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Oracle Advisor Webcast Program

 Current schedule
 Archived recordings
 Doc ID 740966.1

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Future Advisor Webcasts
Teleconference Access: 05-Sep-13: HCM – 9/05 PLAN DESIGN MAINTENANCE FOR
VOICE STREAMING OAB & OSB (Doc ID 1568714.1)
ENABLED
10-Sep-13: MFG – Using FND Log Messages To Debug Cost
North America: Management Issues (Doc ID 1571826.1)
877-664-9143
11-Sep-13: AR – Tracking the Dataflow Through Important
International: Receipts Tables (Doc ID 1574830.1)
706-634-8961
For complete details on all upcoming Oracle E-Business Suite
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Conference ID: Document ID 740966.1.
99877700
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Oracle Advisor Webcast
Using Subledger Accounting (SLA) to
Override AutoAccounting
Vikranth Medury, Principal Software Engineer
Using Subledger Accounting to Override
AutoAccounting Webcast Resource Links
 To access the Using Subledger Accounting (SLA) to Override
AutoAccounting webcast recording:
https://oracleaw.webex.com/oracleaw/lsr.php?AT=pb&SP=EC&rID=
77608182&rKey=9899fc001ecfb8f3

 To ask questions on the topic of Using Subledger Accounting (SLA)


to Override AutoAccounting:
 https://communities.oracle.com/portal/server.pt/community/view_dis
cussion_topic/216?threadid=738934

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Objectives
Following this session, you will understand:
 The components of Subledger
Accounting (SLA)
 How to modify existing setup
 Best practices

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Agenda

 Components Of Subledger Accounting


 Test Cases & Demonstrations
 Best Practices

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Components of Subledger Accounting

 What is Subledger Accounting?


– A rule based accounting engine that centralizes accounting for Oracle
E-Business Suite products in Release 12.
 Components of Subledger Accounting
– Subledger Accounting Method (SLAM)
– Application Accounting Definition (AAD)
– Journal Line Definition (JLD)
 Journal Line Type (JLT)
 Account Derivation Rules (ADR)
 Journal Line Description

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Components of Subledger Accounting
SLA Account Method Builder
Ledger

Subledger Accounting Method

Application Accounting Definition

Journal Line Definition

Journal Line Types Account Derivation Rules Journal Entry Descriptions

Sources

Transactions

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Components of Subledger Accounting

 Mapping Sets

 Ledger and the 4 C’s


– Chart of Accounts
– Currency
– Calendar
– Accounting Convention

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Components of Subledger Accounting
Accounting Entities

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Components of Subledger Accounting
Event Class and Event Types

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Components of Subledger Accounting
Integration Between SLA and Subledgers

 Subledgers generate accounting (source).


 The General Ledger (GL) is the destination of the accounting.
 SLA acts as a layer in between the subledgers and GL.
 Any activity in the subledger raises business events that are predefined
(currently not extendable).
 Create Accounting is run to generate accounting.
 Accounts are generated based on the SLA setup for the subledger and the
event ID.

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Components of Subledger Accounting
The Accounting Interface
SUBLEDGER (SLA)
RECEIVABLES (AR)
ACCOUNTING PROGRAM

Identify Accounting Event Identify Accounting Event

Event Extract –
Provides sources Call AR Event Extract
To Account Method Builder

Select Appropriate Sources

Apply Definitions to Create


View Accounting
Accounting

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Test Case
Common Pre-Work Steps

 Copy the following Seeded Setups


– Subledger Accounting Method – SLAM
– Application Accounting Definition – AAD
– Journal Line Definition – JLD

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NOTE:
Please see
Demo Doc ID 834475.1
Common Pre-Work Steps
for all
Demonstration
Viewlets

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Test Case 1
Modify Accounting Code Combination For A Negative Revenue Line
 Replace the accounting code combination for negative revenue lines with a
fixed code combination.
 Assumption: All negative revenue lines on an invoice represent discounts.

Business Case
– When booking sales orders, discounts may be provided to customers.
– Discounts can be accounted by setting Order Management (OM) System Options.
– When the sales order is interfaced, there will be a positive revenue line for the
item and a negative revenue line for the discount.
– Since both lines refer to the same item, AutoAccounting will derive the same
account for both lines.
– To book the discount line to a different account, we must use SLA to modify the
Account Derivation Rule.

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NOTE:
Demo 1 Please see
Modify Accounting Combination
For A Negative Revenue Line Doc ID 834475.1
for all
Demonstration
Viewlets

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Test Case 1 : Summary
Modify Accounting Code Combination For A Negative Revenue Line

1. Create 2 new Journal Line Types:


a. Invoice REV lines with amount < 0 (we are assuming that this is a
discount line).
b. All other types of invoice REV lines with amount >= 0.

2. Add the Journal Line Types to the Journal Line Definition created in the
Pre-work.

3. Create a new Account Derivation Rule.

4. Associate the new Account Derivation rule the Journal Line type for
negative revenue lines.

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Test Case 1 : Summary
Modify Accounting Code Combination For A Negative Revenue Line

5. Validate the Application Accounting Definition.

6. Test the setup by creating a transaction with a negative revenue line


and a positive revenue line.

7. Run Create Accounting.

8. View Accounting.

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Test Case 2
Replace Freight Accounting
 Replace the accounting code combination for freight lines based on the value
entered in Transaction Information Descriptive Flexfeild (DFF).

Business Case
– Descriptive Flexfields are used to capture specific additional information
determined by business needs.
– This additional information can be used to influence accounting for the
transaction.
– We will use an Invoice Header DFF to capture the Freight Type .
 Based on the Freight Type, we will assign specific accounts to the
invoice header level freight.

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NOTE:
Please see
Demo 2 Doc ID 834475.1
Replace Freight Accounting
for all
Demonstration
Viewlets

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Test Case 2 : Summary
Replace Freight Line

1. Create a Mapping Set.

2. Create Accounting Derivation Rule using the above Mapping Set.

3. Attach the Accounting Derivation Rule to the Journal Line Type.

4. Validate your Application Accounting Definitions.

5. Check the Freight Types Lookup Code.

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Test Case 2 : Summary
Replace Freight Line

6. Create a New Transaction Information Descriptive Flexfield.


1. Query the DFF Transaction Information.
2. Add a segment.
3. Create a value set with table level validation.
4. Attach the value set to the segment added above.
5. Save and compile the Descriptive Flexfield.

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Test Case 2 : Summary
Replace Freight Line

7. Test the new setup:


1. Review the AutoAccounting definition.
2. Create a transaction with freight line.
3. Enter the transaction header Descriptive Flexfield information.
4. Run Create Accounting.
5. View Accounting.

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Test Case 3
Modify Accounting Combination On Exchange Gain/Loss Lines

 Replace the accounting code combination for exchange gain and


loss based on the Transaction Type Receivable Account or
Remittance Bank Cash Account.

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Test Case 3
Modify Accounting Combination On Exchange Gain/Loss Lines
Business Case
– Foreign currency transactions typically result in exchange rate
gains/losses.
– In Receivables, accounting for these gains/losses is set in fixed
accounts in System Options.
– This accounting does not allow for tracking the gain/loss on a
departmental / cost center basis.
– SLA can be used to replace the department/cost center segment with
the value on the Transaction Type Receivable Account / Cash Account
on the Remittance Bank.

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NOTE:
Please see
Demo 3 Doc ID 834475.1
Modify Accounting Combination On
Exchange Gain/Loss
Lines for all
Demonstration
Viewlets

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Test Case 3 : Summary
Modify Accounting Combination On Exchange Gain/Loss Lines

1. Create a new Account Derivation Rule.

2. Attach the above ADR to the Receipt Exchange Gain Loss Journal
Line Type twice:
a. Debit
b. Credit

3. Attach the Journal Line definition to the Application Accounting


Definition.

4. Validate your Application Accounting Definition.

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Test Case 3 : Summary
Modify Accounting Combination On Exchange Gain/Loss Lines

6. Test the new setup:


a. Create a Invoice for GBP with an exchange rate of 1.6456.
b. Create a receipt for GBP with an exchange rate of 1.6450.
c. Apply the receipt to the invoice.
d. Note the exchange gain/loss amount.

7. Run Create Accounting for this receipt.

8. View Accounting.

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Additional Information
Best Practices

 When do you use the chart of accounts (Transaction / Accounting)?


– Accounting – To select the segment for the Account Derivation Rule.
– Transaction – When the SLAM of secondary ledger is modified and the
chart of accounts for the primary and secondary ledger are different.

 Make a copy of the existing seeded data and modify it for your needs.

 Ensure that the accounting combinations being used exist and are not
restricted by security rules.

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Additional Information
Best Practices

 Always validate the Application Accounting Definition after changes to any of


it’s components.

 The SLA: Setup User Mode profile should be set to customer or left blank.

 Review the Available Sources and Application Event Assignment to


determine what attributes can be used when creating Accounting Rules.
– Navigation: Setup > Financials > Accounting > Subledger Accounting >
Accounting Methods Builder > Sources

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Summary
What we covered today

 Components of SLA
 Step by step examples
 How to modify your SLA setup to
meet your business requirements

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Top Articles & Community Links

 R12 SLA: Frequently Asked Questions (FAQ) about Custom Sources


(Doc ID 790945.1)
 How To Use SLA To Override Accounting
created by AutoAccounting (Doc ID
834475.1)
 How To Collect Diagnostic Data to
Troubleshoot Create Accounting in Oracle
Assets? (Doc ID 760029.1)
– Use the FND Debug Log to
troubleshoot, see first five steps

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Top Articles & Community Links
 Continue the discussion! For follow up questions on topics
covered in this webcast, connect via this Receivables Community
thread:
https://communities.oracle.com/portal/server.pt/community/view_
discussion_topic/216?threadid=738934

 Receivables Community:
https://communities.oracle.com/portal/server.pt/community/receiv
ables/233

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 Blog: http://blogs.oracle.com/EBS
 My Oracle Support EBS Community:
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_e-business_suite/228

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Learn More
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 About Oracle Support Best Practices


www.oracle.com/goto/proactivesupport

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Questions & Answers

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THANK YOU

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