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SAP ERP 6.0.

6
April 2013
English

Financial Accounting
Basics (102)
Configuration Guide

SAP UKI
SAP Best Practices External Financial Accounting Basics (102): Configuration Guide

Copyright

© 2012 SAP AG. All rights reserved.


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SAP Best Practices External Financial Accounting Basics (102): Configuration Guide

Icons

Icon Meaning
Caution

Example

Note or Tip

Recommendation

Syntax

Typographic Conventions

Type Style Description


Example text Words or characters that appear on the screen. These include field
names, screen titles, pushbuttons as well as menu names, paths and
options.
Cross-references to other documentation.
Example text Emphasized words or phrases in body text, titles of graphics and tables.
EXAMPLE TEXT Names of elements in the system. These include report names,
program names, transaction codes, table names, and individual key
words of a programming language, when surrounded by body text, for
example, SELECT and INCLUDE.
Example text Screen output. This includes file and directory names and their paths,
messages, source code, names of variables and parameters as well as
names of installation, upgrade and database tools.
EXAMPLE TEXT Keys on the keyboard, for example, function keys (such as F2) or the
ENTER key.

Example text Exact user entry. These are words or characters that you enter in the
system exactly as they appear in the documentation.
<Example text> Variable user entry. Pointed brackets indicate that you replace these
words and characters with appropriate entries.

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Content
Financial Accounting Basics ...................................................................................................... 7
1 Purpose .............................................................................................................................. 7
2 Configuration ...................................................................................................................... 7
2.1 General Settings (from 'SAP NetWeaver') ............................................................... 7
2.1.1 Set Countries ....................................................................................................... 7
2.1.1.1 Set Country-Specific Checks ........................................................................... 7
2.2 Financial Accounting Global Settings (New) ............................................................ 8
2.2.1 Ledgers ................................................................................................................ 8
2.2.1.1 Fields ............................................................................................................... 8
2.2.1.1.1 Define Field Status Variants - Field status variants ............................... 8
2.2.1.2 Define Field Status Variants (part 'Field Status Groups') ................................ 8
2.2.1.2.1 Assigning Company Code to Field Status Variants ............................... 9
2.2.1.3 Fiscal Year and Posting Periods ..................................................................... 9
2.2.1.3.1 Maintain Fiscal Year Variant .................................................................. 9
2.2.1.3.2 Posting Periods .................................................................................... 10
2.2.1.4 Parallel Accounting ........................................................................................ 11
2.2.1.4.1 Defining Accounting Principles ............................................................ 11
2.2.1.4.2 Assign Accounting Principle to Ledger Groups ................................... 12
2.2.1.5 Real-Time Integration of Controlling with Financial Accounting .................... 12
2.2.1.5.1 Assign Variants for Real-Time Integration to Company Codes ........... 12
2.2.2 Global Parameters for Company Code .............................................................. 13
2.2.2.1 Enter Global Parameters (additional details) ................................................. 13
2.2.2.2 Tax ................................................................................................................. 15
2.2.2.2.1 Define Foreign VAT Registration Numbers ......................................... 15
2.2.3 Document ........................................................................................................... 15
2.2.3.1 Document Number Ranges ........................................................................... 15
2.2.3.1.1 Documents in Entry View ..................................................................... 15
2.2.3.1.2 Documents in General Ledger View .................................................... 17
2.2.3.2 Document Types ........................................................................................... 18
2.2.3.2.1 Define Document Types for Entry View ............................................... 18
2.2.3.3 Define Posting Keys ...................................................................................... 19
2.2.3.4 Rules for Changing Documents .................................................................... 25
2.2.3.4.1 Document Change Rules: Doc Header, Line Item ............................... 25
2.2.3.5 Tolerance Groups .......................................................................................... 26
2.2.3.5.1 Define Tolerance Groups for Employees ............................................. 26
2.2.3.6 Default Values ............................................................................................... 26
2.2.3.6.1 Change Message Control for Document Processing ........................... 27
2.2.4 Tax on Sales / Purchases .................................................................................. 28
2.2.4.1 Calculation ..................................................................................................... 28
2.2.4.1.1 Define Tax Keys ................................................................................... 28
2.2.4.1.2 Import/Create Tax Codes ..................................................................... 30
2.2.4.2 Posting ........................................................................................................... 31
2.2.4.2.1 Assign Tax Codes for Non-Taxable Transactions ............................... 31
2.2.5 Correspondence ................................................................................................ 31
2.2.5.1 Assign Programs for Correspondence Types ............................................... 31

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2.2.5.2 Define Sender Details for Correspondence Form ......................................... 32


2.3 General Ledger Accounting (New) (from 'Financial Accounting (New)') ............... 33
2.3.1 Master Data ....................................................................................................... 33
2.3.1.1 G/L Accounts ................................................................................................. 33
2.3.1.1.1 Preparations ......................................................................................... 33
2.3.1.1.2 Transport Chart of Accounts ................................................................ 33
2.3.2 Business Transactions ....................................................................................... 48
2.3.2.1 Open Item Clearing ....................................................................................... 48
2.3.2.1.1 Prepare Automatic Clearing ................................................................. 48
2.3.2.1.2 Define Tolerance Groups for G/L Accounts ......................................... 48
2.3.2.2 Adjustment Posting/Reversal ........................................................................ 49
2.3.2.2.1 Permit Negative Posting ...................................................................... 49
2.3.2.2.2 Define Reasons for Reversal ............................................................... 49
2.4 Accounts Receivable and Accounts Payable......................................................... 50
2.4.1 Customer Accounts............................................................................................ 50
2.4.1.1 Master Data ................................................................................................... 50
2.4.1.1.1 Preparations for Creating Customer Master Data ............................... 50
2.4.1.2 Line Items ...................................................................................................... 52
2.4.1.2.1 Display Line Items ................................................................................ 52
2.4.2 Vendor accounts ................................................................................................ 54
2.4.2.1 Master Data ................................................................................................... 54
2.4.2.1.1 Preparations for Creating Vendor Master Data ................................... 54
2.4.3 Business Transactions ....................................................................................... 57
2.4.3.1 Incoming Invoices/Credit Memos .................................................................. 57
2.4.3.1.1 Maintain Terms of Payment ................................................................. 57
2.4.3.1.2 Incoming Invoices/Credit Memos – Enjoy ............................................ 60
2.4.3.2 Outgoing Payments ....................................................................................... 60
2.4.3.3 Outgoing Payments Global Settings ............................................................. 60
2.4.3.3.1 Define Posting Keys for Clearing ......................................................... 60
2.4.3.3.2 Define Payment Block Reasons .......................................................... 61
2.4.3.3.3 Define Default Values for Payment Block ............................................ 62
2.4.3.3.4 Manual Outgoing Payments ................................................................. 63
2.4.3.4 Automatic Outgoing Payments ...................................................................... 64
2.4.3.4.1 Payment Method/Bank Selection for Payment Program ..................... 64
2.4.3.4.2 Payment Media .................................................................................... 80
2.4.3.5 Dunning ......................................................................................................... 80
2.4.3.5.1 Basic Settings for Dunning ................................................................... 80
2.4.3.6 Dunning Procedure ........................................................................................ 81
2.4.3.6.1 Define Dunning Procedures ................................................................. 81
2.4.3.6.2 Printout ................................................................................................. 83
2.5 Bank Accounting .................................................................................................... 84
2.5.1 Bank Accounts ................................................................................................... 84
2.5.1.1 Update House Bank Account with House Bank ID ....................................... 84
2.5.2 Business Transactions ....................................................................................... 87
2.5.2.1 Cheque Deposit ............................................................................................. 87
2.5.2.1.1 Define Variants for Cheque Deposit/ Manual Bank Statement/ GL
items: Administration .............................................................................................. 87
2.5.2.1.2 Define Variants for Manual Bank Statement ........................................ 88

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2.5.2.1.3 Define Variants for G/L Items ............................................................... 89


2.5.2.2 Payment Transactions ................................................................................... 90
2.5.2.2.1 Manual Bank Statement ....................................................................... 90
2.5.2.2.2 Electronic Bank Statement ................................................................... 96
2.5.3 Import and Assign Reporting Variants ............................................................... 97
2.5.3.1 Reporting Variants ......................................................................................... 97
2.5.3.2 Reporting Variants Payment Media (program SAPFPAYM) ......................... 98
2.5.3.3 Assign Selection Variants .............................................................................. 98
2.6 Period End Activities ............................................................................................ 100
2.6.1 Valuate ............................................................................................................. 100
2.6.1.1 Foreign Currency Valuation Methods .......................................................... 100
2.6.1.2 Define Valuation Areas ................................................................................ 100
2.6.1.3 Assign Valuation Areas and Accounting Principles ..................................... 101
2.6.1.4 Foreign Currency Valuation: Acct Determination for Open Item Exchange
Rate Differences ......................................................................................................... 101
2.6.1.5 Foreign Currency Valuation: Account Balances .......................................... 102
2.6.1.6 Define Sort Method & Adjustment Accounts for Regrouping Receivables . 103
2.6.1.7 Define Sort Method and Adjustment Accts - Receivables ........................... 103
2.6.1.8 Define Sort Method & Adjustment Accts - Payables ................................... 104
2.6.1.8.1 Adjustment Accounts for Receivables/Payables by Maturity ............. 106
2.6.1.8.2 Adjustment Accounts for Changed Reconciliation Accounts ............. 108
2.6.1.8.3 Define Alternative Reconciliation Account for Customers ................. 109
2.6.2 Period End Reporting....................................................................................... 111
2.6.2.1 Creating Financial Statement Version ......................................................... 111

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Financial Accounting Basics

1 Purpose
This configuration guide provides the information needed to maintain the configuration of this
area manually.

2 Configuration
2.1 General Settings (from 'SAP NetWeaver')
2.1.1 Set Countries
2.1.1.1Set Country-Specific Checks
The purpose of this activity is to include rules for checking the:
Bank data
Postal data
Control data
Normally in the SAP standard delivery system, all countries are defined according to the
international ISO standard. In case the rules have to be changed, the following activity is
necessary.

Procedure
1. Access the activity using one of the following navigation options:
Transaction code OY17
IMG menu SAP NetWeaver  General Settings  Set Countries  Set
Country-Specific Checks

2. On the Change View “Field Country Field Checks”: Overview screen select country US /
UK / SG etc..
3. On the Change View “Field Country Field Checks”: Details screen, the following entries
are provided:

Field name Description User action and Note


values
Bank Key 1 Bank Number
Postal code Length: 9
length Checking rule: 5
Bank account Length: 8
number Checking rule: 1
Bank number Length: 6
length Checking rule: 1
Post bank Length: 10
acct. no Checking rule: 1
Tax Number 1
Tax Number 2

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Field name Description User action and Note


values
VAT Length: 14
registration no Checking Rule: 1
Length of bank
key
Bank data <select>
Postal code <select>
req. entry
Other data <select>
Refer to the system configuration Table for the detail settings for each McLaren country.
4. Select save (CTRL+S).

2.2 Financial Accounting Global Settings (New)


2.2.1 Ledgers
2.2.1.1Fields
2.2.1.1.1 Define Field Status Variants - Field status variants

In this activity you create / maintain a field status variant with the corresponding field status
groups.

Procedure
1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (NEW)  Financial Accounting Global
Settings (New)  Ledgers  Fields  Define Field Status
Variants
Transaction code OBC4

. Select the field status variant 0001.


2. Choose Copy as… .
3. Make the following entries:
FStV Field status name
0010 Field Status G/L accounts
4. Save.
The SAP BP FStV ‘0010’ will be used for the McLaren G/L accounts.

2.2.1.2Define Field Status Variants (part 'Field Status Groups')

In this activity you create the field status groups.

Procedure

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1. Access the activity using one of the following navigation options:


IMG menu Financial Accounting (NEW)  Financial Accounting Global
Settings (New)  Ledgers  Fields  Define Field Status
Variants
Transaction code OBC4

2. Select the field status variant “0010”.


3. On the Specify object to be copied screen, Select copy all.
4. Save your entries.

2.2.1.2.1 Assigning Company Code to Field Status Variants

In this activity you assign the company code to the field status variant.

Procedure
1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (NEW)  Financial Accounting Global
Settings (New)  Ledgers  Fields  Assign Company Code
to Field Status Variants
Transaction code OBC5

2. Make the following entries for each company code:


Company Field Status Variant
Code
1000 McLaren Group 0010
2000 McLaren Racing 0010
3000 McLaren Marketing 0010
3100 Team McLaren 0010
4000 McLaren Applied Technologies 0010
5000 McLaren Electronics Ltd 0010
5100 McLaren Electronics Inc 0010
5200 TAG McLaren Electr. Holding 0010
9000 McLaren Automotive Ltd 0010
9100 McLaren Automotive Inc 0010
9200 McLaren Automotive Asia 0010
9300 McLaren Automotive China 0010

3. Save your entries.

2.2.1.3Fiscal Year and Posting Periods


2.2.1.3.1 Maintain Fiscal Year Variant

This activity is only necessary, if the standard fiscal year variants cannot be used.

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For Baseline BP, the standard customizing is required with fiscal year variant K4.

The Fiscal Year Variant (FYV) ‘K4’ will be used for all Company Codes at McLaren.

2.2.1.3.2 Posting Periods


2.2.1.3.2.1 Define Variants for Open Posting Periods

In this activity, you define variants for open posting periods.

Procedure
1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (NEW)  Financial Accounting Global
Settings (New)  Ledgers  Fiscal Year and Posting Periods
 Posting Periods  Define Variants for Open Posting Periods
Transaction code OBBO

2. On the Change View “Posting Periods: Define Variants”: Overview screen make the
following entries:
Field name Description User action and values Note
Variant 0010
Name McLaren Group
Variant 0020
Name McLaren Automotive

NB: The final definition of PP Variant can be confirmed for each subsequent release..
3. Save your entry.

2.2.1.3.2.2 Assign Variants to Company Code

In this activity, you make the specification that is necessary to be able to work in several
company codes with the same variant for open posting periods.

Procedure
4. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (New)  Financial Accounting Global
Settings (New)  Ledgers  Fiscal Year and Posting Periods
 Posting Periods  Assign Variants to Company Code
Transaction code OBBP

5. On the Change View “Assign Com.Code-> Posting Period Variants”: Overview screen
make the following entries:
Field name Description User action and values Note
CoCd Company Code 1000 thru 5200
Variant 0010
CoCd Company Code 9000 – 9300
Variant 0020

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NB: As per the current definition, assignments are completed.


6. Save your entry.

2.2.1.3.2.3 Open and close posting periods


In this activity, you can specify which periods are open for posting for each variant. You have
two time intervals (time period 1 and time period 2). In each interval, specify a period lower
limit, a period upper limit, and the fiscal year.

You close a period by selecting the period specifications so that the period to be closed does
not fall within them.

Procedure
1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (NEW)  Financial Accounting Global
Settings (New)  Ledgers  Fiscal Year and Posting Periods
 Posting Periods  Open and Close Posting Periods
Transaction code OB52

2. On the Change View “Posting Periods: Specify Time Intervals”: Overview screen make
the following entries:
From To From To
Var. A To account per. 1 Year period Year per. 2 Year period Year
0010 + 1 2013 12 2013 13 2012 16 2012
0010 A ZZZZZZZZZZ 1 2013 12 2013 13 2012 16 2012
0010 D ZZZZZZZZZZ 1 2013 12 2013 13 2012 16 2012
0010 K ZZZZZZZZZZ 1 2013 12 2013 13 2012 16 2012
0010 M ZZZZZZZZZZ 1 2013 12 2013 13 2012 16 2012
0010 S ZZZZZZZZZZ 1 2013 12 2013 13 2012 16 2012
3. These entries will be maintained for each Variant that is defined in the configuration
section above.
4. Save your entry.

2.2.1.4 Parallel Accounting


2.2.1.4.1 Defining Accounting Principles

In this activity, you define your accounting principles. Then you can assign the desired ledger
group to the accounting principles.
For performance reasons, you can combine several different accounting principles in one
entry; for example, you create one accounting principle for IAS/US-GAAP.

Procedure
1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting(New)  Financial Accounting Global
Settings (New)  Ledgers  Parallel Accounting  Define
Accounting Principles
Transaction code S_PL0_86000069

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2. On the Change View “Accounting Principles”: Overview screen make the following
entries:
Field name Description User action and values Note
ACC Accounting IFRS / USGP / YYUK
Principle
Name/Description International Accounting
of Accounting Standards
Principle

3. Save your entry.

2.2.1.4.2 Assign Accounting Principle to Ledger Groups

In this IMG activity, you assign the desired ledger group to your accounting principles.

Procedure
4. Access the activity using one of the following navigation options:
IMG menu Financial Accounting(New)  Financial Accounting Global
Settings (New)  Ledgers  Parallel Accounting  Assign
Accounting Principle to Ledger Groups
Transaction code S_PL0_86000070

5. On the Change View “Assignment of Accounting Principle to Target Ledger Group”:


Overview screen make the following entries:
Field name Description User action and values Note
Accounting IFRS / USGP / YYUK
Target Ledger 0L
Group

6. Save your entry.

2.2.1.5Real-Time Integration of Controlling with Financial


Accounting
2.2.1.5.1 Assign Variants for Real-Time Integration to
Company Codes

In this activity, you assign the variants to one or more company codes in which you have
combined customizing settings for the real-time integration of Controlling with Financial
Accounting.
If you do not assign a variant to a company code, the real-time integration will not be
activated for that company code.

Procedure
1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting(New)  Financial Accounting Global
Settings (New)  Ledgers  Real-Time Integration of
Controlling with Financial Accounting  Assign Variants for
Real-Time Integration to Company Codes

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Transaction code S_ELN_06000003

2. On the Change View “Assignment of Variants for Real-Time Integration for CoCo screen
make the following entries:
Field name Description User action and values Note
Company C Company Code 1000 thru 9300
Variant for 0001 Standard-
Real-Time Variant
Integration

Company Code Variant

1000 – 9300 0001

3. Save your entry.

2.2.2 Global Parameters for Company Code


2.2.2.1 Enter Global Parameters (additional details)

In this activity, you can make various global specifications for the company code. In addition,
you can look at the most important specifications of the company code at any time in the
overview. This includes, among other things, the chart of accounts and the fiscal year variant.

Procedure

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1. Access the activity using one of the following navigation options:


IMG menu Financial Accounting(New)  Financial Accounting Global
Settings (New)  Global Parameters for Company Code
Enter Global Parameters
Transaction code OBY6

2. On the Change View “Company Code Global Data”: Overview screen select Company
Code 1000 / 4000 and make the following entries:

Field name Description User action and values Note


Chart of Accts Chart of account MLCA
Credit Control 1000 / 4000
Area
Company 100000 / 400000
Fiscal Year K4
Variant
VAT GB529057535
Registration
No.
Document 2
entry screen
number
Field status 0010
variant
Pstng period 0010
variant
Max. exchange 10
rate deviation
Workflow 0001
variant
Cost of sales Inactive
accounting
actv.
Negative Not Used
postings
permitted
Cash X
Management
activated
Tax base is net X
value
Discount base X
is net value

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3. On the Change View “Company Code Global Data”: Details screen select Additional Data
and make the following entries:
Field name Description User action and values Note
INTRASTAT 529057535 As Advised.
ID number
INTRASTAT 000 As advised.
add. number

The above entries are replicated for each of the Company Codes in the McLaren
organisation (ie. 1000 – 9300).
4. Save your entries.

2.2.2.2Tax
2.2.2.2.1 Define Foreign VAT Registration Numbers

In this activity, you define the VAT registration number which you received in another EC
member state for every company code which has its headquarter in an EC country and
maintains business transactions with other EC member states.

Procedure
1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (NEW)  Financial Accounting Global
Settings (New)  Global Parameters for Company Code 
Tax  VAT Registration Numbers (VAT Reg. No.)  Define
Foreign VAT Registration Numbers
Transaction code OB87

2. On the Change View “View for ‘T001N-UINNR” :Overview screen make the following
entries:
Field name Description User action and values Note
CoCD Company Code 1000 / 4000 Not Applicable
R1 / R2
Cty Country GB
VAT N/A
Registration
No.

3. Save your entries.

2.2.3 Document
2.2.3.1Document Number Ranges
2.2.3.1.1 Documents in Entry View
2.2.3.1.1.1 Define Document Number Ranges for Entry View

Only one document number interval can be defined for each document type in a company
code. The document number intervals in a company code must not overlap. In this activity
you define the number ranges which are to be used for the document types.

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Procedure
1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (NEW)  Financial Accounting Global
Settings (New)  Document  Document Number Ranges 
Documents in Entry View  Define Document Number Ranges
for Entry View
Transaction code FBN1

2. On the Number Ranges For Accounting Documents screen make the following entries:
Field name Description User action and Note
values
Company 1000, 4000 Copy to other Comp
Code Codes as per Rel.

1. Choose Change Intervals.


2. On the Maintain Number Range Intervals view, choose Insert Interval.
3. In the Insert Interval dialog boy make the following entries; after each entry choose Insert.
Then again choose Insert Interval.
No To Fiscal Year From No. To No. External
00 9999 900000000 99999999 X
01 9999 0100000000 0199999999
02 9999 0200000000 0299999999
03 9999 0300000000 0399999999 X
04 9999 0400000000 0499999999 X
05 9999 0500000000 0599999999
06 9999 0600000000 0699999999
12 9999 1200000000 1299999999
13 9999 1300000000 1399999999
14 9999 1400000000 1499999999
15 9999 1500000000 1599999999
16 9999 1600000000 1699999999
17 9999 1700000000 1799999999
18 9999 1800000000 1899999999
19 9999 1900000000 1999999999
20 9999 2000000000 2099999999
47 9999 4700000000 4799999999
48 9999 4800000000 4899999999
49 9999 4900000000 4999999999
50 9999 5000000000 5099999999
51 9999 5100000000 5199999999 X
53 9999 5300000000 5399999999
54 9999 5400000000 5499999999

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No To Fiscal Year From No. To No. External


55 9999 5500000000 5599999999
56 9999 5600000000 5699999999
R1 9999 9400000000 9499999999
X1 9999 9100000000 9199999999
X2 9999 9299999999 9399999999

4. Choose Save.
5. Confirm the dialog box regarding transport of number range intervals.
6. Choose Back.
7. Choose Save.
8. Confirm the dialog box regarding transport of number range intervals.
9. Choose Back twice to leave the IMG activity.

2.2.3.1.2 Documents in General Ledger View


2.2.3.1.2.1 Define Document Number Ranges for General
Ledger View

Only one document number interval can be defined for each document type in a company
code. The document number intervals in a company code must not overlap. In this activity
you define the number ranges which are to be used for the document types in the General
Ledger view.

 You do not need to make these settings for your leading ledger because, in the case of
this ledger, the document number in the entry view always corresponds to the document
number in the general ledger view.

 You only have to make these settings for any non-leading ledgers that have a fiscal year
variant that differs in at least one company code from the fiscal year variant of the leading
ledger in this company code. In this case, the document number in the entry view does
not correspond to the document number in the general ledger view and you have to
define a separate document type with document number assignment for the general
ledger view.

For all non-leading ledgers that, in the company code to which the postings are made,
have a fiscal year variant corresponding to the fiscal year variant of the leading ledger in
this company code, the document number in the entry view always corresponds to the
document number in the general ledger view.

This configuration is not required for McLaren

Procedure
1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (NEW)  Financial Accounting Global
Settings (New)  Document  Document Number Ranges 
Documents in General Ledger View  Define Document
Number Ranges for General Ledger View
Transaction code FAGL_DOCNR

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2. On the Number Ranges For Documents in General Ledger View screen make the
following entries:
Field name Description User action and values Note
Company Not Applicable
Code for McLaren

3. Make the following entries for company code XXXX; refer to the previous chapter for the
procedure.
No. To Fiscal From No. To No. External
Year
Z1 2099 1000000000 1099999999
4. Save your entries.

2.2.3.2Document Types
2.2.3.2.1 Define Document Types for Entry View

In this IMG activity, you have to define for your leading ledger the document types for the
documents. You do this in the entry view and assign at the same time a number range
interval to the document types.

Procedure
1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (NEW)  Financial Accounting Global
Settings (New)  Document  Document Types  Define
Document Types for Entry View
Transaction code OBA7

2. Please check, if the following settings are on the system:


Docu- Number Reverse Account types allowed( Trading Net
ment range Document set the indicator: partner document
type type A for Assets, type
D for Customer,
K for vendor,
M for Material,
S for G/L account)
AA 01 ADKMS
AB 01 AB ADKMS X
AF 03 AF AS
AN 01 AKMS X
AP 02 AKS
DA 16 DA ADKS
DG 16 DA ADKS
DR 18 DA ADKMS X
DY 16 KA ADKS
DZ 14 DA DS
IF DKS

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Docu- Number Reverse Account types allowed( Trading Net


ment range Document set the indicator: partner document
type type A for Assets, type
D for Customer,
K for vendor,
M for Material,
S for G/L account)
KA 17 KA AKMS
KG 17 KA AKMS
KN 01 KA AKMS X
KP 48 KP AKMS
KR 19 KA AKMS
KZ 15 KA AKS
PR 48 MS
RB 01 S
RE 51 RE AKMS
RK 53 RK AKMS
RN 51 RN AKMS X
RV 18 AB ADS
SA 01 AB ADKMS
SB 12 AB S
SU 01 SU ADKMS X
UE 04 ADKMS
WA 49 AMS
WE 50 AMS
WI 49 AMS
WL 49 AMS
WN 50 AMS X
YK
ZP 20 ZP ADKMS
ZR 20 ZR DKS
ZS 05 DKS
ZV 20 ZV ADKMS
3. Save your entries.

2.2.3.3 Define Posting Keys

In this activity you define posting keys. Users specify a posting key before entering a line item
and the posting key controls how the line item is entered and processed.
For each posting key, you define among other things:
 which side of an account can be posted to,
 which type of account can be posted to, and

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 which fields the system displays on the entry screens and whether an entry has to be
made (field status). This is done In combination with the field selection rules on the
G/L account.

Procedure
1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (New)  Financial Accounting Global
Settings (New)  Document  Define Posting Keys
Transaction code OB41

2. Please check, if the following settings are on the system. The configuration table displays
the available fields and a set of radio buttons to allow each field to be set as suppressed,
optional or mandatory field. The rules are held internally in table BSL as . – or + (. Being
optional, - suppressed and + mandatory). Table BSL is shown below. At the bottom is an
explanation of which field each position relates to:
3.
Posting Account/Posting Key Field Selection Account/Posting Key Field
Key Field FAUS1 Selection Field FAUS2
01 .................................................. ----.-----.-------------------------------.-------
11 ..---...-------------------..-...---.---..---.---- ----.-----.---------------------------------------
12 ..---...-------------------..--..---.---..---.---- ----.-----.---------------------------------------
13 ..---...-------------------..--..---.----.-------- ----.-----.---------------------------------------
14 .+----..-------------------..---.---.---..---.---- ----.-----.---------------------------------------
15 ..-----.-------------------..-.-.---.---..---.---- ----.-----.---------------------------..----------
16 ..----..-------------------..-.-.---.---..---.---- ----.-----.---------------------------..----------
17 ..-----.-------------------..---.---.---..-------- ----.-----.---------------------------------------
18 ..-----.-------------------..---.---.----.-------- ----.-----.---------------------------------------
19 .................................................. ----.-----.---------------------------------------
21 ..---...-------------------.......--.----.-------- ----.-----.---------------------------------------
02 ..---...-------------------..--..---.---..---.---- ----.-----.---------------------------------------
22 ..---...-------------------...-...--.----.-------- ----.-----.---------------------------------------
24 .+----..-------------------....-.---.----.-------- ----.-----.---------------------------------------
25 ..-----.-------------------....-.---.----.-------- ----.-----.---------------------------..----------
26 .+----..-------------------....-.---.----.-------- ----.-----.---------------------------..----------
27 ..-------------------------....-.---.----.-------- ----.-----.---------------------------------------
28 ..-----.-------------------....-.---.----.-------- ----.-----.---------------------------------------
29 .................................................. ----.-----.---------------------------------------
31 .................................................. ----..----.-----------------------------...--..---
32 ..---...-------------------.......--.----.-------- ----.-----.---------------------------------------
34 .+----..-------------------...--..--.----.-------- ----.-----.---------------------------------------
03 ..---...-------------------..--..---.----.-------- ----.-----.---------------------------------------
35 ..-----.-------------------....-.---.----.-------- ----.-----.---------------------------..----------
36 .+----..-------------------...--.---.----.-------- ----.-----.---------------------------..----------
37 ..-----.-------------------...--.---.----.-------- ----.-----.---------------------------------------
38 ..-----.-------------------...--.---.----.-------- ----.-----.---------------------------------------
39 .................................................. ----.-----.---------------------------------------
40 .................................................. ----.-----.---------------------------------------
50 .................................................. ----.-----.---------------------------------------
70 .................................................. ----.-----.---------------------------------------
75 .................................................. ----.-----.---------------------------------------
80 .................................................. ----.-----.---------------------------------------
04 .+----..-------------------..---.---.---..---.---- ----.-----.---------------------------------------

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Posting Account/Posting Key Field Selection Account/Posting Key Field


Key Field FAUS1 Selection Field FAUS2
81 .................................................. ----.-----.---------------------------------------
83 .................................................. ----.-----.---------------------------------------
84 .................................................. ----.-----.---------------------------------------
85 .................................................. ----.-----.---------------------------------------
86 .................................................. ----.-----.---------------------------------------
89 .................................................. ----.-----.---------------------------------------
90 .................................................. ----.-----.---------------------------------------
91 .................................................. ----.-----.---------------------------------------
93 .................................................. ----.-----.---------------------------------------
94 .................................................. ----.-----.---------------------------------------
05 ..-----.-------------------..-.-.---.---..---.---- ----.-----.---------------------------..----------
95 .................................................. ----.-----.---------------------------------------
96 .................................................. ----.-----.---------------------------------------
99 .................................................. ----.-----.---------------------------------------
0A ...-....----------------------..--.-..--+--------- -----.--------------------------------.....-.-----
0B ...-....----------------------..--.-..--+.-------- -----.----.---------------------------.....-.-----
0C ...-....----------------------..--.-..--+.-------- -----.----.---------------------------.....-.-----
0X ...-....----------------------..--.-..--+.-------- -----.----.---------------------------.....-.-----
0Y ...-....----------------------..--.-..--+.-------- -----.----.---------------------------.....-.-----
0Z ...-....----------------------..--.-..--+.-------- -----.----.---------------------------.....-.-----
1A ...-....----------------------..--.-..--+.-------- -----.----.---------------------------.....-.-----
06 .+----..-------------------..-.-.---.---..---.---- ----.-----.---------------------------..----------
1B ...-....----------------------..--.-..--+.-------- -----.----.---------------------------.....-.-----
1C ...-....----------------------..--.-..--+.-------- -----.----.---------------------------.....-.-----
1X ...-....----------------------..--.-..--+.-------- -----.----.---------------------------.....-.-----
1Y ...-....----------------------..--.-..--+.-------- -----.----.---------------------------.....-.-----
1Z ...-....----------------------..--.-..--+.-------- -----.----.---------------------------.....-.-----
07 ..-----.-------------------..---.---.---..-------- ----.-----.---------------------------------------
08 ..-----.-------------------..---.---.----.-------- ----.-----.---------------------------------------
09 .................................................. ----.-----.---------------------------------------

The relationship between field and FAUS position is as follows:


Category Field String Positio
n
General Assignment number FAUS1 1
General Text FAUS1 2
Additional Account Assignments Settlement period FAUS1 3
Payment Transactions Due Date FAUS1 5
Payment Transactions Value date FAUS1 6
Payment Transactions Payment terms FAUS1 7
Payment Transactions Cash discount deduction FAUS1 8
Additional Account Assignments Material number FAUS1 9
Additional Account Assignments Cost center FAUS1 10
Additional Account Assignments CO/PP order FAUS1 11
Additional Account Assignments WBS element FAUS1 12
Additional Account Assignments Sales order FAUS1 13
Materials Management Vendor goods movement FAUS1 14
Materials Management Customer goods movement FAUS1 15

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Category Field String Positio


n
Materials Management Purchase order FAUS1 17
Additional Account Assignments Personnel number FAUS1 18
Additional Account Assignments Network FAUS1 19
Additional Account Assignments Commitment item FAUS1 20
Materials Management Reservation number FAUS1 21
Materials Management Inventory fields FAUS1 22
Materials Management Ext. GA amount in LC FAUS1 23
Asset Accounting Asset retirement FAUS1 24
Materials Management Transport Order FAUS1 25
Additional Account Assignments Plant FAUS1 26
Asset Accounting Asset number / subnumber FAUS1 28
Consolidation Transaction Type FAUS1 28
Taxes Withholding Tax Code FAUS1 29
Taxes Withholding Tax Amounts FAUS1 30
Foreign Payments SCB / Supplying Country FAUS1 31
Additional Account Assignments Business Area FAUS1 33
General Invoice Reference FAUS1 34
General Hedging FAUS1 35
Foreign Payments Customs Data FAUS1 35
Additional Account Assignments Partner Business Area FAUS1 36
Payment Transactions Own Bank FAUS1 37
General Collective Invoice FAUS1 38
Payment Transactions Bank Business Partners FAUS1 38
Additional Account Assignments Quantity FAUS1 39
Taxes EC tax data FAUS1 40
Financial Assets Management Financial Assets Management FAUS1 41
Additional Account Assignments Profit Center FAUS1 42
Additional Account Assignments Profitability Segment FAUS1 43
Additional Account Assignments Cost Object FAUS1 44
Additional Account Assignments Joint venture acct assignment FAUS1 45
Real Estate Management Real Estate Management FAUS1 46
Additional Account Assignments Joint Venture Partner FAUS1 47
Additional Account Assignments Joint Venture Recovery Indctr FAUS1 48
Additional Account Assignments Fund FAUS1 49
Additional Account Assignments Funds Center FAUS1 50
Additional Account Assignments Trading Partner Profit Center FAUS2 1
Additional Account Assignments Joint venture calculation type FAUS2 2
Additional Account Assignments Earmarked Funds FAUS2 3
Additional Account Assignments Complete earmarked funds FAUS2 4
Additional Account Assignments Functional Area FAUS2 5
Payment Transactions Bank Reference FAUS2 6
Additional Account Assignments Add. Insurance Acct Assignment FAUS2 7
Additional Account Assignments Activity Type FAUS2 8
Additional Account Assignments Business process FAUS2 9

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Category Field String Positio


n
Additional Account Assignments Grant FAUS2 10
Materials Management Segment FAUS2 11
Payment Transactions Reason Code FAUS2 39
General Reference specification 1/2 FAUS2 40
General Reference specification 3 FAUS2 41
Payment Transactions Instruction key for payment FAUS2 42
Payment Transactions Payment Reference FAUS2 43
Taxes Gross Income Tax FAUS2 44
General Inflation Index FAUS2 45
Payment Transactions Payment currency FAUS2 46
Payment Transactions Payment currency amount FAUS2 47

Posting Account Debit/Credit Posting Key for Indicator: Indicator: Indicator: Is


Key Type Indicator Reversal/Reverse Posting Sales- the posting
Entry key for related key used in
special item ? a payment
G/L ? transaction?
01 Customer Debit 12 X
11 Customer Credit 02 X
12 Customer Credit 01 X
13 Customer Credit 03
14 Customer Credit 04
15 Customer Credit 05 X
16 Customer Credit 06 X
17 Customer Credit 07
18 Customer Credit 08 X
19 Customer Credit 09 X
21 Vendor Debit 32 X
02 Customer Debit 11 X
22 Vendor Debit 31 X
24 Vendor Debit 34
25 Vendor Debit 35 X
26 Vendor Debit 36 X
27 Vendor Debit 37
28 Vendor Debit 38 X
29 Vendor Debit 39 X
31 Vendor Credit 22 X
32 Vendor Credit 21 X
34 Vendor Credit 24
03 Customer Debit 13
35 Vendor Credit 25 X
36 Vendor Credit 26 X
37 Vendor Credit 27
38 Vendor Credit 28 X
39 Vendor Credit 29 X
G/L
40 Account Debit 50

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Posting Account Debit/Credit Posting Key for Indicator: Indicator: Indicator: Is


Key Type Indicator Reversal/Reverse Posting Sales- the posting
Entry key for related key used in
special item ? a payment
G/L ? transaction?
G/L
50 Account Credit 40
70 Assets Debit 75
75 Assets Credit 70
G/L
80 Account Debit
04 Customer Debit 14
G/L
81 Account Debit
G/L
83 Account Debit
G/L
84 Account Debit
G/L
85 Account Debit
G/L
86 Account Debit
89 Materials Debit
G/L
90 Account Credit
G/L
91 Account Credit
G/L
93 Account Credit
G/L
94 Account Credit
05 Customer Debit 15 X
G/L
95 Account Credit
G/L
96 Account Credit
99 Material Credit
0A Customer Debit 1A
0B Customer Debit 1B
0C Customer Debit
0X Customer Debit 1X
0Y Customer Debit 1Y
0Z Customer Debit 1Z
1A Customer Credit 0A
06 Customer Debit 16 X
1B Customer Credit 0B
1C Customer Credit 0C
1X Customer Credit 0X
1Y Customer Credit 0Y
1Z Customer Credit 0Z
07 Customer Debit 17
08 Customer Debit 18 X
09 Customer Debit 19 X
4. Save your entries.

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2.2.3.4 Rules for Changing Documents


2.2.3.4.1 Document Change Rules: Doc Header, Line Item

In this activity, you determine under which circumstances fields within posted documents can
be changed.

Procedure

1. Access the activity using one of the following navigation options:


IMG menu Financial Accounting (NEW)  Financial Accounting Global
Settings (New)  Document  Rules for Changing
Documents)  Document Change Rules, Line Item
Transaction code OB32 / OB32A

2. On the Change View “Rules for Changing Documents”: Overview screen select New
Entries.
3. On the New Entries: Details of Added Entries screen make the following entries:
Field name Account Type Transact.type Company Code Field can be Line item Posting
changed not cleared period not
closed
BKPF-
BKTXT X
BKPF-
XBLNR X
BSEG-
MWSKZ D X
BSEG-
WMWST D X
BSEG-
WRBTR D X
BSEG-
MWSKZ K X
BSEG-
PYAMT K X X
BSEG-
PYCUR K X X
BSEG-
WMWST K X
BSEG-
WRBTR K X
BSEG-
MWSKZ S X
BSEG-
WRBTR S X
COBL-
AUFNR S X

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Field name Account Type Transact.type Company Code Field can be Line item Posting
changed not cleared period not
closed
COBL-
KOSTL S X
COBL-
PRCTR S X

4. Save your entries.

2.2.3.5 Tolerance Groups


2.2.3.5.1 Define Tolerance Groups for Employees

In this activity, you predefine various amount limits for your employees with which you
determine:
 the maximum document amount the employee is authorized to post
 the maximum amount the employee can enter as a line item in a customer or vendor
account
 the maximum cash discount percentage the employee can grant in a line item
 the maximum acceptable tolerance for payment differences for the employee.

Procedure
1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (NEW)  Financial Accounting Global
Settings (New)  Document  Tolerance Groups  Define
Tolerance Groups for Employees
Transaction code OBA4

2. On the Change View “FI Tolerance Groups For Users”: Overview screen select New
Entries.
3. On the New Entries: Details of Added Entries screen make the following entries:
Company Currency Amount per Amount per Cash Discount
Code document Open Item per Line Item
Account Item
1000 GBP 99,999,999.00 99,999,999.00 0.00 %
4000 GBP 99,999,999.00 99,999,999.00 0.00 %

Permitted Payment Differences:


Amount Percent Cash Discnt Adj. to
Revenue 1.00 1.0%
Expense 1.00 1.0%

4. Save your entries.

2.2.3.6 Default Values

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2.2.3.6.1 Change Message Control for Document Processing


In this activity, you can configure the appearance of system messages according to
requirements.

Procedure
1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (NEW)  Financial Accounting Global
Settings (New)  Document  Default Values  Change
Message Control for Document Processing
Transaction code OBA5

2. On the Determine Work Area: Entry screen make the following entry:
Field name Description User action and values Note
Application F5
Area

3. On the Change View “Message Control by User”: Overview screen make the following
entries:
Message User Name Online Batch Standard
Number
671 W W

4. Select back.
5. On the Determine Work Area: Entry screen make the following entry:
Field name Description User action and values Note
Application F2
Area

6. On the Change View “Message Control by User”: Overview screen make the following
entries:
Message User Name Online Batch Standard
Number
057 - - W
145 I I
144 I I

7. Select back.
8. On the Determine Work Area: Entry screen make the following entry:
Field name Description User action and values Note
Application KI
Area

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9. On the Change View “Message Control by User”: Overview screen make the following
entries:
Message User Name Online Batch Standard
Number
098 - - E
166 W W E
281 - - W

10. Save your entries.

2.2.4 Tax on Sales / Purchases


2.2.4.1Calculation
2.2.4.1.1 Define Tax Keys

In this activity the additional tax codes X0 and Y0 are defined. Otherwise the standard tax
codes for UK are used.

Procedure
1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (New)  Financial Accounting Global
Settings (New)  Tax on Sales/Purchases  Calculation 
Define Tax Codes for Sales and Purchases
Transaction code FTXP
2. Choose Country GB.
3. On the next screen in field Tax Code enter for example A6 (see list below) and choose
Enter.
4. For new tax codes the Properties dialog box will open, make the following entries:
Tax Name Tax CheckID EU code
Code Type
X0 Input VAT 0% - non- V
taxable transactions
Y0 Output VAT 0% - non- A X
taxable transactions
5. Choose Enter.
6. For existing tax codes, please navigate to Properties and make the following entries:
Tax Name Tax CheckID EU code
Code Type
A0 Output VAT 0% A X
A1 Standard rated output A X
VAT: 20 %
A2 Reduced rate output VAT: A X
5%
A3 Delivery of goods within A X 1
EU

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Tax Name Tax CheckID EU code


Code Type
A4 Delivery of Services within A X 2
the EU
A5 Subcontracting within the A X 3
EU
A9 Output VAT Exempt 0% A X
V0 Input VAT 0% V
V1 Standard rated input VAT: V
20 %
V2 Standard rated, V
nondeductible VAT: 20 %
V3 Acquisition of goods within V 9
EC
V4 Acquisition of services V 9
within the EU
V5 Subcontracting within the V 9
EU
V6 Reduced rated input VAT: V
5%
V7 Input VAT: 20% - 50% V
non-deductible (allocated)
V8 Input VAT: 20% - 50% V
non-deductible (not alloc.)
V9 Input VAT Exempt 0% V

7. On the Maintain Tax Code: Tax Rates screen make the following entries:
Tax Code Acct Key Tax Percent. Rate Note
A0 MWS 0
A1 MWS 20
A2 MWS 5
A3 MWS 0
A4 MWS 0
A5 MWS 0
A9 MWS 0
V0 VST 0
V1 VST 20
V2 NVV 20
V3 ESA -20
V3 ESE -100
V4 ESA -20
V4 ESE -100

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Tax Code Acct Key Tax Percent. Rate Note


V5 ESA -20
V5 ESE -100
V6 VST 5
V7 VST 20% -50%
V8 VST 20% - 50%
V9 VST 0
X0 MWS 0
Y0 VST 0

11. Save your entries.

2.2.4.1.2 Import/Create Tax Codes


Prerequisites
The activity “Define Tax Codes for Sales and Purchases” of this configuration guide has been
performed and a transport request has been created that contains the tax codes to be
transported. The transport request and the entries contained in it to be transported (tax codes,
tax rates etc.) are stored in Table T007V.
To look up the transport request number and/or the tax codes and rates contained in it you
can execute transaction code SE16; then enter T007V as table name.
On the following screen make the selections you want to make (for example, transport
request no. or tax code etc.). Then choose Execute. On the next screen the table entries are
displayed. These entries will be transported into the system.

Procedure
You have to correct the percentage rate.
1. Access the activity as follows:
SAP ECC menu System  Services  Reporting
Transaction code SA38

1. On the screen ABAP: Program Execution in field Program enter RFTAXIMP.


2. Choose Execute.
3. On the Import Tax Codes After Transport screen make the following entries:
Field name Description User action and values
Transport No. of transport request that you Enter the transport request no. that
number created in the previous activity contains the required tax codes and tax
rates (Open client for config changes)
Country country key GB

3. Choose Execute.
4. On the next screen the session ID and a log are displayed. Make sure the log says “1
Session(s) successfully processed”.

Result
The system has created a batch input session that is executed in the background. When the
execution has ended successfully the tax codes and tax rates are available in the system for
productive use. If execution in background was not successful execute transaction code
SM35 to check the cause of errors

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2.2.4.2 Posting
2.2.4.2.1 Assign Tax Codes for Non-Taxable Transactions

In this step, you specify an input tax indicator per company code. The system then uses this
indicator when you post acquisitions that are not subject to tax.

Procedure
1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (NEW)  Asset Accounting  Asset
Accounting (Lean Implementation)  Organizational Structures
 Assign Input Tax Indicator for Non-Taxable Acquisitions
Transaction code OBCL

2. On the Change View “Allocate Co.Cd. -> Non-Taxable Transactions”: Overview screen
make the following entry:
Field name Description User action and values Note
CoCd Company Code 1000 thru 9300
Input tax X0
Output tax Output tax Y0

3. Save your entries.

2.2.5 Correspondence
2.2.5.1 Assign Programs for Correspondence Types

In this activity, you define the print program and the selection variant corresponding to each
correspondence type.

Procedure
1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (NEW)  Financial Accounting Global
Settings (New)  Correspondence  Assign Programs for
Correspondence Types
Transaction code OB78

2. On the Change View “Allocate Program for Automatic Correspondence”: Overview screen
select New Entries
3. On the New Entries: Details of Added Entries screen make the following entry:
Company Correspondence Name of the Name of Text Proposal
code Print Program Variant
1000 - 9300 SAP01 RFKORD00 SAP01
1000 - 9300 SAP02 RFKORD00 SAP02
1000 - 9300 SAP06 RFKORD10 SAP06

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Company Correspondence Name of the Name of Text Proposal


code Print Program Variant
1000 - 9300 SAP08 RFKORD10 SAP08
1000 - 9300 SAP09 RFKORD30 SAP09
1000 - 9300 SAP10 RFKORD40 SAP10 F140_IND_TEXT

4. Save your entries.

2.2.5.2Define Sender Details for Correspondence Form


In this activity, you define which texts are to be used in the letter window and the signature
line for each company code. This applies to the following:

 letter header

 letter footer

 sender address

Procedure
1. Access the activity using one of the following navigation options
IMG menu Financial Accounting (NEW)  Financial Accounting Global
Settings (New)  Correspondence  Define Sender Details
for Correspondence Form
Transaction code OBB1

2. On the Change View “Sender Details for Correspondence”: Overview screen select New
Entries
3. On the New Entries: Details of Added Entries screen make the following entry:
Company Program Text Header Footer Signature Sender
code Name ID Text Text Text
1000 - 9300 RFKORD00 ADRS ADRS_HEADER ADRS_FOOTER ADRS_SIGNATURE ADRS_SENDER

1000 - 9300 RFKORD10 ADRS ADRS_HEADER ADRS_FOOTER ADRS_SIGNATURE ADRS_SENDER

1000 - 9300 RFKORD40 ADRS ADRS_HEADER ADRS_FOOTER ADRS_SIGNATURE ADRS_SENDER

1000 - 9300 RFKORD80 ADRS ADRS_HEADER ADRS_FOOTER ADRS_SIGNATURE ADRS_SENDER

1000 - 9300 SAPF130D ADRS ADRS_HEADER ADRS_FOOTER ADRS_SIGNATURE ADRS_SENDER

1000 - 9300 SAPF130K ADRS ADRS_HEADER ADRS_FOOTER ADRS_SIGNATURE ADRS_SENDER

4. Save your entries.

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2.3 General Ledger Accounting (New) (from


'Financial Accounting (New)')
2.3.1 Master Data
2.3.1.1G/L Accounts
2.3.1.1.1 Preparations
2.3.1.1.1.1 Edit Chart of Accounts List
Use
In the chart of accounts list you enter the charts of accounts that you want to use in your
organization (at client level).

For Baseline UK the standard chart of accounts BPGB is used.

McLaren have defined their own Chart of Accounts (MLCA) for use by all companies.

Procedure
1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (NEW)  General Ledger Accounting
(New)  Master Data  G/L Accounts  Preparations  Edit
Chart of Accounts List
Transaction code OB13

2. On the Change View “List of All Charts of Accounts: Overview screen, select New
Entries.
3. On the New Entries: Details of Added Entries screen make the following entry:
Field name Description User action and values Note
Chart of Accts MLCA
Description McLaren Chart of Accounts
Maint. Language English
Length of G/L 6
account number
Controlling Manual creation of cost elements
Integration

4. Save your entries.

2.3.1.1.2 Transport Chart of Accounts

In the following chapters those activities will be described, which have to take place in the
case the accounts have to be created manually.
To maintain the descriptions in a different language, log on with this language and execute
the maintenance of the texts in logon language again.

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2.3.1.1.2.1 Define Account Group


Use
The procedure for copying G/L account groups is described in this chapter.

For McLaren, the McL CoA is used, MLCA. The following account groups will be used.

(The BP Baseline UK the chart of accounts BPGB is not used)

Chrt/Accts Acct Group Name From acct To


account
MLCA ABST Recon. account ready for input 999999
MLCA ANL. Fixed assets accounts 999999
MLCA ERG. Income statement accounts 999999
MLCA FIN. Liquid funds accounts 999999
MLCA MAT. Materials management accounts 999999
MLCA SAKO G/L accounts (general) 999999

Procedure
1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (NEW)  General Ledger Accounting
(New)  Master Data  G/L Accounts  Preparations 
Define Account Group
Transaction code OBD4
2. Select the account group from the chart of accounts you want to copy.
3. Choose Copy.
4. On the next screen overwrite the chart of accounts and or the account group name and
description.
5. Choose Enter.
To adapt the field status make a double click on the line with the newly created entry.
On the next screen make your settings for the field status and save your entries.
Copy the next account group and repeat the above mentioned steps as required.
6. Save your entries.

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2.3.1.1.2.2 Create Accounts


If the chart of accounts is maintained manually, this activity is done during creation of
Accounts in the application itself.

In the Excel sheet you find all accounts <MLCA> that are used for McLaren.
Refer to this file for the data to maintain for each account.

SAP ECC Menu Accounting  Financial Accounting  General Ledger 


Master Records  G/L Accounts  Individual Processing
Centrally
Transaction Code FS00

To maintain data for an account:


1. On the Edit G/L Account Centrally view enter the account number and the company code
1000 / 4000.
2. Choose Create (the icon right to the company code field).
3. Maintain the data as stated in the file.
4. Save your entries.

2.3.1.1.2.3 Define Account Determination for Real-Time


Integration
1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (New)  Financial Accounting Global
Settings (New)  Ledgers  Real-Time Integration of
Controlling with Financial Accounting  Account Determination
for Real-Time Integration  Define Account Determination for
Real-Time Integration
Transaction code OK17

2. Enter the controlling area ML01 / ML02 and choose Continue.


3. Choose Change Account Determin. Confirm the warning message by choosing Enter.
Field Name Value
Chart of Accounts MLCA
Item Category 01001

4. Select Rules and make the following entries:


Field Name Value
Account Key 000
Debit 40
Credit 50
G/L Account 295001
Short Text Zero Balance Clearing

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5. Save your entries.

2.3.1.1.2.4 Create Accounts for Clearing Differences


1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (New) → General Ledger Accounting
(New) → Business Transactions → Open Item Clearing →
Clearing Differences → Create Accounts for Clearing
Differences
Transaction code OBXL

2. Enter the chart of accounts MLCA. Choose Continue.


Field Name Value
Chart of Accounts MLCA
Transaction ZDI

3. Select Accounts and enter account 771000


4. Select Rules and make the following entries:
Field Name Value
Debit/Credit X
Tax code N/A

5. Save your entries

2.3.1.1.2.5 Define Accounts for Automatic Tax Payable


Transfer Posting
1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (New) → General Ledger Accounting
(New) → Periodic Processing → Report → Sales/Purchases
Tax Returns → Define Accounts for Automatic Tax Payable
Transfer Posting
Transaction code OB89

2. Enter the chart of accounts MLCA. Choose Continue.


Field Name Value
Chart of Accounts MLCA
Transaction UMS

3. Select Accounts and enter account 212111


4. Save your entries.

2.3.1.1.2.6 Define Retained Earnings Account


1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (New) → General Ledger Accounting
(New) → Periodic Processing → Carry Forward → Define
Retained Earnings Account
Transaction code OB53

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2. Enter the chart of accounts MLCA. Choose Continue.


Field Name Value
Chart of Accounts MLCA
Transaction BIL

3. Select Accounts and make the following entries:


Field Name Value
P&L statement acct type X
Account 322000

4. Save your entries.

2.3.1.1.2.7 Define Accounts for Materials Management


1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (New)  General Ledger Accounting
(New) → Periodic Processing → Integration → Materials
Management → Define Accounts for Materials Management
Transaction code OBYC

Enter the accounts for the specified transaction key, valuation group, account modification
and valuation class according to the Excel sheet. To maintain the rules for automatic postings
choose Rules pushbutton and set the indicators according to the data in the Excel sheet.
For detailed information please refer to the IMG-Documentation.

Refer to Excel workbooks attached:

FI Integration.xlsx

2.3.1.1.2.8 Define Global retained earnings account

1. Access the activity using one of the following navigation options:


IMG menu Financial Accounting (New) → Special Purpose Ledger →
Periodic Processing → Balance Carryforward → Retained
Earnings Accounts → Maintain Global Retained Earnings
Accounts
Transaction code GCS7

2. Make the following entries:


ChtAcct P&L statement Retained
acct type Earnings Acct
MLCA X 322000

3. Save your entries.

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2.3.1.1.2.9 Define Accounts for Cash Discount Taken


1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (New) → Accounts receivables and
Accounts Payables → Business Transactions → Outgoing
Payments → Outgoing Payments Global Settings → Define
Accounts for Cash Discount Taken
Transaction code OBXU

2. Enter the chart of accounts MLCA. Choose Continue.


Field Name Value
Chart of Accounts MLCA
Transaction SKE

3. Select Accounts and enter account 617610


4. Select Rules and make the following entries:
Field Name Value
Tax code N/A

5. Save your entries.

2.3.1.1.2.10 Define Accounts for Overpayments /


Underpayments
1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (New) → Accounts receivables and
Accounts Payables → Business Transactions → Outgoing
Payments → Outgoing Payments Global Settings → Define
Accounts for Overpayments/Underpayments
Transaction code OBXL

2. Enter the chart of accounts MLCA. Choose Continue.


Field Name Value
Chart of Accounts MLCA
Transaction ZDI

3. Select Accounts and make the following entries:


Field Name Value
Debit 617620
Credit 617620

4. Select Rules and make the following entries:


Field Name Value
Debit/Credit X

5. Save your entries.

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2.3.1.1.2.11 Define Accounts for Bank Charges (Vendors)


1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (New) → Accounts receivables and
Accounts Payables → Business Transactions → Outgoing
Payments → Outgoing Payments Global Settings → Define
Accounts for Bank Charges (Vendors)
Transaction code OBXK

2. Double-click on transaction BSP (Bank Charges).


3. Enter the chart of accounts MLCA. Choose Continue.
Field Name Value
Chart of Accounts MLCA
Transaction BSP

4. Select Accounts and enter account 821000


5. Save your entries.

2.3.1.1.2.12 Define Accounts for Cash Discount Granted


1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (New) → Accounts Receivable and
Accounts Payable → Business Transactions → Incoming
Payments → Incoming Payments Global Settings → Define
Accounts for Cash Discount Granted
Transaction code OBXI

2. Enter the chart of accounts MLCA. Choose Continue.


Field Name Value
Chart of Accounts MLCA
Transaction SKT

3. Select Accounts and enter account 590000


4. Select Rules and make the following entries:
Field Name Value
Tax code N/A

5. Save your entries.

2.3.1.1.2.13 Define Accounts for Tax Clearing


1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (New) → Accounts Receivable and
Accounts Payable → Business Transactions → Down Payment
Received → Define Account for Tax Clearing
Transaction code OBXB

2. Double-click on Input tax clearing on down payments (transaction VVA).


3. Enter the chart of accounts MLCA. Choose Continue.

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Field Name Value


Chart of Accounts MLCA
Transaction VVA

4. Select Accounts and make the following entries:


Input tax clearing Account
Proforma N/A
5. Select Rules and make the following entries:
Field Name Value
Debit/Credit X
Input Tax Clearing A

6. Save your entries.


7. Choose Back.
8. Double-click on Output tax clearing on down payments (transaction MVA).
Output tax clearing Account
Proforma N/A

9. Select Rules and make the following entries:


Field Name Value
Debit/Credit X
Output tax clearing A

10. Save your entries.

2.3.1.1.2.14 Define Accounts for Tax Exchange Rate


Differences
6. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (New) → Financial Accounting Global
Settings (New) → Tax on Sales/Purchases → Posting →
Define Accounts for Tax Exchange Rate differences
Transaction code OBYY

7. Enter the chart of accounts MLCA. Choose Continue.


Field Name Value
Chart of Accounts MLCA
Transaction KDT

8. Select Accounts and enter account 811000.


9. Select Rules and make the following entries:
Field Name Value
Debit / Credit N/A

10. Save your entries.

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2.3.1.1.2.15 Define Tax Accounts


1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (New) → Financial Accounting Global
Settings (New) → Tax on Sales/Purchases → Posting →
Define Tax Accounts
Transaction code OB40
2. Double-click on the transaction from the table below.
3. Enter the chart of accounts MLCA. Choose Continue.
4. Enter the relevant accounts as stated in the table below.

Enter the accounts for the specified transaction keys according to the Excel sheet. To
maintain the rules for automatic postings (indicator Account modif. has to be set for some
transactions) choose Rules pushbutton and set the indicator according to the data in the
Excel sheet.

FI Integration.xlsx

For detailed information please refer to the IMG-Documentation.

5. Enter the relevant rules as stated in the table below.


To maintain the rules for automatic postings, choose Rules and set the indicator
according to the data listed in the table below.

Transaction Tax code


ESA Select
ESE Select
MWS Select
NAV
VST Select

6. Save your entries.

2.3.1.1.2.16 Prepare Automatic Postings for Foreign


Currency Valuation
1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (New) → General Ledger Accounting
(New) → Periodic Processing → Valuate → Foreign Currency
Valuation → Prepare Automatic Postings for Foreign Currency
Valuation
Transaction code OBA1

2. Double-click on the transaction KDB (Exch. Rate Diff. using Exch. Rate Key).
3. Enter the chart of accounts MLCA. Choose Continue.

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Field Name Value


Chart of Accounts MLCA
Transaction KDB

4. Select Accounts and make the following entries:


(Refer to Excel file from previous steps).
Exchange rate difference key Expense account E/R Gains acct
Not Applicable for McLaren NNNNNN NNNNNN

5. Choose Back (F3).


6. Double-click on transaction KDF (Exchange Rate Dif.: Open Items/GL Acct) and make
following entries:
Field Name Value
Chart of MLCA
Accounts
Transaction KDF

G/L Account Loss Gain Val.loss 1 Val.gain 1 Bal.sheet adj.1


132110 811300 811100 811200 811400 136400
132120 811300 811100 811200 811400 136400
132130 811300 811100 811200 811400 136400
132140 811300 811100 811200 811400 136400
211110 811300 811100 811200 811400 211460
211120 811300 811100 811200 811400 211460
211130 811300 811100 811200 811400 211460
211140 811300 811100 811200 811400 211460

(As per the table above) & refer to the Excel in previous steps
7. Choose Save (Ctr+S) to save your entries.

2.3.1.1.2.17 Define Adjustment Accounts for GR/IR Clearing


Transfer postings have to be made at the balance sheet date to reflect the goods invoiced but not
delivered and the goods delivered but not invoiced. The program that analyzes the GR/IR clearing
account adjusts this account by posting any outstanding amounts to an adjustment account. It
makes the offsetting entry to the account for goods delivered but not invoiced or to the account for
goods invoiced but not delivered (target account).

1. Access the activity using one of the following navigation options:


IMG menu Financial Accounting (New → General Ledger Accounting
(New) → Periodic Processing → Reclassify → Define
Adjustment Accounts for GR/IR Clearing
Transaction code OBYP

2. Double-click on the transaction BNG (Invoiced but not yet delivered).

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3. Enter the chart of accounts MLCA. Choose Continue.


Field Name Value
Chart of MLCA
Accounts
Transaction BNG

4. Select Accounts and make the following entries:


Reconciliation account Adjustment Targ. Acct.
Account
211450 211451 135400

5. Choose Back (F3).


6. Double-click on transaction GNB (Delivered but not yet invoiced).
Field Name Value
Chart of MLCA
Accounts
Transaction GNB

Reconciliation account Adjustment Targ. Acct.


Account
211450 211451 211452

7. Choose Save (Ctr+S) to save your entries.

FI Integration.xlsx

2.3.1.1.2.18 Define Adjustment Accounts for


Receivables/Payables (Maturity / Reverse Balance)

1. Access the activity using one of the following navigation options:


IMG menu Financial Accounting (New) → General Ledger Accounting
(New) → Periodic Processing → Reclassify → Transfer and
sort Receivables and Payables → Define Adjustment Accounts
for Receivables/Payables by Maturity
Transaction code OBBV

2. Double-click on the transaction V08 (Receivables with Credit Balance).


3. Enter the chart of accounts MLCA. Choose Continue.
Field Name Value
Chart of MLCA
Accounts
Transaction V08

4. Select Accounts and make the following entries:

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Reconciliation account Adjustment Targ. Acct.


Account
132110 132199 211210
132120 132199 211220
132130 132199 211230
132140 132199 211240

5. Choose Back (F3).


6. Double-click on transaction V09 (Payables within Debit Balance).
Field Name Value
Chart of MLCA
Accounts
Transaction V09

Reconciliation account Adjustment Targ. Acct.


Account
211110 211199 132210
211120 211199 132220
211130 211199 132230
211140 211199 132240

7. Choose Back (F3).


8. Choose Save (Ctr+S) to save your entries.

2.3.1.1.2.19 Define Adjustment Accounts for Changed AR/


AP Reconciliation Accounts

This process has not been configured for McLaren

1. Access the activity using one of the following navigation options:


IMG menu Financial Accounting (New) → General Ledger Accounting
(New) → Periodic Processing → Reclassify → Transfer and
sort Receivables and Payables → Define Adjustment Accounts
for Changed Reconciliation Accounts
Transaction code OBBW

2. Enter the chart of accounts MLCA. Choose Continue.


Field Name Value
Chart of MLCA
Accounts
Transaction A00

3. Select Accounts and make the following entries:

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Reconciliation account Adjustment


Account

4. Choose Save (Ctr+S) to save your entries.


Refer to the Excel file attached below.

2.3.1.1.2.20 Define Alternative Reconciliation Account for


Customers

This process has not been defined for McLaren

1. Access the activity using one of the following navigation options:


IMG menu Financial Accounting (New) → Accounts receivables and
Accounts Payables → Business Transactions → Postings with
Alternative Reconciliation Account → Other Special G/L
Transactions → Define Alternative Reconciliation Account for
Customers
Transaction code OBXY

2. Double-click on Doubtful Receivables / Individual Value Adjustment


3. Enter the chart of accounts MLCA. Choose Continue.
Field Name Value
Chart of Accounts MLCA
Account Type D
Special G/L ind. E

4. Make the following entries:


Recon. acct Special G/L
account

5. Choose Back.
6. Save your entries.

2.3.1.1.2.21 Define Accounts for Customer Down Payments

This process has not been configured and will not be used in the McLaren
solution.

1. Access the activity using one of the following navigation options:


IMG menu Financial Accounting (New) → Accounts Receivable and
Accounts Payable → Business Transactions → Down payment
received → Define Reconciliation Accounts for Customer Down
Payments
Transaction code OBXR

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2. Double-click on Down Payment.


3. Enter the chart of accounts MLCA. Choose Continue.
Field Name Value
Chart of Accounts MLCA
Account Type D
Special G/L ind. A

4. Make the following entries:


Special Output
G/L Planning Tax
Recon.acct. Account Level Clearing
132110 < blank > FF A
132120 < blank > FF A
132130 < blank > FF A
132140 < blank > FF A

5. Save your entries and choose Back.


6. Double-click on Down Payment Request and make your entries:
Field Name Value
Chart of Accounts MLCA
Account Type D
Special G/L ind. F

Special Output
G/L Planning Tax
Recon.acct. Account Level Clearing
132110 < blank > FF < blank >
132120 < blank > FF < blank >
132130 < blank > FF < blank >
132140 < blank > FF < blank >

7. Save your entries.

2.3.1.1.2.22 Define Accounts for Vendor Down Payments

This process has not been configured for McLaren

1. Access the activity using one of the following navigation options:


IMG menu Financial Accounting (New) → Accounts Receivable and
Accounts Payable → Business Transactions → Down payment
made → Define Alternative Reconciliation Account for Down
Payments
Transaction code OBYR

2. Double-click on Down Payments, Current Assets.

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3. Enter the chart of accounts MLCA. Choose Continue.


Field Name Value
Chart of Accounts MLCA
Account Type K
Special G/L ind. A

4. Make the following entries:


Special Input
G/L Planning Tax
Recon.acct. Account Level Clearing
211110 < blank > FF A
211120 < blank > FF A
211130 < blank > FF A
211140 < blank > FF A

5. Save your entries and choose Back.


6. Double-click on Down Payment Request and make the following entries:
Field Name Value
Chart of Accounts MLCA
Account Type K
Special G/L ind. F

Special Input
G/L Planning Tax
Recon.acct. Account Level Clearing
211110 < blank > FF < blank >
211120 < blank > FF < blank >
211130 < blank > FF < blank >
211140 < blank > FF < blank >

7. Save your entries.

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2.3.2 Business Transactions


2.3.2.1Open Item Clearing
2.3.2.1.1 Prepare Automatic Clearing

In this activity, you enter the criteria for grouping the open items of an account for automatic
clearing. The program clears open items of a group if the balance in local and foreign
currency is zero. You must enter the following standard criteria:
 The account type
 The account number or number range
You can also enter five additional criteria.
Please choose five other criteria from the fields in table BSEG or table BKPF. If possible
please choose those fields which are also included in table BSIS (G/L accounts), BSID
(customers) or BSIK (vendors). You can determine the field names by looking at the tables in
the Data Dictionary. To do this, choose Tools  ABAP Workbench  Dictionary.

Rules defined for automatic clearing for account type D (customer), V (vendor) and S (general
ledger):
Criterion 1: ZUONR (Assignment)
Criterion 2: VBUND (Trading Partner)

Procedure
1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (NEW)  Accounts Receivable/ Accounts
Payable  Business Transactions  Open Item Clearing 
Prepare Automatic Clearing
Transaction code OB74

2. On the Change View “Additional Rules For Automatic Clearing”: Overview screen select
New Entries.
ChtAcct Acct Ty From acct To account Criterion1 Criterion2
MLCA S 0000000000 9999999999 ZUONR VBUND
MLCA S
MLCA D 1 9999999999 ZUONR VBUND
MLCA D A Z ZUONR VBUND
MLCA K 0000000000 9999999999 ZUONR VBUND
MLCA K A Z ZUONR VBUND

3. Save your entries.

2.3.2.1.2 Define Tolerance Groups for G/L Accounts

When G/L accounts are cleared, tolerance groups are used to define limits which differences
are accepted and posted automatically to predefined accounts. The groups which are defined
here are assigned in the G/L account master record.

Procedure

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1. Access the activity using one of the following navigation options:


IMG menu Financial Accounting(NEW)  General Ledger Accounting
(NEW)  Business Transactions  Open Item Clearing 
Clearing Differences  Define Tolerance Groups for G/L
Accounting
Transaction code OBA0

2. On the Change View “Tolerances for Groups of G/L Accounts in Local Currency”: screen
select New Entries.
3. On the Change View “Tolerances for Groups of G/L Accounts in Local Currency”: screen
make the following entries:
Company Tol. Name Debit Credit Percent Percent
Code Group Posting Posting age age
(LC) (LC) (Deb.) (Cre.)

1000 Tolerance Group - G/L 1.00 1.00 1.0 1.0


Accounts
4000 Tolerance Group – G/L 1.00 1.00 1.0 1.0
Accounts

4. Save your entries.

2.3.2.2Adjustment Posting/Reversal
2.3.2.2.1 Permit Negative Posting
Use
In this activity you specify whether reverse documents can be comprised of negative postings
for each company code.

Negative postings are not permitted for any company codes at McLaren.

Procedure
1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting(NEW)  General Ledger Accounting
(NEW)  Business Transactions  Adjustment
Posting/Reversal  Permit Negative Posting
Transaction code S_ALR_87004651

2. On the Change View “Maintain Negative Postings in Company Code”: Overview screen
make the following entry
Company Code Negative Postings Allowed
1000 The indicator is NOT set
4000 The indicator is NOT set

3. Save your entries.

2.3.2.2.2 Define Reasons for Reversal

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Reverse postings and adjustment postings can be set as negative postings. Negative
postings decrease the transaction figures for G/L accounts, customers and vendors.
After reversal, transaction figures can, therefore, be reset to the status they would have had
before the reversed document and corresponding reversal document were posted.
In this case, the reversal is a negative posting. The settings have been taken from the
standard system. You can find additional information in Chapter Closing – Accrual/Deferrals.

Procedure
1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting(NEW)  General Ledger Accounting
(NEW)  Business Transactions  Adjustment
Posting/Reversal  Define Reasons for Reversal
Transaction code S_ALR_87004660

2. On the Change View “Reasons for Reverse Posting”: Overview screen, select New
Entries:
3. On the New Entries: Overview of Added Entries screen, make the following entry
Field name Description User action and values Note
Reason 05
Text Accrual/Deferral posting
Neg. postng Negative posting <deselect>
Alt.pos.dt Alternative <select>
posting date
allowed

4. Save your entries.

2.4 Accounts Receivable and Accounts Payable


2.4.1 Customer Accounts
2.4.1.1 Master Data
2.4.1.1.1 Preparations for Creating Customer Master Data
2.4.1.1.1.1 Create Number Ranges for Customer Accounts

In this activity you create the number ranges for the customer accounts.

Procedure
1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (NEW)  Accounts Receivable and
Accounts Payable  Customer Accounts  Master Data 
Preparations for Creating Customer Master Data  Create
Number Ranges for Customer Accounts
Transaction code XDN1

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2. On the Customer Number Ranges view select Change Intervals.


3. On the Maintain Number Range Intervals view select Insert Interval.
4. On the Insert Interval dialog box enter the data for the new line (see table below), then
choose Insert (Enter).
5. On the Maintain Number Range Intervals view choose Insert Interval to maintain the next
number range interval. Maintain the following number range intervals:

No From number To number Extl


Y1 0000001000 0000009999 X
Y2 0000020000 0000020999
Y3 (TBC) 0003100000 0003199999 X
Y4 0000040000 0000049999
01 (One Time0 0110000000 0119999999

6. When you have maintained all number ranges, choose Save. Confirm the dialog box
regarding transport on number ranges.

2.4.1.1.1.2 Define Account Groups with Screen Layout


(Customers)

In this activity the settings for the customer account group are determined:

 the interval for the account numbers

 whether the number is assigned internally by the system or externally by the user
(type of number assignment)

 whether it is an one-time account

1. which fields are ready for input or must be filled when creating and changing master
records (field status)

Procedure
1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (NEW)  Accounts Receivable and
Accounts Payable  Customer Accounts  Master Data 
Preparations for Creating Customer Master Data  Define
Account Groups with Screen Layout (Customers)
Transaction code OBD2

2. The following account groups are created:

Account Group Name One-Time Number


account Range
MCL1 Group Companies Y1
MCL2 Related Parties Y2

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Account Group Name One-Time Number


account Range
Employees (Not Y3
MCL3 Used)
MCL4 Third Parties Y4
CPD One Time Customer X 01

3. Save your entries.

2.4.1.1.1.3 Assign Number Ranges to Customer Account


Groups

In this activity you assign the number ranges to the customer account groups.

Procedure
1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (NEW)  Accounts Payable Accounts
Receivable  Customer Accounts  Master Data 
Preparations for Creating Customer Master Data  Assign
Number Ranges to Customer Account Groups
Transaction code SPRO
2. On the Change View “Assign Customer Acct Groups -> Number Range”: Overview
screen, make the following entries
Group Number range
MCL1 Y1
MCL2 Y2
MCL3 Y3
MCL4 Y4
CPD (One 01
Time)

3. Save your entries.

2.4.1.2Line Items
2.4.1.2.1 Display Line Items
2.4.1.2.1.1 Define Line Layout

To display items on accounts you need to define line layout variants. In those variants you
define which information from the line item is displayed on the screen. To make selections
when displaying line items you need so-called additional fields.

Procedure

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1. Access the activity using one of the following navigation options:

IMG menu Financial Accounting (NEW)  Accounts Receivable and


Accounts Payable Vendor Accounts  Line Items  Display
Line Items  Define Line Items without ALV  Define Line
Layout
Transaction code SPRO

2. On the Maintain Line Layout Configuration: List screen, choose Create….


3. Make the following entries:

Line Text Fields with this specific series


Layout
Z02 Reference document Document Number
number Reference
Document Date
Special G/L ind.
Currency
Amount in foreign cur.
Clearing Document
Text
Z03 Affiliated Company Assignment
Document Number
Document Date
Trading Partner
Special G/L ind.
Currency
Amount in foreign cur.
Clearing Document
Text

4. Save your entries.

2.4.1.2.1.2 Choose Additional Fields

Field VBUND (Trading Partner) has been included as an additional field (not contained in the
standard client (000).

Procedure
1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (NEW)  Accounts Receivable and
Accounts Payable Vendor Accounts  Line Items  Display
Line Items  Display Line Items without ALV  Choose
Additional Fields
Transaction code O7F8

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2. Enter Account type K (Vendors).


3. Choose Enter.
4. Select the fourth line. Choose Insert after….
5. On the dialog box choose Line Item.
6. Search for the field name VBUND and double-click on the line to select the field
7. Choose Save.
8. Choose Back.
9. Enter Account type D (Customers).
10. Choose Enter.
11. Select the tenth line. Choose Insert after….
12. In the dialog box in field Field Name enter VBUND.
13. Choose Save.
14. Choose Back twice to leave the IMG activity
Perform the same steps for the selection fields.
15. Access the activity as follows:
IMG Menu Financial Accounting (NEW)  Accounts Receivable and
Accounts Payable Vendor Accounts  Line Items 
Display Line Items  Display Line Items without ALV 
Choose Selection Fields
Transaction Code O7F4

16. Enter Account type K (Vendors).


17. Choose Enter.
18. Select the third line. Choose Insert after….
19. In the dialog box in field Field Name enter VBUND.
20. Choose Save.
21. Choose Back.
22. Enter Account type D (Customers).
23. Choose Enter.
24. Select the third line. Choose Insert after….
25. In the dialog box in field Field Name enter VBUND.
26. Save your entries.

2.4.2 Vendor accounts


2.4.2.1Master Data
2.4.2.1.1 Preparations for Creating Vendor Master Data
2.4.2.1.1.1 Define Accounting Clerks

You define the names of the accounting clerks under a name identification code. You enter
the identification code in the vendor master records which the accounting clerk supervises.
You can use this information for evaluations and for correspondence.

Procedure

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1. Access the activity using one of the following navigation options:


IMG menu Financial Accounting (NEW)  Accounts Receivable and
Accounts Payable  Vendor Accounts  Master Data 
Preparations for Creating Vendor Master Data  Define
Accounting Clerks
Transaction code OB05

1. Choose New Entries.


2. Make the following entries:
Company Code Accounting Clerk Accounting Clerk Descr. User Name
1000 01 Accts Clerk 1000
4000 01 Accts Clerk 2000

Sample entries were created for all McLaren company codes.


3. Save your entries.

2.4.2.1.1.2 Create Number Ranges for Vendor Accounts

In this activity you create the number ranges for the vendor accounts.

Procedure
1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (NEW)  Accounts Receivable and
Accounts Payable  Vendor Accounts  Master Data 
Preparations for Creating Vendor Master Data  Create
Number Ranges for Vendor Accounts
Transaction code XKN1

2. On the Vendor Number Ranges view choose Change Intervals.


3. On the Maintain Number Range Intervals view choose Insert Interval.
4. In the Insert Interval dialog box enter the data for the new line (see table below), then
choose Insert (Enter).
5. On the Maintain Number Range Intervals view choose Insert Interval to maintain the next
number range interval.
6. Maintain the following number range intervals:

No From number To number Extl


91 1000 9999 X
92 200000 299999
93 300000 399999 X
94 4000000 4999999
95 500000 500999

When you have maintained all number ranges choose Save. Confirm the dialog box regarding
transport on number ranges.
7. Choose Back twice to leave the IMG activity.

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2.4.2.1.1.3 Define Account Groups with Screen Layout


(Vendors)

In this step, you determine the account groups for vendors.

Procedure
1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (NEW)  Accounts Receivable and
Accounts Payable Vendor Accounts  Master Data 
Preparation for Creating Vendor Master Data  Define
Account Groups with Screen Layout (Vendors)
Transaction code OBD3

2. The following account groups are provided:


Account Group Name No. Range
MCL1 Group Companies 91
MCL2 Related Parties 92
MCL3 Employee Vendors 93
MCL4 Third Parties 94
CPD One time Vendor (int.no.assignment) 95

4. Save your entries.

2.4.2.1.1.4 Define Screen Layout per Activity (Vendors)

For the change vendor activity, the field status for the reconciliation account has been set to
display, which means that the reconciliation account can no longer be changed, even if the
vendor master record is changed. This applies for transaction FK02 “Change Vendor
(Accounting)” and XK02 “Change vendor (centrally)”.

Procedure
1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (NEW)  Accounts Receivable and
Accounts Payable  Vendor accounts  Master Data 
Preparations for Creating Vendor Master Data  Define
Screen Layout per Activity (Vendors)
Transaction code OB23

2. Double-click on transaction type Change Vendor (Accounting).


3. Double-click on Company Code Data.
4. Double-click on Account management.
5. Change the field status for the reconciliation account from Opt. entry to Display.
6. Go back three times.
7. Double-click on transaction type Change vendor (centrally).

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8. Double-click on Company Code Data.


9. Double-click on Account management.
10. Change the field status for the reconciliation account from Opt. entry to Display.
11. Go back three times.
12. Save your changes and leave the IMG activity.

2.4.3 Business Transactions


2.4.3.1Incoming Invoices/Credit Memos
2.4.3.1.1 Maintain Terms of Payment

You can define rules with a four-character key. This enables the system to determine the
required terms of payment automatically. You assign the specified terms of payment using the
key.
The key can be
 stored in the master record of the customer/vendor account (in the purchasing or
sales view and in the accounting view),
 entered when the FI document is created (or changed),
entered when the logistics documents (in the purchase order and incoming
invoice or in the order and the outgoing invoice, for example) are created (or
changed).
The terms of payment include settings for the payment terms, the day limit, the baseline date
for payment, and installment payments.
The standard terms are delivered in the BP scenario.

Procedure
1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (NEW) Accounts Receivable and
Accounts Payable  Business Transactions  Incoming
Invoices/Credit Memos  Maintain Terms of Payment
Transaction code OBB8
2. On the Change View “Terms of Payment”: Overview screen, select New Entries.
3. On the New Entries: Details of Added Entries screen, make the following entries:

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The following payment terms are provided based on the McLaren requirements:

Payment terms for SAP Terms Payment terms for SAP Terms
Business Suppliers Code Customers Code

Intergroup end of
Group Immediate 0001 following month 0007
30 days from date Contractual-due
of invoice 0002 date per contract 0001
45 days from date 30 days from date
of invoice 0003 of invoice 0002
60 days from date
of invoice 0004
Payment on the first
of each month 0005 60 Days 0004

MAT Immediate 0001 Immediate 0001


30 days from date 30 days from date
of invoice 0002 of invoice 0002
45 days from date 45 days from date
of invoice 0003 of invoice 0003
60 Days from date
of Invoice 0004 60 Days 0004

Pay. Day Sales text Own Account Default


terms Limit Explanation type Baseline Date

0001 0 Due Due Immediately Customer Posting Date


immediately Vendor
0002 0 30 days from 30 days from Customer Document
date of invoice date of invoice Vendor Date

0003 0 45 days from 45 days from Customer Document


date of invoice date of invoice Vendor Date

0004 0 60 days from 60 days from Customer Document


date of invoice date of invoice Vendor Date

0005 0 Payment on the Payment on the Customer Document


first of each first of each Vendor Date
month month
0007 0 End of following Intergroup - End Customer Posting Date
Month of following Vendor
Month

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Pay. % No. of Fixed Add. % No. of days Installment


terms days day months payment

0001 0 0 0 0 0 0
0002 0 30 0 0 0 0
0003 0 45 0 0 0 0
0004 0 60 0 0 0 0
0005 0 0 1 1 0 0
0007 0 0 31 1 0 0

The Payment Terms below were delivered by the SAP RDS BP and could also be used if
required.

Pay. Day Sales text Own Account Default


terms Limit Explanation type Baseline Date

YB01 0 Due Due Immediately Customer Posting Date


immediately Vendor
YB02 0 Net due in 30 2% @ 14, due Customer Document
days net @ 30 Vendor Date

YB03 0 Due End of Payable Customer Posting Date


Month immediately Due Vendor
net.
Baseline date =
End of the month
YB04 0 From 7th of Payable Customer No default
following month immediately Due Vendor
net.
Baseline date =
7th of next month
YB05 0 3 Installments Payable in 3 Customer No default
Payable installments Vendor
YB06 0 6 Installments Payable in 6 Customer No default
Payable installments Vendor

Pay. Default for % No. of Fixed Add. % No. of days Installment


terms baseline days day months payment
date

YB01 Posting 0 0 0 0 0 0
date
YB02 Document 2 14 0 0 0 30
date
YB03 Posting 0 0 31 0 0 0
date
YB04 No default 0 0 7 1 0 0
YB05 No default 0 0 0 0 0 0 X
YB06 No default 0 0 0 0 0 0 X

4. Save your entries.

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5. Installment Payment Terms are defined as follows:


Payment Installment Percentage Base Payment
Terms Number Term

YB05 1 30 YB01

YB05 2 40 YB01

YB05 3 30 YB01

2.4.3.1.2 Incoming Invoices/Credit Memos – Enjoy


2.4.3.1.2.1 Define Posting Key for Incoming Invoices/Credit
Memos
Here you define the posting key for customer, vendor and G/L account items when entering
incoming invoices and credit memos.

Procedure
1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (NEW) Accounts Receivable and
Accounts Payable  Business Transactions  Incoming
Invoices/Credit Memos  Incoming Invoices/Credit Memos –
Enjoy  Define Posting Key for Incoming Invoices/Credit
Memos
Transaction code OBXJ
2. On the Maintain FI Configuration: Automatic Posting - Procedures screen, select
Transaction EGX.
3. On the Maintain Fi Configuration: Automatic Posting – Posting Keys screen, make the
following entries:
Field name Description User action and values Note
Debit 29
Credit 39

6. Save your entries.

2.4.3.2Outgoing Payments
2.4.3.3Outgoing Payments Global Settings
2.4.3.3.1 Define Posting Keys for Clearing

In this step, you define posting keys and document types for open item clearing transactions.
The system uses these keys for line items to be created automatically. The payment program
also uses these posting keys. The standard posting keys are used.

Procedure

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1. Access the activity using one of the following navigation options:

IMG menu Financial Accounting (NEW)  Accounts Receivable and


Accounts Payable  Business Transactions  Outgoing
Payments  Outgoing Payments Global Settings  Define
Posting Keys for Clearing
Transaction code OBXH
2. On the Maintain Accounting Configuration: Clearing Procedures – List screen, select
Clearing Transaction UMBUCHUNG.
3. On the Maintain Configuration: Clearing Procedures – Data Screen screen, make the
following entries:
Field name Description User action and values Note
Customers: Clearing Debit 07
Customers: Clearing Credit 17
Customers: Residual Item Bal.
04
Debit
Customers: Residual Item Bal.
14
Credit
Customers: Special G/L Debit 09
Customers: Special G/L Credit 19
Vendors: Clearing Debit 27
Vendors: Clearing Credit 37
Vendors: Residual Item Bal.
24
Debit
Vendors: Residual Item Bal.
34
Credit
Vendors: Special G/L Debit 29
Vendors: Special G/L Credit 39
G/L Accounts Debit 40
G/L Accounts Credit 50
Document type (A/R) AB
Document type (A/P) AB
Document type (G/L) AB

7. Save your entries.

2.4.3.3.2 Define Payment Block Reasons

In this step, you define reason codes per company code for handling payment differences in
the form of residual items, partial payments and postings on account.

Procedure
1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (NEW) Accounts Receivable and
Accounts Payable  Business Transactions  Outgoing

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Payments  Payment Block Reasons Define Payment Block


Reasons
Transaction code OB27
2. On the Change View “Payment Block Reasons”: Overview screen, make the following
entries:
Block Description Change in paymnt prop. Manual Not
ind. payments changeable
block
Free for payment

* Skip account

A Blocked for payment <select>

B Blocked for payment <select>

E Payments Clearing <select>

N Postprocess inc.pmnt <select>

P Payment request <select> <select>

R Invoice verification

S Other Reasons

V Payment clearing <select>

8. Save your entries.

2.4.3.3.3 Define Default Values for Payment Block

You can set up an automatic payment block reason for terms of payment.

Procedure
1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (NEW)  Accounts Receivable and
Accounts Payable Business Transactions  Outgoing
Payments  Outgoing Payments Global Settings  Payment
Block Reasons  Define Default Values for Payment Block
Transaction code OBBC
2. On the Change View “Pmnt Termns: Default Values For Pmnt Block”: Overview screen,
make the following entries:
Payment Terms Day Limit Block Key

YB00 00 A
(Blocked for Payment)

3. Save your entries.

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2.4.3.3.4 Manual Outgoing Payments


2.4.3.3.4.1 Define Tolerances (Customers and Vendors)
In this step, you specify the tolerances for customers and vendors. These tolerances are used
for dealing with differences in payment and residual items which can occur during payment
settlement. Specify the tolerances under one or more tolerance groups. Allocate a tolerance
group to each customer and each vendor via the master record. For each tolerance group,
specify the following:

 Tolerances up to which differences in payment are posted automatically to expense


or revenue accounts when clearing open items

 The handling of the terms of payment for residual items, if they are to be posted
during clearing

The tolerance group <space> can be assigned to customers and vendors (general tolerance
group).

Procedure
1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (NEW)  Accounts Receivable and
Accounts Payable Business Transactions  Outgoing
Payments  Manual Outgoing Payments  Define Tolerances
(Vendors)
Transaction code OBA3
2. On the Change View “Customer/Vendor Tolerances”: Overview screen, select New
Entries.
3. On the New Entries: Details of Added Entries, screen, make the following entries:
Company Tolerance Text Gain Loss Percent Percent Adj. Adj.
Code Group (Gain) (Loss) Disc. Disc.
(Gain) (Loss)

1000 BP FIN 2.0 2.0 1.00 1.00


Tolerance 5.00 5.00
1000 DEB1 5.00 5.00 10.0 2.5 1.00 1.00
1000 KRE1 5.00 5.00 10.0 2.5 1.00 1.00

Company Tolerance Adj. Disc. Grace PT from Fixed PT Partial


Code Group By Days Inv. Discount
1000 0.00 00 X
1000 DEB1 1.00 00 X X
1000 KRE1 1.00 00 X X

4. Save these entries for each company code (1000 / 40000).

2.4.3.3.4.2 Define Reason Codes (Manual Outgoing


Payments)

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In this step, you define reason codes per company code for handling payment differences in
the form of residual items, partial payments and postings on account.

Procedure
1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (NEW)  Accounts Receivable and
Accounts Payable  Business Transactions  Outgoing
Payments  Manual Outgoing Payments 
Overpayment/Underpayment  Define Reason Codes (Manual
Outgoing Payments)
Transaction code OBBE
2. On the Determine Work Area_ Entry pop-up, choose Company Code 1000 / 4000
3. On the Change View “Classification of Payment Differences”: Overview screen, make the
following entries:
RCd Short Text Long Text CorrT

050 Cash discount Cash discount period exceeded SAP50


period
051 Cash discount rate Cash discount rate not kept to SAP51

052 Cash discount f. net Cash discount deduction for net SAP52
terms
053 Cash discount No csh disc.retrograde calc.frm SAP53
retro. crd.memo
054 Disc. period and Disc. per. exceeded and disc. SAP54
rate rate incorr.
055 Pmnt on acct General payment on account SAP55

056 Pmnt advice error Pmt adv.on acct is missing or SAP56


incomplete
057 Calculation error Customer calculation error SAP57

058 Debit reduced Debit reduced instead of paid SAP58

059 Debit paid twice Debit paid twice SAP58

060 Credit memo paid Credit memo paid instead of SAP60


reduced
061 Credit memo twice Credit memo reduced twice SAP60

4. Save your entries.

2.4.3.4Automatic Outgoing Payments


2.4.3.4.1 Payment Method/Bank Selection for Payment
Program
2.4.3.4.1.1 Set Up All Company Codes for Payment

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Transactions
Specify paying company code (process payment transactions centrally for several company
codes) for all company codes involved in payment transactions.
Cash discount strategy: determination of maximum cash discount for the company code.
Special G/L transactions: are to be settled for customers and vendors.
Vendors - Special G/L transactions to be paid: A (Down payment), F (Down payment
request), P (Payment request).
Customers - Special G/L transactions to be paid: A (Down payment), F (Down payment
request), P (Payment request).

Procedure
1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (NEW)  Accounts Receivable and
Accounts Payable  Business Transactions  Outgoing
Payments  Automatic Outgoing Payments  Payment
Method/Bank Selection for Payment Program  Set Up All
Company Codes for Payment Transactions
Transaction code S_ALR_87100687 or FBZP, select button All
Company codes
2. On the Change View “Company Codes”: Overview screen, choose New Entries.
3. On the New Entries: Details o Added Entries screen, make the following entries:
Field name Description User action and Note
values
Company Code 1000
Sending Company Code 1000
Paying Company Code 1000
Max. Cash Discount 0.00
Vendors: Sp. G/L transactions to be N/A Removed
paid
Customers: Sp. G/L transactions to N/A Removed
be paid
Field name Description User action and Note
values
Company Code 4000
Sending Company Code 4000
Paying Company Code 4000
Max. Cash Discount 0.00
Vendors: Sp. G/L transactions to be N/A
paid
Customers: Sp. G/L transactions to N/A
be paid

4. Save your entries.

2.4.3.4.1.2 Set Up Paying Company Codes for Payment

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Transactions
The Minimum amount for which an incoming or outgoing payment is created can be set here.
(SAP standard is used with minor changes.)

Procedure
1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (NEW)  Accounts Receivable and
Accounts Payable  Business Transactions  Outgoing
Payments  Automatic Outgoing Payments  Payment
Method/Bank Selection for Payment Program  Set Up Paying
Company Codes for Payment Transactions
Transaction code S_ALR_87100688 or FBZP, select button Paying
Company codes
2. On the Change View “Paying Company Codes”: Overview screen, choose New Entries.
3. On the Change View “Paying Company Codes”. Details screen, make the following
entries:
Field Value

Company Code 1000 / 4000

Min. Amount Incoming Payment 1.00

Min. Amount Outgoing Payment 1.00

4. Choose Forms.
5. Make the following entries:
Field Value

Form Payment Advice PDF Form – F110_AVIS_INT

EDI Accompanying Sheet SAPscript - YB_F110_EDI_01

6. Choose Sender Details.


7. Make the following entries in section Sender Details for SAPscript Forms:
Field Value

Text ID ADRS

Letter Header YBUK_HEADER

Footer Text YBUK_FOOTER

Signature text YBUK_SIGNATURE

Sender YBUK_SENDER

8. Save your entries.

2.4.3.4.1.3 Set Up Payment Methods per Country for


Payment Transactions

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In this activity, you specify which payment methods are to be used in each country.

Procedure
1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (NEW)  Accounts Receivable and
Accounts Payable  Business Transactions  Outgoing
Payments  Automatic Outgoing Payments  Payment
Method/Bank Selection for Payment Program  Set Up
Payment Methods per Country for Payment Transactions
Transaction code S_ALR_87100689 or FBZP, select button Pmnt
methods in country
2. On the Change View “Payment Method/Country”: Overview screen, select country GB
and choose New Entries.
3. On the Change View “Payment Method/Country”. Details screen, make the following
entries:

Field name Description User action and values Note


Country GB
Pymt Method Payment Method C
Description Cheque (Manual) Manual Cheque
Book
Outgoing X
Payment
Bank transf
Cheque X
Allowed for X
personnel
payments
Street P.O. X
Box
Bank Details
Account
Number
required
Document ZP
type for
payment
Clearing ZV
document type
Use Payment A hand written
medium cheque is used.
Workbench
Format N/A

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Field name Description User action and values Note


Country GB
Pymt Method Payment Method E
Description BACS Transfer
Outgoing X
Payment
Bank transf X
Allowed for X
personnel
payments
Bank Details X
Account X
Number
required
Document ZP
type for
payment
Clearing ZV
document type
Use Payment X
medium
Workbench
Format GB_BACS
Field name Description User action and values Note
Country GB
Pymt Method Payment Method F
Description Foreign Transfer USD
Outgoing X
Payment
Bank transf X
Bank Details X
Account X
Number
required
Swift Code X
required
Document ZP
type for
payment
Clearing ZV
document type

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Field name Description User action and values Note


Use Payment
medium
Workbench
Format MT103

Field name Description User action and values Note


Country GB
Pymt Method Payment Method R
Description Foreign Transfer EUR
Outgoing X
Payment
Bank Transfer X
Bank Details X
Account X
Number
Required
SWIFT Code X
Required
Document ZP
type for
payment
Clearing ZV
document type
Use classic
Payment
medium
programs
(RFFO*)
Payment MT103
medium
program

Field name Description User action and values Note


Country GB
Pymt Method Payment Method V
Description Creditor (Direct Debit) Sent by supplier
Outgoing X
Payment
Bank Transfer X
Bank Details
Account
Number
Required

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SWIFT Code
Required
Document ZP
type for
payment
Clearing ZV
document type
Use classic
Payment
medium
programs
(RFFO*)
Payment N/A Process
medium payment in
program advance

Field name Description User action and values Note


Country GB
Pymt Method Payment Method Y
Description CHAPS (Prompt Payments
GBP)
Outgoing X
Payment
Bank Transfer X
Bank Details X
Account X
Number
Required
SWIFT Code X
Required
Document ZP
type for
payment
Clearing ZV
document type
Use classic
Payment
medium
programs
(RFFO*)
Payment MT103
medium
program

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4. Select back.
5. On the Change View “Payment Method/Country”: Overview screen, select Prnt.Methd C,
E, F.R
6. In the left hand frame, double-click on Currencies Allowed.
7. Enter Currency for types: C E F R .
PM Pmnt. Line Minimum Maximum Allowed for Foreign Cust./
advice items amount amount pyts. to currency vendor
if form per cust./vendors allowed bank
is full form abroad? abroad
allowed?

C N/A N/A N/A N/A N/A N/A N/A

E GBP GB

F USD

R EUR

8. For each payment type choose the button Use in Company Code.
9. Choose company code 1000 / 4000
10. Change to Change mode by using menu path Table View  Display  change
11. Make entries for the following payment methods (be aware the table is continued belowe
as it is too wide for one page):
PM Pmnt. Line Minimum Maximum Allowed for Foreign Cust./
advice items amount amount pyts. to currency vendor
if form per cust./vendors allowed bank
is full form abroad? abroad
allowed?

C 0.00 999,999.00

E 0,00 9,999,999.00

F 0,00 99,999,999.00 X X X

R 0,00 99.999.999,00 X X X

Y 0.00 9,999,999.00
Continuation of table
P Drawer on the Form for the payment Next form Days Alway
M Form medium until due s pymt
date adv.no
te
UK Company 00
C Code
UK Company 00
E Code
UK Company 00
F Code

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P Drawer on the Form for the payment Next form Days Alway
M Form medium until due s pymt
date adv.no
te
UK Company 00
R Code
UK Company
Y Code

12. Save your entries.

2.4.3.4.1.4 Define Manual Cheque Lot (Manual Outgoing


Payments)

In this step, you define the Cheque Lots per company code and House Bank use to manage
the Manual Cheque books that are used for supplier payments that require a physical cheque
(hand written from a bank issued cheque book / cheque account).

Procedure
1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (NEW)  Accounts Receivable and
Accounts Payable  Business Transactions  Outgoing
Payments  Automatic Outgoing Payments  Payment Media
 Check Management  Define Number Ranges for Checks
Transaction code FCHI

2. On the entry screen, enter the Bank & Account identifiers:


Field name Description User action and values Note
Paying Company 1000 / 4000 Enter the Company
Code Code
House Bank House Bank Id HSB01 / HSB11
Account ID Account No. 1000 / 4000

3. Select ‘Display’ or ‘Change’ and on the next screen, Display / Maintain Check Lots,
display / create the manual check book information:

Comp Code 1000 – HSB01 - 1000


Field name Description User action and values Note
Lot No. Assign the next 1001 Enter the Lot No.
available Lot No.
Check No. Enter the starting 101201 First check no.
cheque no. from the
manual cheque
book

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Field name Description User action and values Note


To Enter the final 101300 Last check no.
cheque no. from the
manual cheque
book
Next Lot Leave blank until <Blank>
No. next cheque lot /
book is maintained
Payment Manual Check C As defined
Method payment method
Short Info Add descriptive text MGL Manual Chq Book <optional>
(91425838)
Purchase Enter the date the <optional>
date cheque book was
received

4. Save the entry and go back or continue to next entry as required.

Comp Code 4000 – HSB01 - 4000


Field name Description User action and values Note
Lot No. Assign the next 4001 Enter the Lot No.
available Lot No.
Check No. Enter the starting 100301 First check no.
cheque no. from the
manual cheque
book
To Enter the final 100400 Last check no.
cheque no. from the
manual cheque
book
Next Lot Leave blank until <Blank>
No. next cheque lot /
book is maintained
Payment Manual Check C As defined
Method payment method
Short Info Add descriptive text MAT1 Manual Chq Book <optional>
(11430645)
Purchase Enter the date the <optional>
date cheque book was
received

5. Save the entry and go back or continue to next entry as required.

Comp Code 4000 – HSB11 - 4001


Field name Description User action and values Note
Lot No. Assign the next 4101 Enter the Lot No.
available Lot No.

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Field name Description User action and values Note


Check No. Enter the starting 100001 First check no.
cheque no. from the
manual cheque
book
To Enter the final 100100 Last check no.
cheque no. from the
manual cheque
book
Next Lot Leave blank until <Blank>
No. next cheque lot /
book is maintained
Payment Manual Check C As defined
Method payment method
Short Info Add descriptive text MAT2 Manual Chq Book <optional>
(31657011)
Purchase Enter the date the <optional>
date cheque book was
received

2.4.3.4.1.5 Create Bank Master Data

If you want to run the automatic payment run program or if you want to post a bank statement
automatically you need to set up bank master data in your system.

Procedure
1. Access the activity using one of the following navigation options:
SAP ECC menu Accounting  Financial Accounting  Banks  Master Data
 Bank Master Record  Create
Transaction code FI01
2. On the Create Bank: Initial Screen screen, make the following entries:
Field name Description User action and values Note
Bank Country GB
Bank Key 400515
Bank Country GB
Bank Key 400520
3. On the Create Bank: Detail Screen screen, make the following entries:
Field name Description User action and values Note
Bank Name HSBC
Region
Street 69 Pall Mall
City London, SW1 5EY
Swift Code

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Field name Description User action and values Note


Bank Group HSBC
4. Repeat activity 2 and 3 with following bank entries:
Bank Key Bank Name of bank House City SWIFT Code
country number and for
key street International
Payments
400515 GB HSBC 69 Pall Mall London MIDLGB22
400520 GB HSBC 69 Pall Mall London MIDLGB22

5. Save your entries.

2.4.3.4.1.6 Define House Banks - House Banks


Each house bank of a company code is represented by a bank ID in the SAP system, every
account at a house bank by an account ID. In the SAP system, you use the bank ID and the
account ID to specify bank details.

Procedure
1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (NEW)  Bank Accounting  Bank
Accounts  Define House Banks
Transaction code FI12
2. On the Determine Work Area: Entry pop-up, choose company code 1000 / 4000
3. On the Change View “House Banks”: Overview screen, select New Entries.
4. On the New Entries: Details of Added Entries screen, make the following entries:
Field name Description User action and values Note
House Bank HSBC HSB01 Comp Code 1000
Bank Country GB
Bank Key 400520 GBP
House Bank HSBC HSB02 Comp Code 1000
Bank Country GB
Bank Key 400515 USD / EUR
5. Select create
6. On the bank data pop-up, make the following entries:
Field name Description User action and values Note
Bank Name HSBC
City London 69 Pall Mall London
7. Select back.
8. On the Change View “House Banks”: Overview screen, select New Entries.
9. On the New Entries: Details of Added Entries screen, make the following entries:
Field name Description User action and values Note
House Bank HSBC HSB01 Comp Code 4000

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Field name Description User action and values Note


Bank Country GB
Bank Key 400520 GBP
House Bank HSBC HSB02 Comp Code 4000
Bank Country GB
Bank Key 400515 USD
House Bank HSBC HSB11 Comp Code 4000
Bank Country GB
Bank Key 400520 GBP
10. Select create
11. On the bank data pop-up, make the following entries:
Field name Description User action and values Note
Bank Name HSBC
City London 69 Pall Mall London

12. Save your entries.

2.4.3.4.1.7 Define House Banks - Bank Accounts


For each house bank several bank accounts have to be maintained.

Procedure
1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (NEW)  Bank Accounting  Bank
Accounts  Define House Banks
Transaction code FI12
2. On the Determine Work Area: Entry pop-up, choose company code 1000 / 4000
3. On the Change View “House Banks”: Overview screen, choose the house bank and
select Bank Accounts.
4. On the Change View “Bank Accounts”. Details screen, make the following entries:
Company House Account ID Bank account Currency G/L
Code Bank number
1000 HSB01 1000 91425838 GBP 138001
1000 HSB11 1100 51631292 GBP 138031
1000 HSB02 1001 58588979 USD 138101
1000 HSB02 1002 58287075 EUR 138201
4000 HSB01 4000 11430645 GBP 138011
4000 HSB11 4001 31657011 GBP 138021
4000 HSB02 4002 69588816 USD 138151
5. Save your entries.

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2.4.3.4.1.8 Set Up Bank Determination for Payment


Transactions: Ranking Order

The program selects banks or bank accounts from which payment is to be made. Therefore
the following specifications are made:
 Ranking order of banks: specify which house banks are permitted and rank them in a list.
 Bank accounts: specify which bank account is to be used for payments for each house
bank and payment method (and currency, if required) and to which G/L account the
payment is posted.
 Available amounts: for each account at a house bank, the amount (incoming and
outgoing payments), which is available, needs to be specified.
 Value date: specify how many days elapse between the posting date of the payment run
and the value date at the bank, dependent on the payment method, bank account,
payment amount and currency.

Procedure
1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (NEW)  Accounts Receivable and
Accounts Payable  Business Transactions  Outgoing
Payments  Automatic Outgoing Payments  Payment
Method/Bank Selection for Payment Program  Set Up Bank
Determination for Payment Transactions
Transaction code S_ALR_87100691 or FBZP
2. On the Display View “Bank Selection”: Overview screen, choose Paying Company Code
1000 / 4000
3. Select Ranking Order.
4. Select New Entries.
5. On the New Entries: Overview of Added Entries screen, make the following entries:
Company PM Crcy Rank Order House Bk
Code
1000 E GBP 1 HSB01
1000 F USD 1 HSB02
1000 R EUR 1 HSB02
1000 Y GBP 2 HSB01
4000 E GBP 1 HSB01
4000 Y GBP 2 HSB01
4000 E GBP 2 HSB11
4000 F USD 1 HSB02

6. Save your entries.

2.4.3.4.1.9 Set Up Bank Determination for Payment


Transactions: Available Amounts
In this chapter you determine the available amounts of each bank.

Procedure

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1. Access the activity using one of the following navigation options:


IMG menu Financial Accounting (NEW)  Accounts Receivable and
Accounts Payable  Business Transactions  Outgoing
Payments  Automatic Outgoing Payments  Payment
Method/Bank Selection for Payment Program  Set Up Bank
Determination for Payment Transactions
Transaction code S_ALR_87100691 or FBZP
2. On the Display View “Bank Selection”: Overview screen, choose Paying Company Code
1000 / 4000
3. Select Available Amounts.
4. Select New Entries.
5. On the New Entries: Overview of Added Entries screen, make the following entries:
Comp House Account ID Days Currency Available for Scheduled
Code Bank outgoing incoming
payment payment
1000 HSB01 1000 999 GBP 99,999,999.00
1000 HSB11 1100 999 GBP 99,999,999.00
1000 HSB02 1001 999 USD 99,999,999.00
1000 HSB02 1002 999 EUR 99,999,999.00
4000 HSB01 4000 999 GBP 99,999,999.00
4000 HSB11 4001 999 GBP 99,999,999.00
4000 HSB02 4002 999 USD 99,999,999.00

6. Save your entries.

2.4.3.4.1.10 Set Up Bank Determination for Payment


Transactions: Bank Accounts

In this chapter you determine the available bank accounts.

Procedure
1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (NEW)  Accounts Receivable and
Accounts Payable  Business Transactions  Outgoing
Payments  Automatic Outgoing Payments  Payment
Method/Bank Selection for Payment Program  Set Up Bank
Determination for Payment Transactions
Transaction code S_ALR_87100691 or FBZP
2. On the Display View “Bank Selection”: Overview screen, choose Paying Company Code
1000 / 4000
3. Select Bank Accounts.
4. Select New Entries.
5. On the New Entries: Overview of Added Entries screen, make the following entries:
Comp House Bank Payment Currency Account ID Bank subaccount
Code Method
1000 HSB01 C GBP 1000 138001 (Manual Chq)

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Comp House Bank Payment Currency Account ID Bank subaccount


Code Method
1000 HSB01 E GBP 1000 138001
1000 HSB01 Y GBP 1000 138001
1000 HSB11 C GBP 1100 138031 (Manual Chq)
1000 HSB02 F USD 1001 138101
1000 HSB02 R EUR 1002 138201
4000 HSB01 C GBP 4000 138011 (Manual Chq)
4000 HSB01 E GBP 4000 138011
4000 HSB01 Y GBP 4000 138011
4000 HSB11 E GBP 4001 138021
4000 HSB2 F USD 4002 138151

6. Save your entries.

2.4.3.4.1.11 Set Up Bank Determination for Payment


Transactions: Value Date
Use
In this chapter you determine the value date.

Procedure
1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (NEW)  Accounts Receivable and
Accounts Payable  Business Transactions  Outgoing
Payments  Automatic Outgoing Payments  Payment
Method/Bank Selection for Payment Program  Set Up Bank
Determination for Payment Transactions
Transaction code S_ALR_87100691 or FBZP
2. On the Display View “Bank Selection”: Overview screen, choose Paying Company Code
1000 / 4000.
3. Select Value Date.
4. Select New Entries.
5. On the New Entries: Overview of Added Entries screen, make the following entries:

Comp Code Prnt. Methd. House Bank Account Amount Limit Currency Days
1000 C HSB01 1000 9,999,999.00 GBP 5
1000 E HSB01 1000 99,999,999.00 GBP 1
1000 Y HSB01 1000 9,999,999.00 GBP 0
1000 C HSB11 1100 99,999,999.00 GBP 5
1000 F HSB02 1001 99,999,999.00 USD 1
1000 R HSB02 1002 99,999,999.00 EUR 1
4000 C HSB01 4000 9,999,999.00 GBP 5

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Comp Code Prnt. Methd. House Bank Account Amount Limit Currency Days
4000 E HSB01 4000 99,999,999.00 GBP 1
4000 Y HSB01 4000 9,999,999.00 GBP 0
4000 E HSB11 4001 99,999,999.00 GBP 1
4000 F HSB02 4002 99,999,999.00 USD 1

6. Save your entries.

2.4.3.4.2 Payment Media


2.4.3.4.2.1 Assign Payment Medium Format and Note to
Payee to Payment Method
Use
In this activity you assign the payment medium format to a combination of payment method
and country. You also determine the note to payee to be used, depending on the country and
origin.

Procedure
1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (NEW) Accounts Receivable and
Accounts Payable  Business Transactions  Outgoing
Payments  Automatic Outgoing Payments  Payment Media
 Make Settings for Payment Medium Formats from Payment
Medium Workbench  Assign Payment Medium Format and
Note to Payee to Payment Method
Transaction code S_ALR_87003346
2. On the Change View “Payment Method/Country”. Overview screen, make the following
entries (double-click on the payment method:
Payment Format Format Payment Print Key Print
Method GB supplement medium dataset dataset
program b/exch.
C N/A Manual Chq
D GB_BACS Cust DD
E GB_BACS
F MT103
R MT103
Y MT103 CHAPS

3. Save your entries

2.4.3.5 Dunning
2.4.3.5.1 Basic Settings for Dunning
2.4.3.5.1.1 Define Dunning Block Reasons

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You define the reasons for a dunning block under a key. The key can be entered in an item or
in the account of a business partner. Blocked items or accounts are not considered for the
dunning run.

Procedure
1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (NEW)  Accounts Receivable and
Accounts Payable Business Transactions  Dunning 
Basic Settings for Dunning  Define Dunning Block Reasons
Transaction code OB18
2. On the Change View “Dunning Block Reasons”: Overview screen, choose New Entries.
3. On the New Entries: Overview of Added Entries screen,, make the following entries.
Field name Description User action and values Note
Lock A
Text Blocked for Dunning

4. Save your entries.

2.4.3.6Dunning Procedure
2.4.3.6.1 Define Dunning Procedures

You enter the settings that control the dunning program by:

1. Specifying the company codes to include in dunning.


2. Setting up the dunning procedure you want to use (dunning interval, grace periods for the
due date determination and number of dunning levels)
3. Setting the dunning charges.
4. Specifying the net payment due date at which a particular dunning level is reached.
5. Specifying the dunning notice you want to send to your customers.

The following dunning procedures have been defined for dunning customers:
YB01 - Standard dunning procedure

Procedure
1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (NEW)  Accounts Receivable and
Accounts Payable  Business Transactions  Dunning 
Dunning Procedure  Define Dunning Procedures
Transaction code FBMP
2. On the Maintain Dunning Procedure: List screen, choose Procedure YB01
3. On the Maintain Dunning Procedure: Overview screen,, make the following entries:
Field name Description User action and values Note
Name YB01 Four-level dunning notice,
every two weeks

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Field name Description User action and values Note


Dunning 14
intervals in
days
No. of dunning 4
levels
Total due
items from
dunning level
Min. days in 4
arreas (acct)
Line items 2
grace periods
Interest 01
indicator
Public hol cal Holiday Calendar FI
ID
Standard <select>
transaction
dunning
Ref. Dunning YB01
procedures for
texts

4. Choose Dunning Levels.


5. On the Maintain Dunning Procedure: Dunning levels screen,, make the following entries:
Field name Description User action and values Note
Days in 1 2 3 4
arrears
2 16 30 44
Calculate 1 2 3 4
interest
X X
Always dun? 1 2 3 4
X X
Print all 1 2 3 4
items
X X X
Payment 1 2 3 4 Always Dun in
deadline Legal Dunning
procedure

6. Choose Dunning texts


7. On the Company Code/Account type pop-up choose company 1000 / 4000
8. On the Maintain Dunning Procedure: Dunning texts screen make the following entries:
Normal dunning Form
procedure
1 YBUK_FIMA
2 YBUK_FIMA

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Normal dunning Form


procedure
3 YBUK_FIMA
4 YBUK_FIMA
Legal dunning procedures YBUK_FIMA

9. Save your entries.

2.4.3.6.1.1 Define Dunning Procedures (Dunning Control)


Use
In this activity you enter the settings that control the dunning program.

Procedure
1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (NEW)  Accounts Receivable and
Accounts Payable Business Transactions  Dunning 
Dunning Procedure  Define Dunning Procedures
Transaction code FBMP
2. Choose Environment  Company Code Data.
3. On the Change View “Company Code Dunning Control”: Overview screen, choose New
Entries.
4. On the New Entries: Overview of Added Entries screen,, make the following entries.
Field name Description User action and values Note
CoCd Company Code 1000 / 4000
By Dunn. Ar. by dunning area <deselect>
Ref.CoCode Reference 1000
company code
Sort. MHNK K1
Sort. MHND P1
Dun CoCde 1000 / 4000

5. Save your entries.

2.4.3.6.2 Printout
2.4.3.6.2.1 Allow Dunning with Smart Forms
Use
You have the possibility to use either SAPscript forms or Smart Forms in the dunning
procedure. In this transaction you have to specify which forms are used for dunning in this
system.

This table is cross-client. Any changes you make in this table will take effect in all clients
of your system.

Procedure

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1. Access the activity using one of the following navigation options:


IMG menu Financial Accounting (NEW)  Financial Accounting Global
Settings (New)  Tools  Customer Enhancements 
Business Transaction Events
Transaction code BF31

2. From the menu choose Settings  P/S Function Modules  … of an SAP Application.
3. On the Change View “Publish&Subscribe BTE: SAP Enhancement”: Overview screen,
check or make the following entries.
Field Description User action and values Note
name
Event Event 00001720 This entry
(Business already
Transaction exists.
Event)
Country Ctr (Country Blank
ISO Code)
Appl. Appl. FI-FI
(Application
Indicator for
BTE)
Funct Function FI_PRINT_DUNNING_NOTICE_SMARTF This function
Module module
needs to be
entered if
Smartforms
should be
used.

6. Save your entries.

2.5 Bank Accounting


2.5.1 Bank Accounts
2.5.1.1Update House Bank Account with House Bank ID
Use
If you want to run the automatic payment run program or if you want to post a bank statement
automatically you need to set up the bank identification in your corresponding general ledger
master data.

Procedure
1. Access the activity using one of the following navigation options:
SAP ECC menu Accounting  Financial Accounting (NEW)  General Ledger
 Master Records  G/L Accounts Individual Processing 
In Company Code
Transaction code FS00

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2. On the Edit G/L Account Company code data screen, make the following entries:
Field name Description User action and values Note
G/L Account 138000 GBP
Company 1000
Code
3. Choose Create/bank/interest.
4. Make the following entries:
Field name Description User action and values Note
House bank HSB01
Account ID 1000 MGL

5. Save your entries.


6. On the Edit G/L Account Company code data screen, make the following entries:
Field name Description User action and values Note
G/L Account 138100 USD
Company 1000
Code
7. Choose Create/bank/interest.
8. Make the following entries:
Field name Description User action and values Note
House bank HSB02
Account ID 1001 MGL

9. Save your entries.


10. On the Edit G/L Account Company code data screen, make the following entries:
Field name Description User action and values Note
G/L Account 138200 EUR
Company 1000
Code
11. Choose Create/bank/interest.
12. Make the following entries:
Field name Description User action and values Note
House bank HSB02
Account ID 1002 MGL

13. Save your entries.


14. On the Edit G/L Account Company code data screen, make the following entries:
Field name Description User action and values Note
G/L Account 138030 GBP
Company 1000
Code

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15. Choose Create/bank/interest.


16. Make the following entries:
Field name Description User action and values Note
House bank HSB11
Account ID 1100 MGLLA

17. Save your entries.


18.
19. On the Edit G/L Account Company code data screen, make the following entries:
Field name Description User action and values Note
G/L Account 138010 GBP
Company 4000
Code
20. Choose Create/bank/interest.
21. Make the following entries:
Field name Description User action and values Note
House bank HSB01
Account ID 4000 MAT1

22. Save your entries.


23. On the Edit G/L Account Company code data screen, make the following entries:
Field name Description User action and values Note
G/L Account 138020 GBP
Company 4000
Code
24. Choose Create/bank/interest.
25. Make the following entries:
Field name Description User action and values Note
House bank HSB11
Account ID 4001 MAT2

26. Save your entries.


27. On the Edit G/L Account Company code data screen, make the following entries:
Field name Description User action and values Note
G/L Account 138150 USD
Company 4000
Code
28. Choose Create/bank/interest.
29. Make the following entries:
Field name Description User action and values Note
House bank HSB02
Account ID 4002 MAT1

30. Save your entries.

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2.5.2 Business Transactions


2.5.2.1 Cheque Deposit
2.5.2.1.1 Define Variants for Cheque Deposit/ Manual Bank
Statement/ GL items: Administration
The process (Cheque Deposit) is not configured for McLaren
In this step, you can create your own account assignment variants for cheque deposits to
adapt the assignment and/or selection of the account assignment fields to meet your
company’s needs. One variant is shipped by default. This variant cannot be changed. If you
do not want to use the standard variant, you can deactivate it. Any new variants you create
must be activated.
The variants contain the following fields:
YB01: Amount, 10-Digit Cheque Number, Cheque Issuer, 8-Digit Bank Key, Reference
Document No. (sel.), Customer Number (sel.)
YB02: Amount, 10-Digit Cheque Number, Cheque Issuer, 8-Digit Bank Key, Reference
Document No. (sel.), Customer Matchcode (sel.)

The variants created here are variants of program SAPMF40S and application SCHKR

Variants are client independent. Make sure that variants which are needed in other
clients are not modified.

Procedure
1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (NEW)  Bank Accounting  Business
Transactions  Check Deposit  Define Variants for Check
Deposits
Transaction code OT45
2. On the Maintain Screen Variant: List screen choose Create
3. In the Create variant window make the following entries:

Fast Entry Name No of Lines


Variant
YB01 Cheque (Cheque no/Ref./Customer) 1

YB02 Cheque (Matchcode) 1

4. On the Maintain Screen Variant: Fields screen. make the following entries: Select the
required fields in the right-hand box and double-click to move to the left
Variant No. of No. of Offset Field Output Compl. Field Name
Lines Column Length
YB01 1 01 03 14 Amount
YB01 1 02 18 10 10-digit cheque number
YB01 1 03 29 13 Cheque issuer
YB01 1 04 43 08 8-digit bank key
YB01 1 05 52 16 Reference document no. (sel.)
YB01 1 06 69 10 Customer number (sel.)
YB02 1 01 03 14 Amount

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Variant No. of No. of Offset Field Output Compl. Field Name


Lines Column Length
YB02 1 02 18 10 10-digit cheque number
YB02 1 03 29 14 Cheque issuer
YB02 1 04 44 08 8-digit bank key
YB02 1 05 53 16 Reference document no. (sel.)
YB02 1 06 70 07 Customer matchcode (sel.)
5. Save your entries.

2.5.2.1.2 Define Variants for Manual Bank Statement

In this step, you create your own account assignment variants for the manual bank statement
in order to adapt the assignment and/or selection of the account assignment fields to meet
your company’s needs. One variant is shipped by default. This variant cannot be changed. If
you do not want to use the standard variant, you can deactivate it. Any new variants you
create must be activated.

Procedure
1. Access the activity as follows:
IMG Menu Financial Accounting (New)  Bank Accounting 
Business Transactions  Payment Transactions 
Manual Bank Statement  Define Variants for Manual
Bank Statement
Transaction code OT43
2. On the Maintain Screen Variant: List screen choose Create.
3. In the Create variant window make the following entries:
Variant Name No. of Lines
YB01 Acct Statement (Bank Ref.) 1
YB02 Acct Statemt (Ref.doc.nr/vend) 1
YB03 Acct Statement (Matchcode) 1

4. On the Maintain Screen Variant: Fields screen make the following entries; select the
required fields in the right-hand box and double-click to move it to the left.
Variant Column Offset Length Current Fields
YB01 01 03 00 Transaction
YB01 02 08 00 Value date (sel.)
YB01 03 19 15 Amount
YB01 04 35 13 Bank reference
YB01 05 49 10 Customer number (sel.)
YB01 06 60 10 Document number
YB02 01 03 00 Transaction
YB02 02 08 00 Value date (sel.)
YB02 03 19 15 Amount

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Variant Column Offset Length Current Fields


YB02 04 35 16 Reference document no. (sel.)
YB02 05 52 10 Customer number (sel.)
YB02 06 63 10 Vendor number (sel.)
YB03 01 03 00 Transaction
YB03 02 08 00 Value date (sel.)
YB03 03 19 15 Amount
YB03 04 35 07 Customer matchcode (sel.)
YB03 05 43 07 Vendor matchcode (sel.)
YB03 06 51 10 Document number

5. Save your entries.

2.5.2.1.3 Define Variants for G/L Items


This process is not changed for McLaren
In this activity you define screen templates for the fast entry of G/L account items when
posting documents. You can generate screen templates with the fields: account, amount and
company code, for example.

Procedure
1. Access the activity as follows:
IMG Menu Financial Accounting (New)  Accounts Receivable and
Accounts Payable  Business Transactions  Outgoing
Invoices/Credit Memos  Make and Check Document
Settings  Maintain Fast Entry Screens for G/L Account
Items
Transaction code O7E6
2. On the Maintain Screen Variant: List screen choose Create.
3. In the Create variant window make the following entries:
Variant Name No. of Lines
YB01 G/L with tax jurisdiction 1
YB02 G/L with tax jurisdictn & txt 2

4. On the Maintain Screen Variant: Fields screen make the following entries; select the
required fields in the right-hand box and double-click to move it to the left.
Variant Column Offset Length Current Fields
YB01 01 03 02 Posting Key
YB01 02 06 15 Account
YB01 03 33 16 Amount
YB01 04 50 02 Tax Code
YB01 05 53 15 Tax Jurisdiction
YB01 06 69 04 Company Code
YB02 01 03 02 Posting Key

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Variant Column Offset Length Current Fields


YB02 02 06 15 Account
YB02 03 33 16 Amount
YB02 04 50 02 Tax Code
YB02 05 53 15 Tax Jurisdiction
YB02 06 69 04 Company Code

5. Save your entries.

2.5.2.2 Payment Transactions


2.5.2.2.1 Manual Bank Statement
2.5.2.2.1.1 Make Global Settings for Electronic Bank
Statement
In this activity you make the global settings for the account statement. There are four main
steps to be carried out:
 Create account symbol
Specify G/L accounts (such as bank, cash receipt, outgoing checks) whose postings
have to be made from account statement. You assign account symbols to the G/L
account numbers. These are required for the posting rules in step 2.
 Assign accounts to account symbols
Define postings to be triggered by possible transactions in the account statement
(such as bank transfer, debit memo). In the Posting Specifications Debit  Credit
which you define here, use the account symbols from step 1, but not the G/L account
numbers. This prevents similar posting rules being defined several times, the only
difference between them being the accounts to which postings are made.
 Create keys for posting rules
Assign posting rules to possible transactions in account statement file. A list of
assignments where one external transaction code is assigned to one posting rule is
called transaction type.
 Create a transaction type
Assign bank details, for which the account statements have to be imported, to a
transaction type. All the house bank accounts at a particular bank are usually
assigned to the same transaction type.

For the following entries you have one customizing topic. If you have entered the
customizing topic you will find all other settings in the Dialog Structure on the left hand
side of the screen.

Procedure
1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (NEW)  Bank Accounting  Business
Transactions  Payment Transactions  Electronic Bank
Statement  Make Global Settings for Electronic Bank
Statement
Transaction code S_P00_07000249

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2. Enter chart of accounts MLCA. Choose Continue.


3. Create Account and assign them to Account Symbols:
You create account symbols to define the posting specifications. Before the posting rules
are used, the individual account symbols are replaced by the account to which items are
to be posted. In this step, you define how accounts are determined for a particular
account symbol. To avoid you having to define a separate account symbol for each
individual house bank account (each with a different G/L account and separate bank
clearing accounts), the G/L Acct field can contain a masked output.

Account Text Acct Currency G/L Acct


Mod.
Y-BANK Bank + + ++++++++++
Y-BANK-COST bank costs + + 650010
Y-BANK_CLEAR Bank clearing + + +++++++++4
Y-CHECK-IN Incoming checks + + +++++++++6
Y-CHECK-OUT Outgoing checks + +
+++++++++1
Y-INT-PAID Interest paid + + 760000
Y-INT-RECEIVED Interest received + + 740000
Y-TRANS-OUT-DOM Domestic out. + + +++++++++2
transf
Y-TRANS-OUT-FOR Foreign out. + + +++++++++3
transf.
Y_CURR_FOREIGN Clear.for.currency + + +++++++++9
Y_OTHER Other bank + + +++++++++5
transact.

4. Create Keys for Posting Rules:


In this step, you create the descriptions for the required posting rules. Each posting rule
represents the business transaction on the bank statement in the SAP system, such as a
check received, a credit memo or debit memo.

Posting Rule Text


001+ Cash inflow via interim account
002 + check credit memo through bank
003- Cashed check
004- Domestic transfer
005- Foreign transfer
006- Other disbursements
007+ Other receipts
008- Cash payment
009+ Cash receipt
010+ Collection/direct debit
011- Returns collection/direct debit
012- Bank free

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Posting Rule Text


013+ Interest received
014- Interest paid
015+ Payment by credit card
016- Vendor direct debit
017+ Treasury receipts
018- Treasury disbursements

5. Define Posting Rules/Posting Specifications:


In this step, you create posting specifications for each posting rule. The posting
specifications enable you to define how a particular business transaction (such as a credit
memo) has to be posted.
Posting specifications comprise one or two posting records Debit  Credit. The first
posting record is called posting area 1 and usually involves a G/L account posting (BANK
ACCOUNT  CASH RECEIPT, for example). The second posting record which is
optional is called posting area 2 (CASH RECEIPT  CUSTOMER, for example).
Depending on whether a posting transaction affects bank accounting only, or affects both
bank accounting and subledger accounting, you define posting rules either for the first
posting area only, or for both the first and second posting areas.

Pstg PosAr PKey Acct (Debit) PKey Acct (Credit) Doc. Pst
Rule Type Ty
Cash inflow 001+ 1 40 Y-BANK 50 Y_OTHER SA 1
via interim
account
001+ 2 40 Y-BANK DZ 8
Check credit 002+ 1 40 Y-BANK 50 Y-CHECK-IN SA 1
memo through
bank
Cashed check 003- 1 Y-CHECK-OUT 50 Y-BANK SA 4
Domestic 004- 1 Y-TRANS-OUT- 50 Y-BANK SA 4
transfer DOM
Foreign 005- 1 Y-TRANS-OUT- 50 Y-BANK SA 4
transfer FOR
Other 006- 1 40 Y_OTHER 50 Y-BANK SA 1
disbursements
Other receipts 007+ 1 40 Y-BANK 50 Y_OTHER SA 1
Collection/ 010+ 1 40 Y-BANK Y_OTHER SA 5
direct debit
Returns 011- 1 40 Y_OTHER 50 Y-BANK SA 1
collection/
direct debit
Bank fee 012- 1 40 Y-BANK-COST 50 Y-BANK SA 1
Interest 013+ 1 40 Y-BANK 50 Y-INT- SA 1
received RECEIVED
Interest paid 014- 1 40 Y-INT-PAID 50 Y-BANK SA 1

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Pstg PosAr PKey Acct (Debit) PKey Acct (Credit) Doc. Pst
Rule Type Ty
Vendor direct 016- 1 40 Y-TRANS-OUT- 50 Y-BANK SA 1
debit DOM
016- 2 50 Y-TRANS- KZ 7
OUT-DOM
Treasury 017+ 1 40 Y-BANK Y- SA 5
receipts BANK_CLEAR
Treasury 018- 1 Y-BANK_CLEAR 50 Y-BANK SA 4
disbursements

Returns collections/direct debits are posted to the account for other interim postings,
since they need to be post processed.

6. Create Transaction Type:


In this step, you create the names and descriptions for the various transaction types
required. House banks that use identical lists of business transaction codes (external
transactions) can later be assigned to the same transaction type.

Trans. Type Name


HSBC HSBC

7. Assign External Transaction Types to Posting Rules:


In this step, you assign (external) business transaction codes to a posting rule (internal),
which enables you to use the same posting specifications for different business
transaction codes.
Ext Trans +/- Post. Rule Int. Algthm.
001 - 003- 012 Outgoing check: check number same
as payment doc. no.
002 - 003- 012 Outgoing check: check number same
as payment doc. no.
004 - 016- 021 Reference document number search
005 - 016- 021 Reference document number search
009 - 011- 000 No interpretation
020 - 004- 019 Reference no. (DME management)
051 + 001+ 021 Reference document number search
070 + 002+ 000 No interpretation
071 + 010+ 019 Reference no. (DME management)
082 + 009+ 001 Standard algorithm
083 - 008- 001 Standard algorithm
201 - 005- 019 Reference no. (DME management)
202 + 001+ 021 Reference document number search
206 - 005- 019 Reference no. (DME management)

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Ext Trans +/- Post. Rule Int. Algthm.


401 + 017+ 019 Reference no. (DME management)
401 - 018- 019 Reference no. (DME management)
402 + 017+ 019 Reference no. (DME management)
402 - 018- 019 Reference no. (DME management)
411 - 018- 019 Reference no. (DME management)
412 + 017+ 019 Reference no. (DME management)
413 - 018- 019 Reference no. (DME management)
414 + 017+ 019 Reference no. (DME management)
415 - 018- 019 Reference no. (DME management)
416 + 017+ 019 Reference no. (DME management)
417 - 018- 019 Reference no. (DME management)
418 + 017+ 019 Reference no. (DME management)
808 - 012- 000 No interpretation
814 + 013+ 000 No interpretation
814 - 014- 000 No interpretation
833 + 017+ 001 Standard algorithm
833 - 018- 001 Standard algorithm
UNALLOCATED + 007+ 000
UNALLOCATED - 006- 000

To enable the bank statement to find the item to be cleared in the vendor direct debit
transaction, the bank details must be maintained in the vendor master record. The bank
statement finds the vendor using the bank details and the item using the value (if unique).

For algorithm 012, the number interval of the document numbers must be entered in the
import report. For algorithm 026, the number interval of the reference document numbers
must be entered (SD number assignment = XBLNR in the FI document). For further
information on searching for the reference document number, refer to SAP Note
0107592.

The UNALLOCATED transaction results in the bank statement being imported, even if the
external transaction code has not been created in Customizing. The transaction is posted to
the interim account +++++5 (bank subaccount, depending on bank). Take a look at this
interim account after the bank statement has been imported and post the items to the correct
accounts where necessary. To ensure that the transaction is contained in the system the next
time the statement is imported, define the new external transaction code in Customizing and
assign an appropriate posting rule.

8. Assign Bank Accounts to Transaction Types:


In this step, you assign each of your bank accounts to a transaction type.
Bank Key Bank Account Transaction Type
404031 51002589 MC

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Bank Key Bank Account Transaction Type


404040 01380168 MC

2.5.2.2.1.2 Create and Assign Business Transactions


Use
In this step, you define an indicator and assign a posting rule for each business transaction.

Procedure
1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (NEW)  Bank Accounting  Business
Transactions  Payment Transactions  Manual Bank
Statement  Create and Assign Business Transactions
Transaction code OT52
2. Make the following entries:
Trans. Type Transaction + Post. Rule Acct Int. Text
- Mod Algthm.
1 001+ + 001+ + 021 Cash inflow via
interim account
1 002+ + 002+ + 000 Check credit
memo through
bank
1 003- - 003- + 012 Cashed check
1 004- - 004- + 019 Domestic
transfer
1 005- - 005- + 019 Foreign transfer
1 006- - 006- + 000 Other
disbursements
1 007+ + 007+ + 000 Other receipts
1 008- - 008- + 001 Cash payment
1 009+ + 009+ + 001 Cash receipt
1 010+ + 010+ + 019 Collection/direct
debit
1 011- - 011- + 000 Returns
collection/direct
debit
1 012- - 012- + 000 Bank fee
1 013+ + 013+ + 000 Interest received
1 014- - 014- + 000 Interest paid
1 016- - 016- + 021 Vendor direct
debit
1 017+ + 017+ + 019 Treasury
receipts

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Trans. Type Transaction + Post. Rule Acct Int. Text


- Mod Algthm.
1 018- - 018- + 019 Treasury
disbursements

2.5.2.2.2 Electronic Bank Statement


2.5.2.2.2.1 Define Program and Variant Selection
Not used in Release 2
In this step, you can specify which programs the system offers for electronic bank statement
processing.
Transaction FF.5 and FF_5 uses program RFEBKA00.
Transaction FF.6 and FF_6 uses program RFEBKAP0.
Transaction FEBC has no restriction.
You can also define your own variant here so that it appears immediately on the screen when
you call up the transaction.

Procedure
1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (NEW)  Bank Accounting  Business
Transactions  Payment Transactions  Electronic Bank
Statement  Define Program and Variant Selection
Transaction code OT61
2. Make the following entries:
Transaction Code Program Name Variant Do not display Prog.
FF.6 RFEBKAJ0 X
FF_6 RFEBKAJ0 X

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2.5.3 Import and Assign Reporting Variants


2.5.3.1 Reporting Variants
Use
The reporting variants needed for classic payment medium programs are created.

Procedure
1. Access the activity using one of the following navigation options: Access the activity using
one of the following navigation options:
SAP ECC menu Tools  ABAP Workbench  Development  ABAP Editor
Transaction code SE38

2. On the ABAP Variants: Initial Screen, provide the program.


3. Select “Variants” and choose Change..
4. On the ABAP Variants: Initial Screen, provide the variant, select “Values” and choose
Create.
5. On the Maintain Variant: Report xxxx, variant yyyy screen, provide the necessary data
and choose “Attributes”.
6. On the Variant Attributes screen enter the description in field “Meaning” and save your
entries.

Repeat the steps for following entries: Program RFKORD30


Program Variant Description
RFKORD30 BPFIGB/RFK Variant RFKORD30
ORD3

Repeat the steps for following entries: Program RFFOUS_C


Program Variant Desc. Pay Paying Hse Accnt Check
Meth CoCde Bank ID Lot
Nmbr
RFFOUS_C BPFIGB_C_10 Variant C 1000 HSB1 HSB1 0001
Payment
Method C
Program Print Print Print Print
chec check checks checks:
ks s: Printer
Printe
r
RFFOUS_C Select LP01 Select LP01

Repeat the steps for following entries: Program RFFOAVIS_FPAYM


Program Variant Descr. Paym. Paying House Accou
Meth. Company Bank nt ID
Code
RFFOAVIS_FPAYM YGB GB EDI E 1000 HSB1 HSB1
Payment

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Program Variant Descr. Paym. Paying House Accou


Meth. Company Bank nt ID
Code
RFFOAVIS_FPAYM YB_GB_F Foreign F 1000
OR_PAY Payments
Prog Variant

2.5.3.2 Reporting Variants Payment Media (program


SAPFPAYM)
Use
In this activity you can create and assign selection variants for a format. Selection variant
maintenance is a requirement for automatically scheduling the payment media of the
Payment Medium Workbench in the payment program.

Procedure
1. Access the activity as follows:
IMG Menu Financial Accounting (NEW)  Accounts Receivable/
Accounts Payable  Business Transactions  Outgoing
Payments  Automatic Outgoing Payments  Payment
Media  Make Settings for Payment Medium Formats
from Payment Medium Workbench  Create/Assign
Selection Variants
Transaction Code S_ALR_87100704
2. Double-click the payment format GB_BACS and enter the variants:
No separation of Payment Media Output Sel. Variant
No separation of Payment Media Output YGB

3. Press Enter. The system verifies your entries and asks you to create the selection
variants entered in the step before. Select Yes in the “Create Selection Variant xxx for
format GB_BACS” pop-up. Alternatively you can click at one selection variant and press
key F5 on the keyboard.
4. Maintain for each selection variant the following fields. To do so, press the Print
Parameters button at each line.
Payment Data Paym Error Output Device for Data Med. Exch.,
Medium Medium Summary Log Paym. Summary and Error Log
Format Exch.
GB_BACS Select Select Select LP01
MT103 Select Select Select LP01

2.5.3.3 Assign Selection Variants


Use
The selection variants are already assigned in the above step. See chapter “3.4.3.2
Reporting Variants Payment Media (program SAPFPAYM)” to find out further details.
Following variants are assigned for use in the payment media workbench:

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Following variants are assigned for use in the payment media workbench:
Payment Format No separation of Sel. Variant
Payment Media
Output
GB_BACS No separation of
Payment Media
Output YGB

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2.6 Period End Activities


2.6.1 Valuate
2.6.1.1 Foreign Currency Valuation Methods

Definition of how open items are re-valued at Period End.

Procedure
1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (NEW) General Ledger Accounting
(New)  Periodic Processing  Valuate  Define Valuation
Methods
Transaction code OB59

2. On the Change View “Foreign Currency Valuation Methods”: Overview screen, choose
New Entries.
3. On the New Entries: Details of Added Entries screen, make the following entries:
Valuation Description Always Post Document Exch. Exch. Determ.
Method Evaluate per Type Rate Rate Exch.
Line Type Type Rate
Item for for Type
Debit Credit from
Bal Bal Acct.
Bal.
YBUK Valuation X X SA M M X
method -
always
evaluate
4. Save your entries.

2.6.1.2 Define Valuation Areas


In this IMG activity, you define your valuation areas for your closing operations. With the
valuation areas, you can report different valuation approaches and post to different accounts.
You can save the valuation result separately for each document item and use it for other
closing operations (such as sorted lists).

Procedure
1. Access the activity using one of the following navigation options:

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IMG menu Financial Accounting (NEW)  General Ledger Accounting


(New)  Periodic Processing  Valuate  Define Valuation
Areas
Transaction code S_AL0_19000080

2. On the Change View “Valuation Area”: Overview screen, choose New Entries.
3. On the New Entries: Overview of Added Entries screen, make the following entries:
Valuation Valuation Method Currency Type Long text
UK YBUK 10 (Company Code Valuation area
Currency)
4. Save your entries.

2.6.1.3Assign Valuation Areas and Accounting Principles


In this IMG activity, you assign the desired accounting principles to your valuation areas. You
can use the valuation area for the reclassification or sorted list of payables and receivables
and for foreign currency valuation. You can use the valuation area to apply in these reports
the different valuation requirements of the accounting principles.

Procedure
1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (NEW) General Ledger Accounting
(New)  Periodic Processing  Valuate  Assign Valuation
Areas and Accounting Principles
Transaction code S_PL0_86000071

2. On the Change View “Assignment of Valuation Area to Accounting Principles”:


Overview screen, choose New Entries.
3. On the New Entries: Overview of Added Entries screen, make the following entries:
Valuation area Acc. Princ.
UK IFRS / USGP / YYUK

4. Save your entries.

2.6.1.4 Foreign Currency Valuation: Acct Determination for


Open Item Exchange Rate Differences
You can activate the translation posting for each company code. In the following table, the
Currency and Crcy Type fields are not maintained (default value = no entry).
Comment: The bank subaccounts are not valuated. Before the balance sheet is prepared,
accounts are cleared upon presentation of the bank statement.

Procedure
1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (NEW) General Ledger Accounting
(New)  Periodic Processing  Valuate  Foreign Currency
Valuation  Prepare Automatic Postings for Foreign Currency
Valuation
Transaction code OBA1

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2. On the Maintain FI Configuration: Automatic Posting – Procedures screen, select the


following entry:
Description Transaction
Exchange Rate Dif.: Open Items/GL KDF
Acct
3. If a dialog box Enter Chart of Accounts appears, make the following entry:
Chart of account
MLCA
4. On the Change View “Acct Determination for OI Exch.Rate Differences”: Overview
screen, select New Entries.
5. On the New Entries: Details of Added Entries screen, make the following entries:
Chart of G/L account Curr. Currency Loss Gain Val. Loss Val. Bal.
accounts type 1 Gain 1 Sheet
adj. 1
MLCA 132110 811300 811100 811200 811400 136400
MLCA 132120 811300 811100 811200 811400 136400
MLCA 132130 811300 811100 811200 811400 136400
MLCA 132140 811300 811100 811200 811400 136400
MLCA 211110 811300 811100 811200 811400 211460
MLCA 211120 811300 811100 811200 811400 211460
MLCA 211130 811300 811100 811200 811400 211460
MLCA 211140 811300 811100 811200 811400 211460

6. Save your entries.

2.6.1.5 Foreign Currency Valuation: Account Balances


The valuation of foreign currency balances requires a special key that is assigned the gain
and loss accounts for posting any exchange rate differences that occur during valuation. You
can freely define this key. You then enter it in the master records of the accounts that you
want to valuate. To post the differences that are determined from a group of G/L accounts to
the same gain or loss accounts, enter the same key for all these G/L accounts.

Procedure
1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (NEW)  General Ledger Accounting
(New)  Periodic Processing  Valuate  Foreign Currency
Valuation  Prepare Automatic Postings for Foreign Currency
Valuation
Transaction code OBA1
2. On the Maintain FI Configuration: Automatic Posting – Procedures screen, select the
following entry:
Description Transaction
Exch. Rate Diff. using Exch. Rate Key KDB

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3. If a dialog box Enter Chart of account appears, make the following entries:
Chart of accounts
MLCA
4. On the Maintain FI Configuration: Automatic Posting – Procedures screen, make the
following entries:
CoA Transaction Exchange rate E/R Loss Account E/R Gains
difference key Account
MLCA KDB TBC 811200 811400

5. Save your entries

2.6.1.6 Define Sort Method & Adjustment Accounts for


Regrouping Receivables
In this activity you define your sort method.

You define the periods for the remaining terms of receivables and payables. For each period,
you can specify whether transfer postings are to be made for customer, vendor, or G/L
accounts.
You can also define the accounts in this activity (or you can define the accounts in the next
chapter).

Procedure
1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (NEW) General Ledger Accounting
(New)  Periodic Processing  Reclassify  Transfer and
Sort Receivables and Payables  Define Sort Method and
Adjustment Accounts for Regrouping Receivables/Payables
Transaction code OBBU
2. On the Change View “Sort Methods”: Overview screen, select the following entry:
Interval Description

SAP SAP(EU 93 fin.stat.guidelines)


3. Save your entries.

2.6.1.7 Define Sort Method and Adjustment Accts -


Receivables
You define the periods for the remaining terms of receivables.

This process is not currently configured for McLaren

Procedure
1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (NEW) General Ledger Accounting
(New)  Periodic Processing  Reclassify  Transfer and

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Sort Receivables and Payables  Define Sort Method and


Adjustment Accounts for Regrouping Receivables/Payables
Transaction code OBBU
2. In the dialog structure, double-click Receivables and check the following entries:
Sort From Time Description Cust. Vend. G/L Ac. Acct.
Method Unit Post Post posting Determ.

SAP 000 3 Receivable X X  V00


s <= 1 year Account
SAP 001 3 Receivable X X X  V01
s > 1 year Account
3. If you want to define the accounts in this activity, select  Account in the first line,
otherwise this activity is finished.
4. On the Maintain FI Configuration: Automatic Postings-Accounts screen, make the
following entries:
Chart of Accounts Transaction Reconciliat. Adjustment Targ.acct
MLCA V00
MLCA V00
MLCA V00
MLCA V00
MLCA V00

7. Choose Save.
8. Choose Back (F3).
9. On the Change View “Receivable”: Overview screen, select  Account in the second
line.
10. On the Maintain FI Configuration: Automatic Postings-Accounts screen, make the
following entries:
Chart of Accounts Transaction Reconciliat. Adjustment Targ.acct

MLCA V01
MLCA V01
MLCA V01
MLCA V01
MLCA V01
11. Save.

2.6.1.8 Define Sort Method & Adjustment Accts - Payables


This process is currently not configured for McLaren
You define the periods for the remaining terms of payables.

Procedure
1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (NEW) General Ledger Accounting
(New)  Periodic Processing  Reclassify  Transfer and
Sort Receivables and Payables  Define Sort Method and
Adjustment Accounts for Regrouping Receivables/Payables

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Transaction code OBBU


2. On the Change View “Payables”: Overview screen, check the following entries:
Sort Desce Time Descriptio Cust. Vend. G/L Ac. Acct.
Method nding Unit n Post Post posting Determ.

SAP 000 3 Liabilities X X  V02


<= 1 year Account
SAP 001 3 Liabilities X X X  V03
> 1 and <= Account
5 years
SAP 005 3 Liabilities X X X  V04
>5 Account
3. Select  Account in the first line.
4. On the Maintain FI Configuration: Automatic Postings-Accounts screen, make the
following entries:
Chart of Accounts Transaction Reconciliat. Adjustment Targ.acct
MLCA V02
MLCA V02
MLCA V02
MLCA V02
MLCA V02
5. Choose Save.
6. Choose Back (F3).
7. Select  Account in the second line.
8. On the Maintain FI Configuration: Automatic Postings-Accounts screen, make the
following entries:
Chart of Accounts Transaction Reconciliat. Adjustment Targ.acct

MLCA V03
MLCA V03
MLCA V03
MLCA V03
MLCA V03
9. Choose Save.
10. Choose Back (F3).
11. Select  Account in the third line.
12. On the Maintain FI Configuration: Automatic Postings-Accounts screen, make the
following entries:
Chart of Accounts Transaction Reconciliat. Adjustment Targ.acct
MLCA V04
MLCA V04
MLCA V04
MLCA V04
MLCA V04

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13. Save your entries.

2.6.1.8.1 Adjustment Accounts for Receivables/Payables by


Maturity
2.6.1.8.1.1 Define Adjustment Accounts for
Receivables/Payables by Maturity (posting key)
Procedure
1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (New) General Ledger Accounting
(New)  Periodic Processing  Reclassify  Transfer and
Sort Receivables and Payables  Define Adjustment Accts for
Receivables/Payables by Maturity
Transaction code OBBV
2. On the Maintain FI Configuration: Automatic Posting – Procedures screen double-click on
the first line Receivables within 1 year (Transaction V00).
3. If the dialog box Enter Chart of Accounts appears, make the following entry:
Chart of accounts
MLCA
4. Choose Continue (Enter).
5. On the Maintain FI Configuration: Automatic Posting - Accounts screen choose the
Posting Key pushbutton and make the following entry:
Transaction Standard Posting Standard Posting Key
Key Key Debit Credit
V00 40 50
6. Save your entry.
7. Repeat step 2 to 5 and make the following entries:
Transaction Standard Posting Standard Posting Key
Key Key Debit Credit
V01 40 50
V02 40 50
V03 40 50
V04 40 50
8. Save your entries.

2.6.1.8.1.2 Define Adjustment Accounts for


Receivables/Payables by Maturity
This process is not currently configured for McLaren
In this activity you define the numbers of the accounts required for the adjustment postings
that sort the receivables and payables according to their maturity (remaining term).

If you have selected the  Account in the last step, this activity is done.

Procedure

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1. Access the activity using one of the following navigation options:


IMG menu Financial Accounting (NEW) General Ledger Account (New)
 Periodic Processing  Reclassify  Transfer and Sort
Receivables and Payables  Define Adjustment Accts for
Receivables/Payables by Maturity
Transaction code OBBV
2. On the Maintain FI Configuration: automatic Posting – Procedures screen, select the first
line.
3. If a dialog box with Enter Chart of Accounts appears, make the following entry:
Chart of accounts
MLCA
4. Choose Continue (Enter).
5. On the Maintain FI Configuration: automatic Posting – Accounts screen, make the
following entries:
CoA Trans. Key Accts. to be Adjusted Adjustm. Acct. Target Acct.
MLCA V00
MLCA V00
MLCA V00
MLCA V00
MLCA V00

6. Choose Next Operation (F6).


7. On the Maintain FI Configuration: automatic Posting – Accounts screen, make the
following entries:
Chat of accounts Transaction Reconciliation Adjustment Targ.acct

MLCA V01
MLCA V01
MLCA V01
MLCA V01
MLCA V01

8. Choose Next Operation (F6).


9. On the Maintain FI Configuration: automatic Posting – Accounts screen, make the
following entries:
Chart of Accounts Transaction Reconciliat. Adjustment Targ.acct
MLCA V02
MLCA V02
MLCA V02
MLCA V02

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10. Choose Next Operation (F6).


11. On the Maintain FI Configuration: Automatic Postings-Accounts screen, make the
following entries:
Chart of Accounts Transaction Reconciliat. Adjustment Targ.acct
MLCA V03
MLCA V03
MLCA V03
MLCA V03
MLCA V03

12. Choose Next Operation (F6).


13. On the Maintain FI Configuration: Automatic Postings-Accounts screen, make the
following entries:
Chart of Accounts Transaction Reconciliat. Adjustment Targ.acct

MLCA V04
MLCA V04
MLCA V04
MLCA V04
MLCA V04

15. Save your entries.

2.6.1.8.2 Adjustment Accounts for Changed Reconciliation


Accounts
2.6.1.8.2.1 Define Adjustment Accounts for Changed
Reconciliation Account: Posting Keys
In this activity you define the posting keys for the automatic transfer postings which are made
if the reconciliation accounts are changed.

Procedure
1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (NEW) General Ledger Accounting
(New)  Periodic Processing  Reclassify  Transfer and
Sort Receivables and Payables  Define Adjustment Accts for
Changed Reconciliation Accounts
Transaction code OBBW
2. When a dialog box appears, make the following entry:
Chart of accounts
MLCA

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3. Choose Continue (Enter).


4. On the Maintain FI Configuration: Automatic Posting Accounts screen, choose the
Posting Key pushbutton and make the following entries:
Transaction Standard Posting Standard Posting Key
Key Key Debit Credit
A00 40 50
5. Save.

2.6.1.8.2.2 Define Adjustment Accounts for Changed


Reconciliation Accounts
This process is not currently configured for McLaren
In this activity you define the numbers of the accounts for the automatic transfer postings
which are made if the reconciliation accounts are changed. Postings are made to these
accounts to sort the open items.

Procedure
1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (NEW) General Ledger Accounting
(New)  Periodic Processing  Reclassify  Transfer and
Sort Receivables and Payables  Define Adjustment Accts for
Changed Reconciliation Accounts
Transaction code OBBW
2. On the Maintain FI Configuration: Automatic Posting Accounts screen, make the following
entries:
Chart of Transaction Reconciliation Account Adjustm. Account
accounts

MLCA A00
MLCA A00
MLCA A00
MLCA A00
MLCA A00
MLCA A00
MLCA A00
MLCA A00

6. Save your entries.

2.6.1.8.3 Define Alternative Reconciliation Account for


Customers
This process is not configured for McLaren

In this step, you define accounts in which the postings to a customer account are managed in
the general ledger. The posting is automatically made to these accounts instead of to the
normal reconciliation account.

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The specification is dependent on account type, special G/L indicator, chart of


accounts and reconciliation account.

Procedure
1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (NEW)  Accounts Receivable and
Accounts Payable  Business Transactions  Postings with
Alternative Reconciliation Account  Other Special G/L
Transactions  Define Alternative Reconciliation Accounts for
Customers
Transaction code OBXY
2. On the Maintain Accounting Configuration: Special G/L List screen, select Choose (F2)
on the following entry:
Account Special G/L Name Description
type ind.
D D Dbt rec Doubtful Receivables
3. If a dialog box appears, make the following entry:
Chart of accounts
MLCA
4. On the Maintain Accounting Configuration: Special G/L-Accounts screen make the
following entries:
Chart of Account Special G/L Recon account Special G/L
accounts type ind. account

MLCA D D
MLCA D D
MLCA D D
MLCA D D

5. Save your entries.

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2.6.2 Period End Reporting


2.6.2.1 Creating Financial Statement Version
In this activity:

 You define the versions you need to create a balance sheet and profit and loss
statement. You can define versions for a specific chart of accounts, for a group chart
of accounts, or without any specific assignment.

 You then determine the financial statement items for your version.

You assign groups of accounts to the items at the lowest levels of the hierarchy. You
can select the criteria that determine which items the accounts are displayed in. For
example, accounts or groups of accounts can be assigned to particular items based
on their balance.

This financial statement version can then also be used by the notes to financial
statement in the G/L account information system.

The financial statement version named MCL1 (McLaren Group & MAT).

Procedure
1. Access the activity using one of the following navigation options:
IMG Menu Financial Accounting (NEW)  General Ledger
Accounting (New)  Master Data  GL Accounts 
Define Financial Statement Versions
Transaction Code OB58

2. On the Change View “Financial Statement Versions”: Overview screen, choose New
Entries.
3. On the New Entries: Details of Added Entries Change screen make the following entries:
FIN.Stmt.Version Name Language Item keys COA
Auto
MCL1 Balance Sheet GB EN <X > MLCA

4. Choose Financial Statement Items. Save when requested.


5. On the Change Financial Statement Version screen. Use the Create Items button to enter
the structure below and the Assign Accounts button to add the accounts for each item, as
detailed in the following table.
6. Save the Financial Statement

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