments. The XML file is
generated in accordance
with the layout that is
established in Annex 24 of
Miscellaneous resolution
of 2015.
Auxiliary ledger New Contains information General ledger > Reports
about ledger transactions > External > Electronic
from the main account ledger accounting
point of view. The XML file statement > Auxiliary
is generated in ledger check box
accordance with the
layout that is established
in Annex 24 of
Miscellaneous resolution
of 2015.

Fields and settings

This table describes the fields and settings that have been added or changed for this functionality. It also explains
how you can decide what information to enter in a field or which settings to use.

Field Description Where to find the field or setting

Consolidation account groups
Additional consolidation accounts
SAT level
Parent account
Use this field to set up the SAT group
account that is used to identify the
main accounts in the SAT
application.
Use this field to specify the SAT
group account for each main
account in the Main account –
chart of accounts form.
Use this new field to specify the
level of the SAT group account for
each main account in the Main
account – chart of accounts form.
Use this file to set up the parent
ledger account of the previous
level.
Consolidation account groups form
(General ledger > Setup > Chart of
account > Consolidation account
groups)
Additional consolidation accounts
form
(General ledger > Setup > Chart of
account > Additional
consolidations account)
Additional consolidation accounts
form
(General ledger > Setup > Chart of
account > Additional
consolidations account)
Chart of account form
(General ledger > Places > Chart of
account > General)

Considerations
Leave this field in blank when the
ledger account represents the first
level of a set of ledger accounts.
Total and other types of ledger
accounts need to set up the parent
account.
DB/CR proposal Use this field to specify the typical Chart of account form
transaction (debit/credit). This field (General ledger > Places > Chart of
is used in the XML file to report the account > General)
<Natur> node.
Field Description
Account type Use this field to identify the type of
account.
This field is also used to determine
the typical transaction
(debit/credit) and is reported into
the <Natur> tag. When the account
type is set to Balance or Profit and
loss, the determination will be
ignored and moved into the DB/CR
proposal field.
Considerations
When the Account type field is set
to Total, it is used together with the
Parent account field to create the
total amount directly in the parent
account level. Totals are at the top
instead of the bottom.
Payment type Use this field to identify the type of
payment that is established by the
government tax authority (SAT).
Routing number Use this field, which is already
available in Microsoft Dynamics AX,
to identify the bank code that is
defined by the government tax
authority (SAT).
UUID Use this new field to identify the
unique universal identifier of a
Mexican electronic invoice (CFDI).
Considerations
The <CompNal> node is generated
automatically in the Ledger entries
XML file when the UUID is printed
and the ledger account type is
Vendor in the journal entry
transaction.
Version Use this field to select the layout
version of the XML files that will be
generated.
Considerations
Version 1.1 is the current valid
version.
SAT consolidation account group Use this field to select the
consolidation account group that
identifies the SAT accounting group.
Period Use this new field to select the
report period.
Where to find the field or setting
Chart of account form
(General ledger > Places > Chart of
account > General)
Methods of payment form
(Accounts receivable > Setup >
Payment > Methods of payment >
General)
(Accounts payable > Setup >
Payment > Methods of payment >
General)
Bank accounts form
(Bank > Common forms > Bank
account details > General)
Purchase order form
(Accounts payable > Places >
Purchase order > Post > Invoice >
Overview)
Invoice register form
(Accounts payable > Places >
Invoice register > Line > General)
General journal form
(General ledger > Journals >
General journal > Lines > Invoice)
Electronic ledger accounting
statement form
(General ledger > Reports >
External > Electronic ledger
accounting statement)
Electronic ledger accounting
statement form
(General ledger > Reports >
External > Electronic ledger
accounting statement)
Electronic ledger accounting
statement form
(General ledger > Reports >
External > Electronic ledger
accounting statement)
Field Description
Directory Use this new field to specify the
path where the XML files are
located.
Closing transactions Select this check box to include
closing transactions as transactions
in the Trial balance XML file.
Clear this check box to remove
closing transactions from the Trial
balance XML file.
Trial balance Select this check box to generate
the Trial balance XML file.
Consideration
The Chart of account XML file is also
generated when this check box is
selected.
Delivery type Use this field to indicate the type of
delivery:
 Normal
 Complementary
Update date Use this field to indicate the
updated date of complementary
delivery.
Ledger entries Select this check box to generate
the Ledger entries XML file.
Consideration
The Chart of account XML file is also
generated when this check box is
selected.
Auxiliary ledger Select this check box to generate
the Auxiliary ledger XML file.
Consideration
The Chart of account XML file is also
generated when this check box is
selected.
Request type Use this field to identify the type of
request when the Ledger entries or
Auxiliary ledger check box is
selected. The following types of
request are available:
 Control
 Compulsive control
 Return
 Compensation
Order number When the Request type field is set to
Control or Compulsive control, use
this field to identify the order
number that is assigned by the
government tax authority.
Where to find the field or setting
Electronic ledger accounting
statement form
(General ledger > Reports >
External > Electronic ledger
accounting statement)
Electronic ledger accounting
statement form
(General ledger > Reports >
External > Electronic ledger
accounting statement)
Electronic ledger accounting
statement form
(General ledger > Reports >
External > Electronic ledger
accounting statement)
Electronic ledger accounting
statement form
(General ledger > Reports >
External > Electronic ledger
accounting statement)
Electronic ledger accounting
statement form
(General ledger > Reports >
External > Electronic ledger
accounting statement)
Electronic ledger accounting
statement form
(General ledger > Reports >
External > Electronic ledger
accounting statement)
Electronic ledger accounting
statement form
(General ledger > Reports >
External > Electronic ledger
accounting statement)
Electronic ledger accounting
statement form
(General ledger > Reports >
External > Electronic ledger
accounting statement)
Electronic ledger accounting
statement form
(General ledger > Reports >
External > Electronic ledger
accounting statement)
Field Description
Process number When the Request type field is set to
Return or Compensation, use this
field to identify the process number
that is assigned by the government
tax authority.
Where to find the field or setting
Electronic ledger accounting
statement form
(General ledger > Reports >
External > Electronic ledger
accounting statement)

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